HomeMy WebLinkAbout2011-07-27 RMLD Board of Commissioners Minutesa
Start Time of Regular Session:
End Time of Regular Session:
Attendees:
Commissioners:
Richard Hahn, Chairman
Gina Snyder, Secretary
Robert Soli, Commissioner
Reading Municipal Light Board of Commissioners
Regular Session
230 Ash Street RE- 5E I V E D
Reading, MA 01867 TOWN 5 L F R K
July 27, 2011 " 1 M n
7:32 p.m.
8:47 p.m. 2011 SEP — 1 A q: 32
Philip B. Pacino, Vice Chair
Mary Ellen O'Neill, Commissioner
Staff:
Vinnie Cameron, General Manager Robert Fournier, Accounting/Business Manager
Nick D'Alleva, Technical Services Manager Joseph Donahoe, Facilities Manager
Patricia Mellino, Operational Assistant William Seldon, Energy Services Analyst
Citizens' Advisory Board
Arthur Carakatsane, Chair
Tom 011ila, Member
Chairman Hahn called the meeting to order and stated that the meeting of the Reading Municipal Light Department (RMLD) Board of
Commissioners is being broadcast live at the RMLD's office at 230 Ash Street, Reading, MA. Live broadcasts are available only in
Reading due to technology constraints. This meeting was video taped for distribution to the community television stations in North
Reading, Wilmington and Lynnfield.
Opening Remarks /Approval of Meeting Agenda
Chairman Hahn asked the Board members present if there were suggested changes or additions to the agenda. There were none.
Introductions
CAB representative Tom 011ila was present.
Chairman Hahn reported that this month there was a joint meeting of the Power & Rate Committee and Policy Committee. Chairman
Hahn stated that the agendas were primarily the same as it was a joint meeting.
Report from Board Committees
Policy Committee — Report of July 21 Meeting Commissioner Soli
Mr. Soli reported that there were discussions about possible policies in two areas, one was an environmental policy and the other was a
policy relative to renewable energy. Mr. Soli stated that the action items were distributed to the group and the committee is expected
to get back together at a later time to work on these.
Power & Rate Committee — Report of July 21 Meeting — Chairman Hahn
Chairman Hahn reported that the Power & Rate Committee received an update from the Energy Services Division on some potential
private party solar projects to be installed within the service territory. Chairman Hahn stated that there was discussion on options for
the Green Choice Program as we now have several renewable projects. No action was taken at the meeting.
Approval of June 22, 2011 Board Minutes
Ms. Snyder made a motion seconded by Mr. Pacino to approve the Regular Session meeting minutes of June 22, 2011 as presented.
Motion carried 5:0:0.
General Manager's Report— Mr. Cameron
Mr. Cameron stated that Vehicle Day is on Tuesday, August 16 at the Reading Public Library from 7:30 a.m. to 9:30 a.m., the Reading
Street Fair is on Sunday, September 11 and the RMLD will be represented by Jared Carpenter displaying the solar powered bike that
puts power back onto the grid.
IVrr Cameron reported that the newly filed streetlight rate is going into effect August 1, which will result in savings to the four towns in
the RMLD's service territory. Mr. Cameron said that letters will be going out by the end of this week with each town's estimated
savings.
i�cruicu '3caaiuu Inuzo uig iviuiuuca
July 27, 2011
Financial Highlights — June, 2011 — Mr. Fournier (Attachment 1)
Mr. Fournier reported on the Financial Highlights for June 2011.
Mr. Fournier reported that he is in the process of closing out the fiscal year and the annual audit will be starting on Monday, August B-
and to date what he has seen in the schedules is that there are no big changes or surprises. Mr. Fournier said the final kilowatt sales ft
the fiscal year are 709 million compared to last year's total of 684 million, an increase of a little less than 25 million or 3.6 %. Mr.
Fournier reported ion July's preliminary numbers; Kwh sales for this month were at 67.4 million compared to last year at 72 million.
Discussion followed.
Power Supply Report — June, 2011— Mr. Seldon (Attachment 2)
Mr. Seldon reported on the Power Supply Report for June 2011.
The RMLD's total metered load for June was approximately 62,1 million kWhs, a decrease of approximately 6% compared to last
June. The energy cost for that time frame was $3.2 million which is equivalent to about $.051 per kWh. In July, the Fuel Charge
Adjustment (FCA) was $0.0585 per kWh. Mr. Seldon stated that prior to the fiscal year adjustments, RMLD's estimated sales totaled
58.5 million kWhs and preliminarily RMLD over collected by approximately $238,000 resulting in a deferred fuel over collection
which then resulted in a $2.5 million Deferred Fuel Cash Reserve at the end of fiscal year 2011. Mr. Seldon reported that for July, the
RMLD is increasing the FCA to $0.0684 per kWh and it is currently forecasted to remain at this level for August 2011 as well.
Mr. Seldon reported that the RMLD purchased approximately 16% of its energy requirements in June from the ISO New England Spot
Market at an average cost of $34.71 per MWh. The RMLD hit a peak of 148.4 MWs at 4 p.m. on June 9, 2011. The RMLD's
monthly capacity requirement was 199.8 MWs. The RMLD paid $1.37 million for capacity, which is equivalent to $6.85 per kW-
month.
Mr. Seldon reported that transmission costs for July were $741,000, which is approximately a 29% increase from May 2011. In the
fiscal year 2012 budget for transmission it is estimated that the RMLD will pay $9.1 million in ISO -NE transmission charges which is
about 14.5% of the total Purchase Power budget.
Discussion followed.
Mr. Seldon stated that the added FCA cost is how we get to the estimated $2.5 million in the Deferred Fuel Cash Reserve for the end of
the fiscal year.
Ms. O Neill asked if a percentage column could be included in the capacity table in the Power Supply Report.
Mr. Cameron replied, yes.
Chairman Hahn stated that he had asked Mr. Seldon to insert the Regional Network Service (RNS) graph on the last page. Chairman
Hahn reported that ISO -NE rates for RNS, which we pay, have gone up tremendously in the last five to seven years, and we have no
say in it. The ISO Capacity Auctions generated a price for us of $2.80 per kilowatt month, or a little less than $35 per kilowatt year,
and we are now paying $110 per kilowatt year which is nearly three times that for transmission. Chairman Hahn said do not be fooled
by the apparent slow down in the growth of that number because there are a lot of constructionprojects that have been delayed and we
can expect that number to continue to ramp up. Cost is peak -based so any demand - response projects that customers can do to lower
the peak electricity use will benefit all customers.
Discussion followed.
Arthur Carakatsane, CAB Chair, entered the meeting at this time.
Engineering and Operations Report — June 2011 - Mr. D'Alleva (Attachment 3)
Gaw Update
Mr. D'Alleva reported on the Engineering and Operations Report for July 2011.
Mr. D'Alleva said that for the Gaw Project there was a total of $32,000 in expenditures for June, $28,000 for project engineering and
$3,600 for RMLD labor. The job was finalized early in July and is now complete. The transfer scheme was finished the week of July --
4; Mr. Sullivan is working on the close out process with Fischbach and Moore.
