Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2011-08-31 RMLD Board of Commissioners Minutes
Reading Municipal Light Board of Commissioners Regular Session 230 Ash Street Reading,MA 01867 August 31,2011 (E' I Start Time of Regular Session: 7:35 p.m. End Time of Regular Session: 8:59 p.m. Attendees: Commissioners: Richard Hahn,Chairman Philip B.Pacino,Vice Chair Mary Ellen O'Neill,Secretary Robert Soli,Commissioner Absent: Gina Snyder,Commissioner Staff: Vinnie Cameron,General Manager Beth Ellen Antonio,Human Resources Manager Jeanne Foti,Executive Assistant Robert Fournier,Accounting/Business Manager Jane Parenteau,Energy Services Manager Kevin Sullivan,E&O Manager Citizens'Advisory Board Tony Capobianco,Member Chairman Hahn called the meeting to order and stated that the meeting of the Reading Municipal Light Department(RMLD) Board of Commissioners is being broadcast live at the RMLD's office at 230 Ash Street,Reading,MA. Live broadcasts are available only in Reading due to technology constraints, This meeting was video taped for distribution to the community television stations in North Reading,Wilmington and Lynnfield. Opening Remarks/Approval of Meeting Agenda hairman Hahn reported that Commissioner Snyder will not be present at the meeting this evening, Commissioner O'Neill ')be the Secretary and Commissioner Pacino is en route. Introductions There were no members of the public present,and the CAB representative,Tony Capobianco had no report for the Board. Approval of July 27,2011 Board Minutes Ms. O'Neill made a motion seconded by Mr. Soli to approve the Regular Session meeting minutes of July 27, 2011 with the change presented by Mr. Soli, on page three, to add "revenue per kilowatt hour" to the last sentence in the next to last paragraph. Motion carried 3:0:0. General Manager's Report—Mr.Cameron Hurricane Irene Mr. Cameron stated that the storm hit this weekend and he wanted to thank all the RMLD employees who worked diligently to reverse the effects of Hurricane Irene. There was quite a bit of damage in the service territory, Reading, North Reading, Wilmington and Lynnfield. Mr. Cameron reported that on Sunday, August 28 at 7:00 a.m. the crews had their first call and power was restored to all customers by Monday, August 29 at 11:00 p.m. The employees were out working on system issues during the storm. Mr.Cameron wanted to thank RMLD's customers who lost power for their patience during the storm. Chairman Hahn echoed Mr. Cameron's comments because at least one utility, as noted on the 6:00 p.m. news,reported that 88,000 customers have been out for one to two days which is tough. Chairman Hahn thanked the staff at the RMLD for all their efforts during the storm. RMLD Employee LeeAnn Fratoni Mr. Cameron said that RMLD employee LeeAnn Fratoni who worked as an Accounting Assistant in the Accounting Department at the RMLD passed away a few weeks ago. She had worked at the RMLD for ten years and was a loyal, 71!cated employee whose passing greatly affected the RMLD staff. She was a well liked employee who will be missed. Regular Session Meeting Minutes 2 August 31,2011 General Manager's Report—Mr.Cameron Northeast Public Power Association(NEPPA)Conference Mr. Cameron reported that the NEPPA Conference in Maine was well attended with very good subjects discussed such as renewables and federal legislation issues. Mr. Cameron said that Mark Spitzer, FERC Commissioner, spoke about what is going on in Washington with respect to energy regulation. Chairman Hahn pointed out that Commissioner Pacino had previously mentioned the review by the Accounting Board about a possible switch to the International Standards which may be imposed on utilities. Chairman Hahn said that there was a video distributed by the Chief Accountant at FERC who is opposing this because it would burden utilities with tremendous cost to convert their systems. Chairman Hahn commented that Mr.Pacino asked Mark Spitzer,who did not plan to talk about this, a question about this issue. Chairman Hahn stated that Mr. Spitzer was favorable towards Mr. Pacino's position on this issue. Chairman Hahn mentioned that Mr.Spitzer's remarks are refreshing. Mr. Cameron added that NEPPA's Long Time Distinguished Service Award was presented to Commissioner Pacino. The award is reserved for commissioners who have served a long time on a municipal light board. Mr. Soli reported on the following that was covered at the NEPPA Conference: NEPPA's lobbyist in Washington, DC and the FERC Commissioner pointed out that Congress is the most dysfunctional they have ever seen and with that the greening of the energy field has virtually disappeared from the national scene. Coal is in favor. There are two new potential nuclear power plants underway; however, it is unlikely that there will be more due to the recent events in Japan and the uneconomical cost of building. Renewables are going to be hard to achieve except for solar on rooftops which has a huge potential. It was stated that the 25 year prediction for the decay of the utility infrastructure was related to the nation's low rate of underground wires. New York City's power is largely underground and, as a result, had very few power outages compared to other states during the recent hurricane. Underground sounds like a good thing. It was pointed out that the ISO structure is not really successful and is not achieving the ends the FERC wanted, however, there is no other structure to replace it. Groton Electric Light Department presented its Smart Grid program which includes a staff of ten with five thousand residential customers. The smart meters afford them power outage indications, performing trouble-reporting, transformer sizing for the peaks,daily meter reading and peak delay. This has resulted in only one blown transformer for their July peak. Mr.Pacino entered the meeting at this point. Reading Fall Fair Mr.Cameron reported that the Town of Reading Fall Fair will be on September 1 I downtown. There will be a moment of silence in memory for the victims of 9/11. RMLD Historic Calendars Mr. Cameron said that the RMLD historic calendars are being worked on. Mr.Pacino showed the NEPPA's Long Time Distinguished Award he received at the NEPPA Conference;he said that he was honored and thanked the Board and the voters in Reading for their support. Ms.O'Neill thanked Mr. Soli for his report on the NEPPA Conference. Chairman Hahn asked if the slide presentations shown at the NEPPA Conference are available. Mr. Cameron responded that he will check with NEPPA and ensure the presentations are on their website. Preliminary Draft Financial Report—June,2011—Mr.Fournier(Attachment 1) Mr.Fournier reported that the auditors from Melanson&Heath were at the RMLD the week of August 8. The draft numbers have not changed to date nor does he expect them to change. Mr. Fournier stated that Change in Net Assets or Net Income was$2,783,000 which represents 6.44%of RMLD's allowable 8% return. Kilowatt hours sales increased 25 million from last year or 3.63% at 709 million kilowatt hours. The Budget Variance report by divisions was over budget by $1.8 million or 10% which is attributable to the increase in the pension contribution amount; $100,000 was budgeted and$1 million was transferred into this fund in June per Board vote. w"„ Regular Session Meeting Minutes 3 August 31,2011 Preliminary Draft Financial Report—June,2011—Mr.Fournier(Attachment 1) Mr. Fournier reported that the soil remediation expense $600,000 was budgeted and the actual cost for