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HomeMy WebLinkAbout2011-12-06 Board of Selectmen PacketTown of Reading 16 Lowell Street Reading, MA 01867-2685 fsJ9'fN ORQ~~P FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: December 1, 2011 RE: Agenda -December 6, 2011 3a) Representatives of the McGrath family will be in at 7:25 to receive the Certificate of Appreciation for their donation to the Veterans Flower Fund. 5a) Mary Delai from the School Department or Joe Huggins will be in to discuss the statement of interest to the MSBA for the Killam School project as previously outlined at the Financial Forurn and Town Meeting. 5b) Recreation Administrator John Feudo will be in to review the proposed Glen Meadow Park Master Plan at the Barrows School. Copies of the minutes from the Recreation Committee are also attached, as well as an update on progress and development of parks master plans. The Board should discuss whether or not to hold a public hearing prior to adoption of this master plan. 5c) The Town has been approached by Dunkin Donuts about making a major donation for park improvements. The Recreation Administrator and Engineering staff have been putting together potential proposals and costing out those proposals. A meeting has been held with Dunkin Donuts to review the possibilities. Chairman Anthony wanted the Board of Selectmen to be aware of this process and solicit any recommendations on the proposals that they might have. 5d) John Feudo will review with the Board of Selectmen the survey on the use of amplified sound in parks., . This survey is currently online and there have been articles in the local media. 5e) The Board will have a motion to approve the renewal of the early openings at the various locations where this has already been approved. I have solicited 3 comments from abutters at J.K.'s Market in order to determine whether or not the Board of Selectmen should hold a public hearing on renewal of this approval. 5f) The Shell Station at 87 Walkers Brook Drive has requested renewal of approval to operate 24 hours, 7 days a week. I have checked with the Conservation Administrator and the remediation action previously taken on environmental issues at the site has been closed out and there are no further requirements in this regard. 5g) The Board of Selectmen has delegated renewal of licenses to the Town Manager. Enclosed is a list of the licenses. The Board will need to let me know if they have any concerns about the renewal of any of these licenses. 5h) Chairman Anthony asked to have the Town Manager evaluation discussion on the agenda. Enclosed for the Board's information are last year's evaluation, an updated status of 2011 goals and a memo from the Town Manager regarding 2011 activities. 5i) Enclosed in your packet is a proposed 2012 calendar. The Board should review this in advance and let the Chairman know if there are any concerns with regard to the proposed calendar. PIH/ps 4 4J U ~ O O O LA'S'' ~ cd N cd N C's O cd • U ~ O U C ~ rAN O ,f U k O i-1 U y 5 ca 0 0 Piz N a~ 0 0 3a- Name of School SAMPLE SCHOOL [DRAFT] Massachusetts School Building Authority School District Readin District Contact John F Doherty TEL: (781) 944-5800 Name of School J Warren Killam Submission Date 12/1/2011 SOI CERTIFICATION To be eligible to submit a Statement of Interest (SOI), a district must certify the following: F,~ The district hereby acknowledges and agrees that this S01 is NOT an application for funding and that submission of this SOI in no way commits the MSBA to accept an application, approve an application, provide a grant or any other type of funding, or places any other obligation on the MSBA. F The district hereby acknowledges that no district shall have any entitlement to funds from the MSBA, pursuant to M.G.L. c. 70B or the provisions of 963 CMR 2.00. Imo` The district hereby acknowledges that the provisions of 963 CMR 2.00 shall apply to the district and all projects for which the district is seeking and/or receiving funds for a portion of a municipally-owned or regionally-owned school facility from the MSBA pursuant to M.G.L. c. 70B. The district hereby acknowledges that this SOI is for one existing municipally-owned or regionally-owned public school facility in the district that is currently used or will be used to educate public PreK-12 students. F, After the district completes and submits this SOI electronically, the district must sign the required certifications and submit one signed hard copy of the SOI to the MSBA, with all of the required documentation described under the "Vote" tab, on or before the deadline.. 1 The district will schedule and hold a meeting at which the School Committee voted, using the specific language contained in the "Vote" tab, to authorize the submission of this SOI. 17 The district will schedule and hold a meeting at which the City CounciUBoard of Aldermen, Board of Selectmen/equivalent governing body voted, using the specific language contained in the "Vote" tab, to authorize the submission of this SOI. C✓ On or before the SOI deadline, the district will submit the minutes of the meeting at which the School Committee votes to authorize the Superintendent to submit this SOI. The MSBA's vote template, which contains specific reference to the school and the priorities for which the SOI is being submitted, will be used, and the minutes will be signed by the Chair. N The district has arranged with the City/Town Clerk to certify the vote of the City Council/Board of Aldermen or Board of Selectmen/equivalent governing body to authorize the Superintendent to submit this SOI. The district will use the MSBA's vote template and submit the full text of this vote, which will specifically reference the school and the priorities for which the SOI is being submitted, to the MSBA on or before the SOI deadline. Imo" The district hereby acknowledges that this SOI submission will not be complete until the MSBA has received all of the required vote documentation and certification signatures in a format acceptable to the MSBA. LOCAL CHIEF EXECUTIVE OFFICER/DISTRICT SUPERINTENDENT/SCHOOL COMMITTEE CHAIR (E.g., Mayor, Town Manager, Board of Selectmen) j I Massachusetts School Building Authority 1 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] Chief Executive Officer School Committee Chair Superintendent of Schools (print name) (print name) (print name) (signature) (signature) (signature) Date Date Date ~aj2- Massachusetts School Building Authority 2 1 Statement of Interest I Name of School SAMPLE SCHOOL [DRAFT] 1 Massachusetts School Building Authority School District Readin District Contact John F Doherty TEL: (781) 944-5800 Name of School J Warren Killam Submission Date 12/1/2011 Note The following Priorities have been included in the Statement of Interest: Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously jeopardizing the health and safety of school children, where no alternative exists. 2. F Elimination of existing severe overcrowding. 3. 177Prevention of the loss of accreditation. 4. f" Prevention of severe overcrowding expected to result from increased enrollments. 5. W Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating and ventilation systems, to increase energy conservation and decrease energy related costs in a school facility. 6, r Short term enrollment growth. 7. r Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements. 8. r Transition from court-ordered and approved racial balance school districts to walk-to, so-called, or other school districts. Potential Project Scope: Repair Project Windows/ Doors Others (Accessibility) Others ( sprinkler) Others ( main office modification) Is this SOI the District Priority SOI? YES School name of the District Priority SOI: District Goal for School: Please explain the educational goals of any potential project at this school The Killam Elementary School was built in 1969 and since its construction, many of its systems have been replaced or upgraded including a new roof that was added in 2011 through the MSBA Green Repair Program. At the time of submission, the 2011 SOI also included the replacement of exterior windows. However, the value of both the roof and window work combined exceeded 30% of the assessed value of the building which would have required full compliance with 521 CMR, AAB Regulations. As a result, the window portion of the work was removed from the scope. The goal of the project proposed under the current 2012 SOI is to perform all necessary improvements to make the building handicap accessible per AAB regulations. This will allow all students and staff now and in the future to access all areas of the building and all programs offered at the building. It will also allow for continued investment and upgrades by making the building 521 CMR compliant and removing this as an obstacle to future work. Work to be performed would include modifications and/or reconstruction of the main office, bathrooms, classrooms, entrances and exits, doorways, cafeteria, high density areas, courtyards, and sidewalks ~irv J Massachusetts School Building Authority 3 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] and parking areas. Initial estimate for construction costs only is $1.2 million. The other goals of the project are to replace all exterior windows not already addressed through prior project work, to fully sprinkler the building, to renovate the main office of the building to provide adequate and best use of space. for staff and programs offered at the building, and to replace the gymnasium floor which is unsuitable for its intended purpose. The current windows are a single pane, non-insulated glass with non-insulated transite panes. The windows that are operable project inward to the space and have no screens. The transite panel and single pane glass provide little protection from air infiltration. A large portion of the transite panes are rusting out, allowing water and air to leak into the space. In addition, many of the windows are missing hardware which makes securing the building difficult at times. The goal is to replace all windows with high efficiency windows with better operability. The building currently has no sprinkler system. The installation of a sprinkler system would allow for maximum protection of the structure and all assets within the building. It would also ensure compliance with MGL c. 148, s. 26G. The Main Office area of the building is not handicap accessible and is inadequately sized and/or arranged to house all of the support staff and building personnel supporting students and programs. The goal would be to redesign, modify, or expand the space to improve accessibility and allow for all necessary staff and operations to be properly housed and centralized within the office. Finally, the existing gymnasium floor is original to the building and is a cork flooring material, The cork has compressed over time and is no longer providing adequate protection to students. It has also been damaged and repaired several times over the last decade compromising the integrity of the flooring. District's Proposed Schedule: What is the District's proposed schedule to achieve the goal(s) stated above? The proposed schedule would be as follows: Town Meeting voted to include the proposed project in the FY2012 capital plan on 11/14/11. School Committee votes to submit the SOI 12/5/2011. Board of Selectman votes to submit SOI 12/6/2011. SOI to be submitted on or around 12/12/2011. If approved, OPM and Designer to be selected in spring of 2012 with feasibility study/schematic design to be developed and submitted by the summer of 2012. Pending approval of Scope and Budget, a town meeting vote, as well as a likely town election for a debt exclusion would occur in the fall of 2012. Pending funding approval and a PFA, construction documents would be developed and the project bid out in winter of 2012-13. This would allow for sufficient lead times for ordering of materials with construction to begin in May-June of 2013. The anticipated completion date for the project would be the December of 2013. Is this part of a larger facilities plan? NO If "YES", please provide the following: Facilities Plan Date: Planning Firm: Please provide an overview of the plan including as much detail as necessary to describe the plan, its goals and how the school facility that is the subject of this SOI fits into that plan: Please provide the current student to teacher ratios at the school facility that is the subject of this SOI: 22 students per teacher Please provide the originally planned student to teacher ratios at the school facility that is the subject of this SOL 28 students per teacher Is there overcrowding at the school facility? NO If "YES", please describe in detail, including specific examples of the overcrowding. Has the district had any recent teacher layoffs or reductions? NO If "YES", how many teaching positions were affected? 0 At which schools in the district? Please describe the types of teacher positions that were eliminated (e.g., art, math, science, physical education, etc.). Has the district had any recent staff layoffs or reductions? YES If "YES", how many staff positions were affected? 