Mr. D'Alleva said that there were some expenditures for the soil clean up in the amount of $5,000 and all reports have been completed
to Mass DEP and US EPA. Mr. D'Alleva commented that there are still some lingering charges associated with the project.
July 27, 2011
Engineering and Operations Report — June 2011- Mr. D'Alleva (Attachment 3)
Gaw Update
Mr. D'Alleva listed the following projects worked on during the month of June: Projects: 2, 5, 8, 9, and 11. Mr. D'Alleva stated that
a?l,the projects are completed with the exception of Projects 1 and 2, noting that Project 2 will be completed by the end of July and
Ject 1 will be pushed off into FY12 and will be done under routine construction due to the heat that they have experienced and not
being able to move some of the load around. Mr. D'Alleva stated that about two weeks is needed to pull out the old cables and pull in
the new, therefore the project will be pushed out to September. Mr. D'Alleva said that Project 33 was carried over to FY12 as planned.
Mr. D'Alleva reported that there were two commercial installations and 25 residential installations for the month. In routine
construction there were 22 cutouts replaced making a total of 401 for FY 2011; the original plan of 562 fell short due to the difficulty
of planning outages with the residential and commercial customers.
Mr. D'Alleva reported on the Reliability Report: Customer Average Interruption Duration Index (CAIDI) is at 62.54 minutes, which is
up three minutes from last year, the rolling average is 49.31 minutes. The System Average Interruption Frequency Index (SAIFI) was
.77, with the rolling average of .46. The rolling average was down slightly despite the storm on June 9. The Months between
Interruptions (MBTI) has increase to 26 months between interruptions.
Mr. D'Alleva provided an update on the reliability statistics numbers: 137 calls, 42 outages, 1,900 customers affected, one feeder
outage, 29 area outages, and 12 service outages. There were no overloaded transformers for the month of June.
Mr. D'Alleva reported that the running total of installed meters for the Meter Upgrade Project is about 6,800.
Discussion followed.
M.G.L. Chapter 30B Bid (Attachment 4)
2011 -03 Fleet Pressure Washing
Ms. Snyder made a motion seconded by Mr. Pacino that bid 2012 -03 for Fleet Pressure Washing be awarded to Elite Pressure
Washing for $43,290.00 as the lowest qualified and responsive bidder on the recommendation of the General Manager.
(Note: This is a three year contract.)
lKotion carried 5:0:0.
Discussion followed.
Mr. Donahoe reported that this service is usually done in the form of a request for quotation for one year but this year on May 31 it was
solicited for a three year contract. The bid packet was sent out to four vendors with two responses.
On June 15 the two bid amounts that came in were tied and a re -bid was requested for June 17, with a savings outcome of $9,360. Mr.
Donahoe stated that pressure washing is generally for the large trucks at 39 washes per year, which comes out to approximately $20
per vehicle for the first year.
Ms_ Snyder asked how this compares to the current price of this year.
Mr. Donahoe replied that it is the same vendor as currently has the contract and the first year is the same price with a 5% increase over
each of the next two years.
General Discussion
Chairman Hahn said that Mr. Soli would explain his handout.
Mr. Soli stated that in the American Public Power Association (APPA) Annual Directory and Statistical Report there are retail sales in
terms of kilowatt-hours and retail sales in terms of revenues throughout the country including 40 municipals in Massachusetts. Mr.
Soli said that with this, one could compute the average cost per kilowatt-hour sold. Mr. Soli reported that out of the 40 municipals
Reading comes in at number six, the lowest coming in at $0.1067 average and Reading at $0.1215 revenue per kilowatt hour.
Mr. Soli explained that he did an analysis, so that the second chart gives the rank of rate versus rank of megawatt hours sold and
basically it tries to look and see if size matters. Mr. Soli stated that size doesn't seem to play any part in rates, and size doesn't seem to
x�?ake any difference. Mr. Soli said that this handout was just informational, but that RMLD looks pretty good in comparison to other
iicipals in Massachusetts.
July 27, 2011
Update on Massachusetts Global Warming Solutions Act - Mr. Cameron
Mr. Cameron stated that in the General Manager's report he intended to report on Green Communities Act and Global Warming
Solutions Act. Mr. Cameron reported that the Green Communities Act was enacted in 2009. This act provided a vehicle for towns and
cities to gain technical and financial assistance from the state of Massachusetts. In order to become a "Green Community" one wouh
have to do six things; file an application, provide as of right sighting for renewable and alternative energy projects, adopt- expedi
permitting, establish a baseline energy use for municipal buildings, purchase fuel efficient vehicles where possible and require new
residential and commercial construction standards.
These communities can receive grants and get technical assistance from the state. Mr. Cameron stated that Regional Greenhouse Gas
Initiative (RGGI) money funds this program. Mr. Cameron said that you also have to join the Mass Renewable Energy Trust Fund and
to do this every customer is charged one half mil per kilowatt hour. Mr. Cameron stated that he has talked with the RMLD Board and
the Managers of the four towns and found that Reading expressed the desire to become a Green Community. Mr. Cameron said that it
is unfortunate .that the law is written such that in order for Reading to become a Green Community every consumer in the Reading
Light service territory would have to pay that one half mil per kilowatt hour even though only one town desired to become a Green
Community. Mr. Cameron explained that the RMLD has had a Conservation Program for several years and charges one half mil per
kilowatt hour to all customers and provides not only rebates for renewable energy projects to commercial and residential customers but
provides rebates for conservation energy measures.
Mr. Cameron stated that the one half mil per kilowatt hour comes out to approximately $600,000 per year and while the program
started off charging the commercial accounts one mil and the residential accounts one half mil they're now converged to about .6 or .7
mils per kilowatt hour.
Mr. Cameron believes that the RMLD program has a better bang for the buck than the Green Communities Act based on the fact that
as a Green Community you are going to be paying one half mil per kilowatt hour into this fund for the sales and charge the customer
with no guarantee of getting the money back, when you have to apply to the Mass Renewable Energy Trust Fund to get those dollars
back to fund renewable energy projects
Mr. Cameron reported on the Regional Greenhouse Gas Initiative that is going on in Massachusetts and ten other eastern states from
Maryland up to Maine. Mr. Cameron said that over the last few years the RGGI cap and trade program has been in affect for utilities
and businesses that need allowances for greenhouse gas emissions which they pay money for to offset their greenhouse gas emissions.
Mr. Cameron stated that this money is given to the Investor Owned Utilities (IOU's) right now in those states including Massachusetts
and the municipals do not get any of that money. Mr. Cameron said that the Municipal Energy Association of Massachusetts (MEAM)
uses a lobbyist to try to get the law changed so the municipals can get a portion of that money to fund their energy conservation
programs.
