HomeMy WebLinkAbout2011-12-20 Board of Selectmen Packet~o~,NOFRFg4,y Town of Reading
16 Lowell Street
Reading, MA 01867-2685
3g:INCORpp4
FAX: (781) 942-9071
Email: townmanager@ci.reading.ma.us TOWN MANAGER
Website: www. readingma.gov (781) 942-9043
MEMORANDUM
TO: Board of Selectmen
FROM: Peter 1. Hechenbleikner
DATE: December 15, 2011
RE: December 20, 2011 Agenda
4) Richard Foley has been a member on the Contributory Retirement Board since his days
as Town Accountant. The Retirement Board has recommended his reappointment. This,
is for a three year term beginning January 1, 2012.
5a) Approve Lease - Burbank Ice Arena - The proposed lease is in your packet. This has
been reviewed and developed with the bidder. The insurance requirements have been
reviewed by our insurance provider and are reasonable and appropriate.
5b) REC's - RMLB member Bob Soli appeared at the Selectmen's last meeting to express
his opinion with regard to renewable energy certificates. In addition, RMLB member
Richard Hahn has submitted a one page document for the Board's information. General
Manager of the Light Department Vincent Cameron will be at the Selectmen's Meeting,
and the meeting has also been posted for the entire Reading Municipal Light Board in the
event that they will be attending. We've also invited the Town's CAB member. The
Board of Selectmen has no role in the decision as to whether or not to retire the
renewable energy certificates, but since the Board has been contacted by the RMLB
members, it seemed appropriate to have a fuller presentation on this matter.
In addition, Chairman Anthony has asked that as long as the Light Department
representatives are in, to have a review of the double pole situation. A copy of the
current status of double poles in the community was copied to the Board of Selectmen in
their last packet.
5c) JK Market - Following discussion of JK Market at the last meeting, I will be reviewing
the status of the site on Tuesday before the Selectmen's Meeting and will then have a
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recommendation to the Board of Selectmen as to whether or not renew their license to
open prior to 6:00 a.m.
5d) James Bonazoli and Ben Tafoya are working on securing and developing .a performance
evaluation for the Town Manager. The Selectmen have been asked to give input to James
and Ben.
5e) Report of the Ad Hoc Committee on Amplified Sound in the Parks - James Bonazoli will
be giving an update including a summary of the survey responses received as of
December 19th. December 19th is the cut off date for the surveys.
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Town ® Ba in
y 16 Lowell Street
,.d
Reading, ILIA 0161715
sr9' 7NCOR4~~~ - T O YV N CLERK
READING, MASS.
FAX: (781) 942-9071
Email: townmanager@ci.reading.ma.us ZOlI DEC 13 P 3~ .3~
Website: www. readingma.gov
MEMORANDUM
TO: Richard Foley
68 Tennyson Road
Reading, MA 01867
FROM: Peter I. Hechenbleikner
DATE: November 29, 2011
RE: Reappointment to Contributory Retirement Board
TOWN MANAGER
(781) 942-9043
Our records indicate that your term of office on the above Board, Committee or Commission will expire
on December 31, 2011.
The Board of Selectmen's policy provides that:
1. All incumbents for terms that are expiring will be sent this questionnaire regarding their desire
for reappointment. This form must be returned to the Town Clerk's Office by December 15,
2011.
2. All positions which are vacant or with terms expiring will be posted, including those where the
incumbent desires reappointment.
3. Incumbents will not be required to fill out new citizen volunteer forms. The Board requests that
all incumbents be available for an interview, or if you are not available, that you submit a written
statement outlining your experience and your interest in being re-appointed.
Please indicate below whether or not you desire reappointment to this position, and return this signed
form,to the Town Clerk's Office by December 15, 2011. If we do not hear from you by this date, we
will assume that you do not wish to be re-appointed.
I wish to be considered for reappointment.
I do not wish to be considered for reappointment.
J "'t-
Signature Date
cc: Committee Chairman
8
qcL,(
OF~Fgof~ Town of Reading 16 Lowell Street
J69:rN e¢~~` Reading, 01867
CONTRIBUTORY RETIREMENT BOARD
Ph: (781) 942-9007 Fx: (781) 942-9037
November 22, 2011
Board of Selectmen
16 Lowell St.
Reading, MA 01867
Dear Members of the Board of Selectmen,
The Reading Retirement Board would like to support the re-appointment of Richard
Foley to the Board. Richard has twenty-four years of direct experience in the
administration of Massachusetts Contributory Retirement Systems, stemming from his
positions of Town Accountant in Reading and City Auditor in Salem. He served on the
Administration and Audit Committee of the Pension Reserves Investment Management
(PRIM) Board from 1992 through 2009.
Richard's knowledge of the Retirement System is of great assistance to the Board.
The Retirement Board is very anxious to continue to have his insight and expertise
readily available.
Thank you for your consideration of Richard's candidacy for the upcoming vacancy.
Sincerely yours,
Joseph Veno, chr
Jrn~v Thomas Clough
-ank Driscoll, vice chr.
ail LaPointe
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ILATHAM LAW OFFICES EEC
643 MAIN STREET
READING, MA 01867
0. BRADLEY LATHAM'
01112 STOPIMR M. O. LATH A M
JOSEMA E. LATHAM'
• ADMITTED TO PRACTICE IN
MASSACHUSETTS AND NEW HAMZ'SHERE
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December 6, 2011 0
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Peter Hechenbleikner, Town Manager
Reading Town Hall
16 Lowell Street ~
Reading, MA 01867
Re: Lease of Burbank Ice Arena at SI Symonds Way, Reading, with Reading Ice Arena Authority
Inc.
Dear Peter:
Pursuant to the email instructions (copy attached) from Ellen Doucette, we enclose the
following:
1. Three original lease agreements;
2. Three original notices of lease; and
3. Disclosure statement for disposition of real property.
We respectfully request that the Selectmen sign and return to us an original lease agreement
and notice of lease. Please note. that the signature of at least one of the Selectmen needs to
be notarized on the notice of lease.
If you believe a representative from the Reading Ice Arena Authority Inc., should be present
when the Selectmen intend to sign the lease, would you please so advise.
Sincerely,
Latham Law offices LLC
C.9~yatham
cc: Ellen Doucette, Town Counsel
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TEL: (781) 942-4400
FAX: (781) 944-7079
~w/
=.1
Brad Latham
From: Ellen Doucette [ecdoucette@brackettlucas.com]
Sent: Friday, December 02, 2011 11:43 AM
To: Brad Latham
Cc: Peter Hechenbleikner; william jennings
Subject: Re: Reading Ice Arena Authority, Inc. and Town of Reading Lease as to Burbank Ice Arena
~4ttachments: Lease (5).doc; Notice of Lease.doc
d
:Grad,
The changes are fine. Attached is a clean draft. Please note I changed the Symonds Way maintenance line slightly. I
also made some other changes like underlines, capitals.
ii
I have also attached the Notice of Lease.
Please review with your client. If acceptable, sign both documents (we may wish to sign the Lease in duplicate with an
original for each party) and return them to Peter's office so that he can have the Selectmen execute them at their next
meeting.
Thank you for your courtesy and cooperation in this matter.
Ellen
Ellen Callahan Doucette, Esq.
Brackett & Lucas
19 Cedar Street
Worcester, MA 01609
(508) 799-9739
(508) 799-9799 Facsimile
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Ste'
LEASE AGREEMENT -
OPERATION AND MANAGEMENT OF
THE NELSON S. BURBANK ICE ARENA
This tease Agreement made by and between the TOWN OF READING, a
municipal corporation, with offices at 16 Lowell Street; Reading,
Middlesex County,. MA (the "Town") acting by. and through its Board -of
Selectmen, without personal liability for any.of the members thereof,
(hereinafter. the. "Town") , and READING ICE.'ARENA AUTHORITY, . INC., a
corporation duly organized under M.G.L. Chapter 180, with a principal
place of business at 51 Symonds Way, Reading, Massachusetts,
(hereinafter.the "Tenant").. The words "Town" and "Tenant" shall
include the parties hereto and their 'successors and assigns, where the
context so admits.
RECITALS
Whereas, pursuant to M.G.L. c.30B, the Town issued a Request for
Proposals entitled "Operation and Management of the Nelson S. Burbank
Ice Arena, 51 Symonds Way, Reading, MA; and
Whereas, the Tenant submitted a Proposal for the lease of the
Nelson S. Burbank Ice Arena-dated October 19, 2011; and
Whereas, the Reading Board of Selectmen., being duly authorized
by Article 13 of the April 25, 2011 Annual Town Meeting, voted to
award the lease to the Tenant subject to the terms and conditions set
forth herein;
NOW THEREFORE, in consideration of the full and complete
performance of all terms, covenants, and conditions herein contained to
be performed by the Town and the Tenant, the parties hereto hereby
agree as follows:
1. PREMISES: The Town agrees to lease to the Tenant, and the
Tenant agrees to lease from the Town, a certain parcel of land of
approximately 4.45 acres with the ice skating rink building located
thereon known as the Nelson S. Burbank Ice Arena and other structures
thereon (hereinafter collectively called the Premises) situated at 51
Symonds Way, Reading, Middlesex County, Massachusetts, and being shown
on the sketch attached hereto and marked Exhibit A, together with the
appurtenant right to use Symonds Way, in common with others legally
entitled thereto, for all purposes for which public ways may be used in
the Town of Reading, Massachusetts, including but not limited to
pedestrian, vehicular access as well as utility, water, sewer, electric
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and communication connections. The Premises are being leased in their
"as is" condition. The Tenant is solely responsible for obtaining
any and all permits, approvals, waivers, releases or any other
requirements for the future.use and occupancy of the Premises.
2. TERM AND'EXTENSION: The term of this lease-shall be for ten
(10)years.commencing on February 24,.2013, which is the expiration.
date - of'the current lease'as to the Premises. 'The Tenant may extend
the term of this lease for two (2) successive terms of ten (10) years
each, provided the Tenant is not then in default of the. terms of this
lease, in accordance with the, following procedure: The Tenant shall give .
notice to the Town of the Tenant's intention to so extend no less.than
ninety (90) days prior to the expiration of the then current ten-year
lease term. Nevertheless, to avoid inadvertently missing an'extension
option notice deadline, if the Tenant-has not exercised the option to
extend by such deadline,-the Town shall so advise the Tenant of such
fact in writing, -and the Tenant.shall have 14 days after the receipt
of such reminder from the Town to exercise such right.to extend.
3. RENT: The rent to be paid by the Tenant to the Town shall
be calculated.and based on the following: First: The gross income
received by the Tenant from its rink operations shall be used first
to pay operating costs and expenses for the rink on the Premises.
Second: The remaining income shall be used to establish and replenish
a cash contingency-reserve to be held by the Tenant. The cash
contingency reserve shall be established for the purpose of covering
significant repairs, capital costs and replacement and contingency
costs and non-insured losses or liabilities. The contingency reserve
shall not exceed $300,000 at any given moment without permission from
the Board of Selectmen. Nevertheless, the $300,000 cap shall increase
to reflect increases in*the consumer price index using the Boston
Area CPI-U, from the date of this lease. Third: Income then
remaining shall be'paid to the Town, as rent. Amounts due to the Town
shall be paid annually on or before March 15.
Gross income includes income from rink operations, such as ice
rentals, the sale of merchandise, food,. beverages, services, gift
certificates or merchandise certificates, and all other receipts from
activities conducted at the Premises, including all deposits not
refundable to purchasers, receipts of sales through any vending machines
or other coin or token operated device and rental paid by any subtenant or
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otherwise at, in, on about or from the Premises. Gross income shall not,
however, include any sums collected and remitted for any retail sales tax
or retail excise tax imposed by any duly constituted governmental authority
and separately stated, or local cpticn imals tax, nor shall they include any
exchange of- goods or merchandise, nor the amount of any cash or credit
refund made upon any sale where the merchandise sold, or some part thereof,
is thereafter returned by the purchaser and accepted by Tenant, nor
shall they include any donations or gifts made to the Tenant. Calculation
of gross income shall be on a cash basis, not on an accrual basis.
Operating expenses include but are not limited to labor and
management costs, insurance premiums and deductibles, utilities,
maintenance, repairs, replacements, taxes, interest payments, promotion
and, advertising, refunds and c r e d i t s, security, rentals, supplies,
service contracts, settlement payments, landscaping, plowing, custodial
services, professional and consulting services and fees, banking services
and communication services.
The Tenant shall provide the Town with an annual income and
expense statement as to the Tenant's operation for the year, which
statement shall be provided within 120 days after the end of each of
Tenant's fiscal years. The Town has the right to audit the books and
financial records of Tenant annually, at the Town's expense. The Tenant
shall keep its financial records in accordance with generally accepted
accounting practices, consistently' applied.
4. UTILITIES: The Tenant shall pay, as they become due, all bills
for electricity, water and sewerage and any other utilities that are
furnished to the Premises.
5. USES: The.Premises shall be used only for an ice skating
rink arena for ice skating and related activities and for accessory
uses, including a snack bar and skate shop incidental to the primary
use of ice skating and for such additional uses as may be allowed by
the Board of Selectmen.
6. INSURANCE: The Tenant shall, at its own expense and as part
of.operating expenses, maintain public liability and property damage
insurance covering the Premises, insuring the Tenant and the Town
against any and all loss or claims arising out of the Tenant's use of
the Premises and all operations.of the Tenant, wherever located,
S~
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including the skating rink, parking area and access.ways, and all
other facilities or areas used by the Tenant under the lease
agreement, or from any act or omission of the Tenant, its agents,
servants, employees, or permittees. Tenant shall obtain and maintain
during -the lease term the. following insurance:
6.1 Fire Insurance: Tenant shall obtain and maintain fire and
other casualty insurance-on the Premises in responsible insurance companies
qualified to do business in the Commonwealth of Massachusetts and in good
standing therein. Such insurance shall be for at least eighty (800)
percent of the replacement cost (less depreciation) of the arena building
on the Premises.
6.2 Liability Insurance Tenant shall obtain and maintain with
respect to the Premises and any activity or uses thereof, comprehensive
public liability insurance in the amount of not less than One Million
Dollars ($1, 000, 000) per occurrence with a general aggregate limit of
not less than $2,000,000. Combined single limit for each occurrence and in
the aggregate in companies insuring the Town as an additional insured as
well as the Tenant against injury to persons or damage to property as
provided. The Tenant shall deposit with certificates of such liability
insurance with the Town prior to commencement of the lease term. Such
insurance or certificate shall provide that such policy shall not be
cancelled without at least ten (10) days prior written notice to the Town.
6.3 Umbrella Liability: The Tenant shall obtain and
maintain an Umbrella Liability policy of insurance with limits of
$2,000,000 Occurrence/$2,000,000 Aggregate, and the Umbrella
Liability policy shall name the Town of Reading as an additional
insured.
6.4 _Worker's Compensation Insurance: The Tenant shall
obtain and maintain such worker's compensation insurance on its
employees as is required by law.
6.5 Proceeds: Insurance proceeds paid as a result of a
casualty or damage to the Premises shall be used for rebuilding--or
replacing such improvements on the Premises unless the Town and Tenant
agree to the contrary.
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7. MAINTENANCE AND REPAIR: The Tenant will be responsible for
all regular and routine maintenance of the Premises, the parking
areas, on-site accessways, drainage systems and on-site utilities and
will keep the building and all appurtenances in good repair, damage
by fire and other casualty only excepted. The Tenant will be
responsible for custodial maintenance of the Premises. Symonds Way is
a public way which the Town shall continue to maintain and to snow
plow.
8. IMPROVEMENTS: The Tenant may make improvements and
alterations to the Premises, provided all required permits and
approvals are obtained to do so and all such work shall be done in
accordance with applicable codes and are done in a good and
workmanlike manner. All improvements and alterations shall meet the
construction and design standards of the State Building Code, all
other applicable laws and the Americans with Disabilities Act.
All improvements made
property and title thereto
shall not apply to the per
permanently affixed to the
building permit shall have
Town Manager.
to the Premises shall become part of the
shall pass to the Town. This provision
sonal property of the Tenant that are not
Premises. Improvements requiring a
the prior approval of the Town through the
9. UTILITIES: The Tenant will be responsible for the payment.
of all utility costs,
10. QUIET ENJOYMENT: The Tenant shall have the right of quiet
enjoyment of the Premises during the lease term and extensions.
11. NO DISCRIMINATION: The Tenant shall not unlawfully
discriminate against any person on the basis of sex, sexual
orientation, age, race, national origin, or religion.
12. STORAGE: The Tenant shall provide storage for Reading Youth
Hockey, Reading Youth Baseball and Reading Senior Baseball,
consistent with past practices and to the extent there are available
storage areas.
13. PREFERENTIAL ACCESS: The Tenant shall provide preferential
access to the arena to the Reading High School Boys and Girls Varsity
16 v ~0
Hockey Teams at reasonable times, and at a reasonable price as it has
done in the past. The tenant shall provide dedicated locker room
space for the Reading High School Boys and Girls Hockey Teams.