6 At which schools in the district? Barrows, Birch Meadow, Eaton, Killam, Wood End, District Please describe the types of staff positions that were eliminated (e.g., guidance, administrative, maintenance, etc.). Massachusetts School Building Authority 4 Z7 Statement of Interest I Name of School SAMPLE SCHOOL [DRAFT] Paraprofessional, secretarial, and custodial positions Please provide a description of the program modifications as a consequence of these teacher and/or staff reductions,including the impact on district class sizes and curriculum. At the elementary level, the drop off time for parents was moved from 8:00 a.m. to 8:10 a.m. due to the reduction in paraprofessional hours which reduced availability of staff to supervise. The secretarial position was eliminated at the pre-school and the duties shifted to another secretary. The custodial position was a districtwide'courier that was reduced from a 1.0 to a 0.5 FTE. Please provide a detailed description of your most recent budget approval process including a description of any budget reductions and the impact of those reductions on the district's school facilities, class sizes, and educational program. The Reading School Department begin its FY 12 budget development process in October 2010. With input from School Administrators, School Councils and PTO's, school staff, and the community, the Superintendent's Recommended Budget was presented to the School Committee in January of 2011. Through a strong collaboration between school and town officials, it was decided that all departments would reduce their budgets by 1 % due to an anticipated 10% reduction in state aid. This reduction would have been greater without the agreement to use of up to $1.5 million in reserves. For the School Committee that required a reduction of $1.4 million. That initial reduction was achieved through expense reductions from Special Education and Facilities and cuts to building expense budgets, as well as an increase in revenue from fee increases. The remaining cuts came from personnel reductions of 10.2 FTE positions. In January, the Governor released his budget calling for Circuit Breaker funding to be higher than anticipated allowing for the restoration of 3.7 FTE positions . The final result was the approval of a budget of $36,005,307 representing an decrease of 1.1 % or $385,000 from FYI I funding levels. This budget was reviewed by the Finance Committee in March of 2011 and supported unanimously by that board. The budget was then approved by Town Meeting in early May of 2011 by an overwhelming majority of Town Meeting representatives. G~J Massachusetts School Building Authority Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] General Description BRIEF BUILDING HISTORY: Please provide a detailed description of when the original building was built, and the date(s) and project scopes(s) of any additions and renovations (maximum of 5000 characters). The Killam Elementary School was built in 1969. The building houses Kindergarten through 5th grade. Over the past 40 years, some worthwhile improvements have been made. In 1992, the existing EPDM roof system was replaced and numerous drains were repaired. In 2001, the existing hot water boilers were replaced with two high efficiency boilers; all existing distribution piping was re-used. In 2007, an infrared scan of the roof was performed and the results were used to perform strategic repairs to the roof (described below). In 2009, all existing T-12 lighting fixtures were replaced with high efficiency T-8 fixtures with electronic ballasts. In 2010, the corridor windows in two main side corridors were replaced (described below). In 2010, the fire alarm panel and peripheral devices were replaced with a fully. addressable panel that is fully compliant with modern code requirements. In 2010, a major replacement and upgrade of the HVAC system was performed (described below). In 2011, the roof was replaced with PVC roofing, new insulation with higher R value was replaced and added, roof drains were replaced, and new snow guards were added. In addition, all clerestory windows were also replaced as part of the project TOTAL BUILDING SQUARE FOOTAGE: Please provide the original building square footage PLUS the square footage of any additions. 57000 SITE DESCRIPTION: Please provide a detailed description of the current site and any known existing conditions that would impact a potential project at the site (maximum of 5000 characters). A large portion of the accessibility improvements involve reconstruction or modification of bathrooms. Many of the classrooms at Killam have small toilet rooms with no other fixtures. These rooms are too small to be converted into handicap accessible bathroom. In some cases, single user toilet rooms can be combined and converted to single use accessible toilets. In most cases, the existing multi-user bathrooms will need to be made accessible with single user toilet rooms converted to storage space. In one area, a new'multi-user toilet room will likely need to be created in an existing teachers work room. The main office of the building is also not fully accessible with improper counter heights, insufficient turnaround space, and non- compliant bathrooms being the more significant conditions. The building also contains three high density areas with kivas (sunken areas) that would most likely need to be filled to be brought to existing grade to allow for access. Double doors would need to be retrofit to allow for proper accessible widths. Many exterior doors have step downs that would need to be addressed as well. Proper signage would need to be added to the building; door hardware would have to be replaced; dispensers would have to be lowered; the cafetorium stage would need to be modified or have a lift added; and sinks in classrooms would need to be lowered. Asbestos materials have been found in the window glazing as well as the lab-stone base that the current window systems sit atop. The school's AHERA plan is on file with the Facilities Department which lists other areas containing asbestos. Since there are presently no vacant classrooms at the school, the window work would need to be completed during non- occupied times or additional expense would be incurred to bring temporary classrooms on-site. The building currently has concealed spline ceilings that would need to be removed and replaced as part of the addition of the fire protection system. BUILDING ENVELOPE: Please provide a detailed description of the building envelope, types of construction materials used, and any known problems or existing conditions (maximum of 5000 characters). The Killam Elementary School is constructed of CMU block clad with a brick facade on the exterior. Interior walls are CMU block with glazed block in many of the common areas. The facility is a one level structure with metal roof trusses and a Massachusetts School Building Authority Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] poured concrete foundation and floor. Some setting has occurred causing stress cracks along the facade. In some areas, water infiltration has caused the glazed block to pop at the floor base. Has there been a Major Repair or Replacement of the EXTERIOR WALLS ? NO Year of Last Major Repair or Replacement: 1969 Description of Last Major Repair or Replacement: Not applicable Has there been a Major Repair or Replacement of the ROOF? YES Year of Last Major Repair or Replacement: 2011 Type Of ROOF: PVC Description of Last Major Repair or Replacement: In 2011, the existing EPDM and asphalt shingle roof was replaced with PVC. Roof insulation was replaced with higher R-value insulation. In addition, roof drains were replaced and snow guards added. Cheek walls were reflashed and clerestory windows were replaced and reflashed. Has there been a Major Repair or Replacement of the WINDOWS? YES Year of Last Major Repair or Replacement: 2011 Type Of WINDOWS: The current windows are almost all single pane with transite panels that are un-insulated. The majority of these are hopper style which project inward. Description of Last Major Repair or Replacement: In the summer of 2010, the windows along the two side corridors were removed and replaced with aluminum storefront systems. All of these new windows are double paned, Low-E glass with insulated panels that. project outward. In addition, clerestory windows were replaced as part of the 2011 roof replacement project. MECHANICAL and ELECTRICAL SYSTEMS: Please provide a detailed description of the current mechanical and electrical systems and any known problems or existing conditions (maximum of 5000 characters). The Killam Elementary School is fed by a 1200 amp service. The power is adequate for the building and its occupants. However, the availability and location of outlets is always a challenge as technology demands have increased. The building is heated by two hot water boilers which feed and circulate to 27 classroom unit ventilators and ten heating and ventilation units serving the larger common areas. Has there been a Major Repair or Replacement of the BOILERS? YES Year of Last Major Repair or Replacement: 2001 Description of Last Major Repair or Replacement: In 2001, the existing HB Smith boilers were replaced with 2 Weil McLain 10 section hot water boilers. All distribution piping was re-used and new circulator pumps were installed. In addition, the breaching was changed out to accommodate the new boilers. A newly installed compressor and air dryer were also put into service to optimize the pneumatic control operation. Has there been a Major Repair or Replacement of the HVAC SYSTEM ? YES Year of Last Major Repair or Replacement: 2010 Description of Last Major Repair or Replacement: During the summer of 2010, all classroom unit ventilators were removed and new Trane unit ventilators were placed into service. Before installation, the exterior intakes were cleaned and new screening was installed to prevent debris from entering the units. Ten heating and ventilation units were also replaced with new Trane units. When necessary, the splined ceilings below the H&V units were replaced with a 2x2 drop ceiling tile system. All units were commissioned and a new energy management control system was installed with web-based access. The only components of the HVAC system that were not replaced were the exhaust fans which are original to the building (1969). Has there been a Major Repair or Replacement of the ELECTRICAL SERVICES AND DISTRIBUTION SYSTEM? NO Year of Last Major Repair or Replacement: 1969 Description of Last Major Repair or Replacement: Not applicable Massachusetts School Building Authority 7 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] BUILDING INTERIOR: Please provide a detailed description of the current building interior including a description of the flooring systems, finishes, ceilings, lighting, etc. (maximum of.5000 characters). The interior spaces are largely divided up by CMU block walls in classrooms and common areas. The ceilings in the classrooms and offices are normal height of 9 feet with splined ceilings comprising the majority of the areas. The library media center and high density areas are all carpeted with high ceilings that take advantage of day lightiing. Classrooms and corridors are largely VCT with 9x9 asbestos tile. The classrooms are illuminated with T-8 lighting and motion sensors are installed in most spaces. The common areas including the gym and the cafeteria utilize T-5 lighting. PROGRAMS and OPERATIONS: Please provide a detailed description of the current programs offered and indicate whether there are program components that cannot be offered due to facility constraints; operational constraints, etc. (maximum of 5000 characters). The Killam Elementary School offers the same curricula programs and activities as our other four elementary schools. Students in K-5 have mathematics, english language arts, social studies, and science that are aligned with the Massachusetts curriculum frameworks. Physical education, art and music instruction are offered in dedicated classoom space to all students on a weekly basis. The school has a functioning library media center with an adjacent computer lab for research and technology integration. Grade level or school wide programs are held on a regular basis in the cafetorium. The entire school is networked for internet access with a SMART Board and computer in every classroom. This school is also the location for the districtwide elementary Student Support Program (SSP) which is a special education program. One classroom is dedicated to this program. In addition, Killam is the only Title I school in the distrit and dedicated space is provided for the 1.5 FTE Title I teachers to provide small group instruction to students. The school also has a variety of before and after school programs. This is the first year of our Reading Public Schools extended day program which offers before and after school programs for students. Our PTO runs after school enrichment programs and nightime activities and the community uses the school for a variety of activities and events. CORE EDUCATIONAL SPACES: Please provide a detailed description of the Core Educational Spaces within the facility; a description of the number and sizes (in square feet) of classrooms, a description of science roomsilabs including ages and most recent updates, and a description of the media center/library (maximum of 