Mr. Cameron reported on the Global Warming Solutions Act which was passed into Massachusetts General Law in 2008. This law
requires the Executive Office of Energy and Environmental Affairs ( EOEEA) to set different greenhouse gas emission reduction goals
and right now they put goals between ten to 25% lower emissions, below the statewide 1990 greenhouse gas emissions by 2020 and
80% lower by 2050. Mr. Cameron stated that the EOEEA has also established regulations requiring reporting greenhouse gas
emissions by the Commonwealth's largest resources and that through the Energy Services Department the RMLD has been reporting
emissions by fuel type for the past two years. Mr. Cameron said that in order for the EOEEA to set a future reduction schedule they
had to establish a statewide greenhouse, gas emissions baseline for 1990.
Discussion ensued.
Mr. Pacino provided an update on hearings that are underway to determine whether or not the International Accounting Standards
should be adopted. If this is done, it is likely to change the way FERC organizes its accounts and it is likely that this will trickle down
to the states also. Mr. Pacino said any change in accounting standards is two or three years out.
Chairman Hahn thanked him for the report and noted that we should keep informed about this.
Mr. Pacino said that recently there was a fundraiser for CAB member John Norton, to help him cover surgery costs. This was
organized by Mr. Pacino's sister -in -law. The fundraiser is still in progress and contributions to the Friends of John Norton are still very
much welcomed. Mr. Pacino may be contacted for details.
Chairman Hahn thanked Mr. Pacino for informing everyone.
Mr. Carakatsane stated that he would like to commend John who is a very proud man who is still persevering not missing a beat with
the CAB and volunteer work.
1 \GYV UIR3 UGJJ1V111V1GG1111� 1V1111U1GJ
July 27, 2011
General Discussion
Chairman Hahn stated that John was a volunteer throughout North Reading not just as a CAB member.
0hairman Hahn asked if there were any other items under General Discussion, there were none.
Chairman Hahn said that some of the Commissioners would be attending the NEPPA Conference August 21 -23.
BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED
Rate Comparisons, July 2011
E -Mail responses to Account Payable/Payroll Questions
Upcoming Meetings
RMLD Board Meetings
Wednesday, August 31, 2011— Ms. Snyder said that she would not be in attendance at this meeting.
Wednesday, September 28, 2011
Executive Session
At 8:26 p.m. Ms. Snyder made a motion seconded by Mr. Pacino that the Board go. into Executive Session to approve Executive
Session meeting minutes of June 22, 2011, to discuss Duncan & Allen, MMWEC Arbitration and return to Regular Session for
adjournment.
Ms. Snyder, Aye; Mr. Pacino, Aye; Ms. O'Neill, Aye; and Chairman Hahn, Aye.
Motion carried 4:0:1. Mr. Soli abstained.
Adjournment
At 8:47 p.m. Ms. Snyder made a motion seconded by Mr. Pacino to adjourn the Regular Session.
Motion carried 5:0:0.
A true copy of the RMLD Board of Commissioners minutes
as approved by a majority of the Commission.
Gina Snyder, Secretary
RMLD Board of Commissioners
Dt: July 27, 2011
S
To: RMLB, Vincent F. Cameron, Jr., Jeanne Foti
Fr: Bob Fournier
Sj: June 2011 Memo $�
Attachment 1
The 2011 fiscal year end figures are still being finalized. The audit will begin on
Monday, August 8. I will have pre -audit figures during that first week in August.
Kwh sales are 709,200,000, an increase of 24,800,000 or 3.6 %, compared to last
year's total of 684,400,000.
Attachment 2
To: Vincent Cameron
From: Energy Services
Date: July 20, 2011
Subject: Purchase Power Summary — June, 2011
Energy Services Division (ESD) has completed the Purchase Power Summary for the
month of June, 2011.
ENERGY
The RMLD's total metered load for the month was 62,125,816 kWh, which was a decrease
of 5.95 % compared to June, 2010 figures.
Table 1 is a breakdown by source of the energy purchases.
TABLE 1
% of
Amount of
Cost of
Total
Total $
$ as a
Resource
Energy
Energy
Energy
Costs
%
(kWh)
($ /Mwh)
Millstone #3
3,567,788
$5.54
5.73%
$19,763
0.62%
Seabrook
5,484,159
$8.86
8.81%
$48,589
1.53%
JP Morgan
6,680,000
$56.82
10.74%
$379,552
11.92%
Stonybrook CC
2,028,907
$56.53
3.26%
$114,692
3.60%
Constellation
7,200,000
$62.39
11.57%
$449,177
14.10%
NYPA
1,543,363
$4.92
2.48%
$7,593
0.24%
ISO interchange
9,833,930
$34.71
15.80%
$341,363
10.72%
NEMA Congestion
0
$0.00
0.00%
- $4,826
-0.15%
Coop Resales
85,733
$131.95
0.14%
$11,313
0.36%
Stonybrook Peaking
8,197
$7.18
0.01%
$59
0.00%
MacQuarie
23,640,000
$67.20
37.99%
$1,588,557
49.87%
Braintree Watson Unit
337,756
$167.31
0.54%
$56,510
1.77%
Swift River Projects
1,811,997
$95.44
2.91%
$172,935
5.43%
Monthly
Total
62,221,830
$51.19
100.00%
$3,185,277
100.00%
Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT Net Energy
for month of June, 2011.
CAPACITY
The RMLD hit a demand of 148,391 kWs, which occurred on June 9, 2011 at 4 pm. The
RMLD's monthly UCAP requirement for June, 2011 was 199,846 kWs.
Table 3 shows the sources of capacity that the RMLD utilized to meet its requirement.
Table 2
Amount
Cost
% of Total
Resource
of Energy
of Energy
Energy
month)
(kWh)
($ /Mwh)
Millstone #3
ISO DA LMP*
11,946,737
36.93
19.20%
Settlement
7,910
$56.48
$446,772
RT Net Energy **
- 2,112,806
-41.50
-3.40%
Settlement
3.58%
Stonybrook CC
42,925
ISO Interchange
9,833,930
34.71
15.80%
(subtotal)
$2.96
$11,896
0.87%
CAPACITY
The RMLD hit a demand of 148,391 kWs, which occurred on June 9, 2011 at 4 pm. The
RMLD's monthly UCAP requirement for June, 2011 was 199,846 kWs.
Table 3 shows the sources of capacity that the RMLD utilized to meet its requirement.
