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Home My WebLink About2011-12-06 Board of Selectmen Minutes Board of Selectmen Meeting December 6,Zoll For ease of archiving, the order that items appear in these minutes reflects the order in which the items appeared on the agenda for that meeting, and'are not necessarily the order in which any item was taken up by the Board. The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts. Present were Secretary Ben 'Tafoya, Selectmen Maines Bonazo i and Richard Schubert, Student Liaison Avery Stroman, Town Manager Peter I iechenbleikner, Assistant Town Manager/Finance Director Bob LeLacheur, Office Manager Paula Schena and the following list of interested parties: Bob Lynch, Jonathan Pickney, Charlotte Harlan, Betsy Schneider, Joe Ferriori, Bob Soli, and Joe Huggins. Reports and Comments Selectmen's Liaison Re orfs and Comments — Richard Schubert noted the Board received correspondence regarding who writes the summaries in the Town Meeting warrant. He also noted that the downtown loops amazing,this time of year. Ben Tafoy a noted that he attended the Festival of Trees at the Parker Middle School and he spoke at the Memory Tree Event, Public Comment -Reading Municipal Light Board member Bob Soli was present and voiced his concerns about the Light Board's vote to let renewable, energy certificates expire, James Bonazoli noted that he will be attending the Light Board's meeting tomorrow night. Also, Charlotte Harlan from.the Reading Food Pantry was present to give an update to the Board and-community of the needs of residents. Betsy Schneider and Joe Ferriori from the Adopt a Family program were present to explain the Adopt a Family program to the Board and to thank everyone for their participation. Town Manager's Report- The Town Manager gave the following report: Administrative Matters + Apology has been received from Mr.-Carp of the wine Shop. + Due to Election deadlines the Town Clerk's office only at Town Hall will be open on Friday, December 23 from 9:00 a.m. to 5.00 p.m. + Package stores in Massachusetts will be closed December 25 and December 26 + Census forms will be going out the first of the year. Remember to license your dog. + Nomination papers for the Town election are now available in the Town Clerk's office. + Staff and Selectman Anthony met with National Grid representatives regarding the gas main construction. The gas main on Wilson Street and portions of.Ide Street will be replaced in January. We will reconstruct the street during the 2012 construction season. A double pole list from.the RMLD is included in your packet this evening. Board of Selectmen Meeting--December 6,2011 page J Communily Services The Chamber is sponsoring a Holiday window Display contest from 11/24 -- 12124 and some of the window decorations are awesome. . walk in Flu Clinics are scheduled for December 13th and 20th. Public Safety Meeting Reading set up by Senator Clark's office on December S at 6:00 p.m. at the Police Station regarding the I iazMat routing. The Reading Firefighters Association is again doing the Toys for Tots program collection boxes at Town Hall and a number of other location or drop toys off at the Fire Station on Main Street. Public works Dye testing of sewers and drains is ongoing. Milling and overlay of Lowell Street is done. Roadway construction of Causeway Road and Hanscom Avenue are done except for loam and seed. Haverhill Street water main is stopped for the year. The Town Manager noted that Grumpy Doyle's has requested to be able to serve alcohol after midnight on New Year's Eve. The Board approved it last year and there were no problems. A motion b -Schubert seconded by Bonazoli that the Board of Selectmen extend the time to serve alcohol and food for all restaurants subject to the Town Manager's a royal from 12 midnight to 12:30 a.m. while maintaining the re uirement that all patrons be off the remises by 1 am on Sunday -Janua 1 2012 was approved b a vote of 3-0-0. Proclamations/Certificates of Aj2preciation Certificate of Appreciation for the McGrath Fa mil - The McGrath family was present to receive a certificate of appreciation for their generous donation to the Veterans Flower Fund. A motion bj Bonazoli seconded b Schubert to approve I roveI the Certificate of-A reciation thanking the McGrath familv for their veryenerous donation to the Veterans Flower Fund in memon of TJ McGrath was a roved b a vote of 3-0-0. Discussion/Action