5000 characters). There are 24 classrooms approximately 900 square feet each. There are 2 multi-use High Density (Hi-D) areas approximately 1,600 square feet each. The library media center is approximately 5,800 square feet of carpeted space with high ceilings that take advantage of day lighting in the middle of the building. About 20% of the space is used as a computer lab. In 2008, additional power outlets and network data drops were added to the library media center to accommodate the computer lab. CAPACITY and UTILIZATION: Please provide a detailed description of the current capacity and utilization of the school facility. If the school is overcrowded, please describe steps taken by the administration to address capacity issues. Please also describe in detail any spaces that have been converted from their intended use.to be used as classroom space (maximum of 5000 characters). Five years ago, a fifth elementary school, the Wood End Elementary School, was built to accommodate projected elementary enrollment increases and to provide dedicated classroom space for art and music instruction and special education programs. The development of a fifth elementary school and the implementation of a comprehensive redistricting plan has allowed for a decrease in enrollment in some of the elementary schools, including Killam. Although class sizes are at the maximum end of the guidelines used by the Reading School Committee, the Killam Elementary School has adequate classroom space and no non-classroom space has been converted at this time. MAINTENANCE and CAPITAL REPAIR: Please provide a detailed description of the district's current maintenance practices, its capital repair program, and the maintenance program in place at the facility that is the subject of this SOI. Please include specific examples of capital repair projects undertaken in the past, including any override or debt exclusion votes that were necessary (maximum of 5000 characters). The Reading Public Schools follows a preventative maintenance program that covers all of the major building systems. We Massachusetts School Building Authority 8 13 Statement of Interest J Name of School SAMPLE SCHOOL [DRAFT] utilize a computerized work order system known as School. Dude which generates work orders at pre-determined service intervals for each building system. The major systems covered include HVAC, boilers, energy management, pest control; exhaust fans, drain cleaning, fire alarm, fire suppression, elevators, and grease traps. Many of these systems are mandated by local and state law and all permitting, inspections, and certificates are kept on file at each location and with the facilities department. In addition, the district maintains and up-to-date ten year capital plan. All major systems are analyzed and watched closely as they become troublesome and approach the end of their useful life. By utilizing School Dude and analyzing repair costs, we can better determine if equipment is a candidate for replacement. Some recent capital expenditures at Killam included an infrared roof scan and subsequent roof repairs in 2008, security system upgrad with addition of cameras in 2009, replacement of spline ceilings in several classrooms in 2007, and replacement of the compressor in 2001, lighting upgrades in 2010, replacement of all classroom unit ventilators and H&V units in 2010, new fire alarm system in 2010, replacement of corridor windows in 2009, and full tear off and roof replacement with PVC roofing system in 2011. Massachusetts School Building Authority Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] Priority 5 Please provide a detailed description of the issues surrounding the school facility systems (e.g., roof, windows, boilers, HVAC system, andlor electrical service and distribution system) that you are indicating require repair or replacement. Please describe all deficiencies to all systems in sufficient detail to explain the problem. Over the last severaly years, the Town of Reading and Reading Public Schools have invested a significant amount toward updating and upgrading the J.W. Killam Elementary School to ensure that it can continue to serve the community as a 21st century modern learning environment. While the school is over 40 years old, it is in good condition, having been well maintained over the years and receiving the critical investments necessary to preserve this important asset. Examples of such investments include the replacement of boilers with high efficiency boilers, the replacement of all, existing T-12 lighting fixtures with high efficiency T-8 fixtures, replacement of corridor windows in the two main corridors with high efficiency insulated windows, the replacement of the fire alarm system with a fully addressable panel that is fully compliant with current code, a fnaor replacement and upgrade of the HVAC system, and the replacement of the roof, drains, and clerestory windows. There are still additional investments that the community would like to make in this building, most notably the replacement of all classroom windows and the expansion of the main office area. Future work is now hindered because the work to be performed on the building, when combined with recent work, would exceed 30% of the assessed value of the building, thereby triggering full compliance with the 1996 Rules and Regulations of the Architectural Access Board (521 CMR), as wall as the newly amended MGL c. 148, s.26G regarding sprinkler protection systems. While the proposed accessibility work is necessary for compliance reasons, a more important factor driving this work is the desire to ensure that all current and future students at the J.W. Killam have free and appropriate access to educational programs and services and that all current and future staff are able to access all areas of the building. Furthermore, the installation of a sprinkler system would allow for maximum protection of this important community asset that has been so well cared for over the last forty three years. The current accessibility deficiencies have been identified: ® The slope of the handicap parking spaces and access aisles exceed 2% . Signage is missing on tow of the three spaces and van accessible signage is missing for the van space ® The sidewalk in front of the school had uneven surfaces and has changes in level exceeding 1/2" ® The walkway in the courtyard is less than 48" wide and has uneven pavers ® The entrances into the courtyard have a 4" - 8" step at each set of doors ALL doors throughout the building have non-compliant door hardware Several exterior classroom doors have step downs to the outside parking area ® Double doors in all corridors have one leaf that is less than 32" clear ® All of the doors to all bathrooms and toilet rooms are not compliant with respect to sufficiency of clear floor space on the latch, pull side of the door and with respect to width ® Individual toilet rooms in 12 of the classrooms are non-compliant due to their inadequate size (30" wide by 54" deep). The only way to make these rooms fully accessiible would be to demolish and rebuild. . ® The three sets of boys and girls toilet rooms in common hallways are all non-compliant due to doorway width, size of stalls, proximity of fixtures to wall, and height of fixtures. ® Sinks in all of the classrooms are too high and some have base cabinets underneath restricting accessibility ® There are three high density areas with sunken reading areas (kivas) that are not accessible and would need to be filled in or would require ramps The cafetorium stage is not accessible and would require a lift a Hand sanitizer dispensers protrude more than 4" from the wall and are too high ® All signage throughout the building is non compliant The main office counter height is non compliant ® The main office lacks sufficient corridor width, door widths and turnaround space in various areas ® The bathrooms in the main office / nurses suite are not accessible V I Massachusetts School Building Authority 10 Statement of Interest Name of School , SAMPLE SCHOOL [DRAFT] ' Almost all of the existing classroom windows are original to the building. Those windows are single pane, non-insulated glass with non-insulated transite panels. The windows that are operable project inward to the space and have no screens. The transite panel and the single pane glass provide little protection from air infiltration. A large portion of the transite panels are rusting, allowing water and air to leak into the space. In addition, many of the windows are missing hardware which makes securing the building a challenge. It is estimated that heat loss from the building is approximately 2,700 therms per year. While the occupants of the building are protected by a modem, fully addressable fire alarm system, the building itself is not protected by a sprinkler system. Given the amount of work proposed, the recently amended MGL c. 148, s. 26G would be applicable to this project and would require the installation of a sprinkler system in the building. There is an adequate 4" line to the building and sufficient water pressure but some sitework would need to be done to connect the system into the 4" line to the building. In addition, the building currently has concealed spline ceilings that would need to be removed to allow for the instlation of pipes, valves and sprinkler heads, and then replaced with a new ceiling system. Existing lighting systems would be removed but would be re-used. The current office space at the Killam school is one of the smaller administrative suites of any of our elementary schools, despite the fact that Killam has more students and staff than any other elementary school. As currently configured, the administrative office is not fully accessible, lacks reception or waiting space for students, parents, or visitors, lacks dedicated confidental space for student records, and has very little work room for staff. The main office space hallways and doorways are too narrow, and there is not sufficient area in the Principal's Office to accommodate a wheelchair. In addition, the suite does not contain space to house the school's guidance/psychologist whose office is located in a remote area of the building adjacent to the school's kitchen. The location of the principal's office also does not afford the principal a view of the front or the lobby area of the school nor provide the ability to observe students entering or exiting the building or other student or staff interaction. Also, the bathrooms within the existing Health Office in the main office are not handicap accessible. Finally, the existing gymnasium floor is made of a cork material that is original to the building. Due to years of use and compression, the floor is no longer suitable to cushion the impact of a child's fall nor does it provide an adequate play surface. The surface has been damaged on several occasions and, while repairs have been made, the surface is irregular and uneven in places presenting a potential safety concern. Massachusetts School Building Authority 11 16 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] Priority 5 Please describe the measures the district has already taken to mitigate the problem/issues described in Question I above. There have been no measures implemented to mitigate the lack of handicap accessibility at the school. At this point, should a student with a disability require handicap accessibility, that student would likely need to be'reassigned to one of our other four schools which are handicap accessible. With respect to fire protection, as described above, a new fully addressable fire alarm system was installed in 2010 with horns and strobes in each classroom and other key areas as identified by the vendor in consultation with the Reading Fire Department. With respect to energy conserviation, the following measures have been implemented over the last several years at the Killam School: ® 2007-09 Installation of lighting occupancy sensors throughout the school 2009 Lighting conversion from T12 to T8 flourescents. Also, metal halide lights in the gymnasium and cafetorium where converted to high efficiency T5 fixtures 2009 Weatherization measures were implemented including new and additional weather-stripping around all doors . 2009 Computerized software was implemented to force evening shutdown of all computers . 