* *RT Net Energy: Real -Time Net Energy
*ISO DA LMP: Independent System Operator Day -Ahead Locational Marginal Price
Table 3
Amount
Cost ($ /kW-
Total
% of Total
Source
(kWs)
month)
Cost $
Cost
Millstone #3
4,991
$62.12
$310,048
22.64%
Seabrook
7,910
$56.48
$446,772
32.62%
Stonybrook Peaking
24,981
$1.96
$49,071
3.58%
Stonybrook CC
42,925
$3.22
$138,183
10.09%
NYPA
4,666
$2.96
$11,896
0.87%
Hydro Quebec
4,274
$5.19
$22,184
1.62%
ISO -NE Supply Auction
99,579
$2.81
$279,871
20.44%
Braintree Watson Unit
10,520
$10.60
$111,536
8.14%
Total
199,846
$6.85
$1,369,561
100.00%
* *RT Net Energy: Real -Time Net Energy
*ISO DA LMP: Independent System Operator Day -Ahead Locational Marginal Price
Table 4 shows the total dollar amounts for energy and capacity per source
Table 5
Current Month
Table 4
LastYear
Peak Demand (kW)
Resource
Energy
Capacity
Total cost
% of Total Cost
Millstone #3
$19,763
$310,048
$329,812
7.24%
Seabrook
$48,589 -
$446,772
$495,361
10.88%
Stonybrook CC
$114,692
$138,183
$252,874
5.55%
Hydro Quebec
$0
$22,184
$22,184
0.49%
Constellation
$449,177
$0
$449,177
9.86%
NYPA
$7,593
$11,896
$19,489
0.43%
ISO Interchange
$341,363
$279,871
$621,235
13.64%
NEMA Congestion
- $4,826
$0
- $4,826
-0.11%
Coop Resales
$11,313
$0
$11,313
0.25%
Stonybrook Peaking
$59
$49,071
$49,130
1.08%
JP Morgan
$379,552
$0
$379,552
8.33%
MacQuarie
$1,588,557
$0
$1,588,557
34.88%
Braintree Watson Unit
$56,510
$111,536
$168,046
3.69%
Swift River Projects
$172,935
$0
$172,935
3.80%
Monthly
Total
$3,185,277
$1,369,561
$4,554,838
100.00%
TRANSMISSION
The RMLD's total transmission costs for the month of June, 2011
are $741,331. This is an
increase of 29% from the
May 2011 cost of $574,627.
In 2010, the
transmission costs for
the month of June, 2010 were $862,371.
Table 5 shows the current month vs. last
month and last year (June, 2010).
Table 5
Current Month
Last Month
LastYear
Peak Demand (kW)
148,391
121,532
152,014
Energy (kWh)
62,221,830
57,739,678
66,124,535
Energy ($)
$3,185,277
$3,015,862
$3,623,804
Capacity ($)
$1,369,561
$1,524,643
$1,541,207
Transmission ($)
$741,331
$574,627
$862,371
Total
$5,296,169
$5,115,132
$6,027,381
Regional Network Service (RNS) TRANSNIISSION
Below is a graph which shows the actual Regional Network Service (RNS) transmission
rate in $ /kW -year for 2007 through 2010 and the forecasted values for 2011 through 2014.
In FY 2007, the RMLD paid a total of $3.72 million dollars in transmission payments. It is
currently estimated that in FYI 1, RMLD will pay a total of $9.01 million.
New England 'Transmission Rate
Regional Network Service (RNS) Rae Actual /Forecast
120_.
106.33 13 0.07
M
85.79
80
64.83
59.95
60.____
' 43.87 y s
y � s
1 27.89 .'
20 ; y
0 t1 1,
2007 2008 2009 2010 Year 2311 2012 2013 2014
Table 6 compares ISO -NE's forecast for RNS from last year to this year.
Effective
Original
Revised
Difference
Date
ISO -NE
ISO -NE
Increase /(Decrease)
Forecast
Forecast
6/1/2009
$
51.85
$
59.95
$ 8.10
6/1/2010
$
54.21
$
64.83
$ 10.62
6/1/2011
$
61.79
$
71.36
$ 9.57
6/1/2012
$
81.20
$
85.79
$ 4.59
6/1/2013
$
84.29
$
106.33
$ 22.04
6/1/2014
$
-
$
110.07
a
0
.Q
.E
a
L7I
t
CD
rM
Attachment 3
a) m a) a) a) a) a) d
a) a) a) a) (D a) d a)
U)
a as as a s sz a
n a a as a a a a
0 0 0 0 0 0 0
0
O
0 0
O
0 0 0 0 0 0 0 0
Z
U U U U U U U V U
Z
U U U U U U U V U
d
d
R
�
R
G
=
O
M00MMOOs- e-
C) 9 0 � r-
_
O
0M OOOOO —�-
!R C) c-
00001
w
.- r-
C..'.. LL
O
hN NpOOO
a)
U O
o
OO 00 M M M M
a
50-50200--
Q
L�I-- 0000oP'5Ih •-
E
0 0 0 — - 0 0 0 0
O
O
V
C1
d
d
d
Q'
E
00000000 0
O O o 0 0 o 0 0 o
_y
CL
E
0 o 0 O O 00 O 0 O 000 0 O O O O
Q
0
0
V
e
o
d
O M M M M o 0 O
+-'
0 000000
(50000000 0
r
Q
OOOOOO� - O
N� izz 0)� (Op
V
0
Q U C >,>+U C
NOONNMN`O —CO
'O
m
�LL�Q��2
m
CN
0000000
L
U)
N
CL
as
V
U)
L
N N
E O Y
L
cm -O
co
O a -o O
o
c
> a) a) c:
a a) m a)
2
LM
�Do
vaa0ao0
c
N
U)
U a) O E t0
U U w o a3 N m `S
E
a
L Q a a �-
N
L
=
N n 0 0 C
Y J
Q7
O t N E O N
� E
y-
*O
N
�� C C
c a t6
r
N
02o o<m
Co O 00 O L C
�• -��.-
tti E c co oP )
d
o— a).-
T �— �— a cn
a '— I— c C c c c
L L L L L O U
L
6 D) 0 0 0 0 0
aui
a) 7 a) a) a) O L co
EEEEN
~
O
(D
OE
3
a) w _ L rtL+ 2 W
O 0 0 0 0 0) L
m 'o w 4-
> a)
V
o O
O CO CO: O O O
a)
U V) to <n tp u) U
N
z "- m
cn
O O U
02C, Cn000UU
O
F-
o m m'§
CrF- r- F- F -F—E -0 LL
a
0
.Q
.E
a
L7I
t
CD
rM
Attachment 3
0
Z
C.