FYI was $1.4 'ion. Melanson&Heath will make their formal presentation to the Audit Committee and to the Board in September. Mr. Fournier addressed questions submitted by Commissioner O'Neill: The budgeted amount for line labor expense (account 581-1) was $377.306. The actual expense for FYI I was $524,774 resulting in the line labor expenses being over budget by$147,468. These labor costs represent weather related dead time, training, vacations,and sick time. Overhead labor is over budget due to the capital labor offset. Station Tech Budget is over budget by$740,000 because of the Gaw Substation soil remediation project,which was budgeted to be$600,000 but came in at $1.4 million. General Manager's budget is over budget by$128,000 due to the MMWEC arbitration. General Benefits pension contribution was budgeted to be $100,000 but an additional $1 million was transferred in June. The capital work overhead distribution credit came in at$200,000 less than budgeted. Mr. Fournier reported that the total cost of the Gaw soil remediation project which began in September 2009 is a little less than$2.5 million. Mr. Fournier said that the rate surcharge instituted in FYI for these costs has recovered$607,000 to date. The energy conservation charge started in October 2008 has collected $1.475 million to date. The RMLD has spent $1.3 million on energy conservation programs,which leaves a balance of$171,000 at the beginning of FYI 2. Chairman Hahn asked if the RMLD Board Audit Committee needs to meet with the Town of Reading Audit Committee in September. Mr. Pacino responded that the RMLD Board Audit Committee will meet with the Town of Reading Audit Committee at 6:30 p.m.prior to the September Board meeting. Ms. O'Neill asked about the Purchase Power Capacity, how it is used and how the Board is kept informed of this. Mr. Cameron explained why the Purchased Power Adjustment Charge (PPAC) was calculated and went through how it adjusts for fluctuations in the Base Capacity costs. Mr. Cameron said that the PPAC is beneficial in that it keeps the RMLD from filing rate increases when there is an increase in the Base Capacity Costs. Fournier said that he would have the draft July statement with the revenues to the Board tomorrow. Power Supply Report—July,2011—Ms.Parenteau(Attachment 2) Ms.Parenteau reported on the Power Supply Report for July 2011. Ms. Parenteau reported that RMLD's load for July was 75.1 million kilowatt hours, about a 3.7%decrease compared to July 2010. Energy costs were $4.1 million, which is equivalent to $.0550 per kilowatt hour. The July Fuel Charge was set at $.0600/kWh. RMLD sales totaled approximately 67.5 million kilowatt hours and, as a result, the RMLD undercollected by $160,000 resulting in a preliminary Deferred Fuel Cash Reserve balance of$2.9 million, which takes into account the June accrual based on end of year financials. In August, the Fuel Charge Adjustment was decreased by one half mill to$.0550 per kilowatt hour and in September will be decreased$.05 per kilowatt hour. Ms. Parenteau reported that the RMLD purchased approximately 16.7%of its energy requirement from the ISO Spot Market at an average cost of$.049/kWh. The RMLD hit a peak of 170.4 megawatts at 2:00 p.m. on July 22,2011 with a temperature of 101 degrees as compared to a demand of 168 megawatts, which occurred on July 6, 2010 at 4:00 p.m. with a temperature 96 degrees. The RMLD's all time peak was 172.5 megawatts on August 2, 2006. The RMLD's monthly capacity requirement was 199.8 megawatts. The RMLD paid$1.39 million for capacity,which is equivalent to$7 per kilowatt-month. Ms.Parenteau reported that transmission costs for July were$855,000 a 15.4%increase from June 2011. Discussion followed. Engineering and Operations Report—July,2011-Mr.Sullivan(Attachment 3) Gaw Update Mr. Sullivan reported on the Engineering and Operations Report for July 2011. It Sullivan said that the Gaw Substation Transformer Upgrade project is complete. Mr. Sullivan stated that in October he will provide the Board with an update once the project is closed out and all billings have been received.Total soil remediation costs are at$2.48 million. Regular Session Meeting Minutes 4 August 31,2011 Engineering and Operations Report—July,2011-Mr.Sullivan(Attachment 3) Gaw Update Mr. Sullivan stated that for the meter upgrade project as of August 12,meters installed are 8,000. Mr. Sullivan said that the variance report for fiscal year 2012,Project 2—High Capacity Tie 4W18 and 3W8 Franklin Street— is being worked on and the crews have been working on routine construction. There were two new commercial services installed and 22-25 new residential services. A total of 21 new cutouts were installed. Mr. Sullivan reported on the Reliability Report that the CAIDI number is down 11 minutes between June and July. The CAIDI rolling average is about the same at 49 minutes for the year. The average July CAIDI is 65 minutes.The RMLD is at 51 minutes,which is the lowest July CAIDI the RMLD has had in six years. The System Average Interruption Frequency Index (SAIFI) is up from .78 to .91 incidents due to 300 more customers that were affected from the previous month for a total of 2,232 customers. The average July SAIFI is 1.05 incidents. The Months between Interruptions(MBTI)increased 26 to 27 months. Mr. Sullivan reported that on July 21 to July 23 there were heat events and total faulted transformers for the month were nine and in August there were two. Ms.O'Neill stated that she had she lost her power for three hours on August 2 during a violent storm late that afternoon. Ms. O'Neill asked if, after such an event, does the staff look at how it played out, could things have been done differently, what worked, what did not. Mr. Sullivan responded that there was a team meeting the morning after the outage where those issues were covered. Mr. Sullivan said that it was like a perfect storm because at 3:00 p.m. there was nothing on the radar to indicate violent weather so there was no one on standby. Mr. Sullivan explained that every day we consistently listen to the weather report. If there is any radar that indicates the need, storms crews will be held while being cognizant of fiscal responsibility. At 6:02 p.m. when the storm occurred there were 2 feeder outages, 5 area outages,2 separate circuits out with 2,443 customers being affected. Crews were called in,and there were trees down. It was not a tree that caused the breaker to open,but a lightning strike on the circuit with concurrent damage on that circuit in Reading. Discussion followed. M.G.L.Chapter 30B Bid—Material(Attachment 4) 2012-01 Tree Trimming Mr. Sullivan reported that this bid for tree trimming services was sent out to eight bidders with three responding. Mr. Sullivan added this is a three year bid; $455,619 has been budgeted in fiscal year 2012. Chairman Hahn stated that the total amount of the bid is an estimate, but not a guarantee based on RMLD's need. Mr. Sullivan concurred but noted that the amount is based on history. Discussion followed. Ms.O'Neill made a motion seconded by Mr. Soli that bid 2012-01 for Tree Trimming Services be awarded to Asplundh Tree Expert Co. for$1,216,145.88 as the lowest qualified bidder based on the recommendation of the General Manager. Motion carried 4:0:0. General Discussion Chairman Hahn said that the General Manager (GM) Committee needs to conduct,the annual performance review of the General Manager. Chairman Hahn asked that each commissioner fill out the GM evaluation form and return