2009 Installation of waterless urinals and faucet aerators ® 2010 Energy management system upgrade with web-based access and control ® 2010 Installation of new unit ventilators in classrooms and heating and ventilation units serving common spaces. No measures have been implemented to address the insufficiency of the administrative offices, other than to relocate support staff to other areas of the building to reduce the crowding in the main office. I Massachusetts School Building Authority 12 17 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] Priority 5 Please provide a detailed explanation of the impact of the problemlissues described in Question Y above on your district's educational program. Please include specific examples of how the problem prevents the district from .delivering the educational program it is required to deliver and how students and/or teachers are directly affected by the problem identified. The Federal Individuals with Disabilities Act and the Civil Rights Act require school districts to provide free and appropriate access to educational programs and services to all students and requires that any student or staff with a disability be able to access any and all areas of the building and programs offered that any other student or staff can access. In its present condition, the Killam Elementary School is not capable of providing that access to all students or staff with certain disabilities, most notably an individual who is in a wheelchair or may have impaired vision. Reading has five elementary schools conveniently located such that each school is considered a neighborhood school. As a result, there is very little bus transportation required as most students live within the required two miles. If a student were to enroll in the Killam district with a disability that would require handicap accessibility, that studnerit would not be able to attend his or her neighborhood school and would have to be re-assigned to a different school. This would have an adverse impact on that student as he or she would not be able to interact and socialize with the children that they would normally play or socialize with in their neighborhood. This loss of connection to the child's primary network of friends could result in increased stress, anxiety, and other behavior issues. In. addition, the inability to accomodate staff with certain disabilities might well expose the district to a discrimination claim if the district is unable to hire an individual for a particular position at the Killam school due to the lack of handicap accessibility. The elementary school administrative office plays a key role in supporting staff and students and in developing strong connections with parents and the larger school community. As currently configured, the Killam Elementary School main office provides insufficient space to allow for staff to interact well with the school's principal, and key support staff like the secretary, nurse, and school psychologist. In addition, guests of the school must wait in the corridor adjacent to the two entrances to the school, an area that is cold and where sufficient furnishings cannot be placed as they would obstruct traffic flow through the corridor. In addition, students who might need to speak with the principal have no safe place to sit and wait and can easily be identified by their peers. The school psychologist's office is not able to be located within the office suite making critical communication between the school administration and support staff very challenging. Staff have very little room to work and collaborate within the existing main office suite. Finally, the sizing and layout of the area prevents easy access by individuals with certain disabilities. As mentioned in previous sections,.the windows are in poor shape which results in air infiltration and loss of heat which has a significant negative impact on the comfort of building occupants. Children who are uncomfortable have a more difficult time staying focused on teaching and learning and teachers also find it difficult to work productively in an uncomfortable environment. Furthermore, water leakage is a common problem as a result of the substandard windows conditions. This has a negative aesthetic impact on the Teaming environment which can negatively impact children if the perceive that their school is not being properly cared for and maintained. The leakage also causes additional work for the custodial and maintenance staff. The inefficient and aging windows mean that dollars that could be spent on instructional services, equipment, and material are instead required to be spent on additional energy to keep the spaces properly heated and on repair and maintenance to minimize further damage to windows, floors, and surrounding areas impacted by water infiltration. The replacement of these windows will lead to greater occupant comfort which will translate to improved student learning and teacher effectiveness, increased student and staff pride in the building which leads to improved school culture, and more resources available for core instructional services and materials for our students. Please also provide the following: Gam' I Massachusetts School Building Authority 13 18 Statement of Interest ( Name of School SAMPLE SCHOOL [DRAFT] Have the systems identified above been examined by an engineer or other trained building professional?: YES If "YES", please provide, the name of the individual and his/her professional affiliation:: Deborah A. Ryan, Accessibility Expert and Dale Gienapp, AIA, Licensed Architect The date of the inspection:: 3/8/2011 A summary of the findings:: Building requires substantial and significant work to allow for full compliance with state and local regulations, particularly CMR 521 and State Fire Regulations. The windows are a significant source of energy loss to the building and present other serious concerns particularly around water intrusion, operability and security. s~ N Massachusetts' School Building Authority 14 1 y Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] Priority 7 Please provide a detailed description of the programs not currently available due to facility constraints, the state or local requirement for such programs, and the facility limitations precluding the programs from being offered SAS' Massachusetts School Building Authority 15 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] Priority 7 Please describe the measures the district has taken or is planning to take in the immediate future to mitigate the problem(s) described above. I Massachusetts School Building Authority 16 21 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] Priority 7 Please provide a detailed explanation of the impact of the problem described in this priority on your district's educational program. Please include specific examples of how the problem prevents the district from delivering the educational program it is required to deliver and how students andlor teachers are directly affected by the problem identified.' . 1-0 Massachusetts School Building Authority 17 22 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] Vote Vote of Municipal Governing Body YES: 3 'NO: 0 Date: 9/7/2010 Vote of School Committee YES: 5 NO: 0, Date: 8/30/2010 Vote of Regional School Committee YES: NO: Date: Massachusetts School Building Authority 18 23 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] I Form of Vote The following Form of Vote should be used by both the City Council/Board of Aldermen, Board of Selectmen/equivalent governing body AND the School Committee in voting to approve this Statement of Interest. If a regional school district, the regional school committee should use the following Form of Vote. Resolved: Having convened in an open meeting on , the A,irr (..,n, i1 •Nr:r,rd ++•'.i 1,i.a•rIf ::rrar,r •;f S<,rr:nr ,rrk: y,!h a?r'r.! 6a vrrning fi, vh:.~rh.:of ('+•nr»,i!rr,r,J Of c J'ntur:.`irLo•+, fit sn i c; J, in accordance with its charter, by-laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest dated for the L,:nrr:'.+1J~•fr,+.:,f located at Jrf::•.. r which describes and explains the following deficiencies and the priority category(s) for which ;r;:,•rr„r :r~ :,r;,x1 may be invited to apply to the Massachusetts School Building Authority in the future f,r~~~,1~:<L•a~rryri:,a:,j;rir yt'+++riii•!+)rr=r'ri.~~rlutl,+n !l:r5ro.v. en!r,n„1:::..rorr!„briiJac.,,!,/+!:r,r+ufthedeji(iewe dc.;rr•'Fe..rah.re:intirrerrrhp,ivrrrpl: and hereby further specifically acknowledges that by submitting this Statement of Interest, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the A,mw lf:;!,'7e++rrf.r.,t:,.,r to filing an application for funding with the Massachusetts School Building Authority. 6~q Massachusetts School Building Authority 19 24 Statement of Interest Name of School SAMPLE SCHOOL [DRAFT] CERTIFICATIONS. The undersigned hereby certifies that, to the best of his/her knowledge, information and belief, the statements and information contained in this statement of Interest and attached hereto are true and accurate and that this Statement of interest has been prepared under the direction of the district school committee and the undersigned is duly authorized to submit this Statement of Interest to the Massachusetts School Building Authority. The undersigned also hereby acknowledges and agrees to provide the Massachusetts School Building Authority, upon request by the Authority, any additional information relating to this Statement of Interest that may be required by the Authority. LOCAL CHIEF EXECUTIVE OFFICERIDISTRICT SUPERINTENDENT/SCHOOL COMMITTEE CHAIR (E.g., Mayor, Town Manager, Board of Selectmen) Chief Executive Officer School Committee Chair Superintendent of Schools (print name) (print name) (print name) (signature) (signature) (signature) Date Date Date Sr~2--o I Massachusetts School Building Authority 20 25 Statement of Interest bhp O 140, ° 0 bA 0 0 w 3 rA H N O O U ~ o r° o 4- ~ o ~ bA 0 a~ Cd ° ~ p", 0 ° o U •0 N vi U O O -t s-+ t ~UQ^0 bl) _ o o 0 d in N U v~ O -,04 U' WU (u O v O ty Q°~~~w aaw o-W ~wU~ti Wo~~ ti o ~ d0 I V) V) 1401 4 rn 0 a~ 4, 0 o cn En o ,.0 0 o 0 ° j o ai cd ~ bn 14 N U O Iwo 'bib ° Id p ri O 2 co 0 Cj U +U+ SEA N N ¢ U N O O ° 41 U o 'd ° "o ° o _U y= U U U z ~ 4 + cn ° ' bb bA . w o o O 0 ° a. a q~ U '4:j uo v o H w 0 w 'o r4 42 . . o 'd o s, c C"d - U N O o-0 O P4 o P+ O 0000 o\ V p ` - w -+5 27 5b?" bn cd 'Q 41 o cd V) V) 4- 0 0 IV -114 0 g w Cd Q) V) ° 4o 0 o 'cl a°i 'cd U 5 O U U ~a V, 0 0 UO r! 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M r%loo Z m c N c0 c N z (1) Z O Q M qt Z p U) -0 N O "p -O "O .Q .O E 'j C c c U E D W O O O U ca a. 0 m 0 z 0 z 0 U 0 m 0 Z 0 U m m X w = cn c cn w ° o O O cL o Q Q o o Q o o 0 0 E c, O Z Z O 0 Z N N ~ 0 0 Q 0 -0 0 E U) W Z Z Z Z Z O Z Z Z Z W } W } Q E "C3 CL w o c to U) Q Q CO Q CO U) U) O O j }w Z z Z Z } }w z Z Le%joo N I ~ V.) -a E o W O MCo L ' o M -a L ca n LL _ O O c - Y c a Co aa) -0 M LL N Z N ? a L O - CD .c U M w M 0- O > O c • tl CU U) O tB U ` C c O C O E O E a) C C V1 E N C L O 'm C U C >1 a) _ -o cf) U) ~j 6 34 Town of Reading 16 Lowell Street Reading, IAA 01667-2665 FAX: (781) 942 - 5441 RECREATION DIVISION: (781) 942 - 9075 READING RECREATION COMMITTEE - INUTES June 14, 2011, BARROWS SCHOOL CAFETARIA Attendance: Mary Ellen Stolecki, Recreation Committee Chair, Frank Driscoll, Vice Chair, Rec. Committee, Nancy Linn Swain, Rec. Committee Member, Mary Ann Kozlowski, Rec. Committee Member, Chris Campbell, Rec. Committee Member, Eric Hughes, Rec. Committee Member, Kate Kaminer, Rec. Committee Member, Adam Chase, Associate Member, John Feudo, Recreation Administrator Guests: Steve Goldy -BOS John Halsey Louis Nunziato Bob Lynch Ellen Emmons Jim Steenbruggen Stephen Zerfas Julie Zerfas Pam Shunhoff Jeanne Teague Pau Teague: Kevin Douglas George'Zambouras, TowmEi gineer M. Stolecki called the meeting to order at 7:10 PM. N. Swain made a motion to accept the minutes from the May 17th Rec. Committee meeting. E. Hughes seconded the motion. Motion passed in favor of accepting the minutes for May 17th by a vote of 5 - 0- 0. F. Driscoll entered the meeting at 7:13 PM. Steve Goldy from the Board of Selectmen appeared before the Recreation Committee. Mr. Goldy wanted to apologize for not asking the Rec. Committee's opinion of the petition they received. He said that important step was missed by him and he felt it was important to convey that to the committee. N. Swain stated that the issue of amplified sound was bigger than this single example. She stated sometimes she can hear the band at her house near Washington Park. 35 Sbj D READING RECREATION COMMITTEE MINUTES June 14, 2011 Con't K. Kaminer arrived at 7:20 PM. M. Stolecki read the notice to open the public hearing for the Barrows Master Plan. F. Driscoll made the motion to open the hearing for the Barrows Master Plan. C. Campbell seconded the motion. Motion passes in favor of opening the hearing for the Barrows Master Plan by vote of 7- 0-0. J. Feudo introduced himself as did the Recreation Committee. Next the Barrows Master Planning committee members in attendance introduced themselves. J. Steenbruggen from the Master Planning committee gave a brief history of the park and play area: J. Feudo went over the plan and addressed the process of how decisions were made. Mr. Nunziato of 45 Edgemont Ave. did not believe that the plan improved anything. He felt the park and courts were fine the way they are. He felt thecourts could be crack filled and the field drains fine. Mr. Lynch asked when the field was built and who was involved:: Town Engineer, George Zambouras stated he was not with the Town when the field was built, but could see where some of the issues might stem from. Mr. Zerfas from 3 Stewart Road was concerned about lighting on the. Multi-purpose court shining into his house. J. Feudo stated there are no plans for lights.for any of.the facilities except for street lighting as being used currently. Mr. Lynch expressed some concern of the speed in which people drive down Stewart and Shelby Road. G. Zambouras.said the neighbors would have to petition to the state to lower the speed limit. A. Chase suggested getting-the speed trailer from the police department. M. Kozlowski entered; the meeting.at 