Lid
Q
I-
r
a� o�
co 00
(6 co
LO
ti
O
+.0
O
.6 ,�
= O
U) F
V V
L L
C. a..
7/20/2011
2:53 PM
READING MUNICIPAL LIGHT DEPARTMENT
FY 11 CAPITAL BUDGET VARIANCE REPORT
FOR PERIOD ENDING JUNE 30, 2011
TOTAL FY 11 CAPITAL PROJECT EXPENDITURES 303,691 4,342,970 5,605,581 1.262,611
*` completed projects
ACTUAL
YTD ACTUAL
ANNUAL
COST
COST
BUDGET
# PROJECT DESCRIPTION
TOWN
JUNE
THRU 6130/11
AMOUNT
VARIANCE
E &O Construction - System Projects
1 4W14 Reconductoring - West Street
W
81,980
234,470
152,490
2 4W14 Extension - Woburn Street
W
30,664
67,556
157,958
90,402
*" 3 Station #4 Getaway 4W17 Replacements (FY10 Budget)
R
157,877
169,928
12,051
** 4 Boutwell Street
W
96,215
125,955
29,740
* 5 Chestnut Street
W
4,333
127,852
171,933
44,081
*' 6 Haverhill Street - Reconductoring (FYI 0 Budget)
R
102,718
100,534
(2,184)
** 7 URD Completions- Perkins Farm - Lynnfield
NR, L
45,068
72,484
27,416
and Chestnut Village, North Reading (FYI 0 Budget)
** 8 Salem St.to Glen Rd. 13kV Feeder Tie (FYI 0 Budget)
W
11,531
11,334
(197)
** 22 Wilmington - Main Street (FYI 0 Budget)
W
30,834
34,975
4,141
33 4W4 Reconductoring (formerly Project 3)
W
103,315
103,315
** 36 3W8 Salem Street & Baystate Road (formerly Project 6)
R
6,168
182,835
207,439
24,604
** 37 Elm Street (Formerly Project 7)
NR
155,262
132,011
(23,251)
Station Upgrades
Station #4
** 38 11 5k Insulator Replacement (formerly Project 8)
R
68,058
144,323
76,265
*" 9 11 5k Disconnect Replacement
R
4,304
11,320
87,975
76,655
11 Transformer Replacement
Part 1 - Contractual Labor
R
28,576
368,811
545,500
176,689
Part 2 - Procured Equipment
R
7,162
30,000
22,838
Part 3 - RMLD Labor
R
3,600
108,184
64,324
(43,860)
Part 4 - Feeder Re- Assignment
R
47,627
236,034
188,407
Station #5
"* 23 15kV Circuit Breaker Replacement (Carryover FYI Bud)
W
125,552
158,731
33,179
New Customer Service Connections
12 Service Installations - Commercial /Industrial Customers
ALL
12,474
62,925
55,055
(7,870)
13 Service Installations 01H & U/G - Residential Customers
ALL
17,926
204,111
200,345
(3,766)
14 Routine Construction
Various Routine Construction
ALL
93,414
1,032,048
982,565
(49,483)
Total Construction Projects
3,095,525
201,459
4,027,188
931,662
Other Proiects
15 GIS
16,438
20,000
3,562
16 Transformers /Capacitors Annual Purchases
281,715
190,167
(91,548)
17 Meter Annual Purchases
98,907
353,504
765,875
412,371
18 Purchase Two New Small Vehicles
57,136
64,000
6,864
19 Replace Line Department Vehicles
349,279
360,000
10,721
20 Purchase Pole Trailer
14,919
15,000
81
21 Upgrade Lighting Stockroom and Meter Room
3,798
22,400
18,602
24 Enlarge Parking Area and Construct Island
10,775
10,775
27 Hardware Upgrades
9,152
33,700
24,548
28 Software and Licensing
23,354
96,476
73,122
29 Chiller Replacement
3,325
138,150
-
(138,150)
Total Other Projects
1,247,445
102,232
1,578,393
330,948
TOTAL RMLD CAPITAL PROJECT EXPENDITURES
303,691
4,342,970
5,605,581
1,262,611
29 Force Account / Reimbursable Projects
ALL
-
-
-
-
TOTAL FY 11 CAPITAL PROJECT EXPENDITURES 303,691 4,342,970 5,605,581 1.262,611
*` completed projects
Reading Municipal Light Department
Engineering and Operations
Monthly Report
June, 2011
FY 2011 Capital Plan
E &O Construction - System Projects
1. 4W14 Reconductoring - West Street - Wilmington - Project on hold due to heat.
2. 4W14 Extension - Woburn Street - Wilmington - Install switches, transfer circuit;
replace pole; install primary, transfers, energize primary, install `P" line; install gang
operated switch.
3. Station #4 Getaway 4W17 Replacements - Reading (FY10 Budget) - Project
complete
4. Boutwell Street - Wilmington - Project complete.
5. Chestnut Street - Wilmington - Project complete. Final pole transfer and new cut
out installed.
6. Haverhill Street - Reading - Reconductoring - (FY10 Budget) - Project complete.
7. URD Completions - Project complete.
8. Salem Street to Glen Road 13 kV Feeder Tie - Wilmington - (FY10 Budget) —
Project complete.
22. Wilmington -Main Street (FY 10 Budget) -Project complete.
33. 4W4 Reconductoring - Wilmington - No activity.
36. 3W8 Salem & Bay State Road - Reading - Project complete. Engineering labor;
reinstalled capacitor bank; pole transfers.
37. Elm Street - North Reading - Project complete.
Substation Upgrade Projects
38. 115kV Insulator Replacement Station 4 - Reading - Project complete.
9. 115kV Disconnect Replacement - Station 4 - Reading - Project complete. Senior
Tech and Line Crew labor.
1
11. Transformer Replacement— Station 4 —Reading:
Part 1 — Contractual Labor PLM Electric Power Engineering invoice paid.
Part 2 — Procured Equipment —
Part 3 — RMLD Labor — Senior Tech labor
Part 4 — Feeder Re- Assignment —
23. 15kV Circuit Breaker Replacement — Project complete.
New Customer Service Connections
12. Service Installations — Commercial /Industrial Customers — This item includes new
service connections, upgrades, and service replacements for the commercial and
industrial customers. This represents the time and materials associated with the
replacement of an existing or installation of a new overhead service, the connection of
an underground service, etc. This does not include the time and materials associated
with pole replacements /installations, transformer replacement/installations, primary or
secondary cable replacement/installations etc. This portion of the project comes under
routine construction. Note: Commercial services included 100 and 400 Research
Drive, Wilmington.
13. Service Installations — Residential Customers — This item includes new or upgraded
overhead and underground services, temporary overhead services, and large
underground development.
14. Routine Construction — The drivers of the Routine Construction budget category
YTD are listed. This is not an inclusive list of all items within this category.
Note: These numbers are preliminary.
Pole Setting/Transfers
$245,498
Maintenance Overhead /Underground
$393,870
Projects Assigned as Required
$54,978
Pole Damage (includes knockdowns) some reimbursable
$67,422
Station Group
$10,900
Hazmat/Oil Spills
$0
Porcelain Cutout Replacement Program
$28,990
Li htin Street Light Connections
$40,208
Storm Trouble
$13,922
Underground Subdivisions
$54,470
Animal Guard Installation
$8,020
Miscellaneous Capital Costs
$113,770
TOTAL
$1,032,048
*In the month of June, three cutouts were charged under this program.
Approximately 19 cutouts were installed new or replaced because of damage
making a total of 22 cutouts replaced this month.
IQ
Reliability Report
Two key industry standard metrics have been identified to enable the RMLD to measure and
track system reliability. A rolling 12 -month view is being used for the purposes of this report.
Customer Average Interruption Duration Index (CAIDI) — Measures how quickly the
RMLD restores power to customers when their power goes out.
CAIDI = Total of Customer Interruption Duration for the Month in Minutes/ Total
number of customers interrupted.
RMLD 12 month system average outage duration — 49.31 minutes
RMLD 4 year average outage (2006 -2009) — 50.98 minutes per outage
On average, RMLD customers that experience an outage are restored in 49.31 minutes.