14. COMMUNITY OUTREACH: The Tenant shall be responsible for all
advertising and public outreach activities associated with the
Premises.
15. ASSIGNMENT: The Tenant shall not assign, transfer, sublet,
convey or otherwise dispose of the whole or any part of the Premises
(other than the right to sublet or consign a skating shop and snack bar)
to any other person, firm, partnership, company or corporation
without the previous consent in writing of the Town. Said consent is
to be entirely at Town's sole discretion. Notwithstanding such consent,
Tenant shall remain liable at all times to Town for the full performance of
the covenants and conditions of this Lease. Should the Tenant attempt
any of the above without written consent of the Town, the Town
reserves the right to declare the Tenant in default and terminate the
lease for cause.
16. TOWN'S ACCESS: The Town or duly authorized agents of the Town
may, at reasonable times and upon written request (which may be done via
fax or email), enter to inspect, test and view the Premises and may do so
without any hindrance or nblestaticn by the Tenant.
17. INDEMNIFICATION AND LIABILITY: The Tenant shall save the Town
harmless from all loss and damage occasioned by Tenant's use and occupancy
of the Premises, from the "use, escape, release or discharge of water or by
the bursting of pipes, as well as from any claim or damage resulting from
release or disposal of hazardous or. noxious materials hereafter by Tenant or
from neglect in not removing snow and ice from the arena, parking areas and
the sidewalks on the Premises, or by any nuisance made or suffered on the
Premises by the Tenant or its invitees, agents, servants or employees,
unless such loss is caused either by (a) the neglect or wrongful conduct of
the Town or its agents, servants or employees or (b) any person using the
Premises for access to the remaining land of the Town. Tenant further
indemnifies, exonerates and agrees to hold Town harmless from and against
any loss, damage, liability or expense, including reasonable attorneys'
fees, to which the Town may be subjected or incur by virtue of the default
of the Tenant under this lease. Town indemnifies, exonerates and agrees
to hold Tenant harmless from and against any loss, damage, liability or
17
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expense, including reasonable attorneys' fees, to which the Tenant.may be
subjected or incur by virtue of the default of the Town under this lease.
18. DEFAULT AND BANKRUPTCY: In the event the Tenant shall default
in the payment of any installment of rent or other sum or payment herein
specified and such default shall continue for thirty (30) days after
written notice thereof; or the Tenant shall default in the observance or
performance of any of Tenant's covenants, agreements or obligations
hereunder and such default shall not be corrected within sixty (60) days
after written notice thereof from the Town to the Tenant; or The Tenant
shall be declared bankrupt or insolvent according to law, or, if any
assignment shall be made of Tenant's property for the benefit of creditors,
then the Town shall have the right thereafter, while such default continues,
to declare the terms of this lease ended, and to proceed with a summary
process action, without prejudice to any other lawful remedies which might
be otherwise used for arrearages of rent or other defaults. The Tenant
shall indemnify the Town against all loss of rent and other payments which
the Town may incur by reason of such termination during the residue of the
term. If the Tenant shall default, after reasonable notice thereof, in the
observance or performance of any conditions or covenants on Tenant's part to
be observed or performed under or by virtue of any of the provisions in
any article of this lease, the Town, without being under any obligation to
do so and without thereby waiving such default, may cure such default for
the account and at the expense of the Tenant. If the Town makes any
expenditures or incurs any obligations for payment of money in connection
therewith, including but not limited to, reasonable attorney's fees in
instituting, prosecuting or defending any action or proceeding, such sums
paid or obligations insured, with interest at the prime rate as published
in the-Wall Street Journal plus three points as additional rent.
19. NOTICE: Any notice from one party to the other shall be either
mailed via U.S. certified mail, return receipt requested, or delivered to
an officer at the following places:
If to Town: Town Manager, Town of Reading, Town Hall, 16Lowell
Street, Reading, Massachusetts, 01867 with a copy to the Reading Town Counsel
at its office at the time the notice is given.
If to Tenant: William J. Jennings, President, Reading Ice Arena
Authority, Inc., 64 Haverhill Street, Reading, Massachusetts 01867,
with copies to the Rink Manager, -51 Symonds Way, Reading, MA
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01867 and to Latham Law Office LLC, 643 Main Street, Reading,
Massachusetts 01867..
The place to which notice shall be given may be changed by either
party upon written notice to the other party and shall be effective
when the change of address is so mailed via certified mail, return
receipt requested.
20. SURRENDER: At the expiration or the termination of this lease,
the Tenant shall leave all improvements made upon the Premises in
accordance with Paragraph 8 hereof, including but not limited to buildings,
cooling equipment and ice maintenance equipment, (not including ice
resurfaces) all of which become the property of Town. The Tenant shall
deliver to the Town the Premises and all keys, locks thereto, and other
fixtures connected therewith and all alterations and additions made to or
upon the Premises, in good condition, damage by fire or other casualty only
accepted. In the event of the Tenant's failure to remove any of Tenant's
property which should be removed from the Premises, Town is hereby
authorized, without liability to Tenant for loss or damage.
21. SIGNAGE: Tenant may maintain and replace the existing sign
on the building and may place directional signs and signs on the
southbound and northbound sides of Haverhill Street which signs shall
be of.the same size as the traffic signs to admonish traffic that it
is approaching the accessway to the Premises. The location and size
of new non-directional signs must be in accordance with the Reading
Zoning Bylaw.
22. NOTICE OF LEASE: At the time of the signing of this lease, the
Town and Tenant shall sign a notice of lease in recordable form sufficient
to satisfy the lease notice requirements of M.G.L. Chapter 183, S4, which
notice shall be recorded at the Middlesex South District Registry of Deeds
by the Tenant. Recording information shall be provided to the Town.
23. ENVIRONMENTAL MATTERS: The Tenant shall not discharge or
release oil, hazardous substances on the Premises. The Tenant shall
indemnify and hold the Town harmless from and against all loss, cost,
expense and liability for personal injury or property damage, including
reasonable costs, including, without limitation, reasonable attorneys'
fees, arising from or relating to any oil, hazardous waste, or hazardous
substances collected, transported, stored, disposed of, treated, used,
19
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generated or released on or from the Premises by Tenant or its assignees,
subtenants, business invitees or licensees. Town shall indemnify and hold
Tenant harmless from and against all loss, cost, expense and liability for
personal injury or property damage, including, without limitation,
reasonable attorneys' fees, arising from or related to any oil, hazardous
substances or underground storage tanks at the Premises, only to the extent
existing prior to commencement of the term of the prior, lease between
the Town and Tenant. The provisions of this section shall survive
termination or expiration of this lease.
24. NO WAIVER: No consent, forbearance, delay or'waiver, expressed
or implied, by either party to or of any breach of any covenant, condition
or duty of the other party shall be construed as a consent or waiver to or
of any other breach of the same or any other covenant, condition or duty.
'25. HOLDING OVER: In the event that Tenant remains in possession of
the Premises after the expiration or termination of this lease or any
extension thereof and without execution of a new lease, Tenant shall be
deemed to be occupying the Premises without authority as a tenant at
sufferance and no new tenancy shall be created and Tenant shall be liable
to Town for all loss damage and expense which Town may incur.
26. GOVERNING LAWS: This lease shall be governed by, construed and
enforced in accordance with the laws of the Commonwealth of Massachusetts.
27. CAPTIONS: It is agreed that the captions and titles in this
lease are frr convenience only and are not part of this lease and do not in
any way limit or _ amplify the terms and provisions of this lease.
28. PARTIES BOUND AND BENEFITTED: All rights and liabilities
herein given to, or imposed upon either of the parties hereto, shall
extend to the successors and assigns of such party. The persons signing
this lease on behalf of the Town do so in their capacity as Selectmen of
the Town'of Reading, Massachusetts, and are'not bound individually and
their personal estates are not bound or liable hereunder. The persons
signing on behalf of the Tenant do so in their corporate capacity and
neither they, nor the Board of Directors of Tenant or any other officers or
agents of Tenant are bound individually and their personal estates are not
bound or liable hereunder.
- SOJ~
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29. OPERATIONS: The following provisions shall be adhered to by
the Tenant and.at the Tenant's expense as to the operation of the skating
arena on the Premises:
29.1 Hours: The sktirq arena shall, not be opened for use
between the hours of 12:01 a.m. and 6:00 a.m. without the consent of the
Board of Selectmen.
29.2 Indoor Air Quality: Tenant shall maintain in the arena
building an operating device to monitor the inside air quality. The
Reading Board of Health may inspect the device and the air quality from
time to time.
29.3 Security: The Tenant shall provide adequate security for
major its in tt-e PreTd-9--s to assure good order in the Premises.
29.4 Clean-Up: The interior as well as the exterior of the
building shall be kept in a clean and attractive condition.
29.5 Trash: Tenant shall be responsible for proper trash
removal and disposal. The Tenant is encouraged to implement a
materials recycling program.
29.6 Alcohol: No alcoholic beverages shall be stored, served or
consumed at the Premises without the permission of and proper licensing
by the Town.
29.7 General,Operation: The, arena shall be run in a
professional manner. No activities shall be allowed to take place on the
Premises-.which would be contrary to law.
29.8 Parking: Tenant is responsible to see that there is
adequate parking on the Premises.
29.9 General Skating: The Tenant is aware of interest in
public skating and Town's support for public skating. The Tenant will
consider that desire for public skating in its scheduling of various uses
of the arena.
30. DISCLOSURE STATEMENT: To the extent required by law, Tenant
shall file a proper disclosure statement with the Deputy Commissioner of
k2
21
Capital Planning and Operation of the Commonwealth of Massachusetts in
accordance with M.G.L. Chapter 7, §40J.
31. WELL: The Tenant may drill and use a well on the Premises for
all or some of Tenant's water needs provided that the well and use of that
well conforms to all local, state and federal laws and regulations. The
water from such well shall not be introduced into the Town of Reading sewer
system, except with the permission of the Town. Plumbing involving well
water shall not be connected to the Town of Reading water supply system.
32. ENCUMBRANCES: Tenant shall not permit any mortgages, Uniform
Commercial Code/financing statements, mechanics' liens or other liens to be
placed upon Town's interest in the Premises without the consent of the
Board of Selectmen. In the event any involuntary liens are placed on
the Tenant's interest in the Premises or improvements, Tenant shall cause
such lien to be released of record. forthwith and without cost to Town.
33. SEVERABILITY: If any provision of this Lease or portion of
such provision or the application thereof to any person or circumstances
is held invalid, the remainder of this lease (or the remainder of such
provision) and the application thereof to other persons or circumstances
shall not be affected thereby.
34. COMMUNICATION: A designated representative of the Tenant and.
the town shall meet no less frequently than annually to discuss arena
operations as may be requested by the Town.
35. FORCE MAJEURE: A party shall not be in'default under this
Lease if that party's non-performance results from or arises out of
strikes, lockouts, labor shortages, weather, material shortages, emergency
action, civil commotion, fire, litigation, casualty, or any cause beyond
the reasonable control of that party.
36. GOOD FAITH: Each party shall exercise good faith and fair
dealings in this lease relationship. Wherever Town's approval, consent
and/or agreement is required, such approval, consent or agreement shall not
be unreasonably withheld, conditioned or delayed.
Sa~3
22
In Witness Whereof, the parties hereto have caused this Lease
Agreement to be signed and sealed by their duly appointed and
authorized agents on 2011.
TOWN OF READING, MASSACHUSETTS
BOARD OF SELECTMEN
Camille W. Anthony, Chair
Stephen Goldy, Vice-Chair
Ben Tafoya, Secretary
James E. Bonazoli
Richard W. Schubert,
READING ICE ARENA AUTHORITY, INC.
By'--- -
William J,. Jennings, resident
23
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.25
NOTICE OF LEASE
In accordance with the provisions of M.G.L. Chapter 183, §4, as amended, notice
is hereby given of the following described lease:
Lessor:
Lessee:
Date of Execution
of Lease:
Description of
Leased Premises:
TOWN OF READING, MA
READING ICE ARENA AUTHORITY, INC.
, 2011
The Nelson S. Burbank Ice Arena (`Burbank Arena") is located at
51 Symonds Way and is owned by the Town of Reading. The
Burbank Arena was constructed on Town owned land and gifted to
the Town by Nelson S. Burbank. The Burbank Arena is a one
story structure consisting of 33,600 s.f., more or less, and located
on approximately 4.45 acres of land. The Town's title reference. is
to a deed recorded with the Middlesex South Registry of Deeds in.
Book 11189, Page 431.
Term of Lease: Ten (10) years commencing on March 8, 2013. .
The current lease for the Burbank Arena will expire
on March 8, 2013.
Rights of Extension: Two additional Ten (10) year terms.
Option to Purchase: None.
If the lease is terminated, Lessor is authorized to record a Notice of Termination
of Lease with the Middlesex South Registry of Deeds, and the Notice of Termination of
Lease shall be conclusive evidence of the termination of the Lease.
1
26 Ste,,
Witness the execution hereof under seal this day of December 2011,
by the Town of Reading, Massachusetts, acting by and through its Board of Selectmen,
duly authorized by Article 13' of the April 25, 2011 Annual Town Meeting.
LESSOR:
TOWN OF READING
By its BOARD OF SELECTMEN
Camille W. Anthony, Chair
Stephen Goldy
James E. Bonazoli
Ben Tafoya
Richard W. Schubert
COMMONWEALTH OF MASSACHUSETTS
County of Middlesex
On this day of , 2011 before me, the undersigned
notary public, personally appeared
proved to me
through satisfactory evidence of identification, which was a photographic identification
with signature issued by a federal or state governmental agency, to be the persons whose
names are signed on the preceding or attached document or being personally known to
me, acknowledged to me that they signed it voluntarily for its stated purpose in their
capacity as a member of the Reading Board of Selectmen.
Notary Public
My commission expires
27
2 s6tj is",
Witness the execution hereof under seal this day of December .
2011, by the Reading Ice Arena Authority, Inc., by William J. Jennings, its President,
duly authorized by vote of its Board of Directors.
COMMONWEALTH OF MASSACHUSETTS
County of Middlesex
On this Li fF day of &Z:4, _1 2011 before me, the undersigned notary
public, personally appeared i William J. Jennings, as President of Reading Ice Arena
Authority, Inc., proved to me through satisfactory evidence of identification, which was a
photographic identification with signature issued by a federal or state governmental
agency, to be the person whose name is signed on the preceding or attached document,
acknowledged to me that he signed it voluntarily for its stated purpose, on behalf of
Reading Ice Arena Authority, Inc.
Notary Public
My commission expires
0. BRADLEY LA WALT
Notary Public
COMMONWEALTH OF MAExpire 1
My C.r"rn" S.n Expires
August 24, 201e
28
3 s~tq
LESSOR:
READING ICE ARENA AUTHORITY, INC.
DISCLOSURE STATEMENT FOR DISPOSITION OF REAL PROPERTY
For disposition of Real Property by the Town of Reading, the undersigned does hereby
state, for the purposes of disclosure pursuant to Massachusetts General Laws, Chapter 7, section
40J, of a transaction relating to real property as follows:
(1) LEGAL DESCRIPTION OF REAL PROPERTY: 51 Symonds Way, Reading, MA
The proposed property for lease is located at 51 Symonds Way in the Town of
Reading. The property, available for disposition through this RFP, is 4.45 acre parcel
as shown on Assessors Map 41, Lot 54 with a Registry of Deeds reference of Book
11189, Page 431, The total land area is approximately 4.45 acres with a 72,646 s.f.
building..
(2) TYPE OF TRANSACTION: Lease of Property
(3) SELLER or LESSOR: Town of Reading, Massachusetts (Lessor)
(4) BUYER or LESSEE: Reading Ice Arena Authority, Inc., a corporation organized
under the provisions of M.G. Laws Chapter 180 (Lessee)
(5) Names and addresses of all persons who have or will have a direct or indirect
beneficial interest in the real property described above:
NAME
RESIDENCE
Ed Peduto, but only in his capacity as an employee (Rink General Manager) of the Lessee, with a
residence of 311 Lowell St., Wakefield, MA
(6) None of the above mentioned persons is an employee of the Division of Capital Asset
Management or an official elected to public office in the Commonwealth except as listed below.
Name & Position Title: NONE
(7) This section must be signed by the individual(s) or organization(s) entering into this
real property transaction with the public agency named above. If this form is signed on behalf of
a 'corporation or other legal entity, it must be signed by a duly authorized officer of that
corporation or legal entity. The undersigned acknowledges that any changes or additions to items
3 and or 4 of this form during the term of any lease or rental will require filing a new disclosure
with the Division of Capital Asset Management and Maintenance within thirty (30) days
following the change or addition.
29
a
~a
The undersigned. swears under, the pains and penalties of perjury that this form is complete and
accurate in all respects.
Signature:
Printed N~m~~ William J. Jennings
Title: President, Reading Ice Arena
Authority, Inc.