8:00 PM. Mr. Lynch expressed interest in adding`a guard rail to the back parking lot that will prevent cars from goingtdown the hill onto'the field: motion to close the public hearing. K. Kaminer seconded the motion. Motion N. Swain made a* passed in favor of.closing the public hearing by a vote of 8 -0-0. The Recreation Comini tee had a brief discussion of the plan and expressed that they were over all happy with the plan. K. Kaminer made a motion to accept the Barrows Master plan as proposed with consideration of the communities feedback. C. Campbell seconded the motion. Motion passed in favor of accepting the Barrows Master plan as proposed by a vote 8 -0-0. M. Stolecki introduced Mr. Halsey. Mr.. Halsey stated he had heard of the decision made by the BOS and was in before the Recreation committee to convey the message that he did not betray the confidence of the Recreation Committee 36 S~b RE, ADING RECREATION COMMITTEE MINUTES June 14, 2011 Con't by doing anything at the Morton Field as it relates to his permit that would jeopardize the committees trust. He asked the committee to consider suspending his permit instead of rescinding it, so he would have an opportunity to go before the BOS and have further discussion. He stated he planned to attend the BOS public comment session on June 21St M. Stolecki stated that the BOS have directed the Recreation.Committee to.rescind the permits of amplified sound previously given to Mr. Halsey. She stated that there did not-seem to be a lot of support from the Recreation Committee for the BOS decision. A. Chase wondered how rescinding and suspending would be different. K. Kaminer said as a matter of process the Recreation Committee would have to do the revoking of permits. F. Driscoll made a motion to rescind the amplified sound permits as previously approved to the Reading Bulldogs baseball program. C. Campbell seconded the motion. The motion to rescind the amplified sound permits as previously approved to the Reading Bulldogs baseball program did not carry by a vote of 4 -4-0. K. Kaminer suggested that the committee closets any,hard feelings -and. votes in favor of the BOS request and allow for John Halsey..to make his case in front of the BOS. Anything else seemed to cloud the issue more than't has 'already become. K. Kaminer made a motion to approve the direction given by the BOS to rescind the permits of amplified sound given to the„Readirig Bulldogs for summer 2011. E. Hughes seconded the motion. Motion receives:.a vote _of 4-4-0 and does not carry:` F. Driscoll stated, he was willing to change his vote on the issue if it means Mr. Halsey has a better chance of being heard by the B,OS. The committee seemed to concur that the goal. was to allow Mr. Halsey to get ,back before the BOS with, out complicating the issue further. If that meant following -the BOS direction, most seemed.willing to oblige. F. Driscoll made motion to approve the direction given by the BOS to rescind the permits of amplified sound given>to the Reading Bulldogs for summer 2011. E. Hughes seconded the motion. Motion passed in favor of approving the direction given by the BOS to rescind the permits of amplified sound given to the Reading Bulldogs for summer 2011 by a vote of 6-2-0. C. Campbell made a motion to appoint F. Driscoll as chairmen for FY 20.12. M. Kozlowski seconded the motion. Motion passed in favor of F. Driscoll as chairmen by vote of 7 -0-1. F. Driscoll made a motion to appoint K. Kaminer as Vice Chair of the Recreation Committee. M. Kozlowski seconded the motion. Motion passes in favor of K. Kaminer as Vice Chair of the Recreation Committee for FY 2012. 37 ~`6 l `Z- READING RECREATION COMMITTEE MINUTES June 14, 2011 Con't J. Feudo reviewed the administrators report with the committee. He mentioned Friends and Family Day would be on June 18th. Summer camp numbers were continuing to roll in, but it has been a little slower than last year. Sport clinics have been steady and strong again this summer. J. Feudo stated that he is looking toward a conclusion and solution to the issue at Longwood Place regarding balls flying into a neighboring yard. The residents have requested a fence be installed to encapsulate the field thus restricting play to only the field area. RUSC seemed amendable to paying for the fence. J. Feudo is currently navigating the process to get that completed. Volunteers are needed to staff the cabin for open hours on Sat and Sun. If any committee member is interested they should contact the Rec. Office. J: Feudo passed out a copy of a letter sent to the BOS, Rec Committee, Town Manager and Recreation Administrator regarding the possibility of a dog park in Reading. The committee decided to table the issue until July. N. Swain reported that the Police received a grant for the.Party Patrol Program recently. Parry Patrol grants gives funding to local police departments to look for:uid.erage drinking parties and break them up. RCASA is also working on a training sessi6ibr: treatment of youth that get caught with marijuana. N. Swain made a motion to adjourn. F. Driscoll seconded the motion. Motion passes in favor of adjournment 8-0-0. Meeting adjourned at 9:48 PM. Respectfully submitted) by: John A. Feudo Recreation Administrator'' 38 8 S~ r-3 ,5 . G I 39 ~ < d tl ~ ~ z ° B y~ 3 g a W DDDDDDDDoo® ~~SW e ~ ~•W o ~ a 4F A m c w. on~ro „ OK ° 6A d-dd, ~ uadi OZUsy1~ W o 0U' KW ' si ~(1QUC- ~ °o~ gF o~°tt7o j J~ BU~Uig$~ J~1~0 W f = 1- oN ~Jy ((GG J ~ Z p~St~j wZ~O~ g $ CL 92 60 ~ ¢ft a $ Y Z 10 O iKq~ O D ,M H p 0. 3 Gtr t 1 W O ILJ t yt ~'.r 1i W I a) 1 w tl ~ ~ o evo MR. tl~ ~~o ~GZ 40 x w J CL 0 U ..00100 00001, 0 0 Q ~u U 0_ m Q C` LLJ If ^ 0 rwooo Q F] 7 V! n' W • ^c^n' W ~ Q~ ~ o - o o t0 U ~ 00 O x 0 U • d > a) a) cu cu -0 p a). L Q ~ 70 • Cl) 1 a) V' a) a) U) N~ :3 Cl) i. E O L U O Q p s O to a) to E < = U R3 a) L 0) •E. L O L L O a c U Sc3 5 r bill, ` R~rySJ1 h i '3 c, Nip K ~A f ~7. r C t t . A lx i ~ p 4 ~ k , hR Ri r } F! 41 X Q 'E. O U 0 c~ C8 ad dd a., a~~ d>.+~~ea R 6~ N.iJ z8s'~s8~8 ~ ~ ~ WODDUUUHoe- F m~ u@ ~d „a~aa S1,- q 42 SGS 43 cl~ LL.I H Q 3: 4 sC, 44 45 Page 1 of 4 Schena, Paula From: Feudo, John Sent: Thursday, December 01, 2011 10:53,AM To: Schena, Paula Subject: survey - for print. Surveys > Preview This is only a preview, you cannot take this survey. Survey Details SURVEY REGARDING AMPLIFIED SOUND IN THE PARKS The Ad Hoc Amplified Sound Committee is a volunteer group appointed by the Board of Selectmen to review and understand "Section 4-14 Rules and Regulations Relating to Public Parks, Playgrounds and Recreation Areas of the Board of Selectmen Policies and Rules and Regulations as it pertains to amplified sound use in Reading's Parks and School grounds. The Committee has been charged with developing a draft policy or other guidelines to recommend to the Board of Selectmen. An important consideration is community feedback. This survey has been developed to allow residents to give the committee general feedback. The survey will be available until Monday, December 19th, 2011. , Optional 1. What is your address? * 2. Do you live near a park, field or School? Yes C No Check all that apply. 3. If Yes, which park, field, school do you live near? BARROWS ELEM. SCHOOL f- BANCROFT AVE TENNIS COURTS- F- BIRCH MEADOW - MORTON FIELD r" BIRCH MEADOW -SOFTBALL FIELDS F- BIRCH MEADOW -STADIUM FIELD F- BIRCH MEADOW -TENNIS COURT BALL FIELD (r COOLIDGE MIDDLE SCHOOL 12/1/2011 46 SJ 4 Page 2 of 4 rV HUNT PARK fr JOSHUA EATON ELEM. SCHOOL F- KILLAM ELEM. SCHOOL MEMORIAL PARK PARKER MIDDLE SCHOOL STURGES PARK SYMONDS WAY WASHINGTON PARK WOOD END ELEM. SCHOOL * 4. Should the Town allow Amplified Sound in public parks and school grounds? c Yes No * 5. What types of amplified sound do you find acceptable? Check all that apply r Public Address Announcements (Announcing player info) r- Play by Play Announcing National Anthem r- Pre-recorded Music r Live Concert Music None 6. Please add any comments you have regarding amplified sound in parks near your home. Check all, that apply. * 7. For which of the following events should amplified sound be permitted? rW School Sponsored Games/Events/Programs F- Community Sponsored Annual Events (Town Faire/Town Day) r- .Reading Youth Sports All Star Games r- Reading Youth Sports Playoff Games F- Private events (Birthday Parties, Public Rentals) F- None should be allowed 8. What type of restrictions should be placed on the permit holder? r°- Duration of the event r Number of uses per year Level of Sound r No Restrictions 9. How many total occurrances of amplified sound do you feel is acceptable per park per month? r 0 Times per month C` Once a month sJz 12/1/2011 47 Page 3 of 4 t" Less than 5 times per month t- Less than 10 times per month 10. What is the longest amount of time you feel is appropriate for amplified sound in the parks? Should not be allowed Less than 1 Hr per occurance 1 - 3 Hrs per occurance r. 3 - 5 Hrs per occurance r More than 5 hrs * 11. What time of day is acceptable for use of amplified sound in the parks? Weekdays = Mon - Fri Weekends = Sat - Sun r- Mid-Morning Weekdays (9AM - 12PM) F Mid-Morning Weekends (9AM - 12PM) r' Afternoon Weekday (12PM - 4:00 PM) Afternoon Weekend (12PM - 4:00 PM) r Early Evening Weekdays (4:00 PM - 6:00 PM) r- Early Evening Weekends (4:00 PM 6:00 PM) r" Evenings Weekdays (6:OOPM - 8:00 PM) Evenings Weekends (6:00PM - 8:00 PM) 12. Which locations do you find to be acceptable to have amplified sound? BARROWS ELEM. SCHOOL BANCROFT AVE TENNIS COURTS (W` BIRCH MEADOW -MORTON FIELD BIRCH MEADOW - SOFTBALL FIELDS r BIRCH MEADOW - STADIUM FIELD r-" BIRCH MEADOW -TENNIS COURT BALL FIELD r COOLIDGE MIDDLE SCHOOL r- HUNT PARK r JOSHUA EATON ELEM. SCHOOL F" KILLAM ELEM. SCHOOL " MEMORIAL PARK PARKER MIDDLE SCHOOL STURGES PARK r SYMONDS WAY r WASHINGTON PARK r- WOOD END ELEM. SCHOOL 13. Do you have any other comments you would like to pass along'to the amplified sound committee? 12/1/2011 48 Page 4 of 4 SurveyMagik 5,0 ©Copyright, All Rights Reserved SiurveyMa ig_k.com John A. Feudo Recreation Administrator Town of Reading office: 781-942-9075 Fax: 781-942-5441 ifeudo(aD-ci.reading. ma.us Website: www.readingma.gov/recreation Please note new Town Hall Hours effective June 7, 2010:Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED Please let us know how we are doing - fill out our brief customer service survey at http_//readingma- survp-y- virtualtownhall.net/sueey/sid/1 dc7dcf24f2eb182/ SAN 12/1/2011 . 49 Special Permits 24 Dour Permit Reading Shell Station, 87 Walkers Brook Drive Retail Sales before 6:00 a.m. Dunkin Donuts and West Street Mobil, 4 West Street - 5:00 a.m SammyJo's Bakery, 2 Haven Street - 5:00 a.m. Starbucks Coffee, 24 Walkers Brook Drive - 5:00 a.m. Starbucks Coffee, 288 Main Street - 5:00 a.m. J.K.'s Market, 212 Main Street - 5:45 a.m. 50 S-e-, l Town of'Reading 16 Lowell Street Reading, MA 01867-2685 ,sJS'InconeU :7 FAX: (781) 942-9071 MANAGER Email: townmanager@cLreading.ma.us TOWN 94 MANAG Website: www. readingma.gov December 1, 2011 To the Abutters of the J.K.'s Market 212 Main Street Dear Abutters: During 2011, the Board of Selectmen held a public hearing and approved a permit for JX's Market to open for business prior to 6:00 am. There were a couple'of concerns raised by abutters at that hearing, and I have met with J.K.'s Market staff to suggest actions to address those concerns. The Board of Selectmen will be considering granting approval of the permit for 2012 to open early, and. the Board of Selectmen is interested in knowing whether the issues previously raised have been addressed, and whether or not there is objection from any of the abutters to this permit. Would you let me know by noon on Tuesday, December 6th whether you have any objection to the renewal of this permit for 2012. You can send me an email at townmanagerCcr~ci reading. ma.us, or write to me at 16 Lowell Street, Reading Ma, or call 781-942-9043 (leave a message if calling on Friday through Sunday). Thanks for your assistance. Sincerely, Peter I. Hechenbleikner Town Manager - 51 HOSSEINI ABDOLLAH E GAGE JASON L TRAPENI GUY R 211 MAIN ST UNIT 2 ROBIN A GAGE MARY BETH TRAPENI READING, MA 01867 200 MAIN ST 492 SUMMER AVE READING, MA 01867 READING, MA 01867 CAMPBELL KENNETH N JR CAMPBELL DONNA L 201 MAIN ST READING, MA 01867 READING-FAB LLC C/O TRAMMELL CROW P.O. BOX 14115 READING, PA 19603 HOLLIS MICHAEL J HOLLIS CAROLYN B 484 SUMMER AVE READING, MA 01867 SCHNEIDER DEVIN ABIGAIL SCHNEIDER 14 CROSS ST READING, MA 01867 LIU HONGCHENG ASSOC SONGPING GUO 24 CROSS ST READING, MA 01867 PATEL KALPESH TRUSTEE JK REALTY TRUST 212-214 MAIN ST READING, MA 01867 CARTER RICHARD M ETAL TRS. C/O COLEMAN LAW OFFICE 248 MAIN ST STE 202 READING, MA 01867 ASELTINE JOANNA A 193 MAIN ST READING, MA 01867 BERTONE MARIO TRUSTEE MARIO BERTONE TRUST 231 MAIN ST READING, MA 01867 PATEL KALPESH TRUSTEE JK REALTY TRUST 212-214 MAIN ST READING, MA 01867 TOWN OF READING 16 LOWELL ST READING, MA 01867 DAVEY GEORGE C JUNE A DAVEY 18 KNOLLWOOD RD READING, MA 01867 BANK OF NEW YORK TRUSTEE HODSDON RUSSELL M FOR THE CERTIF CWMBS INC CHL CLAIRE E HODSDON 6400 LEGACY DR 26 KNOLLWOOD ROAD PLANO, TX 75024 READING, MA 01867 CAHILL PAUL R ETAL TRS CAHILL REALTY TRUST 462 SUMMER AVE READING, MA 01867 SMITH THOMAS M J PATRICIA A SMITH 34 KNOLLWOOD RD READING, MA 01867 