80.00
70.66
y 70.00 --
62.54
60.00
52.59
4) 50.00
tv
40.00
O
L
m 30.00
E 2 .2
O 1
w 20.00
V
10.00
0.00
N ^O O p O ¢, ^O �^1 '0'I^ � N ANN ,ANN
SO
�J
3
System Average Interruption Frequency (SAIFI) — Measures how many outages each
customer experiences per year on average.
SAIFI = Total number of customer's interrupted / Total number of customers.
RMLD 12 month system average - .46 outages per year
RMLD 4 year average outage frequency - .82
The graph below tracks the month -by -month SAIFI performance.
1.20 1.13
1.00
_ 0.7
10 0.80 0.70
0 0.60 0 4
0
c
%35 a- 0.40
i
U- 0 20 0.
0.20 0. 1
0.00
NN
or
T
Months Between Interruptions (MBTI)
Another view of the SAIFI data is the number of months Reading customers have no
interruptions. At this time, the average RMLD customer experiences an outage every 26
months.
FA
RMLD
June 20, 2011
Reading Municipal Light Department
RELIABLE POWER FOR GENERATIONS
230 Ash Street
P.O. Box 150
Reading, MA 01867 -0250
Tel: (781) 9441340
Fax: (781) 942 -2409
Web: wwwmnld.com
Town of Reading Municipal Light Board
Subject: Fleet Pressure Washing
On May 31, 2011 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals
for Fleet Pressure Washing for the Reading Municipal Light Department.
An invitation to bid was mailed or e- mailed to the following:
Amazing Auto Detailing Mobile
Services
Insta -Brite Mobile Washing, Inc.
Clean N' Brite Mobile Wash . Elite Pressure Washing
Services, Inc.
Bids were received from Elite 'Pressure Washing and Clean N' Brite Mobile Wash Services, Inc.
The bids were publicly opened and read aloud at 12:00 p.m. June 17, 2011 in the Town of Reading Municipal
Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts.
ae bids were reviewed, analyzed and evaluated by the General Manager and the staff.
Move that bid 2012 -03 for Fleet Pressure Washing be awarded to:
Elite Pressure Washing for $43,290.00
Item 1
Fleet Pressure Washing
$43,290.00
as the lowest qualified and responsive,bidder on the recommendation of the General Manager. This is a three
year contract.
The FY 2012 Operating Budget amount for this item is $14,700.00.
gincentF. C eron, Jr.
J
se J. Donahoe
•'`
N
O
°
0
°
0
OD
C\l
Lid
I-
Liz
LO
O
p
O
O
CO
0)
C
m
O
°
0
O
°
0
�
LO
O)
N
CO
N
IL
cn
w
0
C)
0
0
0
0
0
o
0
0
0
0
a
°'
r- N
O O
)
�°-
°
CV
-
p o
°
�
p
LO
°
�
� .
C\l
d-
t"7
N
TZ
LO
LO
to
cq M
a
CD
O
p
E
L
U)
t
�
CL /�/�
N
V
�
L
r
0 N
L
:6
T
L
0
L
d
CV
V
N
a
ON
m�
CL
v_
CL
v
d
m
'a
_�
N
LL
L
Ix LL
U
i
Is-n]
V
O
O
O
z
O
M r
T
N
O
� �
r
N p
N
U)
ti
N O
�
e= M
L
�
Q•
M
r
M
L
C1
'2-0
> >
U.
d
�
O
r
O
M
CD
> >
'i
m
Z
�
O
O
C
ti N
p
CD
U
�
�
Cr)
�
Q' >
i
Is-n]
V
O
O
O
O
z
N
M r
T
N
O
O
N p
N
U)
GL,T
Q�
C
L
�
Q•
M
r
M
L
y
0
Ex
rha
U.
O
O
O
O
Cli
r
69�
O
O
O
O
O
L
r
O
O
O
O
O
L
r
L
L
a)
a.
L0
O
G
h•
ti
et
L
L
L
V
L
0
Lim
O
O
ti O d'
O N �
N O
M
> >
O
O
rte" N N
O N �
�o
� M
Q >
0
tz
V
T
T
® O
M_ N
W �
T
J U)
_ CL
�✓ a
O
O
0
LO
r
L
a�
L
CL
0
F-
N
O
N
x
m
Q
O _
s
O �
a�
a)
0
_N
C14
N
L
L
ca
L
0
ca
0
la
O
O
O
O
N
M r
co
N
O
O
N p
M
N
O
O
ti O d'
O N �
N O
M
> >
O
O
rte" N N
O N �
�o
� M
Q >
0
tz
V
T
T
® O
M_ N
W �
T
J U)
_ CL
�✓ a
O
O
0
LO
r
L
a�
L
CL
0
F-
N
O
N
x
m
Q
O _
s
O �
a�
a)
0
_N
C14
N
L
L
ca
L
0
ca
0
la
((/
C5 ci
\/(
� � \\
\\K
\ \%
ci
}($
_&,
\ \/\
\ \\
OR
\\\
\\\
§$4
\
77/
7/;
)
w o I
}\c
( � \`
2
}\)
'| }\Z6
�
§�(k
. $§EG
\$kI
=
�zf
§§k
�
\
{\
\\
/(
§§
§k■
-`
It
ci
E
CD
\/
/\(
((/
C5 ci
\/(
� � \\
\\K
\ \%
ci
}($
_&,
\ \/\
\ \\
OR
\\\
\\\
§$4
\
77/
7/;
)
w o I
}\c
( � \`
2
}\)
'| }\Z6
�
§�(k
. $§EG
Jeanne Fob
From: Vincent Cameron
Sent: Wednesday, June 22, 2011 10:12 AM
- -' To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Kevin Sullivan; Joe Donahoe; Lee Ann Fratoni; Jeanne Foti
Subject: FW: Account Payable Removal and Payroll - June 17
Snyder
1. Asplundh - Why two bill #'s 001973740, 001973781 for same wk?
The second bill was sent because of a mix up in the Aspiundh office. The detail bill for the week was 001-
973740 The 001 - 973781 was a duplicate bill for the same work sent by Asplundh and was included in the
payables. Both bills are for the same work.
2. Coolersmart - Why all these old bills? Haven't we been paying for water - I recall some water cooler
bills from previous warrants - please clarify details.
These bills are for changing the Charcoal filters in the Coolersmart units. The bills you saw in the past
are for rentals of the unit. In the past we have asked them to keep their billing up to date.
3. Cushing, Jamallo, Wheeler - Please provide copies of bills for reports on this contract. 1 can pick
them up on Wednesday or next weekend.
I assume the by "contract "' you mean the Gaw Soil remediation project. This was n not a separate
contract. The RMLD's contract for LSP services was done in 2009 and includes this type of work. The
amount of bills, including back up is voluminous. I wily put all the FY11 bills for CJW related to the Gaw
Project on the conference table and you can view them. Please tab what you need copies of.
4. Reading DPW - How does the PO work when RMLD purchases fuel? Shouldn't there be an up -front
estimate in the system?
We have an estimate in the budget for fuel for the year. There is not an upfront estimate because the
Town of Reading does not know the exact price of either the diesel of regular fuel and we also don't know
how much fuel trucks and vehicles are going to use during the any month for the RMLD, police, fire, and
DPW.