the completed form to him by September 9. He will collate the information in preparation for the GM Committee meeting on September 13. Chairman Hahn stated that if the Executive Session minutes are the only item for Executive Session and that there are no changes to them, then the Board can approve such minutes in Regular Session. The Executive Session will continue to be posted in the event there are changes to the minutes. Chairman Hahn noted that this approach was recommended to him by Town Hall. The Board agreed to adopt this approach. Chairman O'Neill requested that money be designated in the next budget for renovations to Station One which is on the National Historic Register, Mr. Cameron stated that this year's budget has$75,000 for a structural study of that building. If it is to be refurbished it would be used for storage. Chairman O'Neill stated that she would like to have a lobby that would be opened for tours with educational history if possible. gegular Session Meeting Minutes 5 August 31,2011 General Discussion Mr. Soli showed a book Hot-Living Through The Next Fifty Years On Earth authored by Mark Hertsgaard which he found C_, the library. Mr. Soli said that due to the inattention of Congress to climate change, we will have stronger hurricanes and ids as discussed in this book Chairman Hahn said that the EPA passed the cross state air pollution rule on August 2, 2011 which requires fairly massive reductions in SO2 and NOx emissions from coal plants in 28 states. Although Massachusetts is not one of those states those winds blow this way. Mr. Pacino added that the Republicans have this as one of the ten items to be repealed. Chairman Hahn commented that the predecessor rule was overturned in the courts. BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED Rate Comparisons,August 2011 E-Mail responses to Account Payable/Payroll Questions Upcoming Meetings RMLD Board Meetings Wednesday,September 28,2011 and Wednesday,October 26,2011 RMLD Board Committee Meetin s Tuesday,September 13,2011,General Manager Committee Wednesday,September 28,2011 Audit Committee with the Town of Reading Audit Committee Executive Session At 8:35 p.m. Ms. O'Neill made a motion seconded by Mr. Pacino that the Board go into Executive Session to approve Executive Session meeting minutes of July 27, 2011, to discuss MMWEC Arbitration and return to Regular Session for adjournment. ` Soli,Aye;Chairman Hahn,Aye;Ms.O'Neill,Aye;and Mr.Pacino,Aye. lion carried 4:0:0. Adjournment At 8:59 p.m. Mr.Pacino made a motion seconded by Ms.O'Neill to adjourn the Regular Session. Motion carried 4:0:0. A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. Mary Ellen O'Neill,Secretary RMLD Board of Commissioners r Attachment 1 Dt: 8/12/11 To: RMLB, Vincent F. Cameron, Jr., Jeanne Foti Fr: Bob Fournier /" ` sjl�llr03 Sj: FY 11 Draft Financial Report Attached are some draft figures for fiscal year ending June 30, 2011. The report includes pages 3A, 5 and 6 as well as the budget variance report. TOWN OF READING, MASSACHUSETTS CRAFT MUNICIPAL LIGHT DEPARTMENT BUSINESS-TYPE PROPRIETARY FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS 6/30/11 ACTUAL BUDGET $ YEAR TO DATE YEAR TO DATE VARIANCE* CHANGE OPERATING REVENUES: (SCH F P.11B) BASE REVENUE 45,869,025.88 40,463,554.00 5,405,471.88 13.36% FUEL REVENUE 40,977,048.75 40,112,664.00 864,384.75 2.15% PURCHASED POWER CAPACITY 1,055,104.64 5,344,803.00 ( ,289.690.36) -80.26% FORFEITED DISCOUNTS 1,012,284.31 870,360.00 141,924.31 16.31% ENERGY CONSERVATION REVENUE 500,567.71 533,228.00 (32,660.29) -6.13% GAW REVENUE 607,175.64 300,000.00 307,175.64 102.39% PASNY CREDIT 725.705.81) (600.000.00` Cl(125.705. 20.95% TOTAL OPERATING REVENUES 89,295,501.12 87,024,609.00 x,270,892.12 2.61% OPERATING EXPENSES: (SCH G P.12A) PURCHASED POWER BASE 27,300,316.76 27,711,574.00 (411,257.24) -1.48% PURCHASED POWER FUEL 39,522,230.25 39,512,664.00 9,566.25 0.02% OPERATING 9,290,513.09 8,656,586.00 633,927.09 7.32% MAINTENANCE 4,047,792.77 3,095,161.00 952,631.77 30.78% DEPRECIATION 3,452,748.55 3,500,000.00 (47,251.45) -1.35% VOLUNTARY PAYMENTS TO TOWNS 1,330,070.00 1,320,000.00 10,070.00 0.76% TOTAL OPERATING EXPENSES 84,943,671.42 83,795,985.00 1,147,686.42 1.37% OPERATING INCOME 4,351,829.70 3,228,624.00 1,123,205.70 34.79% NONOPERATING REVENUES (EXPENSES) CONTRIBUTIONS IN AID OF CONST 696,748.89 700,000.00 (3,251.11) -0.46% RETURN ON INVESTMENT TO READING (2,543,370.77) (2,225,000.00) (316,370.77) 14.31% INTEREST INCOME 103,764.43 450,000.00 (346,235.57) -76.94% INTEREST EXPENSE (2,004.69) (12,000.00) 9,995.31 -83.29% OTHER (MDSE AND AMORT) 176,750.30 120,000.00 56,750.30 47.29% TOTAL NONOPERATING REV (EXP) (1,568,111.84) (967,000.00) (601,111.84) 62.16% CHANGE IN NET ASSETS 2,783,717.86 2,261,624.00 522,093.86 23.08% NET ASSETS AT BEGINNING OF YEAR 90,819,864.61 88,039,716.12 2,780,148.49 3.16% NET ASSETS AT END OF JUNE 93,603,582.47 90,301,340.12 3,302,242.35 3.66% * ( ) = ACTUAL UNDER BUDGET (3A) s TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SALES OF KILOWATT HOURS LiKAFT 6/30/11 MONTH MONTH LAST YEAR CURRENT YEAR YTD SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE RESIDENTIAL SALES 20,229,374 20,315,820 246,312,681 260,162,737 5.62% COMM. AND INDUSTRIAL SALES 36,210,648 34,806,223 406,009,794 416,495,791 2.58% PRIVATE STREET LIGHTING 70,918 72,739 852,109 865,495 1.57% TOTAL PRIVATE CONSUMERS 56,510,940 55,194,782 653,174,584 677,524,023 3.730 MUNICIPAL, SALES: STREET LIGHTING 238,853 239,052 2,852,096 2,866,675 0.51% MUNICIPAL BUILDINGS 760,181 791,409 9,840,718 9,929,182 0.90% TOTAL MUNICIPAL CONSUMERS 999,034 1,030,461 12,692,814 12,795,857 0.81% SALES FOR RESALE 844,455 1,111,696 3,819,995 4,284,194 12.15% SCHOOL 1,260,882 1,254,086 14,703,446 14,609,587 —0.64% TOTAL KILOWATT HOURS SOLD 59,615,311 58,591,025 __684_,390,839 709,213,661 3.63% �J (5) 6 TOWN OF READING, MASSACHUSETTS g R A F T MUNICIPAL LIGHT DEPARTMENT E KILOWATT HOURS SOLD BY TOWN 6/30/11 TOTAL READING LYNNFIELD NO.READING WILMINGTON MONTH RESIDENTIAL 20,315,820 6,030,986 3,308,199 4,273,745 6,702,890 COMM & IND 34,806,223 3,385,727 270,268 5,407,651 25,742,577 PVT ST LIGHTS 72,739 14,081 1,360 21,400 35,898 PUB ST LIGHTS 239,052 80,436 32,437 39,880 86,299 MUNI BLDGS 791,409 171,732 132,433 175,132 312,112 SALES/RESALE 1,111,696 1,111,696 0 0 0 SCHOOL 1,254,086 449,748 283,443 167,480 353,415 TOTAL 58,591,025 11,244,406 4,028,140 10,085,288 33,233,191 YEAR TO DATE RESIDENTIAL 260,162,737 81,452,319 36,936,826 60,316,437 81,457,155 COMM & IND 416,495,791 50,979,171 3,349,856 63,219,153 298,947,611 PVT ST LIGHTS 865,495 168,210 16,320 253,889 427,076 PUB ST LIGHTS 2,866,675 965,232 389,396 477,047 1,035,000 MUNI BLDGS 9,929,182 2,659,252 1,714,484 1,993,058 3,562,388 SALES/RESALE 4,284,194 4,284,194 0 0 0 SCHOOL 14,609,587 5,179,566 3,119,600 1,924,520 4,385,901 TOTAL 709,213,661 145,687,944 45,526,482 128,184,104 389,815,131 LAST YEAR TO DATE RESIDENTIAL 246,312,681 76,962,044 35,091,433 56,782,959 77,476,245 COMM & IND 406,009,794 49,569,109 3,259,045 63,231,077 289,950,563 PVT ST LIGHTS 852,109 167,216 16,320 251,340 417,233 PUB ST LIGHTS 2,852,096 949,067 393,426 476,295 1,033,308 MUNI BLDGS 9,840,718 2,626,968 1,667,323 1,868,046 3,678,381 (L SALES/RESALE 3,819,995 3,819,995 0 0 0 SCHOOL 14,703,446 5,348,733 3,017,443 1,913,160 4,424,110 TOTAL 684,390,839 139,443,132 43,444,990 124,522,877 376,979,840 KILOWATT HOURS SOLD TO TOTAL TOTAL READING LYNNFIELD NO.READING WILMINGTON MONTH RESIDENTIAL 34.67% 10.29% 5.65% 7.29% 