KYDD CATHERINE G (L.E.) WILLIAM L KYDD ETAL 210 MAIN ST READING, MA 01867 HEFFERNAN PATRICK NICOLE HEFFERNAN 9 CROSS ST READING, MA 01867 52- RUSHWORTH PAUL P NANCY RUSHWORTH 36 KNOLLWOOD RD READING, MA 01867 HOLLIS MICHAEL J HOLLIS CAROLYN B 484 SUMMER AVE READING, MA 01867 HANEY BRIAN R SARAH K HANEY 196 MAIN ST READING; MA 01867 GRIFFIN VICTORIA L TRUSTEE THE GRIFFIN REALTY TRUST 29 KNOLLWOOD RD READING, MA 01867 KRAMER MICHELLE STEPHEN R COOK 19 KNOLLWOOD RD READING, MA 01867 DEWEY EDGAR G TANYA D DEWEY 206 MAIN ST READING, MA 01867 DURAN CHARLES E JR JEANNE MACDONALD DURAN 13 CROSS ST READING, MA 01867 BERTONE MARIO TRUSTEE MARIO BERTONE TRUST 225 MAIN ST READING, MA 01867 HEFFERNAN PATRICK NICOLE HEFFERNAN 9 CROSS ST READING, MA 01867 JONES BARBARA GAVINS ARETUSI REMO I CROSS ST 23 NELSON AVE READING, MA 01867 READING, MA 01867 SYNNOTT BURTON J DOHERTY THOMAS N CHERYL L SYNNOTT CAROLYN M DOHERTY PO BOX 571 464 SUMMER AVE READING, MA 01867-0401 READING, MA 01867 CARTER RICHARD M ETAL TRS CONGO MATTHEW T C/O COLEMAN LAW OFFICE 195 MAIN ST 248 MAIN ST STE 202 READING, MA 01867 READING, MA 01867 CARROLL RICHARD L MARGARET L CARROLL 12 KNOLLWOOD RD READING, MA 01867 CROWLEY ROBERT T ELEANOR T CROWLEY 18 CROSS ST READING, MA 01867 53 MARK A. GALLANT, P .C. ATTORNEY AT LAW 462 BOSTON STREET SUITE 1, SECOND FLOOR TOPSFIELD, MA 01983 (978) 887-0366 LICENSED IIT NIASSACFIUSETTS AND NEW IIAMpS~E E-MATT,; xngauant@nii.net WE)3SITE: www.gauantlaw.com Camille Anthony, Chairman Board of Selectmen Town of Reading Town Hall 16 Lowell Street Reading, MA, 01867 RE: 24 Hour Permit Reading Shell Station 87 Walkers Brook Drive Reading, MA 01867 Dear Chairman Anthony: My office represents 87 Walkers Brook Drive, LLC (owner) and Leigh Enterprises, Ltd (Operator), 87 Walkers Brook Drive, Reading, Massachusetts on their application for a permit to operate twenty-four (24) hours per day at the Reading Shell Station, 87 Walkers Brook Drive. In accordance with the By-Law, Article 5.10.1, Retail Sales, 87 Walkers Brook Drive, LLC (as Station Owner) and Leigh Enterprises, Ltd (as Operator) hereby requests that they be granted the right to continue operating the above station located at 87 Walkers Brook Drive, Reading, twenty-four (24) hours per day, and specifically requests approval under the said By-Law to operate between the hours of 12:01 a.m. and 6:00 a.m. Please let me know whether the Board plans on holding a formal hearing on the 24 hour permit renewal request or will be handling the matter informally at a meeting. Kindly provide me with date and time that our request will be acted upon by the Board of Selectmen. Also, please let me know if you require that this matter be advertised by a legal notice in the local newspaper. If you have any questions, please feel free to call. Thank you. Very truly yours, Mark A. Gallant MAG:pd Cc: Peter I. Hechenbleikner, Town Manager Town Clerk Rick Camuso - Leigh Enterprises, Ltd Rick Camuso 87 Walkers Brook Drive, LLC 10-143 NEWSURYPORT: (978) 463-0220 PEABODY. (978) 538-0066 FAX NUMBER: (978) 887-0321 REPLY TO TOPSFTELD OFFICE November 15, 2011 a 1 CT ^'Y S~ 54 LIST OF LICENSES 11/28/11 COMMON VICTUALLER LICENSEES Aroma Cafe 607 Main Street Anthony's Roast Beef 216 Main Street Bagel World 323 Main Street Bangkok Spice Thai Restaurant 76 Haven Street Bertucci's Italian Restaurant 45 Walkers Brook Drive Burger King 357 Main Street Cafe Capri 355 Main Street Chili's Grill & Bar 70 Walkers Brook Drive Chinatown Cafe 672 Main Street Christopher's Restaurant 580 Main Street Colombo's Pizza and Cafe 2 Brande Court Dandi-Lyons 1331 Main Street Dunkin' Donuts 273 Salem Street Dunkin' Donuts 454 Main Street Epicurean Feast 55 Walkers Brook Drive Fuddruckers 50 Walkers Brook Drive 55 S91 COMMON VICTUALLER LICENSEES (Continued) Green Tomato 42 High Street Gregory's Subs & Deli 162 Main Street Grumpy Doyle' 530 Main Street Harrow's 126 Main Street Hot Spot in Reading 85 Haven Street Jimbo's Famous Roast Beef & Seafood 454 Main Street, Last Corner Restaurant 49 High Street Longhorn Steak House 39 Walkers Brook Drive Mandarin Reading Restaurant 296 Salem Street McDonald's 413 Main Street Meadow Brook Golf Club 292 Grove Street Meadow Brook - Snack Bar 292 Grove Street Oye's 26 Walker Brook Drive P & S Convenient Store 287 Lowell Street Pizza World 583 Main Street Quiznos Sub 505 Main Street 59v 56 COMMON VICTUALLER LICENSEES (Continued) Reading House of Pizza 1321 Main Street Reading Ice Arena Authority 51 Symonds Way Richardson's Ice Cream 50 Walkers Brook Drive Ristorante Pavarotti . 601 Main Street Romano Macaroni Grill 48 Walkers Brook Drive Bistro Concepts, Inc. d/b/a Sam's Bistro 107 Main Street Starbucks Coffee 288 Main Street Starbucks Coffee 24 Walkers Brook Drive Swiss Bakers 32 Lincoln Street Town Pizza & Deli 648 Main Street Haven Seafood Market 591 Main Street Venetian Moon 680 Main Street AUTOMATIC AMUSEMENT LICENSEES Jordan's Furniture, Inc. d/b/a Jordan's Duck Derby 50 Walkers Brook Drive Reading Veteran's Association 37 Ash Street Reading Overseas Veteran's, Inc. 575 Main Street 5-113 57 ENTERTAINMENT LICENSEES Bangkok Spice Thai Restaurant 76 Haven Street Bertucci's Italian Restaurant 45 Walkers Brook Drive Bistro Concepts, Inc. d/b/a Sam's Bistro 107 Main Street Cafe Capri 355 Main Street Chili's Grill & Bar 70 Walkers Brook Drive Colombo's Pizza and Cafe 2 Brande Court Grumpy Doyle' Fuddruckers 50 Walkers Brook Drive 530 Main Street I-Max Theater 50 Walkers Brook Drive limbo's Famous Roast, Beef & Seafood 454 Main Street Knights of Columbus 11 Sanborn Street Mandarin Reading Restaurant 296 Salem Street Meadow Brook Golf Club 292 Grove Street Oye's 26 Walker Brook Drive Reading Veteran's Association 37 Ash Street Reading Overseas Veteran's Association 575 Main Street Ristorante Pavarotti 601 Main Street 59N 58 Romano's Macaroni Grill 48 Walkers Brook Drive Venetian Moon 680 Main Street CLASS I, II AND III MOTOR VEHICLES LICENSEES Gallery North, Inc. (Class I) d/b/a Honda Gallery 88-98 Walkers Brook Drive ECars of New England Inc. (Class I) 281 Main Street 128 Tire, Inc. (Class II) 459 Main Street Brown's Auto Repair (Class II) 35 Lincoln Street Reading Auto Sales (Class II) 550 Main Street Reading Foreign Motors, Inc. (Class II) 4 Minot Street RMP Mass (Class II) Reading Motors 1337 Main Street Reading Square Auto Body, Inc. (Class II) 9 Chapin Avenue Reading Square Shell (Class II) 749 Main Street North Reading Auto & Recon, Inc. (III) d/b/a Gray's Towing 4 Minot Street JUNK LICENSE CTC Gold Refinery 75 Haven Street TAXI AND LIVERY LICENSEE Paul's Sedan Service 40 Orange Street 59 TOWN MANAGER. EVALUATION Manager Name: Peter Hechenbleikner Evaluation for the period: CY 2010 Evaluator: Selectmen GOALS AND OBJECTIVES DURING THIS EVALUATION BOARD OF SELECTMEN RATING, RATING SCALE FROM oGOrnn . 1(LOW) - 5 (HIGH) Goals and Objectives JB CA RS BT SG Average Development 4.00 5.00 5.00 4.50 5.00 4.70 Personnel 3.00 4.00 5.00 .4.00 3.00 3.80 Finance 4.50 5.00 5.00 5.00 5.00 4.90 operations 4.00 5.00 5.00 4.50 4.00 4.50 Services 3.50 4.00 4.00 5.00 3.50 4.00 Policies and Procedures 3.50 4.00 5.00 4.50 5.00 4.40 3.75 4.50 4.83 4.58 4.25 4.38 ACHIEVEMENTS, ACCOMPLISHMENTS, AND RESPONSIBILITIES (completed by employee) Fully completed 22 of 48 goals established in January 2010, with major progress on 11 others. The following is a synopsis of mayor accomplishments in 2010: Development • Affordability of Cedar Glen housing complex, potentially expiring in 2010, was extended in perpetuity Downtown Smart Growth zoning approved, $350,000. in State Funding secured and in the stabilization fund, and the first application - Oaktree - is approved and expected to begin construction in the winter/spring.of 2011 • Peter Sanborn Place expansion of 50 affordable housing units is moving forward Addison Wesley Pearson property is pending sale to Pulte Homes for 425 units of housing including Gateway Smart Growth (40R) district, age restricted housing, and non age restricted housing - site demolition expected winter 2011,.with site construction beginning in the spring of 2011. • Continue to advocate for redevelopment of MF Charles building and Lynch building in downtown. Completed sign inventory; completed analysis of sign conformance with sign bylaw; Town Meeting approved several amendments to the sign bylaw; "friendly" enforcement begun. V Wayfinding sign recommendations complete Some minor "tweaks" made to downtown parking regulations Reviewed possible quality designs for bus shelters - 2 priority locations selected (Salem Street at Baystate Road and Walkers Brook Drive at Newcrossing Road) - pending funding 15 additional bike racks ordered and delivered under grant, to be installed winter/spring as conditions allow Progress being made under Reading's leadership - on the availability of "Green Community" designation by communities served by Municipal Light Departments - potential legislation required Performance Contracting for public buildings,almost complete Ad hoc Municipal Building Committee formed - final draft report being finalized Initial progress on addressing Library building maintenance and space needs - continue to move forward with developing a project that will be eligible for state grant funds 61 f • Mattera Cabin - progress being made, with completion early 2011. • Memorial Park construction complete • Washington Park and Killam playground complete; Joshua Eaton Master Plan complete and adopted; Barrows site Master Plan begun; Landscape architect for Birch Meadow hired. • Major progress made on trails - volunteer build, supported by a state grant for materials - in the Bare Meadow area Personnel • Completed all labor negotiations with all goals for negotiations having been met • Health insurance reviewed and renewed • Disability Insurance reviewed and presented to Public Employee Committee Finance Completed all labor negotiations with all goals for negotiations having been met • Used less than $1M in cash reserves to balance the FY 2011 budget - cash reserves restored to just about 2010 ending levels - +8% of budget • Secured almost $2 million in new funding to the community for a variety of purposes Operations • Successfully implemented process of phasing out snow plowing at churches Reviewed sidewalk snow plowing / removal policy Executed an extension of the rubbish disposal contract under very favorable terms • Added new MUNIs software modules - 7.4 update and Ambulance Billing • Made major progress on records management in Town Manager's and Town Clerk's offices Completed Continuity of Operations (COOP) plan for emergency management for all Town and School operations Completed evaluation of regional public safety dispatch operations - study is being reviewed by all 4 communities and the Sherriff's office Healthy Reading initiative started Services Implemented Customer Service policy and action plan Developed needs assessment and analysis for licensing and permitting software • Developed major changes to rubbish and recycling program and implemented the changes community-wide Policies and Procedures • Sign Bylaw amendments approved • Section 6.3 Zoning Bylaw amendments approved • Junk bylaw regulations completed - Board of Selectmen decided not to implement • Earth Removal bylaw drafted - not action on proposing to Town Meeting sti v 62 Comprehensive review and rec.codification of.General Bylaws has begun in working with Town Clerk, Town Manager, Bylaw Committee, and Town Counsel. LIP regulations amended by Board of Selectmen EVALUATION (aggregate average rating for goals) SELECTMEN COMMENTS RICHARD SCHUBERT Development over the last year has been amazing, especially when considering the current economy. Pete and staff (while not perfect) have significantly advanced the goals of our community. Personnel - Still some work to be done addressing perceived versus actual customer service, but overall, good results have been realized. Pete has been successful in managing labor contract negotiations and staff salaries during these especially difficult budget years. Finance - Working on its own and jointly with the School Department, the Town has greatly benefitted from numerous grants that were aggressively and creatively pursued over the last year. Operations - The new trash/recycle contract has been a great success in the eyes of our residents; several other expressed concerns of the Board, Town Meeting and residents have been addressed and resolved successfully establishing new procedures for delivering services (snowplowing church parking lots, further implementation of MUNIs, upgraded reverse 911 system.) The MWRA water main break / community emergency last Spring was handled extremely well. Services - This is and will continue to be the most challenging area, meeting an increasing demand for the quality and quantity of services while budgets and staff are being reduced. The complex customer service issue (again, perceived versus actual) is starting to be examined and understood figuring out the right balance will be key in the next year. The job of Town Manager never gets easier, there's always a need to reevaluate, rethink and creatively deliver the services expected of local government in Reading. Pete continues to exhibit the energy, flexibility and collaboration- building that is necessary to move our community