Date: December 2, 2011
30
2 6L;2
RMLD SHOULD NOT SELL ITS RENEWABLE ENERGY CERTIFICATES
Massachusetts' investor-owned electric utilities are required by state law to have a specified portion of their power
supply from renewable resources. Municipally-owned electric utilities, such as the Reading Municipal Light
Department ("RMLD"), are exempt from such requirements. However, the RMLD Board of Commissioners
("Board") believes that it is prudent and responsible to voluntarily include renewable resources in the RMLD's
power supply portfolio. I know this because several years ago the Board unanimously adopted a policy direction to
(a) implement an RMLD Green Choice program and (b) add renewable energy resources to the RMLD's electric
supply portfolio. The desirability of having renewable energy was confirmed by a recent RMLD survey, where
nearly 75% of our residential customers supported the inclusion of renewable energy in RMLD's supply portfolio.
RMLD staff was directed to bring desirable projects to the Board and the Citizens Advisory Board ("CAB") for
their review. The Board and the CAB reviewed several projects, and unanimously approved two projects, knowing
that they would cost more than conventional power supplies. To prove that these sources of power are renewable,
the output of each project is certified as renewable energy and is issued Renewable Energy Certificates ("RECs").
Some have suggested that the RMLD now sell the RECs associated with its renewable projects and use that money
for other, unspecified purposes. I.oppose the sale of RMLD's RECs at this time for the following reasons.
• Selling the RECs will cause our-current renewable resources to no longer be renewable, as they will lose
the certification that proves that their output qualifies as renewable energy. Such a move will undercut the
policy direction unanimously adopted by the Board and the CAB and the preferences of our customers.
• RMLD staff has stated that the current value of these RECs is about $500,000. RMLD's annual revenue is
about $89,000,000, so the value of the RECs is less than six tenths of one percent of RMLD's total revenue.
For the typical residential customer, selling the RECs would save only $0.50 per month. Such a small
savings is not worth undercutting a sound policy to be environmentally responsible. If customers wish to
save money on their electric bills, please call the RMLD and sign up for our energy conservation programs.
You will save much more than $0.50 per month.
• Renewable energy costs about $0.10 per kilowatt-hour compared to $0.05 per kilowatt hour for
conventional non-renewable power supplies. If we sell the RECs for $0.03 per kilowatt-hour, we will no
longer be renewable but the net costs from these purchases will be $0.07 per kilowatt-hour, or 40% more.
than conventional power supplies. Thus, if we buy renewable energy and sell the RECs, we will have
raised our costs unnecessarily, and we won't have any renewable energy resources.
• There would be severe restrictions on what the RMLD could do with the revenue from the sale of RECS.
The only proper use for such funds would be to offset purchased power costs. Such funds could not be
used for other purposes, such as funding the construction of RMLD's own renewable projects.
Some have suggested that RMLD should purchase the output from renewable sources now, and annually sell RECs
until municipal electric systems are required to have renewable sources. The specter of very high prices for
renewable energy projects due to a sudden demand for renewable energy by Massachusetts municipally-owned
electric companies is offered as a rationale for such a strategy. Such an argument should be rejected for the
following reasons.
• All of Massachusetts' municipally-owned electric utilities account for less than 10% of the state's total
electricity sales. Imposing requirements for renewable sources for these utilities would not represent a
huge increase in the demand for renewable energy.
• Even if requirements for renewable sources of electricity were imposed, such a requirement would be
accompanied by advance notice and would be phased in starting at a very low level. Municipal electric
systems will not see a large sudden increase in state-imposed requirements.
• Massachusetts law establishes caps or limits on how much RECs will cost, thus limiting RMLD's exposure
to the cost of compliance with any future renewable energy requirements.
Be environmentally and fiscally responsible. Keep the RECs.
Dick Hahn, Chairman
RMLD Board of Commissioners
sb i
31
Upcoming RMLE Vote on RECs (Renewable Energy
Certificates) & Rates
Tomorrow evening, December 7, the Reading Light Board will vote on what
use to make of the RECs the RMLD receives from its sustainable power
contracts. For the years 2011 and 2012 the value of these RECs averages
$495,000 peryear - with the value increasing to nearly $1.7 million per
year for 2013 and after.
At its December 5 meeting, the RMLB's Power & Rate Committee voted
2 to 1 not to sell these RECs, but just to hold on to them and let them
expire.
So I come before the Board of Selectmen these evening to inform you and
the community of this upcoming dote in the hope that community pressure
may convince the R.MI.B to overturn the committee's Monday vote and to
sell these RECs.
The RMI.B members who voted not to sell the RECs are Richard Hahn and
Gina Snyder.
The two other RMLB members who will be voting on Wednesday are
Mary Ellen. O'Neill and Philip Pacino.
0
Thank YOU, a
Robert Soli, RML13 Commissioner
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35
M
TOXIN MANAGER OVERALL BOS EVALUATION
Manager Name: Peter Hechehbleikner Evaluation for the period: CY 2011
GOALS AND OBJECTIVES DURING THIS EVALUATION BOARD OF SELECTMEN RATING (AVERAGE OF FOUR
PERIOD RATINGS) RATING SCALE FROM 1 - 5
Development 5.0
Personnel 4.8
Finance 5.0
• Operations 4.5
• Services 5.0
• Policies and Procedures 4 g
ACHIEVEMENTS, ACCOMPLISHMENTS, AND RESPONSIBILITIES (completed by employee)
. See attached self evaluation and individual Selectman evaluations
OVERALL EVALUATION (aggregate average rating for 6 goals)
4.87
SELECTMAN COMMENTS
• See attached Selectmen evaluations
Highlights:
Pete continues to set a high standard for professionalism and hard work.... We will need all his creativity as we
continue to manage the community in tough financial times. - Ben Tafoya
This past year was the most successful since I was elected to the Board. It was a real pleasure to serve this year
with Pete. - Steve Goldy
Leadership starts at the top. Peter has been extremely successful in assembling a strong leadership team which is
managing the departments with strong results. - Camille Anthony
I admire Pete's dedication, ability to be nimble and his creative thinking to the challenges we face. - James Bonazoli
The increasing challenge of funding local services will always be a factor, yet reflection on the year (and the list
above), shows that Reading is still making positive progress in achieving its community goals. Pete's experience
and leadership are important in facilitating that forward movement. - Rick Schubert
TOWN MANAGER SIGNATURE BOS CHAIRMAN SIGNATURE
Name: Name:
Date: Date:
c
36 64
2011 Town Manager Evaluation
Goals and Objectives
1B
CA
RS
BT
SG
Avg
Development
5.00
5.00
5.00
5.00
5.00
5.00
Personnel
5.00
5.00
5.00
4.00
5.00
4.80
Finance
5.00
5.00
5.00
5.00
5.00
5.00
operations
4.50
5.00
5.00
4.00
4.00
4.50
Services
5.00
5.00
5.00
5.00
5.00
5.00
Policies and Procedures
4.50
5.00
5.00
5.00
5.00
4.90
4.83
5.00
5.00
4.67
4.83
4.87
Sd2
37
TOWN MANAGER EVALUATION
Manager Name: Peter Hechenbleikner Evaluation for the period: CY 2011
Evaluator: Steve Goldy
GOALS AND OBJECTIVES DURING THIS EVALUATION BOARD OF SELECTMEN RATING, RATING SCALE FROM
PERIOD 1(LOW) - 5 (HIGH)
Services 5
Policies and Procedures 5
ACHIEVEMENTS, ACCOMPLISHMENTS, AND RESPONSIBILITIES (completed by employee)
EVALUATION (aggregate average rating for goals)
4.83
SELECTMEN COMMENTS
Great year for Pete and all Town Staff. Pete accomplished quite a lot including first steps for regionalizing
Community Services, significant advances with downtown parking, successful labor negotiations,
addressing drug use and violence in our community and many more.
Pete's leadership this past year was very important because of the challenging economy but more
importantly Pete proposed and made many significant changes. These proposals and changes were not
easy but Pete moved forward because they were in the best interest of our community.
This past year was the most successful since I was elected to the Board. It was a real pleasure to serve this
year with Pete.
sd3
38
TOWN MANAGER EVALUATION
Manager Name: Peter Hechenbleikner Evaluation for the period: CY 2011
Evaluator: James Bonazoli
GOALS AND OBJECTIVES DURING THIS EVALUATION BOARD OF SELECTMEN RATING, RATING SCALE FROM
PERIOD 1(LOW) - 5 (HIGH)
Development 5
Personnel 5
Finance 5
Operations 4.5
Services 5
Policies and Procedures 4.5
ACHIEVEMENTS, ACCOMPLISHMENTS, AND RESPONSIBILITIES (completed by employee)
Development
Continue orogm
o Addison Wesley Pearson site, Under Construction
o Oaktree Under Construction
o Mawn Site Plan Application submitted
o Peter Sanborn Place, All local approvals in place
o additional units in downtown as feasible.
Work towards the beginning of construction of maior private downtown development projects - Oaktree, Mawn, Lynch, and
other opportunities.(same as above)
e Complete South Main Street design guidelines and proposed amendments to zoning to achieve those design guidelines.
draft to be finalized .
With the Economic Development Committee develop and implement ..a process of annual designation of improvements and
events consistent with resources and the new "Downtown Improvements and Events Trust Fund. First draft sent, revised by
Town Manager as to format and 5 year plan. Will be complete with next cycle in winter 2011 after the Fall Street Faire
o begin implementation of Wayfinding signs Phase 1 completed
o Plan for next year's Fall Street Faire - make the Fall Street Faire committee a formal committee of the Town
Completed
o Begin the fagade design and loan program In Progress
Implement high priority parking recommendations for downtown:
o improve parking directional signs (Wayfinding project); Parking signs to be done early 2012 pending review by
State
o sharing of private parking spaces;
o valet parking; No current demand
o expand parking supply; Some progress - potential of +15 spaces in "Streetscape Phase 2"
o bike routes throughout town
o bus shelters -find funding sources ale selected -funding identified
Continue sign enforcement efforts to bring all non-conforming signs into compliance Some progress but staff change and
reductions in staff slowed effort
Develop an action plan for re-use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash
Street the RR tracks and Pond View Drive considerable work with an EDC subcommittee.. Evaluated funding and/or state
programs.
Evaluate the acceptance of the Green Communities program in Reading. Not feasible at this time
Continue to work with Town School Facilities and Light Departments to meet Sustainability goals for CO reduction, anti
idling, etc..
Personnel
Evaluate the provision of a Disability Insurance program for active employees and the parameters of any such program.
Complete and no interest in moving forward
Continue B/C/C Chair/Vice Chair training.
39
sa~
• Implement training on Ethics and Open Meeting law as required by the recent changes in law. complete
Finance
• Complete labor negotiations for terms ending 6-30-2014
o Negotiate contracts with each of 3 unions by June 30, 2011
■ Dispatch - 3 year -complete
• DPW - 3 year - complete
■ Engineers - 3 year - completed
o Negotiate contracts with each of 2 unions by June 30, 2012
■ Patrol Officers - 2 year 25% Complete
■ Police Superior Officers - 2 year 25% Complete
• Participate in the School labor contract negotiations per Education Reform Act provisions
o All Contracts Expire 2011
o Participate as a member of the School Committee on strategy/voting - complete
o Goal is to have 3 year contracts and have all Town and School contracts coterminous - all are.3 years
o Goal is to have first year mirror 2011 Town contracts/non-union salaries - one year of each of the 3 year contracts
mirror's the Town FY 2011
• Limit reliance on non-recurring revenue including reserves.
o Goal is to have use of reserves limited at $1.5 million as approved by FINCOM - use of reserved has been
• /Apply IUI UUWIUV ICbUUIt VO IUIIUIIIV lV JV NNVII vN~il oarrry aria vuPraur v, v.,
o Continue efforts from previous years on a variety of additional funding sources and grants
■ Green Communities grant - $984,448
• Main Street Corridor transit grant - $15,000
education and resources about enerov and green initiatives.
• Applied for state Library construction grant - 2" on n wait list.
• Received $40,000 grant for EMD in Dispatch
communications
■ Received a grant from Massachusetts Emergency Management Agency to install smart boards to
The State 9-1-1 Department has awarded a $455,000 to develop Phase III of the Regional Dispatch
program which is the implementation phase.
Participate in and encourage public/private partnerships that provide in-kind services provide significant cost savings and as
such should be expanded to achieve added savings.
o Develop additional public/private partnerships:
■ Joshua Eaton Playground with PTO Complete
■ Completion of Memorial Park facilities with FoRR
• Chamber of Commerce or others on pilot program of hanging baskets in one area of Downtown
Complete usinq DIET funds
■ Bus Shelter in Walkers Brook Drive area with local businesses Done usinq left-over WBD fund
■ Walkable Reading (recording and creating podcasts and hosting/circulating them);
citiPG fnr climate Protection - oroarams and co-hosting events and observances
■ K11111 11 ! VVRTPF IJHITI -
e Creative Arts - programming
o Sale of land - Pearl Street Town Meeting approved 11-11
o Sale of land - Lothrop Road Town Meeting approved 11-11
o Use/sale of Oakland Road Town Meeting approved 11-11
o Additional cell sites No current interest
o Advertising via billboards Narrowed down options - only 1 site in Reading is eligible
40
S~~
Operations
• Continue to work on the priority items from the DPW Management study
• Add additional technology including:
o Assessors CAMA
■ Issue RFP - January 2011 .completed
■ Evaluate RFPs & select vendor - February 2011. completed
■ Data conversion - March & April 2011. Vendor selected & contract negotiations about to begin. Target
implementation is December 2011 through March 2012
■ Training & implementation - May & June 2011..Delaved by one year to conform to assessor's annual
schedule - May & June 2012
o Master Address database
■ Design address database (SQL Server?) - February 2011. completed
■ Build or purchase address maintenance tool. completed
■ Integrate address database with other database systems - ongoing. Done as new systems come online
o New MUNIS modules
■ Implement cash registers Town clerk register is complete Register in the community services department will
be part fo the L&P system.
■ Implement Human Resources Module 80% complete. Complete.
■ Migrate to version 8.3 by May 2011 complete
• Crystal reports Training. Town Accountant is buildinq simple reports using the MUNIs Support Representatives
assistance.
• Employee Self Service - to be started after Human Resources module is completed.
o Mass Communications system
■ Implementation begins November 2010 - first phase is emergency system. completed
• Building database of contacts with Verizon December 2010. completed
■ Training and testing of emergency capabilities scheduled for January 2011. completed
• Roll out to non-emergency sectors scheduled for March 2011. Complete
■ Roll-out will include opt-in for residents and business via website. completed
Non-emergency uses will be an evolving project and include tasks such as elderly well checks for
Community Services and late bill-payment reminders from Finance. Complete
o Evaluate the use of social media into the Town's communication network, and set policies for use of social media
■ Outline a set of objectives for the Town of Reading
• Outline a set of policy guidelines
■ Outline an implementation strategy
Implement a trackingand management system for permits and licenses for most Town Dapartments that issue permits and
licenses.
o Public input on permits process January 2011 (questionnaire; possible meeting) complete
o Vendor presentations January 2011 (Jean, Bob, Kim, Laura) complete
o Vendor selection expected by 1/31/11 complete
o Buildings permits target completion date 6/381-11 12-31-11 All modules will be done concurrently and should be
ready for internal testing December 2011 with a public launch to follow by March 2012.
o Dog licenses target completion date 7/30/11 (see above)
o Compost/depot sticker target completion date 8/30/11 (see above)
o Other permits, licenses & forms will be completed during the year (see above)
o Implement customer. service request module (see goal #8)
o Evaluate other electronic customer interaction
• Conduct an operational review of one programmatic area in the Community Services Department starting with the Health
Division. Established Work Plans for Each Division
• Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site.
o Fire, Police and Library are in progress.
o Human Resources in progress.
o Public Works, Community Services and Finance scheduled for 2011. in progress
o Policy decisions on public access.
o Create public access.
• Asset Management
• Complete the work of the ad hoc Municipal Building Committee: Complete - finalreport filed withteh Board of Selectmen
• Develop a process and funding mechanism for implementing high priority building projects:
o Cemetery Garage Cemetery Garage design funding FY13. - in CIP
o Library application for state funding complete and submitted Town Meeting approved the proiect. 2"" in wait
list for fundin t
o DPW vehicle maintenance. Site cleanup initiated security system funded through CIP/ facilities site survey/ master
plan committee in place improvements (drainage storm water, etc target complete FY 12 - in CIP
o Improvements to operation, safety/security, and aesthetics of DPW site see above
• Continue the process of grant application design approval funding and construction of additions to and renovation of
the Reading Public Library (See above)
41
• If successful in obtaining the -grant implement the "Green Repair" program at Birch Meadow and Killam Schools.
Complete on scaled back basis - limited by code on what we could do at Killam School. Killam Roof complete: Birch
Meadow windows in progress.
• Subiect to funding approval in 2010, implement the Haverhill Street water main distribution project Proiect into
construction - 30% complete
• Secure the services of a Landscape architect for Birch Meadow site. Complete and plan adopted
Services
• Complete evaluation of regionalization of Public Safety Dispatch Phase III is underway and includes a grant through the
State 9-1-1 Department Enabling legislation has been passed and the State 9-1-1 Department has awarded a $455,000 to-
develop Phase III which is. the implementation phase.
