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HomeMy WebLinkAbout1985-10-22 Board of Public Works Minutes1 A Meeting of the Board of Public Works, October 22, 1985 Pagel A meeting of the Board of Public Works convened in Room 16, Municipal Building at 7:30 P.M. Present were Chairman Barker, Secretary Hampson, Board Members Polychrones and Griffin, Superintendent A.V. Fletcher and Assistant Superintendents Redford and McIntire. It was moved, seconded and voted 3:0.1 (Mr. Polychrones abstaining) to accept the minutes of the Board of Public Works Meeting of October 7, 1985 as written. It was moved, seconded and voted 3:0:1 (Mr. Polychrones abstaining) to accept the minutes of the Board of Survey Meeting of October 7, 1985 as amended. It was moved, seconded and voted 3:0:1 (Mr. Polychrones abstaining) that Sheet No. 15, Gill No. 18 for a 70% Lateral for Neil J. and Pauline MacDonald, 124 Grove Street, Plat 121 Lot 67 dated October 22, 1985 in the amount of $246.40 be committed to the Tax Collector and betterments assessed accordingly. The Board next reviewed the memo from Assistant Superintendent Redford regarding the award of Contract 85-15 - Sidewalk Construction. Superintendent Fletcher stated we are requesting this not be awarded and it be rebid in the spring of 1986. It was moved, seconded and defeated 0:3:1 (Mr. Polychrones abstaining) that Contract 65-15 - Sidewalk Construction be awarded to Middlesex Paving, Inc. of Chelmsford, MA in the amount of $39,000.00. Chairman Barker requested that a letter be sent to the Summer Avenue petitioners informing them of this action. The Board next reviewed the memo from Assistant Superintendent Redford regarding On-Going Constuction and Project Status. After a short discussion, Superintendent Fletcher informed Chairman Barker that the entire drainage channel reconstruction process would be put in writing. A Meeting of the Board of Publir Works, October 22, 1985 Paget Mr. Boucher joined the meeting at 7:45 P.M. The Board adjourned temporarily at 7:50 P.M. to meet as the Board of Survey. The Board reconvened at 8:10 P.M. The Board next reviewed the memo from the Finance Committee regarding priorities and guidelines for FY87. Chairman Barker stated on August 27 we transmitted an FY87 Budget and Beyond Memo to the Finance Committee. Mr. Boucher stated they are asking us to prioritize those things which we would cut first Chairman Barker stated I would suggest that we at least attempt to go through these questions individually, and make a reasonable response. Mr. Hampson suggested we ask the Finance Committee if our previous memo to them is sufficient response to their memo of September 30. After discussion, it was decided that the Board would prepare a response to the Finance Committee. The Board next discussed the residential water meters. Chairman Barker stated in the package two weeks ago there was a suggestion by the Department that we consider adopting a policy of using the new meters on new construction. He added he would also like to discuss the billing process itself. Superintendent Fletcher stated there is no other firm that sells a meter with that kind of read out. Superintendent Fletcher added that he is finding out that most of our trouble comes from people whose meters are not read for years. We have $80,000 in liens and I think we are losing some serious money. It is very important that we get readings. A Meeting of the Board of Public Works, October 22, 1985 Pani It was moved, seconded and voted 4:0:1 (Mr. Polychrones absti that all new construction be equipped with ARB type remote reader approved by the Department. Mr. Griffin stated the logical thing to do would be to make this a policy statement as well as an operational statement. Mr. Griffin asked for a cost breakdown for 100 meters, including the time needed for installation and our labor costs. He also asked that we identify those accounts that need the quickest administrative response. Chairman Barker stated that one of the things we need to take another look at is that as a result of raising the rates, the actual dollar value billed going out four times per year is now increased. Perhaps we should take a look at the possibility of increasing the number of water billings. It was moved, seconded and voted 4:0:1 (Mr. Polychrones abstaining) that the Water Ban be lifted as of November 1S, 198S. Regarding the new postage meter, it was decided that Mr. Griffin would draft a letter to the Tax Collector with copies to the Finance Committee and the Town Clerk appraising them of the cost of this purchase and that they adjust their FY87 Budget accordingly. It was moved, seconded and voted 4:0:1 (Mr. Polychrones abstaining) that Mr. Polychrones be relieved from the Law Committee appointment and the Board of Selectmen be notified and Barry Hampson be recommended as his replacement. Regarding the Task Force, Chairman Barker stated the Selectmen are asking that a BPW member be designated as a voting member at the meetings. It was moved, seconded and voted 4:0:1 (Mr. Polychrones abstaining) that Chairman Barker be designated as the point of contact, and will vote after consultation with the remainder of the Board. A Meeting of the Board of Public Works, October 22, 1985 Page4 Regarding the petition from the Minot Street area residents requesting the construction of sidewalks and curbing be reincluded in the scope of work for the current construction being performed, Mr. Griffin stated if we get sidewalk funds approved, I would strongly suggest that Minot Street be considered. Mr. Redford stated we are planning to install a tree lawn and fog lines. Regarding the letter from Attorney Goodman to Maureen Rich, Chairman of the Planning Board, requesting a meeting with Ms. Rich and Mr. Redford to discuss the Criterion Road Subdivision, Mr. Redford strongly suggested that a joint Board Meeting be held regarding this issue. Regarding Colburn Road Extension Subdivision, it was moved, seconded and voted 3:0;2 (Mr. Barker and Mr. Polychrones abstaining) that the Board direct the Department to respond to Mr. Costel.lo's request for input by stating we are in the affirmative in regard to the possibility of a cul-de-sac off Deborah Drive, but would like to see further particulars. The Board signed the Payroll and the Billroll for the period ending October 18, 1985. Mr. Griffin moved that the Board go into Executive Session at 10:35 P.M. to discuss labor negotiations and personnel matters not to reconvene in open session, and the Chairman polled the Board as follows: Mr. Boucher - aye Mr. Griffin - aye Mr. Polychrones - aye Mr. Hampson - aye Mr. Barker - aye The meeting adjourned at 10:40 P.M. Respectfully submitted, l~u'~ ~i i Sec re~ary