11.44% COMM & IND 59.415 5.78% 0.46% 9.23% 43.94% PVT ST LIGHTS 0.12% 0.02% 0.00% 0.04% 0.06% PUB ST LIGHTS 0.41% 0.14% 0.06% 0.07; 0.14% MUNI BLDGS 1.35% 0.29% 0.23% 0.30% 0.53% SALES/RESALE 1.90% 1.90% 0.00% 0.00% 0.00% SCHOOL 2.14% 0.77% 0.48% 0.29% 0.60% TOTAL 100.00% 19.19% 6.88% 17.22% 56.71% YEAR TO DATE RESIDENTIAL 36.68% 11.48% 5.21% 8.50% 11.49% COMM & IND 58.73% 7.19% 0.47% 8.91% 42.16% PVT ST LIGHTS 0.12% 0.02% 0.00% 0.04% 0.06% PUB ST LIGHTS 0.415 0.14% 0.05% 0.07% 0.15% MUNI BLDGS 1.40% 0.37% 0.24% 0.28% 0.51% SALES/RESALE 0.60% 0.60% 0.00% 0.00% 0.00% SCHOOL 2.06% 0.73% 0.44% 0.27% 0.62% TOTAL, 100.00% 20.53% 6.41% 18.07% 54.99% LAST YEAR TO DATE RESIDENTIAL 35.99% 11.25% 5.13% 8.30% 11.31E COMM & IND 59.32% 7.24% 0.48% 9.24% 42.36% PVT ST LIGHTS 0.12% 0.02% 0.00% 0.04% 0.065E PUB ST LIGHTS 0.42% 0.14% 0.06% 0.07% 0.15% MUNI BLDGS 1.44% 0.38% 0.24% 0.27% 0.55% SALES/RESALE 0.56% 0.56% 0.00% 0.00% 0.00% SCHOOL 2.15% 0.78% 0.44% 0.28% 0.65% TOTAL 100.00% 20.37% 6.35% 18.20% 55.08% (6) RMLD BUDGET VARIANCE REPORT FOR PERIOD ENDING JUNE 30, 2011 Ej%R A F T DIVISIONS AND DEPARTMENTS ACTUAL BUDGET VARIANCE CHANGE ENGINEERING AND OPERATIONS: E&O MGR 199,902 202,420 (2,519) -1.24% ENGINEERING 474,229 457,828 16,401 3.58% LINE 2,400,522 1,989,601 410,921 20.65% METER READING 72,072 64,358 7,714 11.99% METER TECHNICIANS 310,116 483,021 (172,905) -35.80% STATION OP 555,868 511,643 44,225 8.64% STATION TECHS 1,626,260 885,279 740,981 83.70% DIVISION TOTAL 5,638,968 4,594,149 1,044,819 22.74% ENERGY SERVICES DIVISION TOTAL 1,130,883 1,235,006 (104,123) -8.43% GENERAL MANAGER: GENERAL MANAGER 494,156 365,328 128,828 35.26% HUMAN RESOURCES 126,322 204,964 (78,642) -38.37% COMMUNITY RELATIONS 144,405 175,712 (31,307) -17.82% CAB 4,599 15,000 (10,401) -69.34% BOARD 3,664 7,500 (3,836) -51.14% DIVISION TOTAL 773,146 768,504 4,642 0.60% FACILITY MANAGER: GENERAL BENEFITS 3,037,176 2,053,915 983,261 47.87% BUILDING MAINTENANCE 635,989 696,532 (60,543) -8.69% MATERIALS MANAGEMENT 334,149 348,615 (14,466) -4.15% DIVISION TOTAL 4,007,315 3 099 063 908,252 29.31% BUSINESS DIVISION: ACCOUNTING 728,412 768,852 (40,440) -5.26% CUSTOMER SERVICE 460,004 662,549 (202,545) -30.57% MIS 564,420 584,983 (20,564) -3.52% MISCELLANEOUS DEDUCTIONS 7,363,361 7,095,617 267,744 3.77% DIVISION TOTAL 9,116,197 9 112 001 4,195 0.05% DIVISION TOTALS 20,666,508 18,808,723 1,857,785 9.88% PURCHASED POWER - BASE 27,300,317 27,711,574 (411,257) -1.48% PURCHASED POWER - FUEL 39,522,230 39,512,664 9,566 0.02% TOTAL 87,489,055 86,032,961 1,456,094 1.69% Dt: 9/1/11 To: RMLB, Vincent F. Cameron, Jr., Jeanne Foti Fr: Bob Fournier ��'�/,/ , , Sj: Partial July 2011 Financial Report Attached are some partial figures for the month of July, 2011. The report contains revenues (pages 11-11B), expenses (pages 12-12B), kwh (pages -6), change in net assets (pages 3-3A) as well as the budget variance report. Once the auditors have finalized the figures for FYI 1, I will issue the complete .Tune and July financial reports. A copy has been placed in your mail slots. TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS-TYPE PROPRIETARY FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS 7/31/11 MONTH MONTH LAST YEAR CURRENT YEAR YTD LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE 0?ERATING REVENUES: (SCH D P.11) BASE REVENUE 4,089,625.76 4,371,583.69 9,089,625.76 4,371,583.69 6.89 3,536,618.90 4,049,745.45 3,536,618.90 4,049,145.45 14.51% FUEL REVENUE 521,369.06 (12,62k73) -102.464 PURCHASED POWER CAPACITY 521,369.06 (312,824.73) FORFEITED DISCOUNTS 81,584.76 68,144.18 81,584.76 68,144.18 -16.47% 56,716.31 46,563.18 56,716.31 46,563.18 -17.905 ENERGY CONSERVATION REVENUE 0 00 67,510.59 0.00 67,510.59 100.00% GAW REVENUE 9r.50i �� '76:..c:>; -19.63€ PASNY CREDIT !9E:.50'_ TOTAL OPERATING REVENUES 8,187,413.05 8,511,558.71 8,187,413.05 8,511,558.71 3.964 OPERATING EXPENSES: (SCH E P.12) PURCHASED POWER BASE 2,473,863.86 2,249,492.04 2,473,863.86 2,249,492.04 -9.07 PURCHASED POWER FUEL 4,555,108.56 4,131,396.83 4,555,108.56 4,131,396.83 -9.30% OPERATING 738,893.66 719,532.80 738,893.66 719,532.80 -2.62% MAINTENANCE 204,731.25 123,703.06 204,731.25 123,703.06 -39.58% 287,729.05 296,027.47 2.,000_.00 2.773k DEPRECIATION 287,729.05 296,027.47 VOLUNTARY PAYMENTS TO TOWNS 110,000.00 113.000.00 110,000.00 1133% TOTAL OPERATING EXPENSES 8,370,326.38 7,633,152.20 8,370,326.38 7,633,152.20 -6.819 OPERATING INCOME (182,913.33) 878,406.51 (182,913.33) 878,406.51 -580.23% NONOPERATING REVENUES (EXPENSES) 120.00 5,136.00 120.00 -97.66 CONTRIBUTIONS IN AID OF CONST 5,136.00 2.22 RETURN ON INVESTMENT TO READING (180,990.00) (185,000.00) (180,990.00) (185,000.00) INTEREST INCOME 27,361.01 2,478.89 27,361.01 2,478.89 -90.94% INTEREST EXPENSE (1,017.12) (503.71) (1,017.12) (503.71) -50.48% OTHER (MDSE AND AMORT) 2,371.00 2,363.00 2,371.00 2,363.00 -0• TOTAL NONOPERATING REV (ERP) (147,139.11) (180,541.82) (147,139.11) {180 541.82) 22.70% CHANGE IN NET ASSETS (330,052.44) 697.864.69 (330,052.44) 697,864.69 -311.446 'ET ASSETS AT BEGINNING OF YEAR 88,039,716.12 90,819,864.61 3.16% 87.1,.709.,663.68 91 517 729.30 4.34% NET ASSETS AT END OF JULY (3) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUSINESS—TYPE PROPRIETARY FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS 7/31/11 ACTUAL BUDGET R YEAR TO DATE YEAR TO DATE VARIANCE* CHANGE OPERATING REVENUES: (SCH F P.11B) BASE REVENUE 4,371,583.69 4,827,095.00 (455,511.31) —9.44% FUEL REVENUE 4,049,745.45 4,199,855.00 (150,109.55) —3.57% PURCHASED POWER CAPACITY ('_1;624.',3) (13.676.00) 1,054.27 —7.60% FORFEITED DISCOUNTS 68,144.18 106,196.00 (38.05_.82) —35.83k ENERGY CONSERVATION REVENUE 46,563.18 54,133.00 (7.569.82) —13.98% GAA' REVENUE 67,510.59 57,813.00 9,697.59 16.77% PASNY CREDIT 7i� t5C 00(1,0N °c. C 65 58.334 TOTAL OPERATING REVENUES 8,511,558.71 9,181,213.00 (66S',654.29' —7.29k OPERATING EXPENSES: (SCH G P.12A) PURCHASED POWER BASE 2,249,492.04 2,532,930.00 (283,437.96) —11.19% PURCHASED POWER FUEL 4,131,396.83 4,062,679.00 68,717.83 1.69% OPERATING 719,532.80 802,885.00 (83,352.20) —10.38% MAINTENANCE 123,703.06 240,346.00 (116,642.94) —46.53% DEPRECIATION 296,027.47 300,000.00 (3,972.53) —1.32% VOLUNTARY PAYMENTS TO TOWNS 113,000.00 113,000,00 0.00 0.00% TOTAL OPERATING EXPENSES 7,633,152.20 8,051,840.00 (418,687.80) —5.20% OPERATING INCOME 878,406.51 1,129,373.00 (250,966.49) —22.22% Cl""i NONOPERATING REVENUES (EXPENSES) CONTRIBUTIONS IN AID OF CONST 120.00 100,000.00 (99,880.00) —99.88% RETURN ON INVESTMENT TO READING (185,000.00) (185,000.00) 0.00 0.00% INTEREST INCOME 2,478.89 15,000.00 (12,521.11) —83.47% INTEREST EXPENSE (503.71) (500.00) (3.71) 0.74% OTHER (MDSE AND AMORT) 2,363.00 10,000.00 (7,637.00) —76.37% TOTAL NONOPERATING REV (EXP) (180,541.82) (60,500.00) (120,041.82) 198.42% CHANGE IN NET ASSETS 697,864.69 1,068,873.00 (371,008.31) —34.71% NET ASSETS AT BEGINNING OF YEAR 90,819,864.61 88,039,716.12 2,780,148.49 3.16% NET ASSETS AT END OF JULY 91,517,729.30 89,108 589.12 2,409,140.18 2.70% * ( ) ACTUAL UNDER BUDGET (3A) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SALES OF KILOWATT HOURS 7/31/11 MONTH MONTH LAST YEAR CURRENT YEAR YTD % SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE RESIDENTIAL SALES 28,885,270 25,536,085 28,885,270 25,536,085 —11.59% COMM. AND INDUSTRIAL SALES 40,640,024 39,366,541 40,640,024 39,366,541 —3.13% PRIVATE STREET LIGHTING 71,334 72,799 71,334 72,799 2.05% TOTAL PRIVATE CONSUMERS 69,596,628 64,975,425 69,596,628 64 975,425 —6.64% MUNICIPAL SALES: STREET