• Focus public health School Substance Abuse and other resources on a Healthy Community model with an initial focus on
_c - ~.....taN ,,.t--- c..,...,., E:; .A f- e.,,,., .e,ol4inn --li- -A Mhor
in Public Health Administration
• Train employees on the customer service policy' continue to measure customer satisfaction: identify and recommend
changes to regulations that do not meet customer service goals or that will make them easier for customers to understand
and use.
• Identify areas that need to be targeted for future training DPW trained in November 2011
• Continue Customer Service Survey report tote h Board of Selectmen semi-annually complete
• Develop mechanism to capture customer comments that are not included in the survey
• Review and improve the Town web site Provide electronic customer interaction with the Town including a "customer service
request" module.
• Implement broad based customer request module accessible from the web site
• Develop and implement programs at the Mattera cabin and develop a funding program to make the cabin self sustaining
Some rentals and Recreation is develo~ing some programs Open some weekend hours with volunteer staffing.
Policies and Procedures
• Develop funding for comprehensive review and revision of the Zoning Bylaw.
• Review the need for Earth Removal regulations and determine the best way to implement regulations. Regulations
completed. No apparent interest in adopting them.
• Establish a policy on naming of facilities and sites in the community.
• Establish a communications policy for the town working off the elements of a past Department head retreat on
communications Specifically include in the policy and subsequent training policies on the use of social media as part of the
Town's efforts to communicate with its residents and others In preparation for Reading Community Alerts data gathered
from many departments as to ongoing public communications Types prioritized as part of this opt-in system.
• Conduct a complete review and re-write of the Traffic Rules and Regulations. 50% complete
• Complete with the Bylaw Committee Town Clerk and Town Counsel a full review of the general bylaws (required every 10
years by Charter) Complete
EVALUATION (aggregate average rating for goals)
4.83
SELECTMEN COMMENTS
What a tremendous year for Reading under the leadership of Pete
Hechenbleikner! Despite the ongoing challenges of limited budget and less
resources we continue to grow and remain a strong community on many levels.
We have seen growth in new developments such as Pulty Homes, the old Atlantic
site and the expansion of Calereso's Market.
Pete has continued to show true leadership and fiscal responsibility in all
departments while continueing to look at ways to improve resident satisfacation.
I admire Pete's dedication, ability to be nimble and his creative thinking to the
challenges we face. These are attributes that he and staff will need in the
coming fiscal year.
42
TOWN MANAGER EVALUATION
Manager Name: Peter Hechenbleikner Evaluation for the period: CY 2011 ll
Evaluator: 0,41" 91 t~,
GOALS AND OBJECTIVES DURING THIS EVALUATION BOARD OF SELECTMEN RATING, RATING SCALE FROM
PERIOD 1(LOW) - 5 (HIGH)
Development 5
Personnel 5
Finance 5
Operations 5
Services
5
Policies and Procedures 5
ACHIEVEMENTS, ACCOMPLISHMENTS, AND RESPONSIBILITIES (completed by employee)
Development
Continue proare:
o Addison Wesley Pearson site, Under Construction
o Oaktree Under Construction
o Mawn Site Plan Application submitted
o Peter Sanborn Place; All local approvals in place
o additional units in downtown as feasible.
Work towards the beginning of construction of maior private downtown development projects - Oaktree, Mawn, Lynch, and
other opportunities. (same as above)
Complete South Main Street design guidelines and proposed amendments to zoning to achieve those design guidelines.
draft to be finalized
• vvim me tconuinw uevcw iuc1n
events consistent with resources and the new "Downtown Improvements and Events Trust Fund. First draft sent, revised by
Town Manager as to format and 5 year plan. Will be complete with next cycle in winter 2011 after the Fall Street Faire
o begin implementation of Wayfinding signs Phase 1 completed
o Plan for next year's Fall Street Faire - make the Fall Street Faire committee a formal committee of the Town
Completed
o Begin the fagade design and loan program In progress
• Implement high priority parking recommendations for downtown:
o improve parking directional signs (Wayfinding project); Parking signs to be done early 2012 pending review by
State
o sharing of private parking spaces;
o valet parking; No current demand
o expand parking supply; Some progress - potential of +15 spaces in "Streetscape Phase 2"
o bike routes throughout town
o bus shelters - find funding sources style selected - funding identified
• Continue sign enforcement efforts to bring all non conforming signs into compliance Some progress but staff change and
reductions in staff slowed effort
• Develop an action plan for re use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash
Street the RR tracks and Pond View Drive considerable work with an EDC subcommittee. Evaluated funding and/or state
programs.
• Evaluate the acceptance of the Green Communities program in Reading. Not feasible at this time
• Continue to work with Town School Facilities and Light Departments to meet Sustainability goals for CO reduction, anti-
idling, etc..
Personnel
• Evaluate the provision of a Disability Insurance program for active employees and the parameters of any such program:
Complete and no interest in moving forward
• Continue B/C/C ChairNice Chair training.
• Klement training on Ethics and Open Meeting law as required by the recent changes in law. complete
43
Sd
Finance
• Complete labor negotiations for terms ending 6-30-2014
o Negotiate contracts with each of 3 unions by June 30, 2011
• Dispatch - 3 year -complete
■ DPW - 3 year - complete
• Engineers - 3 year - completed
o Negotiate contracts with each of 2 unions by June 30, 2012
■ Patrol Officers - 2 year 25% Complete
■ Police Superior Officers - 2 year 25% Complete
• Participate in the School labor contract negotiations per Education Reform Act provisions
o All Contracts Expire 2011
o Participate as a member of the School Committee on strategy/voting - complete
o Goal is to have 3 year contracts and have all Town and School contracts coterminous - all are 3 years
o Goal is to have first year mirror 2011 Town contracts/non-union salaries - one Year of each of the 3 Year contracts
mirror's the Town FY 20.
Limit reliance on non-recurring revenue including reserves.
o Goal is to have use of reserves limited at $1.5 million as approved by FINCOM- use of reserved has been
reduced to $928,309
• Apply for outside resources funding to support operating and capital or other one time expenses.
o Continue efforts from previous years on a variety of additional funding sources and grants
■ Green Communities grant - $984,448
■ Main Street Corridor transit grant - $15,000
■ $100,000 FEMA reimbursement for January 2011 blizzard
■ Applied for grants from federal state and other sources including Mass Foundation for Humanities
American Library Association National Endowment for the Humanities, etc.
■ Received $7500 LSTA (Federal) grant for Change Makes a Difference A grant project to provide
education and resources about energy and green initiatives.
■ Annlieri fnr state I_ibrarv construction grant - 2" on watt list.
■ Received grant from Northeast Homeland Security council Tor sign ooarg to impruve einciyCiiUY
communications
■ Received a -grant from Massachusetts Emergency Management Agency to install smart boards to
improve the Town of Reading's emergency operations center at the Police Department.
• Applied for Assistance to Firefighters Grant to conduct a joint training program with the Reading and
Wakefield Fire Department.
■ The State 9-1-1 Department has awarded a $455,000 to develop Phase III of the Regional Dispatch
program which is the implementation phase.
o Develop additional public/private partnerships:
■ Joshua Eaton Playground with PTO Complete
■ Completion of Memorial Park facilities with FoRR
• Chamber of Commerce or others on pilot program of hanging baskets in one area of Downtown
Complete using DIET funds
■ Bus Shelter in Walkers Brook Drive area with local businesses Done using left-over WBD fund
Walkable Reading (recording and creating podcasts and hosting/circulating thernm'
Investigate the feasibility of the highest priority FINCOM recommendations on revenue enhancement resuitinq from the
September 2010 Financial Forum and begin the process of implementing those items that can be implemented.
o Sale of land - Pearl Street Town Meeting approved 11-11
o Sale of land - Lothrop Road Town Meeting approved 11-1.
• Use/sale of Oakland Road Town Meeting approved 11-11
o Additional cell sites No current interest
o Advertising via billboards Narrowed down options - only 1 site in Reading is eligible
44
Operations
Continue to work on the priority items from the DPW Management study
• Add additional technology including:
o Assessors CAMA
■ Issue RFP - January 2011 _completed
■ Evaluate RFPs & select vendor - February 2011. completed
■ Data conversion - March & April 2011. Vendor selected & contract negotiations about to begin. Target
implementation is December 2011 through March 2012
■ Training & implementation - May & June 2011. Delayed by-one year to conform to assessor's annual
schedule - May & June 2012
o Master Address database
■ Design address database (SQL Server?) - February 2011. completed
■ Build or purchase address maintenance tool. completed
■ Integrate address database with other database systems - ongoing. Done as new systems come online
o New MUNIS modules
• Implement cash registers -Town clerk register is complete Register in the community services department will
be part fo the L&P system.
• Implement Human Resources Module 80% complete. Complete.
• Migrate to version 8.3 by May 2011 com fete
• Crystal reports Training. Town Accountant is building simple reports using the MUNIS Support Representatives
assistance.
■ Employee Self Service - to be started after Human Resources module is completed.
o Mass Communications system
■ Implementation begins November 2010 - first phase is emergency system. completed
■ Building database of contacts with Verizon December 2010. completed
• Training and testing of emergency capabilities scheduled for January 2011. completed
■ Rollout to non-emergency sectors scheduled for March 2011. Complete .
• Roll-out will include opt-in for residents and business via website. completed .
• Non-emergency uses will be an evolving project and include tasks such as elderly well checks for
Community Services and late bill-payment reminders from Finance. Complete
o Evaluate the use of social media into the Town's communication network, and set policies for use of social media
• Outline a set of objectives for the Town of Reading
■ Outline a set of policy guidelines
■ Outline an implementation strategy
Implement a tracking and management system for permits and licenses for most Town Departments that issue permits and
licenses.
o Public input on permits process January 2011 (questionnaire; possible meeting) complete
o Vendor presentations January 2011 (Jean, Bob, Kim, Laura) complete
o Vendor selection expected by 1/31/11 complete
o Buildings permits target completion date 6/39111 12-31-11 All modules will be done concurrently and should be
ready for internal testing December 2011 with a public launch to follow by March 2012.
o Dog licenses target completion date 7/30/11 (see above)
o Compost/depot sticker target completion date 8/30/11 (see above)
o Other permits, licenses & forms will be completed during the year (see above)
o Implement customer service request module Lee goal #8)
o Evaluate other electronic customer interaction
Conduct an operational review of one programmatic area in the Community Services Department starting with the Health
Division. Established Work Plans for Each Division
Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site.
o Fire, Police and Library are in progress.
o Human Resources in progress.
o Public Works, Community Services and Finance scheduled for 2011. in progress
o Policy decisions on public access.
o Create public access.
Asset Management
Complete the work of the ad hoc Municipal Building Committee: Complete - final report filed withteh Board of Selectmen
Develop a process and funding mechanism for implementing high priority building projects:
o Cemetery Garage Cemetery Garage design funding FY13. - in CIP
o Library, application for state funding complete and submitted Town Meeting approved the project. 2id in wait
list for fundingt
o DPW vehicle maintenance. Site cleanup initiated security system funded through CIP/ facilities, site survey/ master
plan committee in place, improvements (drainage storm water, etc. target complete FY 12 - in CIP
o Improvements to operation, safety/security, and aesthetics of DPW site see above
• Continue the process of grant application design approval funding and construction of additions to and renovation of
the Reading Public Library. (See above)
45
Soo a
• if successful in obtaining the grant, implement the "Green Repair" program at Birch Meadow and Killam Schools.
Complete on scaled back basis - limited by code on what we could do at Killam School. Killam Roof completer Birch .
Meadow windows in progress.
• Subject to funding approval in 2010, implement the Haverhill Street water main distribution project Project into
construction - 30% complete
• Secure the services of a Landscape architect for Birch Meadow site. Complete and plan adopted
• Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway:
Services
• Complete evaluation of regionalization of Public Safety Dispatch Phase III is underway and includes a grant through the
State 9-1-1 Department. Enabling legislation has been passed and the State 9-1-1 Department has awarded a $455,000 to
develop Phase III which is the implementation phase.
Train emplovees on the customer service policv: continue to measure customer satisfaction: identify and recommend
changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand
and use.
• Identify areas that need to be targeted for future training DPW trained in November 2011
• Continue Customer Service Survey report tote h Board of Selectmen semi-annually complete
• Develop mechanism to capture customer comments that are not included in the survey
• Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service
request" module.
• Implement broad based customer request module accessible from the web site
• Develop and implement programs at the Mattera cabin and develop a funding program to make the cabin self sustaining
Some rentals and Recreation is developing some programs Open some weekend hours with volunteer staffing.
Policies and Procedures
• Develop funding for comprehensive review and revision of the Zoning Bylaw.
• Review the need for Earth Removal regulations and determine the best way to implement regulations. Regulations
completed. No apparent interest in adopting them.
• Establish a policy on naming of facilities and sites in the community.
• Establish a communications Policy for the town working off the elements of a past Department head retreat on
communications Specifically include in the policy and subsequent training policies on the use of social media as part of the
Town's efforts to communicate with its residents and others.. In preparation for Reading Community Alerts data gathered
from many departments as to ongoing public communications Types prioritized as part of this opt-in system
• Conduct a complete review and re-write of the Traffic Rules and Regulations. 50% complete
• Complete with the Bylaw Committee Town Clerk and Town Counsel a full review of the general bylaws (required everv 10
Years by Charter) Complete
EVALUATION (aggregate average rating for goals)
5
SELECTMEN COMMENTS
What an amazing year the Town Manager and staff have completed! As I thought of the activities that have
occurred and the many endeavors undertaken by the departments, I can categorically state that the
Town is in extremely capable hands. During last year, many milestones were reached in all of the
departments. The successful completion of these initiatives will prepare us to move to the next level of
service which ensures that Reading remains a.desirable place to live.
Leadership starts at the top. Peter has been extremely successful in assembling a strong leadership team
which is managing the departments with strong results. Peter always states that we have great
employees as evidenced from the progress we continue to make in dealing with the day-to-day issues
which arise.
This year I can actually say that I do not have any comments or suggestions to make. I have never given
the Town Manger a perfect evaluation in the past, but I believe he certainly deserves one for the.
leadership, energy, and commitment that has transpired this past year. As a community, we should be
very grateful for the employees which are serving us.
46
TOWN MANAGER EVALUATION
Manager Name: Peter Hechenbleikner Evaluation for the period: CY 2011
Evaluator: Rick Schubert
GOALS AND OBJECTIVES DURING THIS EVALUATION BOARD OF SELECTMEN RATING, RATING SCALE FROM
PERIOD 1(LOW) - 5 (HIGH)
Development Rating: 5
Another amazing year - even in a down economy,
Reading seems to be attracting. new business. While the
large scale projects (Pulte, Oaktree, Mawn) garner most
of the focus, there is plenty other activity that is equally
exciting: Calareso's, Cup Cake City, Sense of Wonder, E-
Cars, etc, The planning staff, inspections and volunteer
boards and committees are working hard to achieve key
community goals. Reading apparently is a friendly and
welcoming place to do business!
Personnel Rating: 5
As funding is stretched further and further, CY2011
brought the hard realities of staffing reductions. Tough
choices were made and Community Services absorbed the
impacts. The department heads worked together to see
and understand the big picture, and then recommended a
way to minimize the negative impact on the community,
This approach is a credit to Pete's leadership and the
management team he has in place.
Finance Rating: 5
The ongoing conservative approach to municipal finances
has served the community well. Again, the staff under
Pete's guidance has maintained this perspective even in
difficult financial times. With the planned retirement of
the Town Accountant in June 2012, the Board of
Selectmen will need to be diligent in filling the position
` with the right person.
Operations Rating: 5
Expanded recycling and the new Mass Communications
system: while many enhancements to operations are
unnoticed to the general public, these two have been high
profile and highly successful in their first year of
implementation. They are visible signs of cost savings
and efficiencies that our residents demand and deserve.
Services Rating: 5
'The necessary staff reduction, restructuring and.
regionalization in Community Services (see Personnel
comments above) at the beginning of the fiscal year are
still settling in. It will be important to monitor the overall
impact on customer services, B/C/C support and
employeds over the coming year.
Policies and Procedures Rating: 5
Significant time, effort and creativity was put forth by
Pete (and staff) last winter in an effort to streamline town
government. While ultimate acceptance of the various
proposals was up to the BoS or Town Meeting, Pete and
staff deserve credit for their willingness and ability to see
things differently.
ACHIEVEMENTS, ACCOMPLISHMENTS, AND RESPONSIBILITIES (completed by employee)
Development
o Continue progress towards meeting the required 10% of housing units (as re-defined by the 2010 federal census) as
affordable This goal may be met through development of the:.
o Addison Wesley Pearson site, Under Construction
o Oaktree Under Construction
o Mawn Site Plan Application submitted
o Peter Sanborn Place, All local approvals in place
47
o' additional units in downtown as feasible.