forward. And another great, growing, successful Reading Fall Street Faire! JAMES BONAZOLI Development - Despite the down turn economy I believe Reading has done and the team continues to find new avenues. Personnel - Although labor negotiations was a terrific success I believe managing personnel continues to be a challenge. This is ongoing and recognize it will take time. Finance - This is an area of strength for Pete and the town. The negotiations of contracts and health benefits has allowed us to fair much better than any other community. Operations - Operations has made good progress over the last year and half. Services - The trash contract is a great win for 2010. We need to be forever vigilant on customer satisfaction and how we can improve everyone's experience in working with the Town. Policies and Procedures - Although we have started peeling back the onion on our policies and procedures we have a long way to go. I believe half the problems we have in regards. to customer service is due to our on charter and by- laws. Sti5 63 STEPHEN GOLDY Excellent work on finance and development. The budget is under control but more importantly the expenses are kept to acceptable levels. The economic development in Reading is moving along at a great pace thanks to Pete's hard work and persistence. Pete works very hard and is successful in securing state construction funding for infrastructure which enhances the attractiveness of the Town. Pete needs to consistently push back on staff to correct the perception that Reading town hall is a hard place to do business for both commercial and residential customers. Implementing the customer service policies is a great first step in the services category. Pete needs to work hard to have all staff meet the requirements of these policies as well as make them a consistent part of all interactions BEN TAFOYA Overall, Pete Hechenbleikner continues to do an excellent job managing the municipal operations of the Town of Reading. Even while having served in the role of Town Manager for well over 20 years, he continues to innovate and provide a high level of management. We are in the midst of extremely challenging financial times and Pete's leadership has proven critical.to maintaining town operations at the level expected by residents of the community. Finance is an area where we have a very strong team and expect continued great things. In addition to Finance; Development is an area of important dynamism for the town. The continued progress toward start of construction on the Oaktree project is a positive sign for the community; as or the proposals at Peter Sanborn Place and the Pearson property. Reading's reputation is growing as a strong market for goods and services. We are able to maintain a high level of service delivery. We expanded the support for the street faire and other citizen organized events. The study regarding regional dispatch is a positive development and we need more initiatives to efficiently and competently deliver services on a regional basis. operations have been marked by lack of resources in many areas. We need to increase resources particularly for roadways. It would be helpful to have measures in place to see how productive we are using existing monies. We make efficient use of resources in recreation, engineering and public works. Strong labor relations remain a hallmark of Pete's tenure. The ability to communicate openly with staff is critical at this time of shared sacrifice. Timely completion of contracts on a sustainable basis marked excellence in the area of personnel. However, performance of all staff needs to be at the same level and . with the same commitment to customer service as the Town Manager. Pete has an excellent grasp of the importance of Policies and Procedures. His work in trying to accommodate concerns of the BOS regarding the implementation and modification of the sign by-laws is appreciated. It would be god for the town for Pete to have the resources to complete the proper review of the general and zoning by-laws in the near future. CAMILLE ANTHONY This past year was a very busy one for the Town Manager as the departments had many important initiatives that required his attention. Economic Development was certainly an area of continuing motion this past year. Considering the state of the national economic condition, Reading has been very fortunate to have a significant number of new businesses and large developments establishing their roots in the community. In addition, the successful labor negotiations were a huge endeavor which required hours of discussion and patience and will hopefully help Reading remain financially stable in the difficult funding years we are encountering. The implementation of the new rubbish contract was a huge success. The reduction of waste through recycling and more public education is meeting both a financial and an environmental goal. Reading is on its way of moving to the state's mandate of 60% recycling. The goals to be completed this year were numerous, too numerous to be completed. Great strides have 64 Still been made and the next year should see many more fulfilled. The one area that needs to be more fully addressed next year is the process for helping businesses, new and existing, maneuver through the many regulations of the town. For too many years the process has been too cumbersome and is still in need of being streamlined. In retrospect, we can be proud of the strides that have been made under Peter's direction last year. We have been fortunate to have, an able administrator who is deeply committed to the community and its success. Peter I. Hechenbleikner James Bonazoli, Chairman Date Shy 65 rt~;ltr r ~ h v~ I a e r i s ra r llr t ~r z CC t~ / t E' ,1 F 1~ 1~~5a + n ~f * t J w, ~✓~~'Z~4~'F:~ t~l ry ~4r ~ r~) { r rr~ 1F y f~ .__p ~ ~ly~s ~ y ran > . j. t jr~ r {~4 ti.,~t,~~~, dF ~r.~TtFi 3~~~ S~ tr L t at r• ~ ~~;y~ d ls.~ t~ 4y ,a SSl r c -it r L c, t E~ r t ~1~ ~ r_ t r a a r f '•.rJ t rx ~ jY ~C `r~~"_ 1"v ti~ s} C r t 1 I s ~\7 fy 4 r A -(f :jS f 4 c J 1Y f41 Ir ~ } 1. - t 1 c~ 1 ~~,_~._-R-. ~~~~~.~-C ~",.:.n.~,~J~.l~- ~t Sa: x~ } Jc i c.tt S ~ r•~rr.~ r tt + r "4.i:.. d! ~-i < F~. i .l l,~ rk h f; TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Thursday, December 01, 2011 Re: Town Manager's Goals and Evaluation Attached is an updated listing of the "2011 Town Manager's Goals and Action Plan", reflecting the progress to date on addressing 8 Goals categories consisting of 42 separate objectives. There are a large number of action items within these objectives. The Goals statements and progress report on objectives and action items is self explanatory, but I thought it would be useful to the Board of Selectmen to understand some of the other activities during 2011 that are not included in these documents. As much as one would like to plan out the activities of a community and its Town Manager, communities are dynamic and subject to changes from within and beyond its borders that need to be addressed on a priority basis, regardless of planned goals and objectives and action items. The following is a list of major items that were addressed but which were not listed in the 2011 goals, objectives, or action items. Finance *The Town closed out the FY 2011 books with a substantial level of cash reserves, as well as approximately $1.7 million in one time revenues The Town manager and staff prepared a proposal for expenditure of one time revenues for capital and one time expenses ® The Town Manager's FY 2012 budget plan and related action contained a number of major initiatives, some of which have been implemented, and some of which have been rejected. Services ® As recommended in the FY 2012 budget plan: o Regionalized the administration of Public Health Services by a interlocal services agreement with Melrose and Wakefield o Reduced the Administration of Elder/Human Services to half time, provided interim services, and are exploring regionalization or other methods of provision of these services o Reduced the Administration of Conservation services to half time, and have provided interim service while exploring regionalization of the service. Operations o Expanded recycling services due to popular demand by increasing the rigid plastics and paper shredding opportunities to 2 times a year, and established drop off Styrofoam recycling 66 ® Page 1 Health and Safety e The August violent death of a Reading resident in Reading in a drug related incident, followed shortly by the violent death of another Reading resident in a drug related incident required a community response. A 3 part dialogue on substance abuse and violence in the community was well attended' and the School Department, Police Department, RCASA, and the Town Manager ar developing a community strategy to address these issues. ® 22.5% of the liquor licensed establishments in Reading failed compliance checks, and a response from the Board of Selectmen and follow-up by the Town Manager was required *The Town has responded to 2 significant natural disasters in the summer/fall of 2011 - Tropical Storm Irene, and the Halloween snowstorm. Community Development/Sustainabilifir ® Oaktree construction logistics have been and continue to be handled in a manner that is sensitive to the construction project and neighboring businesses and residents. *The approval of use of the Affordable housing Trust Fund was negotiated with Oaktree to allow that project to move forward but in a manner that fully protects the Town's interests in these funds. Asset Management ® The MWRA water interconnection construction has presented challenges to the Town and nearby residents. The project is moving forward as expeditiously as possible. Governance Regulation and Policy Development As recommended in the FY 2012 budget plan: o the Historic Demolition delay was rolled back to 6 months o A major review and amendments to the Wetlands bylaw has been achieved o A complete review of the Wetlands Bylaw regulations is being undertaken o Site Plan review has been streamlined ® The following recommendations from the 2012 budget plan were not approved: o Bylaw requiring property owners to clear their sidewalks of snow and ice o Changing the Board of Assessors to an appointed Board from an elected one o Allowance for outdoor loud speakers in commercial zones, with restrictions o "carry in - carry out" for rubbish in parks ® The following recommendations from the 2012 budget plan are pending: o Establishment of a policy regarding the Trust Fund Commissioners Human Resources and Personnel ® The passage of the Municipal Health Care Reform Act has made it advantageous for the Town to bid health care insurance for employees and retirees. ® As part of the budget proposals there have been a number of personnel changes, particularly in Community Services. Those have generally gone well. Finally, Reading was recognized by MSNBC as America's 4th ranked "Perfect Suburb" this year, reflecting what we in this community already knew. SA~ 267 DRAFT 2011 Town Manager's Goals and Action Plan Town of Reading MA. Finance - Reading will continue to evaluate revenue sources, cost reduction,, regionalization of services, and level of services with the goal of maintaining long term fiscal stability of the community while providing a level of service that the community can sustain. 1. Complete labor negotiations for contracts through 6-30-2014 within the resources of the Town and its ability to sustain those labor agreements over time. 2. Participate in the School labor contract negotiations per Education Reform Act provisions 3. Limit reliance on non-recurring revenue including reserves. 4. Apply for outside resources funding to support operating and capital or other one time expenses. 5. . Participate in and encourage public/private partnerships that provide in-kind services provide significant cost savings and as such should be expanded to achieve added savings. 6. Investigate the feasibility of the highest priority FINCOM recommendations on revenue enhancement resulting from the September 2010 Financial Forum, and begin the process of implementing those items that can be implemented: a. Sale of land - Pearl Street b. Sale of land - Lothrop Road c. Use/sale of Oakland Road d. Additional cell sites e. Advertising via billboards Services - Reading will continue to provide municipal services in as cost effective, efficient, and customer service friendly manner as possible. Where reasonable a self service element to Town services will be available for those who choose to use it. 7. Train employees on the customer service policy; continue to measure customer satisfaction; identify and recommend changes to regulations that do not meet customer service goals, or that will make them easier for customers to understand and use. 8. Review and improve the Town web site. Provide electronic customer interaction with the Town, including a "customer service request" module. 9. Develop and implement programs at the Mattera cabin, and develop a funding program to make the cabin self sustaining Operations - Reading will continue to provide as full a range of municipal services that meet community needs and desires as resources allow. 