O'Neill
1. Cushing, Jamallo & Wheeler - There is a bid for LSP services that the Board approved. Is this a
separate contract? Was this bid and if so, what is bid number (should be on PO)?
The last bid awarded to Cushing Jammallo & Wheeler was - IFB 2009 -40 LSP Services and covers all
LSP services needed by the RMLD including the Gaw Soil remediation . The Gaw soil remediation was
not a separate contract.
2. Smith - PO not signed for conference registration.
Signed.
O'Neill - Payroll
1. My question from last week has not been responded to.
At appears in your e-mail this morning that your unanswered question is the following from.the May 20,
6/22/2011
2011 Account Payable Questions;
Meter Upgrade Project - Is the residential portion being done on overtime in addition, to regular time? If yes,
Why?
My response was. - The Meter Upgrade Project was initially planned to be performed by RMLD employees
on both on straight time and overtime. The straight time loaded rate for an RMLD employee is 1.578 times the
employee pay rate. The overtime rate is 1.5 times the employees pay rate.
My further explanation is that large portion of the Meter Upgrade Project is for the upgrading the residential
meters.
As I stated above, the Meter Upgrade project was scheduled to be done by the Senior Meter Techs (2) and the
Meter Tech Readers (2) during both straight time and overtime over a two and a half year period. Both the Senior
Meter Techs and the Meter Tech Readers have their own work to do during regular hours, therefore, not
all meter replacements can be done during the regular work week. There are over 25,000 meters to be replaced.
If I did not plan for overtime to complete this project, it would probably be extended at least another year, which I
did not want.
The RMLD could have hired an outside firm to provide personnel to assist in this effort but I did not feel that it was
economically viable. The RMLD's employees know the service territory where as an outside firm would require
additional management and oversight deploying contractors in the field.
I also was not comfortable giving an outside firm the responsibility of the high level of record keeping involved in
this effort. Every meter that is changed out needs to be cataloged correctly and kept in storage for six months per
the. MDPU requirements. The new meters also have to be cataloged so that they are properly recorded and input
to the RMLD's database.
I am also sensitive to the fact that meter change outs require workers to enter private property. I am comfortable
having RMLD employees on private property performing the change outs.
Please let me know if you need more information on this subject.
Jeanne Foti.
Executive Assistant
Reading Municipal Light Department
781 -942 -6434 Phone
781 - 942 -2409 Fax
!Tease consider the environment before printing this e -mail.
6/22/2011
Jeanne Foti
From: Vincent Cameron
Sent: Tuesday, June 28, 2011 1:42 PM
'o: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Joe Donahoe; Jane Parenteau; Lee Ann Fratoni; Jeanne Foti
Subject: Account Payable Removal - June 24
Snyder
1. DNS Alpha Mechanical - Could you clarify what work has been done by this company and why not
under a single PO for the whole job?
There has been a moderate amount of activity by Alpha Mechanical to get the chillers working since the
new cooling towers have been installed. There has been some emergency work for leaks,
instrumentation has been moved to different locations to satisfy the chiller logistics, and some scaling
issues within the chillers. This work is not under one project number and is recorded on regs. and POs as
the work is needed.
2. Doble Engineering - Please flag any results that are positive for PCBs.
I will.
3. Microdesk - What is Iron Speed + how does it relate to the GIS contract + prior GIS training?
Iron Speed is a rapid application development software. It supports the Outage Management Systems
(OMS) and Utility Authorization Number (UAN) programs. It is envisioned that the OMS will be integrated
with the GIS in the future.
1'Neill
1. Sustainable Life Solutions -It doesn't make a lot of sense tome to create all this paperwork for a $10
(1 unit) drawdown on a $5K PO. Can't we come up with another approach?
The request of reimbursement for the rebates for the power strips come in from time to time. I
encourage consolidating the paperwork, but I don't want to hold onto payments to save paper because
SLS expects the payment on a timely basis.
2. Wesco - Is there a way of consolidating these inventory purchases, e.g., two types of hammers,
quantity of two each @ $25 and $30 each with separate PO's + invoices?
I will look into seeing if we can consolidate on our end. What is done on WESCO 's end is endemic to
their billing system.
6/28/2011
Jeanne Foti
From: Vincent Cameron
Sent: Tuesday, July 12, 2011 1:54 PM
To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Kevin Sullivan; Lee Ann Fratoni; Jeanne Foti
Subject: Answer to Payables 7 -9 -11
Soii
1. ENE - What's this?
This is a bill from Energy New England for work they did on behalf of RMLD in a proposed power supply
deal that the RMLD did not enter into. The RMLD presented this deal to the Power & Rate Committee in
May, 2011. There were several other entities also interested in the power deal. ENE did some up front
work on this project and the RMLD is reimbursing them for their efforts.
Snyder
1. Allied Waste - What was the excess disposal?
The RMLD is allowed 3.8 tons per month in waste. in June the amount was 1.34 tons over that amount
and was charged for the excess.
2. Fischbach and Moore - June (sic) 6110/11 WA 11 -178. What was the cause for taking the capacitor
banks off line at "various locations ".
Some capacitor banks were taken off -line because they were not needed for voltage support in the areas
of Industrial Way (W), River Park (NR), and West Street (R).
O'Neill
1. Allied Waste - No PO attached.
It is now attached.
7/12/2011
Jeanne Fob
From: Vincent Cameron
Sent: Tuesday, July 12, 2011 1:58 PM
"To: Jeanne Foti
Subject: FW: Account Payable - July 3
From: Vincent Cameron
Sent: Monday, July 11, 20112:20 PM
To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Lee Ann Fratoni; Steve Kazanjian; Jane Parenteau
Subject: FW: Account Payable - July 3
Snyder
1. Century Bank - Can you explain the columns on the bill - esp. the rejects? It appears the balance is
over $60,000 but we are sending a wire transfer for $3370.91.
The first column shows the contractual banking fees ($517.40). Column 2 is the merchant fees for credit
cards services ($2,753.51). Column 3 is rejected payments, and includes on a payment of $28,134.97,
which was actually was found to be a good payment after investigation. Column 4 is for monthly
processing ($100). Interest is what is earned on the account. Column 5 is the RMLD deposits into the
account for payment to Sage. Column 6 is the total of all deposits. The Total column is the net amount of
all columns. This is a new vendor that handles the RMLD credit card processing and is expected to
be less expensive than the previous credit card processing vendor.
Ad King - What are the sand pails for? Promo links to what?
The sand pails are for the educational /informational events the RMLD attends (Friends and Family Day)
or runs (tours of the RMLD facility for schools and other organizations).
3. Hudson River - What is the PTF Revenue Requirement?
The Pooled Transmission Facility (PTF) Revenue Requirement is the annual estimated cost to operate
the transmission system in New England.
O'Neill
1. A +B Trailer Repair - PO is dated 9/24110, invoice 6/20/11, but there is no date on invoice re: when
work was actually performed.