• Work towards the beginning of construction of maior private downtown development projects - Oaktree, Mawn, Lynch, and
other opportunities.(same as above)
• Complete South Main Street design guidelines and proposed amendments to zoning to achieve those design guidelines.
draft to be finalized
• With the Economic Development Committee develop and implement a process of annual designation of improvements and
events consistent with resources and the new "Downtown Improvements and Events Trust Fund. First draft sent, revised by
Town Manager as to format and 5 year plan. Will be complete with next cycle in winter 2011 after the Fall Street Faire
o begin implementation of Wayfinding signs Phase 1 completed
b Plan for next year's Fall Street Faire - make the Fall Street Faire committee a formal committee of the Town
Completed
o Begin the fagade design and loan program In progress
• Implement high priority parking recommendations for downtown:
o improve parking directional signs (Wayfinding project); Parking signs to be done early 2012 pending review by
State
o sharing of private parking spaces;
o valet parking; No current demand
o expand parking supply; Some progress -.potential of +15 spaces in "Streetscape Phase 2"
o bike routes throughout town
o bus shelters - find funding sources style selected - funding identified
• Continue sign enforcement efforts to bring all non conforming signs into compliance Some progress but staff change and
reductions in staff slowed effort
• Develop an action plan for re use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash
Street the RR tracks and Pond View Drive considerable work with an EDC subcommittee. Evaluated funding and/or state
programs.
• Evaluate the acceptance of the Green Communities program in Reading. Not feasible at this time
Continue to work with Town School Facilities and Light Departments to meet Sustainability goals for CO reduction, anti
idling, etc..
Personnel
• Evaluate the provision of a Disability Insurance program for active employees and the parameters of any such program.
Complete and no interest in moving forward
• Continue B/C/C Chair/Vice Chair training.
• Implement training on Ethics and Open Meeting law as required by the recent changes in law. complete
Finance
• Complete labor negotiations for terms ending 6-30-2014
o Negotiate contracts with each of 3 unions by June 30, 2011
■ Dispatch - 3 year-complete
■ DPW - 3 year - complete
■ Engineers - 3 year - completed
o Negotiate contracts with each of 2 unions by June 30, 2012
■ Patrol Officers - 2 year 25% Complete
■ Police Superior Officers - 2 year 25% Complete
Participate in the School labor contract negotiations per Education Reform Act provisions
o All Contracts Expire 2011
o Participate as a member of the School Committee on strategy/voting - complete
o Goal is to have 3 year contracts and have all Town and School contracts coterminous - all are 3 years
o Goal is to have first year mirror 2011 Town contracts/non-union salaries - one year of each of the .3 year contracts
mirror's the Town FY 2011
• Limit reliance on non-recurring revenue including reserves.
o Goal is to have use of reserves limited at $1.5 million as approved by FINCOM - use of reserved has been
reduced to $928,309
• Apply for outside resources funding to support operating and capital or other one time expenses.
o Continue efforts from previous years on a variety of additional funding sources and grants
■ Green Communities grant -.$984,448
■ Main Street Corridor transit grant - $15,000
48 5A Ie"X
communications
■ Receiv
Wakefield Fire Department.
■ The State 9-1-1 Department has awarded a $455,000 to develop Phase III of the Regional Dispatch
program which is the implementation phase.
• Participate in and encourage public/private partnerships that provide in-kind services provide significant cost savings and as
such should be expanded to achieve added savings.
o Develop additional public/private partnerships:
• Joshua Eaton Playground with PTO Complete
■ Completion of Memorial Park facilities with FoRR
■ Chamber of Commerce or others on pilot program of hanging baskets in one area of Downtown
Complete using DIET funds
• Bus Shelter in Walkers Brook Drive area with local businesses Done using left-over WBD fund ,
■ Creative Arts - programming
Investigate the feasibility of the highest priority FINCOM recommendations on revenue enhancement resulting from the
September 2010 Financial Forum and begin the process of implementing those items that can be implemented:
o Sale of land - Pearl Street Town Meeting approved 11-11
o Sale of land - Lothrop Road Town Meeting approved 11-11
o Use/sale of Oakland Road Town Meeting approved 11-11
o Additional cell sites No current interest
o Advertising via billboards Narrowed down options - only 1 site in Reading is eligible
Operations
• Continue to work on the priority items from the DPW Management study
• Add additional technology including:
o Assessors CAMA
■ Issue RFP - January 2011. completed
■ Evaluate RFPs & select vendor - February 2011. completed
• Data conversion - March & April 2011. Vendor selected & contract negotiations about to begin. Target
implementation is December 2011 through March 2012
• Training & implementation - May & June 2011, Delayed by one year to conform to assessor's annual
schedule - May & June 2012
o Master Address database
■ Design address database (SQL Server?) - February 2011. completed
■ Build or purchase address maintenance tool. completed
■ Integrate address database with other database systems - ongoing. Done as new systems come online
o New MUNIS modules
■ Implement cash registers Town clerk register is complete Register in the community services department will
be part fo the L&P system.
■ Implement Human Resources Module 80% complete. Complete.
■ Migrate to version 8.3 by May 2011 complete
■ Crystal reports Training. Town Accountant is building simple reports using the MUNIs Support Representatives
assistance.
■ Employee Self Service-to be started after Human Resources module is completed.
o Mass Communications system
• Implementation begins November 2010 - first phase is emergency system. completed
■ Building database of contacts with Verizon December 2010. completed
■ Training and testing of emergency capabilities scheduled for January 2011. completed
■ Roll out to non-emergency sectors scheduled for March 2011. Complete
■ Roll-out will include opt-in for residents and business via website. completed
■ Non-emergency uses will be an evolving project and include tasks such as elderly well checks for
Community Services and late bill-payment reminders from Finance. Complete
o Evaluate the use of social media into the Town's communication network, and set policies for use of social media
■ Outline a set of objectives for the Town of Reading
■ Outline a set of policy guidelines
■ Outline an implementation strategy
• Implement a tracking and management system for permits and licenses for most Town Departments that issue permits and
licenses.
o Public input on permits process January 2011 (questionnaire; possible meeting) complete
o Vendor presentations January 2011 (Jean, Bob, Kim, Laura complete
49
o Vendor selection expected by 1/31/11 complete
o Buildings permits target completion date 6/38/11 12-31-11 All modules will be done concurrently and should be
ready for internal testing December 2011 with a public launch to follow by March 2012.
o Dog licenses target completion date 7/30/11 (see above)
o Compost/depot sticker target completion date 8/30/11 (see above)
o Other permits, licenses & forms will be completed during the year (see above)
o Implement customer service request module (see goal #8)
o Evaluate other electronic customer interaction
• Conduct an operational review of one programmatic area in the Community Services Department, starting with the Health
Division. Established Work Plans for Each Division
• Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site.
o Fire, Police and Library are in progress.
o Human Resources in progress.
o Public Works, Community Services and Finance scheduled for 2011. in progress
o Policy decisions on public access.
o Create public access.
• Asset Management
• Complete the work of the ad hoc Municipal Building Committee: Complete - final report filed withteh Board of Selectmen
o Cemetery Garage Cemetery Garage design funding FY13. - in tali'
o Library application for state funding complete and submitted Town Meeting approved the project. 2"d in wait
list for fundingt
o DPW vehicle maintenance. Site cleanup initiated security system funded through CIP/ facilities site survey/ master
plan committee in place improvements (drainage storm water, etc target complete FY 12 - in CIP
o Improvements to operation, safety/security, and aesthetics of DPW site see above
• Continue the process of grant application design approval funding and construction of additions to and renovation of
the Reading Public Library (See above)
Subject to funding approval in 2010, implement the Haverhill Street water main distribution project Proiect into
construction - 30% complete
• Secure the services of a Landscape architect for Birch Meadow site. Complete and plan adopted
• Continue efforts to add to the Town's trail system including progress to implementing the Ipswich River Greenway;
Services
• Complete
• Train employees on the customer service policy' continue to measure customer satisfaction; identify and recommend
changes to regulations that do not meet customer service goals or that will make them easier for customers to understand
and use.
• Identify areas that need to be targeted for future training DPW trained in November 2011
• Continue Customer Service Survey report tote h Board of Selectmen semi-annually complete
• Develop mechanism to capture customer comments that are not included in the survey
• Review and improve the Town web site Provide electronic customer interaction with the Town including a "customer service
request" module.
• Implement broad based customer request module accessible from the web site
• Develop and implement programs at the Mattera cabin and develop a funding program to make the cabin self sustaining
Some rentals and Recreation is developing some programs Open some weekend hours with volunteer staffing.
Policies and Procedures
• Develop funding for comprehensive review and revision of the Zoning Bylaw.
• Review the need for Earth Removal regulations and determine the best way to implement regulations. • Regulations
completed No apparent interest in adopting them
Establish a policy on naming of facilities and sites in the community.
50
Complete with the Bylaw Committee Town Clerk and Town Counsel a full review of the general bylaws (required every 10
years by Charter) Complete
EVALUATION (aggregate average rating for goals)
Aggregate average rating: 5
SELECTMEN COMMENTS SGT J~°
Again; much has happened in 2011. The increasing challenge of funding local services will always be a
factor, yet reflection on the year (and the list above), shows that Reading is still making positive progress
in. achieving its community goals. Pete`s experience and leadership are important in facilitating that
forward movement.
51
TOWN MANAGER EVALUATION
.
Manager Name: Peter Hechenbleikner Evaluation for the period: CY 2011
Evaluator: Ben Tafoya
GOALS AND OBJECTIVES DURING THIS EVALUATION BOARD OF SELECTMEN RATING, RATING SCALE FROM
PERIOD 1(LOW) - 5 (HIGH)
Development 5
Personnel 4
Finance 5
Operations 4
Services 5
Policies and Procedures 5
ACHIEVEMENTS, ACCOMPLISHMENTS, AND RESPONSIBILITIES (completed by employee)
Development
Continue progre;
o Addison Wesley Pearson.site, Under Construction
o Oaktree Under Construction
o Mawn Site Plan Application submitted
o Peter Sanborn Place, All local approvals in place
o additional units in downtown as feasible.
Work towards the beginning of construction of major private downtown development projects - Oakfree, Mawn, Lynch, and
other opportunities.(same as above)
Complete South Main Street design guidelines and proposed amendments to zoning to achieve those design quidelines.
draft to be finalized
With the Economic Development Committee develop and implement a process of annual designation of improvements and
events consistent with resources and the new "Downtown Improvements and Events Trust Fund. First draft sent, revised by
Town Manager as to format and 5 year plan. Will be complete with next cycle in winter 2011 after the Fall Street Faire
o begin implementation of Wayfinding signs Phase 1 completed
o Plan for next year's Fall Street Faire - make the Fall Street Faire committee a formal committee of the Town
Completed
o Begin the fagade design and loan program In progress
Implement high priority parking recommendations for downtown:
o improve parking directional signs (Wayfinding project); Parkins sians to be done early 2012 pending review by
State
o sharing of private parking spaces;
o valet parking; No current demand
o expand parking supply; Some progress - potential of +15 spaces in "Streetscape Phase 2"
o bike routes throughout town
o bus shelters -find funding sources style selected - funding identified
Continue sign enforcement efforts to bring all non conforming signs into compliance Some progress but staff change and
reductions in staff slowed effort
Develop an action plan for re use and/or redevelopment of the properties behind the RMLD in the area •bounded by Ash
Street the RR tracks and Pond View Drive considerable work with an EDC subcommittee Evaluated funding and/or state
programs.
Evaluate the acceptance of the Green Communities program in Reading. Not feasible at this time
Continue to work with Town School Facilities and Light Departments to meet Sustainability coals for CO reduction, anti-
idling, etc..
Personnel
Evaluate the provision of a Disability Insurance program for active employees and the parameters of any such program.
Complete and no interest in moving forward
Continue B/C/C ChairNice Chair training.
52
SJ O
Implement training on Ethics and Open Meeting law as required by the recent changes in law. complete
Finance
■ Complete labor negotiations for terms ending 6-30-2014
o Negotiate contracts with each of 3 unions by June 30, 2011
■ Dispatch - 3 year -complete
■ DPW - 3 year - complete
• Engineers - 3 year- completed
o Negotiate contracts with each of 2 unions by June 30, 2012
■ Patrol Officers - 2 year 25% Complete
■ Police Superior Officers - 2 year 25% Complete
■ Participate in the School labor contract negotiations per Education Reform Act provisions
o All Contracts Expire 2011
o Participate as a member of the School Committee on strategy/voting - complete
o Goal is to have 3 year contracts and have all Town and School contracts coterminous - all are 3 years
o Goal is to have first year mirror 2011 Town contracts/non-union salaries - one year of each of the 3 year contracts
mirror's the Town FY 2011
■ Limit reliance on non-recurring revenue including reserves.
o Goal is to have use of reserves limited at $1.5 million as approved by FINCOM - use of reserved has been
reduced to $928,309
• Apply for outside resources funding to support operating and capital or other one time expenses.
o Continue efforts from previous years on a variety of additional funding sources and grants
■ Green Communities grant - $984,448
■ Main Street Corridor transit grant.- $15,000
■ $100,000 FEMA reimbursement for January 2011 blizzard
• Applied for grants from federal state and other sources including Mass Foundation for Humanities.
American Library Association National Endowment for the Humanities, etc.
• Received $7500 LSTA (Federal) grant for Change Makes a ..Difference: A grant project to provide
education and resources about energy and green initiatives.
• Applied for state Library construction grant..- 2" on wait list.
■ Applied to Reading Public Library Foundation for funding for several programs including children's
• Applied to anonymous donor Tor TUnQ Ing TUI VUIUIILUUJI UIUt4101II - 1IV'
RPreived $40.000 orant for EMD in Dispatch.
program which is the implementation phase.
Participate in and encourage public/private partnerships that provide in-kind services provide significant cost savings and as
such should be expanded to achieve added savings.
o Develop additional public/private partnerships:
■ Joshua Eaton Playground with PTO Complete
• Completion of Memorial Park facilities with FoRR
• Chamber of Commerce or others on pilot program of hanging baskets in one area of Downtown
Complete using DIET funds
• . Bus Shelter in Walkers Brook Drive area with local businesses Done using left-over WBD fund
■ Walkable Reading, (recording and creating pod casts and hosting/circulating them);
■ Cities for Climate Protection - programs and co-hosting events and observances
• RMLD / Water Dept - for displays and public education
■ Antiquarian Society Historical Commission etc For programming & volunteer activities
• Creative Arts - programming
o Sale of land - Pearl Street Town Meeting approved 11-1 1
o Sale of land - Lothrop Road Town Meeting approved 11-11
o Use/sale of Oakland Road Town Meeting approved 11-11
o Additional cell sites No current interest
o Advertising via billboards Narrowed down options - only. 1 site in Reading is eligible
S J) 9
53
Operations
• Continue to work on the priority items from the DPW Management study
• Add additional technology including:
o Assessors CAMA
■ Issue RFP - January 2011 _completed
■ Evaluate RFPs & select vendor - February 2011. completed
■ Data conversion - March & April 2D11. Vendor selected & contract negotiations about to begin. Target
implementation is December 2011 through March 2012
■ Training & implementation - May & June 2011. Delayed by one year to conform to assessor's annual
schedule - May & June 2012
o Master Address database
• Design address database (SQL Server?) - February 2011. completed
■ Build or purchase address maintenance tool. completed
■ Integrate address database with other database systems - ongoing. Done as new systems come online
o New MUNIS modules
• Implement cash registers Town clerk register is complete Register in the community services department will
be part to the L&P system.
■ Implement Human Resources Module 80% complete. Complete.
■ Migrate to version 8.3 by May 2011 complete
• Crystal reports Training. Town Accountant is building simple reports using the MUNIs Support Representatives
assistance.
Employee Self Service-to be started after Human Resources module is completed.
o Mass Communications system
• Implementation begins November 2010 - first phase is emergency system. completed
• Building database of contacts with Verizon December 2010. completed
• Training and testing of emergency capabilities scheduled for January 2011. completed
■ Roll out to non-emergency sectors scheduled for March 2011, Complete
■ Roll-out will include opt-in for residents and business via website. completed
Non-emergency uses will be an evolving project and include tasks such as elderly well checks for
Community Services and late bill-payment reminders from Finance. Complete
o Evaluate the use of social media into the Town's communication network, and set policies for use of social media
■ Outline a set of objectives for the Town of Reading
■ Outline a set of policy guidelines
■ Outline an implementation strategy
Implement a tracking and management system for permits and licenses for most Town Departments that issue permits and
licenses.
o Public input on permits process January 2011 (questionnaire; possible meeting) complete
o Vendor presentations January 2011 (Jean, Bob, Kim, Laura) complete
o Vendor selection expected by 1/31/11 complete
o Buildings permits target completion date 6130111 12-31-11 All modules will be done concurrently and should be
ready for internal testing December 2011 with a public launch to follow by March 2012.
o Dog licenses target completion date 7130/11 (see above)
o Compost/depot sticker target completion date 8/30/11 (see above)
o Otherpermits, licenses & forms will be completed during the year (see above)
o Implement customer service request module (see goal #81
o Evaluate other electronic customer interaction
Conduct an operational review of one programmatic area in the Community Services Department starting with the Health
Division. Established Work Plans for Each Division
Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site.
o Fire, Police and Library are in progress.
o Human Resources in progress.
o Public Works, Community Services and Finance scheduled for 2011, in progress
o Policy decisions on public access.
o Create public access.