10. Continue to work on the priority items from the DPW Management study 11. Add additional technology including: a. Assessors CAMA b. Master Address database c. new MUNIS modules - Upgrade to version 8.0, Implement Employee Training and Certification Tracker; explore employee Self Service Module, d. Mass Communications system e. Evaluate the use of social media into the Town's communication network, and set policies for use of 'social media 12. Implement a tracking and management system for permits and licenses for most Town Departments that issue permits and licenses. 13. Conduct an operational review of one programmatic area in the Community Services Department, starting with the Health Division. 12/1/2011 68 DRAFT 2011 Town Manager's Goals and Action Plan . Town of Reading MA 14. Expand the Records Management efforts including beginning to provide records as appropriate to the public via the web site. Health and Safety - Reading will continue to focus on strong public health and safety services with a goal of making the community one of the healthiest and safest communities in suburban Boston. 15. Complete evaluation of regionalization of Public Safety Dispatch. 16. Focus public health, School, Substance Abuse, and other resources on a Healthy Community model with an initial focus on obesity prevention as one of the major health crises facing our country. Find ways to encourage walking, cycling, and other activities. These efforts may involve many departments, with efforts led by the Health Division. Community Development / Sustainability - Reading has worked to maintain the character of the community, while making planned and deliberate improvements to the Town. Major efforts have been led by the Board of Selectmen, the CPDC, the Economic Development Committee, and the Advisory Committee on Cities for Climate Protection. The World Cafe held in 2008 helped inform the above bodies of public opinion on the future of Reading. The list below is intended to address major high priority action items for 2010 to implement this vision. 17. Continue progress towards meeting the required 10% of housing units (as re-defined by the 2010 federal census) as affordable. This goal may be met through development of the a. Addison Wesley Pearson site, b. Oaktree c. Mawn d. Peter Sanborn Place, e. additional units in downtown as feasible. 18. Work towards the beginning of construction, of major private downtown development projects - Oaktree, Mawn, Lynch, and other opportunities. 19. Complete South Main Street design guidelines and proposed amendments to zoning to achieve those design guidelines. 20. With the Economic Development Committee, develop and implement a process of annual designation of improvements and events consistent with resources and the new "Downtown Improvements and Events Trust Fund. a. begin implementation of Wayfmding signs b. Plan for next year's Fall Street Faire - make the Fall Street Faire committee a formal committee of the Town c. Begin the fagade design and loan program 21. Implement high priority parking recommendations for downtown: a. improve parking directional signs (Wayfinding project); b. sharing of private parking spaces; c. valet parking; d. expand parking supply; e. bike routes throughout town f. bus shelters - find funding sources 22. Continue sign enforcement efforts to bring all non-conforming signs into compliance 12/1/2011 2-I 69 DRAFT 2011 Town Manager's Goals and Action Plan Town of Reading MA 23. Develop an action plan for re-use and/or redevelopment of the properties behind the RMLD in the area bounded by Ash Street, the RR tracks, and Pond View Drive 24. Evaluate the acceptance of the Green Communities program in Reading. 25. Continue to work with Town, School, Facilities, and Light Departments to meet Sustainability goals for CO reduction, anti-idling, etc. Asset Management - Reading will strive to maintain and improve the current and desired capital assets of the community through long term capital planning in a fiscally prudent manner. Where resources, for major projects are not available within available resources, and grants and outside resources are also not available, the community may be asked to support such improvements through additional taxes. 26. Complete the work of the ad hoc Municipal Building Committee: 27. Develop a process and funding mechanism for implementing high priority building projects: a. Cemetery Garage b. Library c. DPW vehicle maintenance d. Improvements to operation, safety/security, and aesthetics of DPW site 28. Continue the process of grant application, design, approval, funding, and construction of additions to and renovation of the Reading Public Library 29. If successful in obtaining the grant, implement the "Green Repair" program at Birch Meadow and Killam Schools. 30. Subject to funding approval in 2010, implement the Haverhill Street water main distribution project 31. Secure the services of a Landscape architect for Birch Meadow site. 32. Continue efforts to add to the Town's trail system, including progress to implementing the Ipswich River Greenway; 33. Continue to work towards funding for the West Street project. Governance, Regulation, and Policy Development - Reading will continue to address major emerging issues through development, modification, improvement, and simplification of bylaws, regulations, and Selectmen's policies. As a general rule, the fewer and simpler the regulations the better. Additionally, Selectmen's policies may be used to memorialize current and proposed administrative practices to provide an historical record and direction for the community in the future. 34. Develop funding for comprehensive review and revision of the Zoning Bylaw. 35. Review the need for Earth Removal regulations and determine the best way to implement regulations. 36. Establish a policy on naming of facilities and sites in the community. 37. Establish a communications policy for the town working off the elements of a past Department head retreat on communications. Specifically include in the policy and subsequent training, policies on the use of social media as part of the Town's efforts to communicate with its residents and others. 38. Conduct a complete review and re-write of the Traffic Rules and Regulations. 39. Complete with the Bylaw Committee, Town Clerk, and Town Counsel a full review of the general bylaws (required every 10 years by Charter) 12/1/2011 3 1 d 70 DRAFT 2011 'T'own Manager's Goals and Action Plan Town of Reading MA Human Resources/Personnel - The human capital of the community is the major resource that is necessary to achieve the provision of services to the community. This human capital includes employees, officials, members of Boards, Committees and Commissions, and the human capital of the community as a whole. Human capital is to be supported and respected by the Town. 40. Evaluate the provision of a Disability Insurance program for active employees and the parameters of any such program. 41. Continue B/C/C ChairNice Chair training. 42. Implement, training on Ethics and Open Meeting law as required by the recent changes in law. 12/1/2011 S~~I 71 M Pmt ca cl CI r® e~ e P~"1 Im! 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N . ~m a) - E v o .L c -aU.c a) 4- O 0 c E U ~ = co c " M ° N m o 4- Lca cts (u - 0a>m = a) a) (D C (D c a) w p 0 0 W t 6 co - c E a) (D >'5 0-0 ; ~ -0 ( a o ca E c (a E U > E o (D o o Z j ~ U ) ~~U U E W oo UU w u w ~ .4 L m co i (6 m r-- co 06 co o co f 3: O d r- N It q* Q N N 82 -ham -DWT o-lI%OAA.D OF ~4LECTI E A END Staff Estimated Responsibility Start time -future agendas Review Strout Avenue property Policy on use of the AHTF Policy on displaying street numbers Preview licensing and Permitting software. Review license and permit fees Decc6alier 6, 2011 ':0'0 PM Office Hour Camille Anthony Certificate of Recognition Presentation to McGrath family 7:25 Approval of Statement of Interest to the MSBA for the Killam Project Delai 7:30 Presentation of Glen Meadow Park Master Plan (Barrows School) Feudo 7:40 Potential projects for parks donation Feudo 8:10 Progress - Survey on use of amplified sound in parks- Feudo 8:25 Approval of Early Opening; schedule TK Market hearing? Hechenbleikner 8:30 Approval of 24 Hour Permit - Reading Shell Station Hechenbleikner 8:40 Approval of licenses (list types of licenses) Hechenbleikner 8:45 Progress on Town Manager's evaluation Anthony 9:00 Review/comment on 2012 callendar Hechenbleikner 9:10 2011 llecember'ZO 0 PMT 7:4 . Appointment - Contributory Retirement Board Town Manager's Performance Evaluation Anthony Follow up on Haven, High street improvements Zambouras Report of the ad hoc Committee on Amplified Sound in Parks Bonazoli Report of the Fall Street Faire Committee Tafoya Approve lease - Burbank Arena Hechenbleikner January 3, 2012 Review OPEB Actuarial Study - joint with FINCOM and School Committee LaPointe Town Accountant Appointment effective April 1, 2012 LaPointe Review Instructional Motion - Historic Inventory Presentation - bandstand for Town Hall site Hechenbleikner January 17, 2012 7.00'PM si I 83 Tentative - FY13 Budget Meeting LeLacheur Tentative . - - 7:00 PIV1 ' _ - - - ~ -y t4 2#12 3 Budget Meeting LeLacheur hnu'ary 31, 2012 General review of budgets Review Compost Center operations and needs Review Instructional Motion - Rain Garden, zoning Eebruary 7 2012, ,February 13, 2012''. ']February 2,8, 2Q12 Close warrant - Presidential Primary and Town Elections Close ATM warrant Mareh 6, 2012 - Election Day March 13, 2. Review 2011 Audit LaPointe Mardi 27, 1012, April 10, 2,012, Apri123, 2012 - Annual TownlMeeting; April 24, 2012 April 26, 2012 Annual Towp Meeting April 30, 2 Annual Town Meeting: 7VZay 3, 2012 - Annual Town lYleeting, May 8, 2012 June 5,20.12 June.19, 2012 Tune 26 2012 Appointments of Boards, Committees, Commissions ~1 I,- 84 September 18; 2012 - State Ptimary Septe"e 25, 2012 Close STM Warrant October 2012 _ Tax Classification preview October 23,::20 12 November 2012 State Election . November 13, 2012 - S,O-sequejnt Town, Meeting a)c4St~~her t, 20121 Approve licenses Approve early openings/24 hour openings I3ecenrilier'18, ry012 S, 3 85 t (C 2011 NOV 22 AM 8: 5519- t of. t1w caho& cofnnm"Mbe November 14, 2011 Mr. Peter I. Hechenbleikner Town of Reading 16 Lowell Street Reading, MA 01867-2685 Dear Mr. Hechenbleikner, We have. received your most gracious gift of $6,500 to the Emporia Community Foundation for the Reading Community Development Fund. This money will be used by the Reading Community Development group to improve the City of Reading; Kansas, which was devastated by a tornado in May. Thanks to the dedication shown by the residents of Reading, the town continues to make great strides in its recovery. The Emporia Community Foundation is_pleased to assist this group with their endeavors. This letter serves as the receipt for your donation. Thank you, Ken Calhoun For the Emporia Community Foundation 527 Commercial St, Ste. 401 a P.O. Box 1337 . Emporia, KS 66801-1337 Email: emporiacf@emporiac£org -M: 620-342-9304 • www.emporiacLorg GL/ LAW OFFICES OF ROBERT H. CARP, ESQ. 100 N EEDHAM .STREET, NEWTON MA 02464 November 29, 2011 Letter to the Editor: L'.I1c KGs I would like to offer this letter as a formal apology to the Board of Selectment, and to Reading Police Chief, James W. Cormier. On November 8, 20111 was present at the Board of Selectmen Meeting where the members had called all of the liquor license holders in the city together to discuss the responsibilities owed to the town, the community and the public at large about the growing issue of minors obtaining liquor at stores and bars in the area. My store, the Wine Shop of Reading, had an employee who inadvertently sold beer to a police undercover operator as part of an annual sting conducted by the police to insure compliance with the law. The police notify operators before the actual event to insure that the liquor license holders remember that they are the front line against sales to minors, and their compliance with the law is critical in reducing underage drinking. I was given information that later proved incorrect that the police had used - someone that was trying to avoid legal issues and brought that up to the Board based on the information that had been provided tome. It was shown tome that the information I had relied on was incorrect, and the allegations I made were simply not true. My goal was not to impugn the Board, the Chief or the Police or the officers who conducted the sting, but unfortunately that is how it was perceived. For these actions that may have caused any doubts on the integrity or actions of both the Board of Selectmen and the Reading Police, I offer my sincere apologies. Respe-ctfully, iRobert H. Carp, Esq. e~ CD G? N, RCARP@CARPLAWOFFICES.COM (VOICE) 6 1 7-861 -4LAW (4529) (FAX) 866-723-8737 WWW.CARPLAWOFFICES.COM 87 OFRF Town of Reading y 16 Lowell Street Leading, MA 01867-2685 4 Bps: lNCOR40~ ' FAX: (781) 942-9071 Email: townmanager@ci.reading.ma.us Website: www. readingma.gov December 1, 2011 Ralph Colorusso . . Reading Board of Assessors Town Hall 16 Lowell Street Reading, MA 01867 Dear Ralph, kl-~- 6 C'>.~- TOWN MANAGER (781) 942-9043 Please advise me at your earliest convenience what sums the Board of Assessors will release from the overlay surplus accounts. cerely, Peter I. Hechenbleikner Town Manager PIH/ps cc: Board of Assessors Board of Selectmen C 88