Items A royal of Statement of Interest to the MSBA for the Killan' Project - Facilities Director Joe Huggins was present. Bob LeLacheur noted this statement of interest is for repairs to the Killarn School to make it ADA compliant. A motion by Schubert seconded by Bonazoli that having convened in an open--meeting on December f 2011 the Board of Selectmen of the Tows. of Reading, in accordance with its charter, by—laws, and ordinances,, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authorill the Statement of. Interest Form dated December 1 2011 for the I warren Killarn 'Elementary School located at .333 Charles Street Reading, Massachusetts which describes and ex lains the folloWinia deficiencies and Board of Selectmen Meeting.....—December d 2011 —....page 3. the prioriq categories for which an a lication in be submitted to the Massachusetts School Building Authori in the future: Priorily Cate o 5: Rel2lacement, renovation or modernization of school facility systems, such as roofs windows boilers heating and ventilations stems to increase ener conservation and decrease energy related costs in a school facili I3eficienc : The current windows are a single 12ane, non-insulated glass and transit 12anels which are in oor condition offering little protection from air infiltration and allowin water to leak into the space. The building is not handicap accessible and therefore not compliant with 521CMR regulations. The building lacks sprinkler rotection and is thereby not compliant with MGL c. 148 s. 26G. The jjoal of the ro'ect is to replace all windows with high efficient windows.offering better ro er rotection and o erabili and to make all necessary improvements to ensure the building is,fully compliant with all state and local regulations and re uirementsand to rovide for a full range of educational programs within the building. The Board of Selectmen of the Town of Reading hereby-further sl2ecificall-y.acknowled es that by submitting this Statement of Interest Form the Massachusetts School Buildin Authori!y in no way uarantees the acts tante or the al2j2roval of an.ap lication the awarding of a grant or any other funding commitment from the Massachusetts School Building Authorill, or commits the 'Town of Reading to filing an application for fundiia with the Massachusetts School Building Authori . The motion was approved by a vote of 3-o-o. Presentation of Glen Meadow Park Master Plan Barrows School - Recreation Administrator John Peudo was present. He noted there are parking issues, police activity at that location and that the courts are in disrepair at Glen Meadows at Barrows School. He suggests keeping the tennis courts but moving them closer to Stewart Road to give a buffer with the playground. The plan includes a small retaining wall along the'walkway to help with erosion and a guardrail to beep cars from driving down the hill. He noted that the ball field is too,wet in the spring and too dry in the summer and he suggests irrigation. A new backstop is also needed. John Peudo noted that there is a vault in the cistern to catch the water but it is not working. Bob Lynch indicated this park is not appropriate for 14 15 year olds. John Feudo noted it is a 9 -- 10 year old field or younger. Bob Lynch noted that the trees on Shelby Road are washing out and the water runs off down Stewart Road. John Peudo noted that Mike DeBrigard is working on a solution for drainage. Richard Schubert asked if the funding and maintenance plans are increasing and John. Feudo indicated that he tries to be conscious about durable equipment and he doesn't expect this to have the same maintenance requirements as the older courts. Richard Schubert asked if a hearing was held and John Peudo indicated there was and about 25 —30 abutters showed up. The Town Manager recommended that Sturges Parr be the next priority. Board of Selectmen Me............. etin - December 201 l page 4 ..................Potential Projects for Parks Donations —'The Town Manager noted that Camille Anthony was approached by Dunkin Donuts with a possible donation for recreation purposes of approximately $30,000 this calendar year and might have more next calendar year, but a decision is needed tonight. The four possibilities are a multipurpose court at Birch Meadow at a total of$70,000; a central artery walkway at Birch Meadow at a total of$110,000; lights at Memorial Parr skate area at a total of$60,000; or a new entrance at Washington Park at$36,000 - $50,000. Ben Tafoya noted that money was being raised by residents of Washington Parr and John Feudo indicated this was to support the master plan and we could solicit other companies or groups also. Richard Schubert asked if there will be a name attached with the project and the Town Manager indicated there would be some recognition, perhaps. life what is done with the Adopt an Island program. James Bonazoli. suggested using the money for a deck and opening the great room at Mattera Cabin. John Feudo noted it is best to put the money into a master plan. Ben.Tafoya noted that Washington Parr is highly used and would be the best place to spend the money. James Bonazoli asked Student Liaison Avery Stroman if she had any thoughts and she indicated a multi-use court would be great and would get a lot of use. The consensus of the Board was to go with Washington Park. Pro ress — Survey on Use of Amplified Sound in Parrs -- John Feudo noted that as of today 90 people have responded to the and the committee is meeting on December 20th. p P survey A roval of Bart 'O] enin s• Schedule X's Market Hearin -- The Town Manager noted that five retail stores have early opening. He recommends not doing Jam. Market tonight because there are still a couple of issues with cleanliness_ and the fence and the property owner needed a couple of more weeps to finish. A motion by Schubert seconded b Bonazo1i that the Board of Selectmen approve ap lications b ¢ Sammi Jo's BakeEy at 2 Maven Street Dunkin Donuts and west Street Mobil 4 west Street Starbucks Coffee 24 walkers Brook Drive + Starbucks Coffee 288 Main Street to o en at 5:00 a.m. Mond#j throw h Friday, effective JanuaEy 1 2012, and excludin State designated holidays, Thisal2proval will ex ire December 31 2012. The Board of ` Selectmen finds that in accordance with Section 5.10.4 of the General Bylaws: Board of Selectmen Meetin December 62011 — a e S It is in the interest of the ublic health safetv and welfare or that public necessijy or convenience will be served by ermittin such v eration; and There' is no detrimental effect of such. o eration on the Town or the immediately abutting neighbors. The motion was AR oved YA a vote of 3-0-0. Approval of 24 Hour Permit --W- The Town Manager noted that this is for the Shell Station. He checked with conservation and everything was okay. A motion by Bonazoli seconded b-v Schubert that the Board of Selectmen approve the a lication for 24 hour sales by 87 walkers Brook Drive LLC and Leigh Enterprises, Ltd. d/b/a ,Reading Shell Station at 87 walkers Brook Drive, The Board finds that in accordance with Section 5.10.4 of the General Bylaws: ® 1t is in the interest of the public health safe and welfare or that ublic necessi or convenience will be served by j2ermittingsuch operation; and • There is no detrimental effect of such o eration on the Town or the immediate) abutting neighbors. The Board determined that in accordance with Section 5.1.0.5 that no public hearing will be required for this application. The approval of this application is subject to the following conditions: 1. This approval expires at midnight, December 31 201.28 2. All signs shall conform to the Zoning By-Laws of the Town of Readin 3. The gasoline service station shall in fact be o en 24 hours a daAseven da s �k` 4. The operator will ensure that there is a supply of asoline available at the station during all hours that the station isopen; 5. Theo erator will ovide gas cans for motorists who run out of gasoline on the road; 6. The o 0 erator will prepare and 12ost a list of local towing and re air sho s that are open 24 hours a day for those who need it• 7. Restroom facilities shall be❑ en 24 hours a da seven da3:s a week. The motion was a roved by a vote of 3-0-0. Approval of Licenses: Common Victualler Entertainment Automatic Amusement Lod in house Class I II and III Tai. and Live --The Town Manager noted there was a list of licenses in the packet that the Selectmen delegated to hire to issue. He will be issuing these licenses if the Board doesn't have a problem with there. Richard Schubert asked if the issues with the lodging house have been resolved and the Town Manager indicated it has. Progress on Town Manager's Evaluation — James Bonazoli will send out the forms and Ben Tafoya will compile them., The Town Manager will email the list and memo on goals to Tafoya and Bonazoli. Board of Seiectrnen Meeting—December 6 201 i --page 6 Revi