Asset Management
• Complete the work of the ad hoc Municipal Building Committee: Complete -final rebort filed withteh Board of Selectmen
Develop a process and funding mechanism for implementing high priority building proiects:
o Cemetery Garage Cemetery Garage design funding FY13. -in CIP
o Library application for state funding complete and submitted Town Meeting approved the proiect. 2"tl in wait
list for fundingt
o DPW vehicle maintenance. Site cleanup initiated security system funded through CIP/ facilities, site survey/ master
plan committee in place improvements (drainage storm water, etc target complete FY 12 - in CIP
o Improvements to operation, safety/security, and aesthetics of DPW site see above
Continue the process of grant application design approval funding and construction of additions to and renovation of
the Reading Public Library (See above)
54
• If successful in obtaining the grant implement the "Green Repair" program at Birch Meadow and Killam Schools.
Complete on scaled back basis - limited by code on what we could do at Killam School Killam Roof complete: Birch
Meadow windows in progress.
• Subiect to funding approval in 2010, implement the Haverhill Street water main distribution proiect Proiect into
construction - 30% complete
• Secure the services of a Landscape architect for Birch Meadow site. Complete and plan adopted
• Continue efforts to add to the Town's trail system including progress to implementing the Ipswich River Greenway'
Services
• Complete evaluation of regionalization of Public Safety Dispatch Phase III is underway and includes a grant through the
State 9-1-1 Department Enabling legislation has been passed and the State 9-1-1 Department has awarded a $455,000 to
develop Phase III which is the implementation phase.
• Focus public health School Substance Abuse and other resources on a Healthy Community model with an initial focus on
Train employees on the customer service policy' continue to measure customer satisfaction; identify and recommend
changes to regulations that do not meet customer service goals or that will make them easier for customers to understand
and use.
• Identify areas that need to be targeted for future training DPW trained in November 2011
• Continue Customer Service Survey report tote h Board of Selectmen semi-annually complete
• Develop mechanism to capture customer comments that are not included in the survey
Review and improve the Town web site Provide electronic customer interaction with the Town including a "customer service
request" module.
• Implement broad based customer request module accessible from the web site
Develop and implement programs at the Mattera cabin and develop a funding program to make the cabin self sustaining
Some rentals and Recreation is developing some programs Open some weekend hours with volunteer staffing.
Policies and Procedures
Develop funding for comprehensive review and revision of the Zoning Bylaw.
• Review the need for Earth Removal regulations and determine the best way to implement regulations. Regulations
completed No apparent interest in adopting them.
• Establish a policy on naming of facilities and sites in the community.
• Establish a communications policy for the town working off the elements of a past Department head retreat on
communications Specifically include in the policy and subsequent training policies on the use of social media as part of the
Town's efforts to communicate with its residents and others In preparation for Reading Community Alerts, data gathered
from many departments as to ongoing public communications Types prioritized as ..part of this opt-In system.
• Conduct a complete review and re-write of the Traffic Rules and Regulations. 50% complete
Complete with the Bylaw Committee Town Clerk and Town Counsel a full review of the -general bylaws (required every 10
years by Charter) Complete
EVALUATION (aggregate average rating for goals)
4.67
SELECTMEN COMMENTS
Development
Pete and staff continue to do an excellent job managing the development process
in Reading. The ongoing construction work at the Calaressos, Oaktree and Pulte
sites are a major testament to Pete's hard work and dedication to the
redevelopment of the downtown and expansion of the tax base. The slow
progress on south Main Street has been improved by the opening of eCars. Each
of these required some timely intervention and negotiation by Pete and staff. A
prime example was the work with Oaktree and the Affordable Housing Trust,
which was time consuming but yielded a positive result.
The town does need to focus attention on South Main issues without losing
downtown momentum.
61-1-1
55
Personnel
This was a challenging year for personnel with the changes brought about due to
financial concerns and the retirement and resignation of various managers. In
addition to ably managing these transitions, Pete continued the strong labor
relations practice from the past. He has launched a process to insure that we are
getting the best possible value for the health insurance dollars spent by the
employees and taxpayers.
Finance
A hallmark of Pete's work has been the strong financial sustainability of the
community. We finished the year with a reasonable cash surplus that seriously
reduced the required free cash contribution for the budget. This enabled the
community to increase one-time expenditures at the subsequent town meeting.
This plan will mark a significant increase in infrastructure spending by the
community. Much of this capability is due to the comprehensive Plan put forward
by staff to address the financial challenges of fiscal year 2012.
The staff continues to leverage outside resources to increase investment and
services on behalf of the residents; great examples include the downtown
decorations and the upcoming bus shelter.
Operations
There are a number of important initiatives underway to improve operational
efficiency for the community. Among the most significant are the regionalization
of services and the improvement of IT and telecommunications strategies for the
community. The implementation of the permit tracking system, new assessment
system and community alerts shows the capability of Pete and staff to adopt new
methods in the face of declining resources. The effort to launch a regionalized
health department and the continued work toward regional dispatch illustrates
Pete's leadership capabilities.
Services
Pete and the staff reacted well to the personnel changes in 2011 and managed to
keep work flowing without major problems. In fact, the staff picked up major
initiatives such as regionalization and the community conversation about
substance abuse and related issues without missing a beat. The continued focus
on customer service and the measurement and reporting of comments is
important for a high level of service delivery.
Policies and Procedures
Pete did a good job on the rewrite of the Town By-Laws, which passed at Town
Meeting. In addition he took a leadership role in the process to make changes to
Conservation regulations, which may help the residents undertake projects in a
smoother and less costly fashion. I look forward to a conversation about the redo
of zoning by--laws and getting Reading involved in the discussion of potential
sdvl
56
statewide changes to zoning regulations.
Pete continues to set a high standard for professionalism and hard work. This
year we will have major challenges as we absorb the major construction projects
that are underway. In addition, we need to search for a high quality replacement
for Town Accountant Gail LaPointe who is retiring. We will need all his creativity
as we continue to manage the community in tough financial times.
R
57
Progress Report for the
Ad Hoe Amplified Sound Committee
The Ad Hoc Amplified Sound Committee, "ASC", have met seven times to-date since its
inception in September. The discussions have been investigative, challenging and
productive. The ASC first assigned a Chairman (J. Bonazoli) and Secretary (K. Kaminer)
and proceeded to develop a work plan (attached).
At the second meeting, the ASC reviewed all known and past examples of amplified
sound use in Reading parks and school grounds including School Department activities.
The Committee has reviewed the GIS photos of all the local parks and play areas
including abutting homes within a 500 ft radius of the parks. This was done to help the
committee understand the scope of each park and how area is settled around it.
The committee then worked with a. sample draft policy. The committee developed
several questions as to what needed to be addressed in the policy itself including, but not
limited;
® Defining amplified sound
® Duration
® Process
® Frequency
® Content
® Cost for obtaining a permit
The ASC then decided it needed to seek public feedback to help shape the draft policy
further. A twelve question survey was developed and distributed via the Town's website.
The response was very strong initially and to-date there- has been over 100 respondents.
The survey will close on December 19th and attached are the results.
The ASC intends on finalizing a draft policy to bring to a public hearing in early January
2012. The ASC plans to hold a public hearing on the draft policy in mid-Jan. The ASC
intends to have a final recommendation to the Board of Selectmen by the end of January.
58
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Board. of Selectmen Meeting
November 22, 2011
For ease of archiving, the order that items appear in these minutes reflects the order in which
the items appeared on the agenda for that meeting, and are not necessarily the order in which
any item was taken up by the Board.
The meeting convened at 7:00 p.m. in the Conference Room, 16' Lowell Street, Reading,
Massachusetts. Present were Chairman Camille Anthony, Vice Chairman Stephen Goldy,
Secretary Ben Tafoya, Selectmen James Bonazoli and Richard Schubert, Town Manager
Peter Hechenbleikner, Assistant Town Manager Bob LeLacheur, Town Counsel Gary Brackett
and Office Manager Paula Schena and the following list of interested parties: Virginia Blodgett,
Erin Calvo-Bacci. ,
A motion by Goldy seconded by Tafoya that the Board of Selectmen go into Executive
Session for the purpose of strategy with regards to litigation to come back into Open
Session at approximately 7.30 p.m. was approved on a roll call vote with all five members
voting in the affirmative.
Reports and Comments
Selectmen's Liaison Reports and Comments - Richard Schubert indicated he responded to the
correspondence about him being absent the night of the tax classification hearing.
Ben Tafoya thanked Town staff for getting everything ready for Town Meeting.
Stephen Goldy noted that he visited with the seniors last week. He attended a Trust Fund
Commissioner meeting. He feels a policy should be established for the Trust Fund
Commissioners and he will discuss that with them at their next meeting. Mr. Goldy also noted
that he was very disappointed in the way Town Meeting concluded without voting on the
instructional motions. He would like the Board to carry out the instructional motions as if they
had passed.
James Bonazoli noted that the Amplified Sound Committee finalized the survey today and he
requested that the Board extend their term.
A motion by Tafoya seconded by Goldyto extend the term of the ad hoc Amplified Sound
in the Parks Committee to January 31, 2012 was approved by a vote of 5-0-0.
Camille Anthony announced that she will not be running for re-election.
Town Manager's Report - The Town Manager noted that Chief Cormier was present to answer
any concerns regarding the allegations that the owner of the Wine Shop made alleging that the
Police Department employed a convict to do a sting and that it is all untrue. He met with Mr.
Carp yesterday and he expects a written apology from Mr. Carp.
61
Board of Selectmen Minutes - November 22, 2011 - page 2
Chief Cormier noted that these are disturbing allegations. He noted that their procedures are
triple-checked and the Reading Police has done everything they were supposed to do. Their only
goal is to have 100% compliance and nothing else. He feels the allegations were irresponsible
and noted that the Police get no bonuses by catching people. The young man has no criminal
violations whatsoever and the allegations were completely false.
The Town Manager continued and gave the following report:
Administrative matters
® Correspondence with Mr. Carp of the Wine Shop
® Donation from the Nigro Family to the Veterans Flower Trust Fund
® Due to Election deadlines the Town Clerk's office only at Town Hall will be open on Friday
December 23rd from 9:00 am to 5:00 pm.
® Staff met with the Assistant General Manager from the MBTA two weeks ago, and as a
result I have sent a letter, copied to the Board of Selectmen, expressing interest in acquiring
by lease or purchase the underutilized parking lot on Vine Street. This idea originated with
Assistant Town manager Bob LeLacheur
® Residents will notice enhancements of the holiday decorating in the square this year - red
bows on the lampposts in addition to the garland, and wreaths on locations where we had
banners during the warmer weather. The materials are purchased through the proceeds from
the Fall Street Faire, and are installed by the Fire Department (garland and bows) and the
DPW (tree lights and wreaths).
® We need to know who from the Board of Selectmen is going to the MMA Annual Meeting in
January, and who will be going to the MIIA luncheon
® We have been notified by the ABCC that package stores in Massachusetts will be closed on
December 25 h and December 26 h this year for the Christmas holiday.
e Census forms will be going out the first of the year. Remember to license your dog.
® We have just completed a grueling but successful Subsequent Town Meeting.
® Nomination papers for the Town election are now available in the Town Clerk's office.
Community Services
® The Reading Board of Health met last week with the Boards of Health from Wakefield and
Melrose, and staff as part of our regional initiative with the communities on Public health
administration. This is an initiative of Health Director Ruth Clay.
® Representatives Jones and Dwyer and Senator Katherine Clark hosted the Senior Citizen
Thanksgiving dinner for 350 Reading seniors on November 19 at Hillview Country Club.
® Jane Burns has joined us as an interim Elder/Human Services Administrator replacing
Richard Cardillo who had filled in since the spring.
® We have had a meeting with businesses regarding the Oaktree construction, and have
followed up with a staff meeting and an additional meeting with. Oaktree. The goal is to
facilitate construction and minimize impact on the downtown businesses and abutting
residents.
0 The Chamber is sponsoring a Holiday Window Display contest from 11/24 -12/24 -
RNRchambercom@aol.com
® Shop the Block - December 1.
62
Board of Selectmen Minutes - November 22, 2011 - page 3
® Buy Local weekend, December 2 - 4.
® The Reading Cooperative Bank is celebrating their 125th anniversary with the grand re-
opening of their renovated building.
® WALK-IN FLU CLINICS - Tuesday November 22, Berger Room- Town Hall (first floor
next to Community Services Department) 5:30 - 6:30 pm.
Public Safety
® Meeting in Reading set up by Senator Clark's office on December 8 at 6 PM at the Police
Station regarding HazMat routing.
® The Reading Firefighters Association is again doing the Toys for Tots program. Collection
boxes are at Town Hall and a number of other locations or you can drop toys off at the Fire
Station on Main Street.
Public Works
® MWRA water interconnection with Stoneham.
® Fall leaf collection - '0/31 11/4, 11/28-12/2.
* Dye testing of sewers and drains.
0 A side benefit of the smoke testing program is the discovery of properties that are tied into
the Town sewer system but who have not been being billed. There were 30 such cases
identified this year, on top of 25 in 2009, representing an estimated annual billing of a total
of $40,000.
Town Construction projects
® Milling and overlay of Lowell Street, - Done.
® Roadway Reconstruction - Causeway Road & Hanscom Avenue. Base course completed.
Raising structures today, paving Monday.
Haverhill Street Water Main: stopped for the year.
Personnel and Appointments
Fall Street Faire Committee Human Relations Advisory Committee and Council on Aging - Ben
Tafoya noted that the VASC met and made the following recommendation
A motion by Tafoya seconded by Bonazoli that the Board of Selectmen accept the report of
the Volunteer Appointment Subcommittee and confirm the following appointments to the
following Boards, Committees and Commissions:
® Carie Ann Torrence to one position on the Human Relations Advisory Committee
with.a term expiring June 30, 2014
® Kevin Walsh to one position on the Council on Aging with a term expiring June 30,
2014
® Leslie Leahy to the Fall Street Faire Committee with a term expiring June 30, 2013.
The motion was approved by a vote of 5-0-0.
Discussion/Action Items
Town Accountant Quarterly Meeting - Town Accountant Gail LaPointe was present. She noted
that the end of FY2011 is done and all of the information has been inputted into the state's
Gateway website. She noted that every year there is an upgrade in Munis and she suggests
a~3
63
Board of Selectmen Minutes - November 22, 2011 - uae 4
moving forward with technology. She noted the OPEB Actuarial Study is being done and she
recommends establishing a trust fund even if it is not funded right away. A one-time revenue is a
good way to fund this.
Ben Tafoya noted that in the tax classification information you can't see the actual numbers
collected. He would like to see that on the tax side, not just the assessment numbers.
Richard Schubert noted that a process is needed to replace the Town Account. Ben Tafoya and
Stephen Goldy volunteered to serve on a subcommittee.
Approval of Liquor Licenses - The Town Manager noted that the package stores have to be
closed on December 25th and 26th this year for the holiday.
A motion by Tafova seconded by Schubert that the Board of Selectmen approve the All
Alcoholic Club Liquor Licenses for:
® Reading Overseas Veterans, Inc d/b/a Reading Overseas Veterans, 575 Main Street
Meadow Brook Golf Corp of Reading, MA d/b/a Meadow Brook Golf Club, 292
Grove Street
® Home Building Corp d/b/a Knights of Columbus, 11 Sanborn Street
® Reading Veterans' Association, Inc d/b/a American Legion Post 62,37 Ash Street
for a term expiring December 31, 2012 subject to the following conditions: All Bylaws,
Rules and Regulations of the Town of Reading and of the Commonwealth_ of
_Massachusetts shall be followed, and subject to a satisfactory inspection of . the
establishment by the Town Manager, was approved by a vote of 5-0-0.
A motion by Tafova seconded by Goldy that the Board of Selectmen approve the All
Alcoholic Package Store Liquor Licenses for:
® Busa's Reading Liquors, Inc d/b/a Busa's Reading Liquors, 345 Main Street
® Athens Liquors, Inc d/b/a Square Liquors, 11 High Street
® Jai Vaishnodevi & Chirag, Inc d/b/a North Side Liquors, 150 Main Street
® Reading Fine Wines LLC d/b/a The Wine Shop of Reading, 676 Main Street
Peter J Donovan d/b/a The Wine Bunker, 128 Market Place Shopping Center, One
General Way
for a term expiring December 31, 2012 subject to the following conditions: All Bylaws,
Rules and Regulations of the Town of Reading and of the Commonwealth _ of
Massachusetts shall be followed, and subject to a satisfactory inspection of the
establishment by the Town Manager, was approved by a vote of 5-0-0.
~alq
64
Board of Selectmen Minutes - November 22, 2011 - page 5
A motion by Tafoya seconded by Schubert that the Board of Selectmen approve the All
Alcoholic Restaurant Liquor Licenses for:
® Mandarin Reading, Inc. d/b/a Mandarin Reading Restaurant, 296 Salem Street
® Mecom, Inc. d/b/a Cafe Capri, 355 Main Street
® CAC Foods, Inc. d/b/a Venetian Moon Restaurant, 680 Main Street
® _Pepper Dining Inc d/b/a Chili's Grill & Bar, 70 Walkers Brook Drive
_Mac Acquisition of Delaware d/b/a Romano's Macaroni Grill, 48 Walkers Brook
Drive
® The Boland Group III, LLC d/b/a Fuddruckers, 50 Walkers Brook Drive
0 Bertucci's Restaurant Corp d/b/a Bertucci's Italian Restaurant, 45 Walkers Brook
Drive
® RARE Hospitality International, Inc. d/b/a Longhorn Steak House, 39 Walkers
Brook Drive
® Ristorante Pavarotti, Inc. d/b/a Ristorante Pavarotti, 601 Main Street
0 Phider Corp. d/b/a Grumpy Doyle's, 530 Main Street
KOK, Inc. d/b/a Oyes, 26 Walkers Brook Drive
® Bistro Concepts, Inc. d/b/a Sam's Bistro, 107 Main Street
for a term expiring December 31, 2012 subject to the following conditions: All Bylaws,
Rules and Regulations of the Town of Reading and of the Commonwealth of
_Massachusetts shall be followed, and subject to a satisfactory inspection of the
establishment by the Town Manager was approved by a vote of 5-0-0.
A motion by Tafoya seconded by Goldy that the Board of Selectmen approve the Wine
and Malt Liquor License for:
® Palatat Pattenesuan d/b/a Bangkok Spice Thai Restaurant, 76 Haven Street
for a term expiring December 31, 2012 subject to the following conditions: All Bylaws,
Rules and Regulations of the Town of Reading and of the Commonwealth of
_Massachusetts shall be followed, and subject to a satisfactory inspection of the
establishment by the Town Manager was approved by a vote of 5-0-0.
Sidewalk and Pedestrian Improvements - The Town Manager noted that the PTTTF met with
"Walkable Reading" to discuss sidewalk and pedestrian improvements. The Town Manager
reviewed the cost of pedestrian improvements: bituminous cost $27/lf equaling $75,000 for
2780/lf or .50 mile; concrete is $36/lf and 2100/If equals .40 mile; granite curb is $38/lf and
1975/If equals .37 mile. George Zambouras noted these numbers are based on six foot
sidewalks.
The Town Manager noted the Board has a policy on bituminous and concrete and basically the
core area of the town is intended to be concrete.
~ cz--,s
65
,Board of Selectmen Minutes -November 22, 2011 -page 6
Ginny Blodgett asked about the longevity of concrete vs. bituminous and George Zambouras
noted concrete lasts longer. The Town Manager noted that the Town has the better ability to
repair bituminous instead of concrete.
The Town Manager noted that there is a list of staff and resident requests on page 10 of the
handout, but it is not prioritized. Stephen Goldy requested that the PTTTF weight this list.
The Town Manager indicated his request is to find out if the Selectmen want to spend $75,000
on sidewalks/pedestrian improvements and if the Selectmen want to concentrate on new or
replacements. Camille Anthony noted that there are sidewalks with tree roots coming up through
the bituminous; below McDonald's there is no sidewalk until you get over the railroad tracks and
utility poles prevent us from plowing the Mineral Street Bridge sidewalk.
George Zambouras noted that 75% of the sidewalk on Prescott Street needs to be replaced and
the repairs are the same price as new.
The Town Manager indicated he will put together a grid and involve "Walkable Reading."
Follow Up on Traffic Issues - The Town Manager noted that Pulte is a making a $50,000
contribution towards the traffic signal at Hopkins and Main Street. He would like to ask for the
money now to start the design if the Board agrees and the consensus of the Board was yes.
The Town- Manager noted that on Main Street all of the street lights have been fixed, trees have
been replaced and bike racks secured. The State still has not closed out on the project yet
because they now require 100% documentation.
The request for nighttime heavy vehicle exclusion on Was Street has been denied. The
design for the downtown parking signs are not allowed - only the green "P" is allowed.
Approval of Minutes
A motion by Tafoya seconded by Bonazoli to approve the minutes of November 1, 2011 was
approved by a vote of 5-0-0.
A motion by Tafoya seconded by Bonazoli to approve the minutes of November 8, 2012 was
approved by a vote of 4-0-1 with Schubert abstaining.
A motion by Schubert seconded by Goldy to adjourn the meeting- at 9:35 p.m. was
approved by a vote of 5-0-0.
Respectfully submitted,
Secretary
~D--, G
66
Page 1 of 3
4C 665
Schena, Paula
From: Hechenbleikner, Peter
Sent: Thursday, December 01, 4:45 PM
To: Schena, Paula
Subject: FW: Changes to Verizon Business Customer Video Packages
I/c Board of Selectmen
Peter I. Hechenbleikner
Town Manager
Town of Reading
16 Lowell Street
Reading MA 01867
Please note new Town Hall Hours effective June 7,2010:
Monday, Wednesday.and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
phone: 781-942-9043
fax 781-942-9071
web www.readingma.gov
email townmanager@ci.reading.ma.us
Please let us know how we are doing - fill out our brief customer service survey at
htto://readingma-survey.virtualtownhall.net/survey/sid/1 dc7dcf24f2eb1821
From: Frere, Mary Louise [maiIto:mary.l.frere@verizon.com]
Sent: Thursday, December 01, 20112:52 PM
Subject: Changes to Verizon Business Customer Video Packages
Dear Municipal Official:
In response to rising programming cost, effective on or after January 15, 2012 Verizon is making
channel changes to our Premier for Business or Enhanced for Business FiOS TV lineups. There
will be channels added to and removed from the lineups. Please see the below list.
The following channels will be added to the FiOS TV Premier for
Business Plan:
Channel Name
Number
Channel Name
Number
Sino TV Network
281
Spike HD
554
Fox College Sports Atlantic
300
ESPN Buzzer Beater HD
571
Fox College Sports Central
301
Fox Soccer Channel HD
584
Fox College Sports Pacific
302
Golf Channel HD
593
Golf Channel
304
bio: The Biography Channel HD
629
Fox De ortes
311
National Geographic Wild HD
632
Bi Ten 1
330
Syfy HD
680
Big Ten 2
331
"VH1 HD
717
Big Ten 3
332
CMT HD
721
Big Ten 4
333
Nickelodeon HD
752
67
12/1/2011
Page 2 of 3
The following channels will be removed from the ROS TV Premier for
Business Plan:
Channel Name
Number
Channel Name
Number
Gospel Music Channel
224
M Destination.TV
674
Retirement Living
245
Reci e.TV
676
RFD TV
247
Comed .TV
695
ES.TV.
558
Hallmark Movie Channel HD
739
Cars.TV
599
MGM HD
744
Pets.TV
633
There will also be channels added and removed from our ROS TV Enhanced for Business plan.
Please see the below list.
The following channels will be added to the ROS TV Enhanced for Business subscri tion:
Channel Name
Number
Channel Name
Number
Channel Name
Number
ESPN
70
ESPN2 HD
574
HSN HD
651
ESPNU
73
Seed Channel HD
583
Travel Channel HD
670
ESPN2
74
Versus HD
590
Syfy HD
680
Speed Channel
83
CNN HD
600
Bravo HD
685
Versus
90
CNBCHD
602
Comedy Central HD
690
Hallmark Movie Channel
239,
MSNBC HD
603
ABC Family HD
699
RFDTV
247
Fox News HD
618
Fuse HD
716
Sino TV Network
281
The Weather Channel HD
619
VH1 HD
717
USA Network HD
550
Science Channel HD
622
CMT HD
721
TNT HD
551
History Channel HD
628
AMC HD
731
TBS HD
552
Animal Planet HD
630
Hallmark Movie Channel HD
739
FX HD
553
TLC HD
639
Nickelodeon HD
752
Spike HD
554
Lifetime HD
640
Disney Channel HD
780
ESPN HD
570
WE tv HD
649
Disney XD HD
781
ESPNU HD
573
QVC HD
650
The following channels will be removed from the ROS TV Enhanced
for Business subscri tion:
Channel Name
Number
Channel Name
Number
Channel Name
Number
CNN International
105
Crime & Investigation
Network
182
FUNimation
262
CNBC World
106
GSN Game Show Network
184
PBS Kids Sprout
263
BBC World News
107
Sleuth
186
TV One
271
ABC News Now
108
Ovation
188
Galavision
274
Fox Business Network
117
BBC America
189
Mun2
275
Investigation Discovery
123
G4
191
S1 TV
276
Pentagon Channel
124
FUEL TV
198
CCTV News
277
Military Channel
125
mtvU
212
Bridges TV
278
Military History Channel
126
MTV Jams
213
HITn
279
History International
127
MTV Hits
214
Halogen TV
287
Bio The Biography Channel
129
VH1 Soul
219
BYU Television
290
ROS TV Information
131
CMT Pure Country.
222
Three Angels
Broadcasting
291
Lifetime Real Women
142
Great American Count
223
Smile of a Child
294
Style
160
BET Gospel
225
Universal HD
567
OWN: Oprah Winfrey
Network
161
Fox Movie Channel
232
HD Net
569
68
12/1/2011
Page 3 of 3
Veria Television
162
Family Net
242
Investigation Discovery
HD
623
cooking Channel
166
You Too
243
HD Theater
631
DIY Do It Yoursel
167
Nick. 2
253
Wealth TV HD
669
Planet Green
168
Boomerang
25B
Palladia HD
711
Wealth TV
169
The Hub
259
HD Net Movies
746
All affected customers have been notified.
Should you or your staff have any questions, please contact me at 617-743-4119 or
email mart'/ I frere ED-verizon.com
Sincerely,
Mary Lou Frere
Senior Staff Consultant - ROS Video
12/1/2011 69
q a`
J-/c- 6aS
Schena, Paula
From: Hechenbleikner, Peter
Sent: Tuesday, December 06, 2011 7:13 AM
To: Angela F. Binda; Reading - Selectmen
Cc: Schena, Paula
Subject: RE: November Town Meeting
Dear Angela:
Thank you for sending an email to the Board of Selectmen. The Board has adopted a policy
of not sending substantive responses to emails in order to try to stay in compliance with
the Commonwealth's open meeting law which prohibits policy discussions by the Board
outside of an open public meeting. Please understand that the Board values your input on
issues and your correspondence will be included in the materials circulated to the Board
prior to its next meeting and it is available as part of the public record. The Board
members will have a chance to comment during an upcoming public meeting.
if you want to have a personal discussion of the issue with a member of the Board, we hold
"office" hours in Reading Town Hall before the first regularly scheduled meeting of each
month at 6:.30 PM in the first floor conference room. The Board of Selectmen meeting
schedule is posted on the web.site at www.readingma.gov.
Additionally, each of the members of the Board of Selectmen has a listed home phone
number:
Ben Tafoya 781-944-3178
.James Bonazoli 781-944-5116
Camille Anthony 781-944-3506
Rick Schubert 781-942-1617
Steve Goldy 781-779-1773
Thank you again for contacting the Board of Selectmen.
Ben Tafoya
Secretary
Reading Board of Selectmen,
1/c Board of Selectmen
Please note new Town Hall Hours effective June 7, 2010:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
phone: 781-942-9043
fax 781-942-9071
web www.readingma.gov
email townmanager@ci.reading.ma.us
Please let us know how'we are doing - fill out our brief customer service survey at
http://readingma-survey.virtualtownhall.net/survey/sid/ldc7dcf24f2ebl82/
-----Original Message-----
From: Angela F. Binda
Sent: Monday, December 05, 2011 9:28 PM
To: Reading : Selectmen
Subject: November Town Meeting
Dear Members of the Board of Selectmen,
Below are two comments/suggestions that come out of the recent Town Meeting and a
discussion at a recent Board of Selectmen meeting.
70 ct~
First, I.would like to see the sponsoring group (e.g. Board of Selectmen, Finance
Committee, Citizen Petition) named in the background information given for each warrant
article in the printed Report on the Warrant. I try to watch the Selectmen's meeting
prior to Town Meeting to hear the discussion on the articles, but do not always see it
completely. The sponsoring group is not always easy to determine from
the background information. While reading Article 31 ( about
referendum procedure) at home prior to the meeting, I assumed the article was sponsored by
the Board of Selectmen, but I was a bit confused why more changes were being piroposed
after'changes had been approved at the last Town Meeting. There was no Board of Selectmen
report listed, but the Bylaw Committee's report and positive recommendation seemed to
further my assumption that this article was sponsored by the Board of Selectmen. It was
only at Town Meeting that I learned that the article was placed on the warrant through a
Citizen Petition, and that at least one selectman was not in favor of.approving the
article. It would have been helpful to know this in advance, so I am requesting that the
article sponsor be included in the background information in the printed warrant report in
the future, if possible.
Second, it would be a mistake for Town Meeting to take up instructional motions before the
regular business of Town Meeting has concluded. It is my understanding that the business
of instructional motions is secondary to the business of the other articles, and as such
should not be dealt with prior to the other articles. The other warrant articles should
remain the priority and be dealth with first. Trying to fit instructional motions in
between other articles would be disruptive and could cause confusion. Rightly, or
wrongly, I have viewed instructional
motions as a summary of sorts. Instructional motions often arise
because of ideas generated by Town Meeting discussion, or because of unresolved issues,
and as such should remain as the last business of Town Meeting.
It is unfortunate that Town Meeting concluded with two instructional motions which were
not voted upon, but it was a matter of circumstance, and nothing more. The regular
business concluded somewhat late, on the third evening of Town Meeting. One instructional
motion had already been discussed and voted upon, and as the time approached 11:30 pm,
there was no longer a quorum. It was completely appropriate to adjourn sine die, as it
was doubtful a quorum would return a week later for a fourth evening, after Thanksgiving,
to take up instructional motions.
More often regular business concludes at an earlier time, leaving plenty
of time to finish the business of instructional motions. A single
incidence does-not warrant a change in the procedure of Town Meeting.
Thank you for your consideration.
Happy Holidays to you all,
Angela Binda
Town Meeting Member
71
qb Z-
L- /C
go~a~ES MASSACHUSETTS WATER RESOURCES AUTHORITY
~ qG
a Ty0 Charlestown Navy Yard
100 First Avenue, Building 39
Boston, MA 02129
1i9sSA'CIi
Telepho o (617) 242-6000
Frederick A. Laskey Fa G(617) 788-4899 .
Executive Director TT-6j(617) 788-4971
~n
t
December 5, 2011 Go
Jeffrey Zager, Director
Department of Public Works
16 Lowell Street
Reading, MA 01867
PREMINDER ROGRAM
RE: UPDATE ON MVVRA LOANS FOR LOCAL WATER PROJE5TA AND
OF COMPLETION DATE FOR PHASE 1- LOCAL PIPELINE Dear Mr. Zager:
This letter provides an update on MWRA's Local Pipeline and Water System Assistance Program
(10-year interest-free loans) for local water projects. The program has.two phases; Phase 1 will be
completed at the end of FY13 (June 2013).
Phase 1- Local Pipeline Assistance Program (LP.AP)
Reading has utilized 100% of allocated LPAP funds.
The Phase 1- Local Pipeline Assistance Program targets the replacement of unlined water mains and
lead service connections in community water systems. A summary of Phase 1 - LPAP funds
resented on the attached YELLOW
allocated,. distributed, and remaining for each community is. p
sheet. The 13 -year Phase 1 water loan program began in FY01 and distribution -of loans is approved
through the end of FY13 (June 2013). Completion of the program was- discussed at t r 17 011
Advisory Board Operations Committee meetings held on March 17,2011
Based on discussions at these meetings, as well as data developed from a survey of all communities
with remaining LPA P funds, no recommendation was put forward to extend the Phase 1 water loan
program completion date. Therefore, at the end of June 2013, undistributed Phase 1 LPAP cal Water
water loan funds will no longer be available for
loan funds to member communities through
System Assistance Program provides continued
2020, see discussion below.
Phase 2 - Local Water System Assistance Program (LWSAP)
For Reading, the total 10-year allocation (FY11-FY20) under the Phase 2 - LWSAP is $4,146,000.
Currenily, $866,000 is available for loan distribution.
The Phase 2 - Local Water System Assistance Program provides 10-year interest-free loans to
member communities from FYl 1 through FY20. While the primary goal of this program is also that water pipeline rehabilitation, more flexibility has been ~ added
funds allocateds distributed, and
are eligible for loan funding. A summary of Phan
remaining for each community is presented on the attached BLUE sheet. G
72
® Printed on 100% Recycled Pape
MWRA's community financial assistance programs are administered by the Community Support
Program. Details on the two phase water loan program., as well as Program Guidelines and Financial
Assistance Applications, are available on-line at the Community Support Program web page:
http //w py ri 77yra corn/comsupport/com unit * supportmain.htm].