The estimate for the trailer was from last September. The work was done October, 2010. The RMLD
asked several times for an invoice but the company had internal reasons for not invoicing the RMLD until
recently.
2. Covino Environmental Associates - Same comment as above, PO dated 2/24/11, invoice dated
6120/11, no date of service for when worked performed.
The work was performed between February 24 and May 2, 2011
3. Riemetis - GM signature needed on 9th invoice.
,Done.
7/12/2011
_Z:b - _ -- .-.
4. Tyndale -Why are orders being placed in June on a PO that was closed 5/31? What was bid amount
approved by Board in Feb. 2010 and what is total paid on PO?
Items that were listed on invoice were all purchased in the month of May, so an expired purchase order was not
used. Bid amount approved was for approximatiey $40k over the life of the 3 -year contract. Amount spent on old
purchase order was $12,001.
7/12/2011
Page 1 of 2
Jeanne Fob
From: Vincent Cameron
Sent: Wednesday, July 20, 2011 10:11 AM
To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Beth Ellen Antonio; Lee Ann Fratoni; Jeanne Foti
Subject: Account Payable - July 18
Soli
1. Cadwalader - What's (Who's) this?
At the June 22, 2010 RMLD Board Executive meeting I gave the RMLD Board an update on the MMWEC
Arbitration. During this update I explained that Rubin and Rudman requested that Cadwalader perform
some work for preparations for the depositions. This is the RMLD portion of the bill for that work.
2. Lexis - What's this?
Lexis Nexis is a computer search engine that is used by Customer Service to research necessary
information.
3. PUMIC - What have we learned?
I don't understand your question.
Snyder
ERequestor - What is this system?
This is the paperless computer program that handles the requisition process.
2. Roffi - Could you explain what the policy is? Is it the same as the town's policy?
The RMLD Sick Time Buy Back is according to RMLD Policy 7 and the union contracts. Each employee
signs a beneficiary form, instructing the RMLD to pay this benefit to a person in the event of death. I don't
know the specifics of the Town of Reading's Sick Time Buy Back program.
3. Survalent - It seems a little unusual to pay for 5 years up front are we protected if they go out of
business?
This was brought to Town Meeting and the RMLD Board during the last half of 2010. Under municipal
law the RMLD can only sign contracts for three years unless we get approval from Town Meeting and the
RMLD Board. Survalent offered the RMLD a 25% discount (about $12,750) if we signed a five -year
maintenance agreement. The RMLD went to the Subsequent Town Meeting last fall and received
permission and then went to the RMLD Board and they accepted the contract at the December meeting.
4. Taylor - Why 2 stations? + Where are they?
To get a better idea of the weather conditions in the RMLD service territory. Reading and Boston.
5. Thrive - What was the quote process for this PO?
`'l/e went out for three quotes since it was under $25,000.
7/20/2011
rage L of L
6. CDM - I would like an explanation + presentation on GIS.
I will contact Chairman Hahn to put it on the agenda for a future meeting.
O'Neill
1. Reading Lumber - Why are we not paying PO amount - no note on PO that only one item received.
Only one item was picked up. I will note on PO.
Payroll
IsIm -1f
1. Wyman - Why is this employee considered "retired ". I didn't think she worked here long enough for that
designation.
Wyman left the employ of the RMLD. She was listed with two other employees that also left and happened
to have retired.
2. Carpenter - Does the tuition reimbursement policy allow for the reimbursement of tuition through fringe
benefits? Have we established a semester or annual limit for such reimbursement? Do we have a "must work for
X amount of time" provision for employees who receive tuition reimbursement?
Reimbursement through fringe benefits is a tax issue. RMLD Policy 17 states that "RMLD will reimburse for no
more than 6 courses per calendar year. Any circumstances, which require more, will need special approval of the
Human Resources Manager and the General Manager." Policy 17 also states "An employee leaving the RMLD
within 1 year of completing a course after receiving reimbursement will lose the 10% holdback." This holdback
applies to employees attaining their required degree and not employees taking graduate courses.
7/20/2011
Rate
Rank Municipality
MMVVSC
2 Concord
3 Shrewsbucry
4 Peabody
5 Littleton
6 Holyoke
7 Reading
8 Boylston
9 - Hudson
10 Ipswich
11 Templeton
12 Ashburnham
13 Welleslev
14 Groton
15 Westfield
16 Danvers
17 Rowley
.18 South Hadley
19 Chester
20 Hull
21 North Attleborough
22 Chicopee
23 Vest Boylston
24 iM iddlestoa
25 Norwood.
26 Marblehead
27 Mansfield
28 Paxton
.29 Fussell
30 Groveland
31 Holden
32 Merrimac
33 Hingham
34 Wakefield
35 Taunton
36 Sterling
37 Braintree
38 Middleborough
39 Georgetown
40 - Belmont
41 Princeton
Avgg
Wt
Min
Median
Av -. Rate, Retail
0/kWh Mwh sold
9.843 2,929,49-7
10.671 177,998
11.287 291,365
11.321 4805M
11384 263,409
11.792 340,082
12.153 671,489
12.204 29,171
12.407 387,467
12.835 106,297
12.884 60,507
12.886 33;059
12.908 235,923
12.914 68,825
12.950 366,499
13.116 314,973
13.138 40,075
13.140 114,911
13.239 5,363
13.330 49,715
13399 220,594
13.531 435,160
13.624 55,000
13.866 95,946
13.912 320,598
14.288 101,459
14.468 216,158
14540 21,920
14.746 4,635
14.787 34,651
14.906 95,874
15.067 27,450
15.099 182,600
15.106 184,032
15.586 663 ,337
15.837 55 ,351
16.172 362,536
16.480 243,832
16.531 47,455
18.404 123,642
20.171 14,957
13.827
20.171
9.843
13.399
Revenues
$, millions
288.246
18.995
32.885
54.398
29.987
40.103
81.604
3.560
48.074
13.643
7.796
4.260
30.454
8.888
47.460
41313
5.265
15.099
0.710
6.627
29.557
58.882
7.493
13304
44.601
14.496
31.274
3.187
0.684
5.124
14.291
4.136
27.571
27.800
103390
8.766
58.628
40.184
7.845
22.755
3.017
Mwh
Rank
1
20
12
4
13
9
2
36
6
23
28
35
15
27
7
11
33
22
40
31
16
5
30
25
10
24
17
38
41
34
26
37
19
18
3
79
8
14
32
21
39
Ranking Rate (1 = lowest) vs. Muni Mwh sales (1 = largest)
for Mass Munis & MV1 WEC
4(
3.
3#
2'
a
� 2e
m
tl:
1'
V J I V I J LV LJ JV J J TV
Mwh sales Rank
Histogram Percentage vs. average Retail Rate
for 40 Massachusetts [Muds (no MWWEC)
Source, APPA 2011-2012 Statistical Report
10C
9c
8a
70
60
as
s0
�a
40
o�
30
20
10
0
10.0 ` 11.0 12.0 13.0 14.0 15.0 16.0 17.0 18.0 19.0 20.0 21.0
Average Retail Fate, it f kWh
r°
a,: