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HomeMy WebLinkAbout1986-01-27 Board of Public Works Minutesr Board of Public Works Meeting of January 27, 198 Page A meeting of the Board of Public Works convened in Room 16, Municipal Building at 7:30 P.M. Present were Chairman Barker, Board Members Griffin and Boucher, Supt.. A.V. Fletcher, P.E. and Assistant Supt R William A. Redford. It was moved, seconded and voted 3;0 to accept the minutes of the hoard of Public Works Meeting of January 6, 198: as amended. Under the Superintendents. Report; Supt. Fletcher requested the Board authorize him to extend M&E's consulting hours not to exceed 100 hours or $57000 for any technical responses we have to make. It was moved, seconded and voted 3;0 to authorize the Superintendent to seek the services of Metcalf & Eddy Inc. for the purpose of providing technical assistance, as an extension of an existing contract, on the appeal process of Riverpark 93, not to exceed $5,000.00. Regarding the Committee on Mineral. Street Bridge, Supt. Fletcher reported he responded to Mr. Wri.ghts letter, but has not heard back from him, other than through the newspaper. He stated it is his opinion these people have not asked for any further information from us. He added that we have made a series of calls to the State and this bridge does not have any priority on their list of 13011 in the State:: Supt. Fletcher also reported we have not received the RFP for John Street_ as yet. Asst. Supt. Redford stated this has not, gone out in a final form to anyone yet: pending appro',al from Town Counsel, Under Chv-ai.rman's Comments; Chairman Barker stated on your planning calendars we have scheduled a March 17 meeting, which is dependent upon Board of Survey activity at that ti.me> Canard of Public Work Meeting of January 27. 198 Page Chairman Barker informed the hoard that Town Counsel has reminded him that it goes against the prinr..iplos of Open Meeting Laws that informal polling he done by Board Members other than in open session. It should he specifically done only for the purpose of scheduling an emergency meeting. The Board adjourned temporarily at 7:4S P.M. to meet as the Board of Survey. The Board reconvened at 8:10 P.M. The Board reviewed Asst. Supt. McInti.re's memo regarding chemical bids for the t_ouanis Water Treatment Plant. It was moved, seconded and voted 3:0 that the contract for liquid chlorine in the amount of K?.HAN lbs. and hydrochloric acid in the amount of $10.76/hundred weight be awarded to W.H. Shurtleff Company, One Runway Road, P.Q. Box 2800, South Portland, Maine 04106 as per their bid dated July 127 1985. Under the Superintendent's Report; Supt. Fletcher reported he has not yet heard from Mrr Kernmas regarding his Aberjona easement. Asst. Supt. Redford stated we have surveyed and placed stakes in the area. Chairman Barker asked how long is this adversarial process going to take to legally obtain their permission? Asst. Supt. Redford stated the hearing was the first step, on February 10 we will being preparation of taking documents. Mr. Griffin stated I am in favor of continuing this project without any interruption, it seems to me it is not the best way to handle reconstruction by doing it in pi.rcesn r ' Board of Public Works Meeting of January ?t, 1996 Page _i It was moved, seconded and voted 3:0 to authorize the Superintendent to proceed with the tai<: ing of the necessary easements for the continuation of the Aherjona Drainage Channel Project. Chairman [parker reported regarding the Phase Ill Aherjona - we have tentatively scheduled a meeting for February 10 at 7:1S P.M. in the Town Hall. Annex with the Conservation Commission to continue a discussion with regard to the concerns on the Bi.rck Meadow Drive culvert ditch scenario. The department will be preparing a package for the meeting. Regarding the acceptance of Eastway as a public way - Chairman Barker reported that he has spoken with Town Counsel regarding this issue. We sent a letter to Mr. Hartunian on December 9, 1985. Atty. Cohen sees no legal way that the Town of Reading could do this through "up front" funding. Mfr. Hampson joined the meeting at 8:2S K M, Chairman Barker stated I think dir. Hartunian should he advised of dir. Cohen`s opinion and advised that the funding constraints are still the same. Mr. Boucher stated we should advise Mr. Hartunian of the deadline for a filing and the fact that the Executive. Secretary is available to him for :advise on proper legal form. Asst. Supt. Redford stated you may want to include a willingness to hold another hearing for presentation of the costs of this project:. It was the c,oncensus of the Board that the Department write this .letter. It was moved, seconded and voted 4:0 that the Board authorize the Superintendent or his designee to sign all emergency bills for bookeeping and discount purposes. Supt. Fletcher stated late Friday I received legislation from the State regarding money available for matching grants for water meters. - ongoing projects for rehabilitation and mo;dorni.zing it will. be a year Board of Public Works Meeting of january 27, 1986 'age 4 before they come out with the rules and regulation=. Supt. Fletcher requested the Board authorize him to engage Whitman Howard to do the engineering for standpipe repair in the amount of $78,000. Under the FY87 Budget discussion; Chairman Barker stated I am requesting the Superintendent go over the areas that were cut in the budget and start preparing a list of "what ifs". It was moved, seconded and voted 4:0 that Asst. Supt. McIntire he authorized to sign the Payroll and the Billrol.l during Supt. Fletcher's vacation in March. It was moved, seconded and voted 4;0 that Cindy Keenan be approved temporary Clerk of the Board for reorganization on March ?S. It was moved, seconded and voted 4;0 to authorize the Chairman and/or Secretary to sign the Payroll and the Billroll through March 2S when the Baord is not meeting. Chairman Barker requested that the Superintendent review the Executive Session Minutes to see if aDy additional minutes could be released from private privy. Chairman Barker then brought up the subject matter of Route 28. He felt the Board should authorize the Department to expend, under the direction V thy-: Superintendent, Town funds for the maintenance of Route 28, in order to maintain minimal travel standards in the absence of the District Office - choosing to do _ ..rt ! Supt. Fletcher asked do we incur- any liability if we start maintaining this.? Chairman Barker stated I think the Supt., shC?t.i Y do some research with Town Counsel and the Mass.. DPW. He also urged that the Board authorize the Superintendent, acting as Clerk of the Board, to write ti Boas d of Public Works Meeting of January 227 1986 Page S letters to the Governor indicating that fit. 28 has been a long standing problem and then write letters to Senator Buell and Rep. Beckwith regarding the District 4 Highway Engineer to bring any and all pressures to return Rt. ?S to a full and safe passage as it should he. He would like to see a paper trail created on this. Mr. Griffin reported that the Regional. Water Policy Advisory Group met recently and it was the most interesting meeting he has attended thus far. He added that there may be some good things coming from this group ultimately. Supt. Fletcher stated I suggest strongly that we meet with Spaulding & Slye and Wilmington to discuss these issues. Asst. Supt. Redford reported that we have been in a continuing dialogue with the surrounding communities. He also reported that the North Reading Board of Health is holding a meeting on February 3 at the North Reading Town Hall. The Board signed the Payroll and the Billroll for the period ending january 24; 1986. The meeting adjourned at 9:15 P.M. Respectfully submitted. Secretary