The Community Support Program financial assistance Project Manager for.Reading is Kristen Hall -
617-788-4831orl<risten.ball@,mwra.state.ma.us. If you have any questions, please do not hesitate
to call Kristen or myself at 617-788-4356.
Very truly yours,
Carl H. Leone
Senior Program Manager
MWRA Comn1iulity Support Program
cc: Peter Hechenbleikner, Town Manager
Nancy Heffernan, Town Treasurer
Joseph Favaloro, Executive Director, MWRA Advisory Board
73
MWRA LOCAL PIPELINE ASSISTANCE PROGRAM
ALLOCATION AND FUND UTILIZATION BY COMMUNITY
THROUGH DEC 2011
Community
Funds
Percent
Funds
Community
Total
Distributed
Distributed
Currently
Allocation
Thru Dec 11
Available
Arlington
$9,723,620
$5,249,000
54%
$4,474,620
Bedford*
$1,018,610
$1,018,610
100% '
$0
Belmont
$4,213,570
$4,213,570
100%
$0
Boston
$61,571,330
$61,571,330
100%
$0
Brookline
$625,090
$0
0%
$625,090
Canton*
$2,080,380
$0
0%
$2,080,380
Chelsea
$5,023,870
$3,173,119
63%
$1,850,752
DedhamlWestwood*
$7,500
$7,500
1000
$0
Everett
$5,429,020
$4,775,579
88%
$653,441
Framingham
$801,800
$5,184,460
60%
$3,497,340
Lexington
$1,539,570
$1,539,570
100%
$0
Lynnfeld WD
$320,000
$320,000
100%
$0
Malden
$10,244,520
$10,244,520
100%
$0
Marblehead
$6,320,350
$0
0°/a
$6,320,350
Marlborough*
$1,166,200
$450,000
39%
$716,200
Medford
$9,723,620
$3,889,448
40%
$5,834,172
Melrose
$6,586,590
$6,586,590
100%
$0
Milton
$6,771,800
$6,771,800
100%
$0
Nahant
$1,331,210
$936,242
70%
$394,968
Needham*
$1,286,520
$257,304
20%
$1,029,216
Newton
$25,860,190
$25,860,190
100%
$0
Northborough*
$97,180
$0
°
0%
$97,180
Norwood
$5,139,630
$5,139,630
100%
$0
Peabody*
$838,030
$838,030
100%
$0
Quincy
$15,835,600
$15,835,600
100%
$0
Reading Ow
$1,916,000
$1,916,000
100%
$0
Revere
$5,371,140
$1,000,000
19%
$4,371,140
Saugus
$9,029,070
$9,029,070
100%
$0
Somerville
$9,480,530
$7,584,424
80%
$1,896,106
Southborough
$81,030
$0
0%
$81,030
Stoneham
$1,736,360
$1,360,800
78%
$375,560
Stoughton* #
$4,480,000
$0
0%
$4,480,000
Swampscott
$5,602,660
$5,602,660
100%
. $0
Wakefield*
$2,524,950
$0
0%
$2,524,950
Waltham
$13,636,210
$1,716,518
13%
$11,919,692
Watertown
$1,736,360
$1,736,360
100%
$0
Wellesley*
$1,279,280
$1,231,526
96%
$47,754
Weston
$127,330
$127,330
100%
$0
Wilmington*
$73,000
$0
0%
$73,000
Winchester*
$665,190
$665,190
100%
$0
Winthrop
$4,167,260
$323,000
8%
$3,844,260
Woburn*
$3,454,330
$3,454,330
100%
$0
~p~A,L
$256,796,500
$199,609,300
78%
$57,187,20].
* Partially Served Communities
4 Stoughton's total allocation is for eight years; the Town was not an MWRA member water community for
the first two years of the Program.
Mn Dedham/Westwood's total allocation is for five years; the Town was not an ATWRA member water
community for the first five years of the Program.
Reading's total allocation is for five years; FY06 and FY07 as a partially supplied MWRA water
community at 5142,000/year and FY08, FY09, and FY10 as a fully supplied MWRA water community at
..sea.nnn1-r.
Wilmington's total allocation is for one year - FY10.
74
MWJE2A LOCAL WATER SYSTEM ASSISTANCE PROGRAM
ALLOCATION AND F
UND UTILIZATION BY
COMMUNITY
THROUGH DEC 2011
Community
Community
Allocation
Funds
Percent
Total
Funds
Community
Total
Annual
To Date Distributed
Distributed
Remaining
Currently
ilable
A
Allocation
Allocati D.
(Year 2) I Bru Dec 11
(Year 2)
Funds
va
Arlington
$6,225,000
$622,500
$1,245,000
0%
$6,225,000
$1,245,000
Bedford *
418,000
$2
$500,000
$1,000,000
00
$2,418,000
$1,000,000
Belmont
,
477,000
$3
$500,000
$1,000,000
0%
$3,477,000
$1,000,000
Boston
,
$38,754,000
$3,875,400
$7,750,800
$4,014,130
52%
$34,739,870
$3,736,670
Brookline
426,000
$3
$500,000
$1,000,000
0%
$3,426,000
$1,000,000
Canton *
,
216,000
$3
$500,000
$1,000,000
$410,000
41%
$2,806,000
$590,000
Chelsea
,
814,000
$3
$500,000
$1,000,000
0%
$3,814,000
$1,000,000
Dedham/Westwood *
,
$503,000
$503,000
$503,000
$503,000
100%
50%
$0
$4
000
172
$0
000
$500500,,
Everett
$4,672,000
$500,000
$1,000,000
$500,000
0%
,
357,
$7
000
400
$
Framingham
$7,357,000
$735,700
$1,471,400
0%
,
,
000
024
$3
$1,000,000
Lexington
$3,024,000
$500,000
$1,000,000
0%
,
,
000
$1
396
$1,000,000
Lynnfield Water Dist.
$1,396,000
$500,000
$1,000,000
0%
,
,
000
272
$7
$1,454,400
Malden
$7,272,000
$727,200
$1,454,400
0%
,
,
000
$4
237
$1,000,000
Marblehead
$4,237,000
$500,000
$1,000,000
0%
,
,
000
917
$1
$1,000,000
Marlborough *
$1,917,000
$500,000
$1,000,000
0%
,
,
000
$6
959
$1,391,800
Medford
$6,959,000
$695,900
$1,391,800
0%
,
,
000
988
$3
$1,000,000
Melrose
$3,988,000
$500,000,
$1,000,000
0%
,
,
$4
000
123
$1,000,000
Milton
$4,123,000
$500,000
000
0
$1,000,000
000
000
$1
000
$884
88%
,
,
$606,000
$116,000
Nahant
$1,490,000
00
,
$50
000
$500
,
,
000
$794
,
0%
$794,000
$794,000
Needham *
$794,0
000
602
$13
,
$1,360,200
,
$2,720,400
0%
$13,602,000
$2,720,400
Newton
Northborough *
,
,
$1,048,000
$500,000
$1,000,000
00%•
$1,048,000
$1,000,000
$0
$
Norwood
$4,395,000
$500,000
$1,000,000
$1,000,000
.100%
0%
$3$1,
395089,
000 000
0,000
$1,0
Peabody *
$1,089,000
$500,000
500
$1,000,000
000
101
$2
101,000
$2
100%
,
,
$8,404,000
$0
Quincy
$10,505,000
0
$1,050,
000
$500
,
,
000
000
$1
,
$134,000
3%
$4,012,000
00
$8666,,00
Reading
0
$4,146,0
000
034
$5
,
$503,400
,
,
$1,006,800
°
$5
000
03
,
44,
00
0
,
$1
,8
Revere
,
,
000
621
$6
$662,100
$1,324,200
$881,750
67%
250
$5
73
,
,
0
42,
$
4
Saugus
Somerville
,
,
$7,419,000
$741,900
$1,483,800
0%
$7,419,000
000
$1,483,800
000
000
$1
Southborough
$1,512,000
$500,000
$1,000,000
0%
1000
$1,512,
000
339
$1
,
,
$0
$
Stoneham
$2,339,000
$500,000
$1,000,000
$1,000,000
0%
,
,
$2
000
506
0,000
$1,0
Stoughton*
$2,506,000
00
$500,000
000
$500
$1,000,000
000
000
$1
$249,468
25%
,
,
$3, 505, 532
$750,532
Swampscott
Wakefield *
$3,755,0
325,000
$2
,
$500,000
,
,
$1,000,000
$1,000,000
100%
$1,325 000
$0
Waltham
,
$10,293,000
$1,029,300
$2,058,600
0%
0%
$10,293,000
000
978
$2
$2,058,600
000
000
$1
Watertown
$2,978,000
$500,000
$1,000,000
0%
,
,
000
350
$2
,
,
$1,000,000
Wellesley *
$2,350,000
$500,000
$1,000,000
0%
,
,
000
$1
625
$1,000,000
Weston
$1,625,000
$500,000
$1,000,000
p%
,
,
000
$611
$611,000
Wilmington *
$611,000
$500,000
$611,000
0%
,
$882
000
$882,000
Winchester *
$882,000
$500,000
$882,000
0%
,
000
312
$3
$1,000,000
Winthrop
$3,312,000
$500,000
000
$1,000,000
000
000
$1
0%
,
,
$2,591,000
$1,000,000
Woburn *
$2,591,000
$500,
,
,
Chicopee
$7,153,000
$715,300
$1,430,600
0%
0%
$7,153,000
000
$1
538
$1,430,600
$1,000,000
South Hadley F.D. 1
$1,538,000
$500,000
$1,000,000
p%
,
,
000
$1
309
$1,000,000
Wilbraham
$1,309,000
$500,000
$1,000,000
,
,
677,348
$12
$197,322,652
$44,551,452
TOTAL
$210,000,000
,
G
'
* Partially Served Commu
nities
l
ti (cis
01 TOWN OF ERVING
aw~~ BOARD SELECTMEN
c0?-P¢ R A TED Andrew N. Goodwin, Chair
o 12 East Main Street EuJames M. gene M. Kepadlo
$ 18+38 ERVING,IVIASSACHUSETTS 01344 Board of Selectmen
Tel. 413-422-2800
f+k4 Fax 413-422-2808
N
p
December 2, 2011 -
cs
Town of Reading
16 Lowell Street - J
Reading MA 01867
~.o
Attention: Board of Selectmen
Honorable Select Board Members:
As you know, the U.S. Constitution gives each state legislature the right to decide how
to appoint its own electors for Presidential elections. We are contacting you in the hopes that
you share our opinion that all Massachusetts voters would be provided a stronger voice in
Presidential elections if our current Electoral College Votes system (winner takes all) were
replaced with a system of Congressional district apportionment of Presidential, electors.
The Town of Erving is supporting House Bill No. 00200 filed by Representative
Koczera of New Bedford. This proposed legislation would have one Presidential elector be
chosen from each Congressional district and two Presidential electors chosen at large. We feel
that this system of awarding the votes would elevate the meaning of each vote in our state. It
is a system that is currently being used by Maine and Nebraska. While not negatively
impacting the influence of_ large population towns (which have multiple Congressional
districts), a Congressional district system of awarding Presidential electors would provide a
stronger voice for smaller towns. This change in how our votes are distributed would
recognize the diversity of Congressional districts and bring the entire Presidential election
process closer to the ground.
. Please do your own research and give consideration to asking your legislators to
support House Bill No. 00200.
If we can assist your efforts contact Tom Sharp at 413-422-2800 X100.
Sincerely,
Erving Board of Selectmen
Andrew N. Goodwin, Chairman
4~~
James M. Hackett
Eugene M. Klepadlo
(ql
76
s MAsSDwaopmENT
i
I t
160 Federal Street
Boston, Massachusetts December 7, 20 1.1
02110
Tel: 6I7-330-2000
Board of Alderman
800-445-8030 Town of Reading
16 Lowell Street
Fax: 617- 330-2001 Reading, MA 01868
617-451-3429
www.massdevelopment.com
Dear Nlembers of the Board:
2011 DEC 13 AM 9: 51
The Massachusetts Development Finance Agency has approved a revenue bond project to be
financed on behalf of Hallmark Health Systems, Inc. located in Malden, Medford, Melrose,
Stoneham, Saugus, Woburn, Reading, Revere and Somerville to be issued pursuant to Chapter
23G and 40D of the General Laws. A summary of the project is attached for your information.
The Agency's policy is to advise the appropriate local and regional planning agencies to
ascertain the relationship of a proposed project to any existing state, local or regional
comprehensive plan.
The purpose of this letter is to notify you of the project and to request that you advise in the
event that the proposed project conflicts with an existing local or regional comprehensive
DEVAL PATRICK plan. If you would like further information on the project, or if you would like the Agency to
Governor consider any comments you may have, please give me a call.
TIMOTHY P. MURRAY
Sincerely,
Lieutenant Governor
GREGORY P. BIALECri
Chairman
Deborah Boyce
MTicc President
MARTY JONES
President and CEO
Enclosure: Summary
cc: Mintz, Levin, Cohn, Ferris, Glovsky, & Popeo P.C.
One Financial Center
Boston, MA 02111
At n: Len Weiser-Varon, Esq.
DB/jck
Tc,
77
,ruccrmw tole Printed on paper manufactured in Massachusetts
Meeting Date: December 8, 2011
HALLMARK HEALTH SYSTEM, INC.
REQUEST: To assist the applicant in financing a non-profit project, approval of the
proposed project for a MassDevelopment 501(c)(3) Tax-Exempt Bond
issue is requested.
BORROWER:. Borrower: Users :
Hallmark Health System, Inc. Melrose-Wakefield Hospital;
(together with any parent, Lawrence Memorial Hospital; and
subsidiary or other affiliate) facilities owned or leased by
170 Governors Avenue Hallmark Health Properties, Inc.,
Medford, MA 02155 Hallmark Health Corporation or
Hallmark Health. System, Inc.
PROJECT 239 Commercial St., Malden, MA 02148
LOCATIONS: 178 Savin St., Malden, MA 02148
170 Governors Ave., Medford, MA 02155
101 Main St., Medford, MA 02155
585 Lebanon St., Melrose, MA 02176
775, 830 Main St., Melrose, MA 02176
8, 18-24 Porter St., Melrose, MA 02176
61, 63, 65 Rowe St., Melrose, MA 02176
480 Lincoln Ave., Saugus, MA 01906
48 Montvale Ave., Stoneham, MA 02180
.400 Unicorn Park Dr., Woburn, MA 01801
and similar projects to be owned and operated by the Institution but
located at the following locations that are leased or partly-owned:
109 Commercial St., Malden, MA 02148
578 Main St., Malden, MA 02148
50 Rowe St., Melrose, MA 02176
30 New Crossings Road, Reading, MA 01867
425 Revere St., Revere, MA 02151
480 Lincoln Ave., Saugus, MA 01906
645 Broadway, Somerville, M.A. 02144
41 Montvale Ave., Stoneham, MA 02180
3 Woodland Road, Stoneham, MA 02180
~ev
78
PUBLIC PURPOSE The proceeds of the bond issues will permit Hallmark Health System, Inc.
BENEFIT: provide state-of-the-art care and reduce its borrowing costs.
PRINCIPALS: Donna West, Chair
James Kaloyanides, First Vice Chair
John Keenan, Treasurer
Michael V. Sack, President & CEO
James A. Nania, Senior Vice President & CFO
BOARD ACTION: Make the statutory findings and approve the resolution authorizing Official
Action and Final Approval for a MassDevelopment 501(c)(3) Tax-Exempt.
Bond.
a ,e,3
79
C P
T
16 L ICI. STREET
READING, AlA 01867-2693
BOARD OF ASSESSORS
TEL.: 781-942-9027
FAX: 781-942-9037
December 14, 2011
Mr. Peter I. Hechenbleikner
Reading Town Hall
16 Lowell Street
Reading, MA 01867
Dear Peter;
Pursuant to your requested dated December 1, 2011, please be advised the Board of
Assessors, at their meeting on December 13, 2011, released from the overlay surplus
accounts an aggregate surplus total of $375,947.05. This total is released from the
following overlay accounts.
FY 2004 Released $ 9,542.58 - Remaining Unpaid Committed Bills/Exposure
FY 2005 Released $ 43.,159.99 - Remaining Unpaid Committed Bills/Exposure
FY 2006 Released $ 51,052.09 - Remaining Unpaid Committed Bills/Exposure
FY 2007 Released $ 54,919.11 - Remaining Unpaid Committed Bills/Exposure .
FY 2008 Released $217,273.28 - Remaining Unpaid Committed Bills/Exposure
TOTAL $375,947.05
Sincerely,
of"4
William L. Boa
Town Appraiser
Cc: Reading Board of Assessors
Cc: Gail LaPointe, Town Accountant
Cc: Robert LeLacheur, Assistant Town Manager/Finance Director
C---
80