LIGHTING 238,853 239,052 238,853 239,052 0.08 MUNICIPAL BUILDINGS 876,548 886,552 876,548 886,552 1.14=e. TOTAL MUNICIPAL CONSUMERS 1,115,401 1,125,604 1,115,401 1,125,604 0.915, SALES FOR RESALE 417,106 356,634 417,106 356,634 —14.50% SCHOOL 1,047,792 1,041,725 1,047,792 1,041,725 —0.58% TOTAL KILOWATT HOURS SOLD 72,176,927 67,499,388 72,176,927 67,499,388 —6.48% (5) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT KILOWATT HOURS SOLD BY TOWN 7/31/11 TOTAL READING LYNNFIELD NO.READING WILMINGTON MONTH RESIDENTIAL 25,536,085 7,371,461 4,168,852 5,320,713 8,675,059 COMM & IND 39,366,541 4,977,741 298,689 6,252,375 27,837,736 PVT ST LIGHTS 72,799 14,081 1,360 21,288 36,070 PUB ST LIGHTS 239,052 80,436 32,437 39,880 86,299 MUNI BLDGS 886,552 193,086 148,401 190,622 354,443 SALES/RESALE 356,634 356,634 0 0 0 SCHOOL 1,041,725 377,823 241,402 130,960 291,540 TOTAL 67,499.388 13,371,262 4,891,141 11.955,838 37,281,147 YEAR TO DATE RESIDENTIAL 25,536,085 7,371,461 4,168,852 5,320,713 6,675,059 COMM & IND 39,366,541 4,977,741 298,689 6,252,375 27,837,736 PVT ST LIGHTS 72,799 14,081 1,360 21,288 36,070 PUB ST LIGHTS 239,052 80,436 32,437 39,880 86,299 MUNI BLDGS 886,552 193,086 148,401 190,622 354,443 SALES/RESALE 356,634 356,634 0 0 0 SCHOOL 1,041,725 377,823 241,402 130,960 291,540 TOTAL 67,499,388 13,371,262 4,891,141 11,955,838 37,281,147 LAST YEAR TO DATE RESIDENTIAL 28,885,270 8,333,546 4,783,835 5,619,786 10,146,103 COMM & IND 40,640,024 5,082,057 317,749 6,253,831 28,986,387 PVT ST LIGHTS 71,334 13,867 1,360 20,858 35,249 PUB ST LIGHTS 238,853 80,436 32,589 39,657 86,171 MUNI BLDGS 876,548 218,438 156,764 198,562 302,784 SALES/RESALE 417,106 417,106 0 0 0 SCHOOL 1,047,792 398,520 243,077 145,600 260,595 TOTAL 72,176,927 14,543,970 5,535,374 12,278,29439,819,289 KILOWATT HOURS SOLD TO TOTAL TOTAL READING LYNNFIELD NO.READING WILMINGTON MONTH RESIDENTIAL 37.83% 10.92% 6.18% 7.88% 12.855 COMM & IND 58.33% 7.37% 0.44% 9.26% 41.26% PVT ST LIGHTS 0.11% 0.02% 0.00% 0.03% 0.06% PUB ST LIGHTS 0.35% 0.12% 0.05% 0.06% 0.12% MUNI BLDGS 1.31% 0.29% 0.22% 0.28% 0.52% SALES/RESALE 0.53% 0.53% 0.00% 0.00% 0.00% SCHOOL 1.54% 0.56% 0.36% 0.19% 0.43% TOTAL 100.00% 19.81% 7.25% 17,70% 55.24% YEAR TO DATE RESIDENTIAL 37.83% 10.92% 6.18% 7.88% 12.85% COMM & IND 58.33% 7.37% 0.44% 9.26% 41.26% PVT ST LIGHTS 0.11% 0.02% 0.00% 0.03% 0.06% PUB ST LIGHTS 0.35% 0.12% 0.05% 0.06% 0.12% MUNI BLDGS 1.31% 0.29% 0.22% 0.28% 0.52% SALES/RESALE 0.53% 0.53% 0.00% 0.00% 0.00% SCHOOL 1.54% 0.56% 0.36% 0.19% 0.43% TOTAL 100.00% 19.81% 7.25% 17.70% 55.24% LAST YEAR TO DATE RESIDENTIAL 35.25% 10.54% 5.81% 7.16% 11.74% COMM & IND 60.82% 7.50% 0.48% 9.351, 43.49% PVT ST LIGHTS 0.11% 0.02% 0.00% 0.03% 0.06% PUB ST LIGHTS 0.39% 0.13% 0.05% 0.07% 0.14% MUNI BLDGS 1.36% 0.32% 0.24% 0.27% 0.53% SALES/RESALE 0.45% 0.45% 0.00% 0.00% 0.00% SCHOOL 1.62% 0.64% 0.38% 0.20% 0.40% TOTAL 100.00% 19.60% 6.96% 17.08% 56.36% (6) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING REVENUE 7/31/11 SCHEDULE D MONTH MONTH LAST YEAR CURRENT YEAR YTD SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE RESIDENTIAL SALES 3,368,403.95 3,516,789.59 3,368,403.95 3,516,789.59 4.41% COMM. AND INDUSTRIAL SALES 3,948,157.71 4,558,320.47 3,948,157.71 4,558,320.47 15.45% PRIVATE STREET LIGHTING 9,441.76 10,995.30 9,441.76 10,995.30 16.45% TOTAL PRIVATE CONSUMERS 71326,003.42 8,086,105.36 7,326,003.42 8,086,105.36 10.38% MUNICIPAL SALES: STREET LIGHTING 42,981.84 47,420.59 42,981.84 47,420.59 10.33% MUNICIPAL BUILDINGS 93,033.87 112,075.89 93,033.87 112,075.89 20.47% TOTAL MUNICIPAL CONSUMERS 136,015.71 159,496.48 136,015.71 159,496.48__ 17.26% SALES FOR RESALE 46,245.40 46,015.95 46,245.40 46,015.95 -0.50% SCHOOL 117,980.13 129,711.35 117,980.13 129,711.35 9.94% SUB-TOTAL 7,626,244.66 8,421,329.14 7,626,244.66 8,421,329.14 10 FORFEITED DISCOUNTS 81,584.76 68,144.18 81,584.76 68,144.18 -16.47% PURCHASED POWER CAPACITY 521,369.06 (12,824.73) 521,369.06 (12,824.73) -102.46% ENERGY CONSERVATION - RESIDENTIAL 14,448.90 17,875.21 14,448.90 17,875.21 23.71% ENERGY CONSERVATION - COMMERCIAL 42,267.41 28,687.97 42,267.41 28,687.97 -32.13% GAW REVENUE 0.00 67,510.59 0.00 67,510.59 100.00% PA.SNY CREDIT (98,501.74) (79,163.65) (98,501.74) (79,163.65) -19.63% TOTAL REVENUE 8,187,413.05 8,511,558.71 8,187,413.05 8,511,558.71 3.96% TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING REVENUE BY TOWN 7/31/11 TOTAL READING LYNNFIELD NO.READING WILMINGTON MONTH RESIDENTIAL 3,516,789.59 1,019,576.61 571,011.96 733,916.98 1,192,284.04 INDUS/MUNI BLDG 4,670,396.36 630,754.92 55,956.96 759,634.77 3,224,049.71 PUB.ST.LIGHTS 47,420.59 16,557.30 5,782.59 7,848.88 17,231.82 PRV.ST.LIGHTS 10,995.30 2,070.71 204.00 3,375.13 5,345.46 CO-OP RESALE 46,015.95 46,015.95 0.00 0.00 0.00 SCHOOL 129,711.35 47,594.38 29,377.02 16,726.41 36,013.54 TOTAL 8,421,329.14 1,762,569.87 662,332.53 1,521,502.17 9,474,924.57 THIS YEAR TO DATE RESIDENTIAL 3,516,789.59 1,019,576.61 571,011.96 733,916.98 1,192,284.04 INDUS/MUNI BLDG 4,670,396.36 630,754.92 55,956.96 759,634.77 3,224,049.71 PUB.ST.LIGHTS 47,420.59 16,557.30 5,782.59 7,848.88 17,231.82 PRV.ST.LIGHTS 10,995.30 2,070.71 204.00 3,375.13 5,345.46 CO-OP RESALE 46,015.95 46,015.95 0.00 0.00 0.00 SCHOOL 129,711.35 47,594.38 29,377.02 16,726.41 36,013.54 TOTAL 8,421,329.14 1,762,569.87 662,332.51 1,521,502.18 4,474,924.58 LAST YEAR TO DATE RESIDENTIAL 3,368,403.95 975,866.55 554,614.39 657,581.00 1,180,342.01 INDUS/MUNI BLDG 4,041,191.58 538,390.96 49,366.59 639,665.96 2,813,768.07 PUB.ST.LIGHTS 42,981.84 15,093.89 5,213.18 7,068.04 15,606.73 PRV.ST.LIGHTS 9,441.76 1,785.10 179.38 2,895.18 4,582.10 '-0P RESALE 46,245.40 46,245.40 0.00 0.00 0.00 BOOL 117,980.13 44,624.64 26,774.14 16,652.59 29,926.76 TOTAL 7,626,244.66 1,622,006.54 636,147.68 1,323,862.77 4,044,227.67 PERCENTAGE OF OPERATING INCOME TO TOTAL TOTAL READING LYNNFIELD NO.READING WILMINGTON MONTH RESIDENTIAL 41.76% 12.11% 6.78% 8.71% 14.16% INDUS/MUNI BLDG 55.46% 7.49% 0.66% 9.02% 38.29% PUB.ST.LIGHTS 0.56% 0.20% 0.07% 0.09% 0.20% PRV.ST.LIGHTS 0.13% 0,02% 0.00% 0.04% 0.07% CO-OP RESALE 0.55% 0.55% 0.00% 0.00% 0.00% SCHOOL 1.54% 0.575 0.355 0.20% 0.42% TOTAL 100.00% 20.94% 7.86% 18.06% 53.14% THIS YEAR TO DATE RESIDENTIAL 41.76% 12.11% 6.78% 8.71% 14.16% INDUS/MUNI BLDG 55.46% 7.49% 0.66% 9.02% 38.29% PUB.ST.LIGHTS 0.56% 0.20% 0.07% 0.09% 0.20% PRV.ST.LIGHTS 0.13% 0.02% 0.00% 0.04% 0.07% CO-OP RESALE 0.55% 0.55% 0.00% 0.00% 0.00% SCHOOL 1.54% 0.57% 0.35% 0.20% 0.42% TOTAL 100.00% 20.94% 7.86% 18.06% 53.14% LAST YEAR TO DATE RESIDENTIAL 44.17% 12.80% 7.27% 6.62% 15.48% VDUS/MUNI BLDG 52.99% 7.06% 0.65% 8.39% 36.894 B.ST.LIGHTS 0.56% 0.20% 0.07% 0.09% 0.20% ntV.ST.LIGHTS 0.12% 0.02% 0.00% 0.04% 0.06% CO-OP RESALE 0.61% 0.61% 0,00% 0.00% 0.00% SCHOOL 1.55% 0.59% 0.35% 0.22% 0.39% TOTAL 100.00% 21.28% 8.34% 17.36% 53.02% (11A) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED REVENUE VARIANCE REPORT 7/31/11 SCHEDULE F ACTUAL BUDGET YEAR TO DATE YEAR TO DATE VARIANCE * CHANGE SALES OF ELECTRICITY: RESIDENTIAL 1,984,813.11 2,290,511.00 (305,697.89) —13.35% COMM AND INDUSTRIAL SALES —5.49% PRIVATE STREET LIGHTING 2,261,867.35 2,393,347.00 (131,479.65) MUNICIPAL BUILDINGS PUBLIC STREET LIGHTING 33,077.47 42,994.00 (9,916.53) —23.06sc SALES FOR RESALE 24,617.91 33,412.00 (8,794.09) —26.321 SCHOOL 67,207.85 66,831.00 376.85 0.56% TOTAL BASE SALES 4,371,583.69 4,827,095.00 (455,511.31) —9.44% TOTAL FUEL SALES 4,049,745.45 4,199,855.00 (150,109.55) —3.57% TOTAL OPERATING REVENUE 8,421,329.14 9,026,950.00 (605,620.86) —6.71% FORFEITED DISCOUNTS 68,144.18 106,196.00 (38,051.82) —35.83% PURCHASED POWER CAPACITY (12,824.73) (13,879.00) 1,054.27 —7.60% ENERGY CONSERVATION — RESIDENTIAL 17,875.21 21,664.00 (3,788.79) —17.49% ENERGY CONSERVATION — COMMERCIAL 28,687.97 32,469.00 (3,781.03) —11.65% GAW REVENUE 67,510.59 57,813.00 9,697.59 16.77% PASNY CREDIT (79,163.65) (50,000.00) (29,163.65) 58.33% TOTAL OPERATING REVENUES 8,511 558.7; 9,181,213.00 (669,654.29) —7.29% * ( ) ACTUAL UNDER BUDGET (118) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT SCHEDULE OF OPERATING EXPENSES C-J 7/31/11 SCHEDULE E MONTH MONTH LAST YEAR CURRENT YEAR YTD $ OPERATION EXPENSES: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE PURCHASED POWER BASE EXPENSE 2,473,863.86 2,24 9,492.04 2,473,863.86 2,249,492.04 -9.075 OPERATION SUPER AND ENGIN-TRANS 0.00 0.00 0.00 0.00 0.00% OPERATION SUP AND ENGINEERING EXP 45,149.57 39,648.01 45,149.57 39,648.01 -12.195 STATION SUP LABOR AND MISC 10,004.99 10,634.70 10,004.99 10,634.70 6.296 LINE MISC LABOR AND EXPENSE 51,915.54 43,476.57 51,915.54 43,476.57 -16.26% STATION LABOR AND EXPENSE 38,523,78 35,375.09 38,523.78 35,375.09 -8.1796 STREET LIGHTING EXPENSE 2,990.14 6,019.00 2,990.14 6,019.00 101.292 METER EXPENSE 22,478.01 15,701.29 22,478.01 15,701.29 -30.15 MISC DISTRIBUTION EXPENSE 24,652.06 '24,224.88 24,652.06 24,224.88 -1.73k METER READING LABOR & EXPENSE 10,032.72 7,773.33 10,032.72 7,773.33 -22.5256 ACCT & COLL LABOR 6 EXPENSE 101,515.16 88,234.98 101,515.16 88,234.98 -13.08 UNCOLLECTIBLE ACCOUNTS 15,000.00 16,000.00 15,000.00 16,000.00 6.67% ENERGY AUDIT EXPENSE 40,506.80 36,610.79 40,506.80 36,610.79 -9.625 ADMIN 6 GEN SALARIES 60,336.62 54,467.07 60,336.62 54,467.07 -9.73% OFFICE SUPPLIES a EXPENSE 19,108.80 5,800.08 19,108.80 5,800.08 -69.65% OUTSIDE SERVICES 2,817.77 416.67 2,817.77 416.67 -85.21% PROPERTY INSURANCE 30,631.88 31,794.75 30,631.88 31;794.75 3.80% INJURIES AND DAMAGES 4,380.33 729.39 4,380.33 729.39 -83.35% EMPLOYEES PENSIONS 6 BENEFITS 195,092.06 211,606.36 195,092.06 211,606.36 8.46% MISC GENERAL EXPENSE 6,963.20 8,165.03 6,963.20 8,165.03 17.26% RENT EXPENSE 13,445.63 26,891.26 13,445.63 26,891.26 100.00% ENERGY CONSERVATION 43,348.60 55,963.55 43,348.60 55,963.55 29.10% TOTAL OPERATION EXPENSES 738,893.66 719,532.80 738,893.66 719,532.80 -2,62% Z- -AANCE EXPENSES: MAINT OF TRANSMISSION PLANT 227.08 227.10 227.08 227.10 0.01% MAINT OF STRUCT AND EQUIPMT 7,949.84 13,102.07 7,949.84 13,102.07 64.81% MAINT OF LINES - OH 92,446.40 71,789.65 92,446.40 71,789.65 -22.34% MAINT OF LINES - UG 22,401.63 14,213.99 22,401.63 14,213.99 -36.55% MAINT OF LINE TRANSFORMERS ** 49,473.19 0.00 49,473.19 0.00 -100.00% MAINT OF ST LT 6 SIG SYSTEM (80.37) (120.93) (80.37) (120.93) 50.47% MAINT OF GARAGE AND STOCKROOM 25,412.73 11,880.40 25,412.73 11,880.40 -53.25% MAINT OF METERS 0.00 4,878.54 0.00 4,878.54 100.00% MAINT OF GEN PLANT 6,900.75 7,732.24 6,900.75 7,732.24 12.05% TOTAL MAINTENANCE EXPENSES _ 204.731.25123,703.06 204,731.25 123,703.06 -39.58% DEPRECIATION EXPENSE 287,729.05 296,027.47 287,729.05 296,027.47 2.88% PURCHASED POWER FUEL EXPENSE 4,555,108.56 4,131,396.83 4,555,108.56 4,131,396.83 -9.30% VOLUNTARY PAYMENTS TO TOWNS 110,000.00 113,000.00 110,000.00 113,000.00 2.73% TOTAL OPERATING EXPENSES8,370,326.38 _ 7,633,152.20 8,370,326.38 7,633,152.20 -8.81% ** FY 12 total includes GAW soil remediation expenses totalling $0.00 Total costs to date for entire project is $2,482,825.80. lit- (12) TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT 7/31/11 SCHEDULE G ACTUAL BUDGET % OPERATION EXPENSES: YEAR TO DATE YEAR TO DATE VARIANCE * CHANGE PURCHASED POWER BASE EXPENSE 249.492.04 2.532,930.00 (283 437.96) -11.190 0.00 0.00 0.00 0.00% OPERATION SUPER AND ENGIN-TRANS 3188.01 8.74% OPERATION , SUP AND ENGINEERING EXP 39,648.01 36,460.00 6,194.70 139,52% STATION SUP LABOR AND MISC 10,634.70 4,440.00 LINE MISC LABOR AND EXPENSE 43,476.57 61,108.00 (17,631.43) -28.85 35,375.09 34,819.00 556.09 1.60% STATION LABOR AND EXPENSE ,019.00 6,714.00 (695.00) STREET LIGHTING EXPENSE 4i95:g935.59% METER EXPENSE 155,701.29 11,580.00 MISC DISTRIBUTION EXPENSE 24,224.88 27,087.00 (2,862.12) -10.5 % METER READING LABOR & EXPENSE 7,773.33 6,243.00 1,530.33 24.511$ ACCT & COLL LABOR & EXPENSE 88,234.98 110,268.00 (22,033.02) -1 0.00 0.00% 16,000.00 16,000.00 UNCOLLECTIBLE ACCOUNTS 143.79 0.39 ENERGY AUDIT EXPENSE 36,610.79 36,467.00 -3.96% ADMIN & GEN SALARIES 54,467.07 56,712.00 (2,244.93) -73.95% OFFICE SUPPLIES & EXPENSE 5,800.08 22,261.00 (16,460.92) -98.04% OUTSIDE SERVICES 416.67 21,310.00 !20,893.33) -17.95% PROPERTY INSURANCE 31,794.75 38,752.00 (6,957.25) _85.68 1,606.36 213,827.00 (2,220.644)) INJURIES AND DAMAGES 729.39 5,093.00 (4,363.6 -1.04% EMPLOYEES PENSIONS & BENEFITS 21 MISC GENERAL EXPENSE 8,165.03 21,274.00 (13,108.97) -61.62 RENT EXPENSE 26,891.26 17,667.00 9,224.26 52.21% ENERGY CONSERVATION 55,963.55 54,803.00 1,160.55 2.12 TOTAL OPERATION EXPENSES 719,532.80 802,885.00_ (83,352.20) -10.38% MAINTENANCE EXPENSES: 227.10 250.00 (22.90) -9.16% MAINT OF TRANSMISSION PLANT 2,381.07 22.21% MAINT OF STRUCT AND EQUIPMENT 13,102.07 10,721.-00 MAINT OF LINES - OH 71,789.65 112,753.00 (40,963.35) -36.33% MAINT OF LINES - UG 14,213.99 17,723.00 (3,509.01) -19.80 MAINT OF LINE TRANSFORMERS ** 0.00 31,957.00 (31,957.00) -100.00% 753.00 (873.93) -116.06% MAINT OF ST IT & SIG SYSTEM !120.93) -75 49% 4 (2 -31. MAINT OF GARAGE AND STOCKROOM 1 ,880.40 48,464.00 ( ,583.60) MAINT OF METERS 4,878.54 7,107.00 (2,228.46) MAINT OF GEN PLANT 7,732.24 10,618.00 (2,885.76) -27.1188%% TOTAL MAINTENANCE EXPENSES 123,703.06 240,346.00 (116,642.94) -48.53 DEPRECIATION EXPENSE 296,027.47 300,000.00 (3,972.53) -1.32% PURCHASED POWER FUEL EXPENSE 41131,396.83 4,062,679.00 68,717.83 1.69% VOLUNTARY PAYMENTS TO TOWNS 113,000.00 113,000.00 0.00 0.00% 7,633,152.20 8,051,840.00_ (418,687.80) -5.20% TOTAL OPERATING EXPENSES * ( ) = ACTUAL UNDER BUDGET ** FY 12 total includes GAW soil remediation expenses totalling $0.00 Total costs to date for entire project is $2,482,825.80. (12A) ♦ i TOWN OF READING, MASSACHUSETTS MUNICIPAL LIGHT DEPARTMENT BUDGETED OPERATING EXPENSE VARIANCE REPORT 7/31/11 RESPONSIBLE REMAINING SENIOR 2012 ACTUAL BUDGET REMAINING OPERATION EXPENSES: MANAGER ANNUAL BUDGET YEAR TO DATE BALANCE BUDGET € PURCHASED POWER BASE EXPENSE JP 27,402,177.00 2,249,492.04 25 152 684.96 91.79. OPERATION SUPER AND ENGIN-TRANS KS 0.00 0.00 0.00 0.00. OPERATION SUP AND ENGINEERING EXP KS 438,974.00 39,648.01 399,325.99 90.970 STATION SUP LABOR AND MISC KS 62,909.00 10,634.70 52,274.30 83.10 LINE MISC LABOR AND EXPENSE KS 692,484.00 43,476.57 649,007.43 93.72. STATION LABOR AND EXPENSE KS 441,924.00 35,375.09 406,548.91 92.001. STREET LIGHTING EXPENSE KS 85,338.00 6,019.00 79,319.00 92.95., METER EXPENSE DA 152,130.00 15,701.29 136,428.71 89.68. MISC DISTRIBUTION EXPENSE jr) 352,508.00 24,224.88 328,283.12 93.13. METER READING LABOR & EXPENSE DA 76,220.00 7,773.33 68,446.67 89.80% ACCT & COLL LABOR & EXPENSE RF 1,427,255.00 88,234.98 1,339,020.02 93.82. UNCOLLECTIBLE ACCOUNTS RF 192,000.00 16,000.00 176,000.00 91.67. ENERGY AUDIT EXPENSE JP 414,098.00 36,610.79 377,487.21 91.16% ADMIN & GEN SALARIES VC 745,939.00 54,467.07 691,471.93 92.70. OFFICE SUPPLIES & EXPENSE VC 265,700.00 5,800.08 259,899.92 97.82. OUTSIDE SERVICES VC 454,250.00 416.67 453,833.33 99.91% PROPERTY INSURANCE JD 465,000.00 31,794.75 433,205.25 93.16% INJURIES AND DAMAGES JD 55,859.00 729.39 55,129.61 98.69% EMPLOYEES PENSIONS & BENEFITS jr) 1,441,637.00 211,606.36 1,230,030.64 85.32. MISC GENERAL EXPENSE VC 203,091.00 8,165.03 194,925.97 95.98% RENT EXPENSE JD 212,000.00 26,891.26 185,108.74 87.32% ENERGY CONSERVATION JP 643,789.00 55,963.55 587,825.45 91.31. ^TAL OPERATION EXPENSES 8,823,105.00 719,532.80 8,103,572.20 91.84. MAINTENANCE EXPENSES: MAINT OF TRANSMISSION PLANT KS 3,000.00 227.10 2,772.90 92.43% MAINT OF STRUCT AND EQUIPMT KS 107,072.00 13,102.07 93,969.93 87.76. MAINT OF LINES- OH KS 1,419,953.00 71,789.65 1,348,163.35 94.94. MAINT OF LINES - UG KS 214,037.00 14,213.99 199,823.01 93.36% MAINT OF LINE TRANSFORMERS ** KS 188,500.00 0.00 188,500.00 100.00% MAINT OF ST LT & SIG SYSTEM JD 9,636.00 (120.93) 9,756.93 101.25% MAINT OF GARAGE AND STOCKROOM JD 662,139.00 11,880.40 650,258.60 98.21% MAINT OF METERS DA 85,444.00 4,878.54 80,565.46 94.29% MAINT OF GEN PLANT RF 127,620.00 7,732.24 119,887.76 93.94% TOTAL MAINTENANCE EXPENSES 2,817,401.00 123,703.06 2,693,697.94 95.61% DEPRECIATION EXPENSE RF 3,600,000.00 296,027.47 3,303,972.53 91.78% PURCHASED POWER FUEL EXPENSE JP 39,768,817.00 4,131,396.83 35,637,420.17 89.61% VOLUNTARY PAYMENTS TO TOWNS RF 1,356,000.00 113,000.00 1,243,000.00 91.67% TOTAL OPERATING EXPENSES 83,767,500.00 7,633,152.20 76,134,347.80 90.89% ** FY 12 total includes GAW soil remediation expenses totalling $0.00 otal costs to date for entire project is $2,482,825.80. (12B) RMLD BUDGET VARIANCE REPORT FOR PERIOD ENDING JULY 31, 2011 DIVISIONS AND DEPARTMENTS ACTUAL BUDGET VARIANCE CHANGE win ,s.�n rtar j.��*D OPERA'^IONB E&O MGR 15,290 17,074 (1,784) -10.45% ENGINEERING 39,659 40,293 (634) -1.57% 95 LINE 135,621 199,323 (63,702) -31.96 METER READING 7,773 6,243 1,530 24.51% METER TECHNICIANS 15,701 11,601 4,100 35.34% STATION OP 46,010 39,259 6,751 17.20% STATION TECHS 18,039 49,827 (31,788) -63.80 DIVISION TOTAL 278,093 363,621 (85,528) -23.52% ENERGY SERVICES: 92,574 98,562 (5,988) --6.07% GENERAL MANAGER 22,429 30,215 (7,786) -25.77% HUMAN RESOURCES 6,055 13,836 (7,781) -56.24% COMMUNITY RELATIONS 8,110 13,749 (5,639) -41.01$ CAB 1,800 1,209 591 48.87% BOARD 0 125 (125) -100.00% DIVISION TOTAL 38,394 59 134 (20,740) -35.07% FACILITY MANAGER: GENERAL BENEFITS 277,547 283,958 (6,411) -2.269s 9s BUILDING MAINTENANCE 11,880 49,423 (37,542) -75.96 MATERIALS MANAGEMENT 24,225 27,212 (2,987) -10.98% DIVISION TOTAL 313,652 360,593 (46,940) 13,02% BUSINESS DIVIGION: 35,064 59,644 (24,580) -41.21$ ACCOUNTING CUSTOMER SERVICE 43,149 52,060 (8,911) -17.129s MES 39,456 46,599 (7,143) -15.33% MISCELLANEOUS DEDUCTIONS 597,384 601,520 (4,136) -0.69% DIVISION TOTAL 715,054 759 823 (44,770) -5.89% DIVISION TOTALS 1,437,767 1641 733 (203,966) -12.42% PURCHASED POWER - BASE 2,249,492 2,532,930 (283,438) -11.19% PURCHASED POWER - FUEL 4,131,397 4,062,679 68,718 1.69% TOTAL 7,818,656 8 237 342 (418,686) -5.089s Attachment 2 To: Vincent Cameron From: Energy Services Date: August 23, 2011 Subject: Purchase Power Summary —July, 2011 Energy Services Division (ESD) has completed the Purchase Power Summary for the month of July, 2011. ENERGY The RMLD's total metered load for the month was 7 ,107,105 kWh, which was a decrease of 3.65 % compared to July, 2010 figures. Table 1 is a break=down by source of the energy purchases. TABLE 1 %of Amount of Cost of Total Total $ $as a Resource Energy Energy Energy Costs % (kWh) ($/Mwh) Millstone#3 3,661,703 $5.54 4.87% $20,284 0.49% Seabrook 5,891,323 $8.86 7.83% $52,197 1.26% JP Morgan 12,880,000 $53.98 17.13% $695,272 16.83% Stonybrook CC 3,929,124 $62.51 5.23% $245,616 5.95% Constellation 7,440,000 $61.37 9.89% $456,604 11.05% NYPA 1,548,414 $4.92 2.06% $7,618 0.18% ISO Interchange 12,591,335 $48.95 16.74% $616,320 14.92% NEMA Congestion 0 $0.00 0.00% -$4,976 -0.12% Coop Resales 90,825 $131.96 0.12% $11,986 0.29% Stonybrook Peaking 158,551 $181.53 0.21% $28,782 0.70% MacQuarie 25,320,000 $73.21 33.67% $1,853,711 44.87% Braintree Watson Unit 766.844 $78.12 1.02% $59,909 1.45% Swift River Projects 919,585 $95.78 1.22% $88,075 2.13% Monthly Total 75,197,704 $54.94 100.00% $4,131,397 100.00% Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT Net Energy for month of July, 2011. Table 2 Amount Cost % of Total Resource of Energy of Energy Energy (kWh) ($/Mwh) ISO DA LMP' 7,767,881 21.81 10.33% Settlement RT Net Energy** 4,823,453 98.09 6.41% Settlement ISO Interchange 12,591,335 48.95 16.74% (subtotal) **RT Net Energy: Rcal-Time Net Energy *ISO DA LMP: independent System Operator,Day Ahead Locational Marginal Price CAPACITY The RMLD hit a demand of 17031 kWs, which occurred on July 22, 2011 at'2 pm. The RMLD's monthly UCAP requirement for July, 2011 was 199,846 kWs. Table 3 shows the sources of capacity that the RMLD utilized to meet its requirement. Table 3 Amount of Cost of %of %of Capacity Capacity Total Total Source (kWs) ($/kW-month) Capacity Total Cost$ Cost Millstone#3 4,991 $57.77 2.50% $288,309 20.73% Seabrook 7,910 $55.23 3.96% $436,852 31.40% Stonybrook Peaking 24,981 $1.99 12.50% $49,614 3.57% Stonybrook CC 42,925 $3.83 21.48% $164,602 11.83% NYPA 4,666 $2.96 2.33% $11,896 0.86% Hydro Quebec 4,274 $5.15 2.14% $22,021 1.58% ISO-NE Supply Auction 99,579 $3.08 49.83% $306,251 22.02% Braintree Watson Unit 10,520 $10.60 5.26% $111,512 8.02% Total 199,846 $6.96 100.00% $1,391,058 100.00% Table 4 shoves the total dollar- amounts for enemy and capacity per source. i' Table 4 Resource Energy Capacity Total cost % of Total Cost Millstone#3 $20,284 $288,309 $308,593 5.59% Seabrook $52,197 $436,852 $489,049 8.86% Stonybrook CC $245,616 $164,602 $410,218 7.43% Hydro Quebec $0 $22,021 $22,021 0.40% Constellation $456,604 $0 $456,604 8,27% NYPA $7,618 $11,896 $19,514 0.35% ISO Interchange $616,320 $306.251 $922,571 16.71% NEMA Congestion -$4,976 $0 -$4,976 -0.09% Coop Resales $11,986 $0 $11,986 0.22% Stonybrook Peaking $28,782 $49,614 $78,396 1.42% JP Morgan $695,272 $0 $695,272 12.59% MacQuarie $1,853,711 $0 $1,853,711 33.57% Braintree Watson Unit $59,909 $111,512 $171,421 3.10% Swift River Projects $88,075 $0 $88,075 1.59% Monthly Total $4,131,397 $1,391.058 $5,522,454 100.00% TRANSMISSI®N The RMLD's total transmission costs for the month of July, 2011 are $855,671. This is an increase of 15.42% from the June 2011 cost of$741, 31. In 2010, the transmission costs for the month of July were $901,289. Table 5 shows the current month vs last month and last year(July 2010). Table 5 Current Month Last Month Last Year Peak Demand(kW) 170,351 148,391 168,426 Energy(kWh) 75,197,704 62,221,830 78,033,860 Energy($) $4,131,397 $3,185.277 $4,555,109 Capacity($) $1,391,058 $1,374,628 $1,552,790 Transmission($) $855,671 $741,331 $901,289 Total $6,378,125 $5,301.235 $7.009.187 Attachment 3 222 2 22 -0 002202222 H aaaaaaaaa H aaaaaaaaa 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z 000000000 Z 000000000 m D R O c rnorn000) 0c 0) 0) 0) 0) 0) 00) 0 0 o p 0 0 0 o O i+ C .: U 1� N m =3 0 3 0 Co N V :3 :3 0 1N00oc` M Mc= Q, -) O � Q 5Q0 - - Q. I-- I2oo000Mh2 � E 0 0 0 — 0 C)-C) 0 V U 0 40 m m E° o O O O O O O O O c' o o o o 0 o o o o OO000000o E 000OO000O V U o mm m m o m 0 o 0 0 0 mp 0OO rm+ 000000 0 +� 0000099990 � .� V _ O N O N N M N O d � � N :3N �p t0 t0 d) �p 'C CO t0 P 0 O- t� 0 N N Oo '^► m LL � D � � � QM 0000000 - 0 a Q) L V NE Y c a i m y 0 m 3 c c c N 4) rn c c N m Z' N N N10 E w °- c v aco E E E Q d 0) 3 0 o L `� o mm c 3 e €m ° aaa .r s. c � a O € - rp c 0i3Os 0 c c v c c .. � 0 c4UY000oO c 0) N H �,c ° ca ° m '3g 0 cO 30000 O w 0.•�H c c c c c c� vi 9 i � . 00000 g m5a� a� a� a� L � c m � Ow0v00 � (' rm0y ~ `` v ` n ``aw 00020 � o0) n >c vnc0v o mc = c mcmi000 aiun02000UUU0cLL m 14 V aG 9a y � O o ,'rJti ¢ a O a as �� -a 4 94 0 L G C O to �� co ✓�� L 9a �O 3 Jap`°n G� 9a Gey 0) 00 Imo- CO LO d' CO N suoill1w ul sielloa ��- ' et N OA CO >- N M ti N C; N r r G1 A -------- --- ------------------ -------------- --------- co CY) � M h• et' h- ti ti > 00 M d CO co CD CO CO tO � L � L � V a Cfl O r r O LO '00 Lf) O O O ti O w O tti M tom- o o M M LC) 00 O O O O � P- UJ a 00 r r r 0 t` W r M o M O T- o O Com.) ,- O O O O N O O O O O O 66 6 L Q -------- --- ----------- ------ - --------------- Id O t1) iL> o M o 0 0 Rf N 1� 00 00 00 � � U O O .,O CO N ti Ln Ln ov O lC) O 't CO LO CO 00 CO d CO Lf) CO 0) O r d' M CO CO tl- o M M d N tl- N N r LO O O N 00 N 0000 0 Cl 0 0 O ------- ---------------- ------------ L _ AO t7) O T- o Q o 0 r r d N N N N CD N N N N ?+ E E >.9 CC+ E E c tti C C C �•+ > CU � O (0 � � � O tis co � O co .Q •r+ -j 11.1 0 0 -1 W 0 N J W 0 O ca N RiG c U c 20 U � U -j (D CD U cLa o o o o o o 0 0 E- Un wU- 00 wU- Ua`. ryU- CL 8/18/2011 210 PM READING MUNICIPAL LIGHT DEPARTMENT FY 11 CAPITAL BUDGET VARIANCE REPORT FOR PERIOD ENDING JULY 31,2011 ACTUAL YTD ACTUAL ANNUAL COST COST BUDGET PROJECT DESCRIPTION TOWN JULY THRU 7131/11 AMOUNT VARIANCE E&O Construction-Svstem Proiects 1 5W9 Reconductoring-Baliardvale Street W 242,649 242,649 2 High Capacity Tie 4W18 and 3W8 Franklin Street R 10,4-54 10,454 157,766 147,312 3 Upgrading Old Lynnfield Ctr URDs LC 579.927 579,927 SCADA Proiects 4 RTU Replacement R 130.255 130,255 Distribution Automation Proiects 5 Reclosures ALL 197,901 197,901 6 Capicitor Banks ALL 105,052 105,052 7 SCADA Radio Communication System ALL 231,386 231,386 Station Upgrades(Station#4 GAW) 8 Relay Replacement Project R 99,656 99,656 9 11 5k Disconnect Replacement R 88,585 88,585 New Customer Service Connections Y Service Installations-Commercial/Industrial Customers ALL 3,857 3,857 62,530 58,673 13 Service Installations-Residential Customers ALL 14,454 14,454 206,017 191,563 14 Routine Construction Various Routine Construction ALL 181,636 181,636 1,016,382 834,746 Total Construction Projects 210,401 210,401 3,118,106 2,907,705 Other Proiects 15 GIS 50,000 50,000 16 Transformers/Capacitors Annual Purchases 198,800 198,800 17 Meter Annual Purchases 46,360 46,360 17A Meter Upgrade Project 3,997 3,997 1,740,656 1,736,659 18 Purchase New Small Vehicle 36,000 36,000 19 Purchase Line Department Vehicle 386,000 386,000 20 Purchase Puller Trailer 75,000 75,000 21 Roof Top Units 30,000 30,000 22 Engineering Software and Data Conversion 76,690 76,690 23 Plotter 18,000 18,000 27 Hardware Upgrades 40,000 40,000 28 "Sditware and Licensing 94,435 94,435 Total Other Projects 3,997 3,997 2,791,941 2,787,944 TOTAL RMLD CAPITAL PROJECT EXPENDITURES 214,398 214,398 5,910,047 5,695,649 29 Force Account/Reimbursable Projects ALL - - - - TOTAL FY 12 CAPITAL PROJECT EXPENDIITURES 214,398 214,398 5,910,047 5,695,649 Reading Municipal Light Department Engineering and Operations Monthly Report July, 2011 FY 2012 Capital Plan E&O Construction - System Projects I. 5W9 Reconductoring — Ballardvale Street-Wilmington — No activity. 2. High Capacity Tie 4W18/3W8 Franklin Street— Reading —Frame; make ready work for new spacer cable;install C brackets. 3. Upgrading of Old Lynnfield Center URDs — No activity. SCADA Proiects 4. RTU Replacement at Station 4 — Reading —No activity. Distribution Automation (DA) Projects 5. Reclosers — No activity. 6. Capacitor Banks — No activity. 7. SCADA Radio Communication System — No activity. Station Upgrades 8. Relay Replacement Project— Station 4— Reading — No activity. 9. 115 kV Disconnect Replacement— Station 4— Reading — No activity. New Customer Service Connections 12. Service Installations — Commercial/Industrial Customers— This item includes new service connections, upgrades, and service replacements for the commercial and industrial customers. This represents the time and materials associated with the replacement of an existing or installation of a new overhead service, the connection of an underground service, etc. This does not include the time and materials associated with pole replacements/installations, transformer replacement/installations, primary or secondary cable replacement/installations etc. This portion of the project comes under routine construction. Note: Commercial services included: 100 Research Drive, Wilmington and 1 Church Street, Wilmington. 1 13. Service Installations — Residential Customers—This item includes new or upgraded overhead and underground services, temporary overhead services, and large underground development. 14. Routine Construction—The drivers of the Routine Construction budget category YTD are listed. This is not an inclusive list of all items within this category. Po% Setting/Transfers $30,940 Maintenance Overhead/Underground $60,456 Projects Assigned as Required $0 Pole Damage includes knockdowns some reimbursable $0 Station Group $0 Hazmat/Oil Spills $3,118 *Porcelain Cutout Replacement Program $563 Lighting (Street Light Connections) $4,805 Storm Trouble $0 Underground Subdivisions $6,139 Animal Guard Installation $5,635 Miscellaneous Capital Costs $69,980 TOTAL $181,636 *In the month of July, two cutouts were charged under this program. Approximately 19 cutouts were installed new or replaced because of damage making a total of 21 cutouts replaced this month. 2 Reliability Report Two key industry standard metrics have been identified to enable the RMLD to measure and track system reliability. A rolling 12-month view is being used for the purposes of this report. Customer Average Interruption Duration Index (CAIDI) - Measures how quickly the RMLD restores power to customers when their power goes out. CAIDI = Total of Customer Interruption Duration for the Month in Minutes/Total number of customers interrupted. RMLD 12 month system average outage duration - 49.10 minutes RMLD 4 year average outage (2006-2009) - 50.98 minutes per outage On average, RMLD customers that experience an outage are restored in 49.10 minutes. 80.00 70.66 70.00 ______.---- __ 62.54 C 60.00 __.. 54: -- - ---- 64 69— ----- 52.59 1.18 d 50.00 —- m 40.00 ___. --.. ___._ ._._ _._._ _.----__ L 35-7 O 2230.00 ------- ----- --- --- - -- O 1 . y 20.00 - - - ---- Q 10.00 _-- 0.00 'sPQM —+--Monthly minutes per outage ---� RMLD 12 month system average outage duration 49.10 RMLD 4 year average outage duration 50.98(2006-2009) 3 System Average Interruption Frequency (SAIFI) – Measures how many outages each customer experiences per year on average. SAIFI = Total number of customer's interrupted /Total number of customers. RMLD 12 month system average - .44 outages per year RMLD 4 year average outage frequency - .82 The graph below tracks the month-by-month SAIFI performance. 1.00 0.91 0.90 0.80 - 0.70 d 0.70 M 0.60 0.50 - r r rr r rr+r r�. r rte.+ r rr r r�.. r�� r�.r ► rr r r�� r r� 0.40 — _ 0.30 020 LL 0.20 .11 0.12 0. 1 0.10 0.00 i r--- ---r—� PJB S�Q, �G�, ��,, OCG, ���• ��,�, ���, P��, A, —0 RMLD monthly outage frequency - r RMLD 12 month system average outage frequency .44 RMLD 4 year a\,erage outage frequency .82 (2006-2009) Months Between Interruptions (MBTI) Another view of the SAIFI data is the number of months Reading customers have no interruptions. At this time, the average RMLD customer experiences an outage every 27 months. w. 4 RMLD Reading Municipal Light Department RELIABLE POWER FOR GENERATIONS Attachment 4 230 Ash Street P.O.Box 150 Reading,MA 01867-0250 -- Tel:(781)944-1340 Fax:(781)942-2409 Web:www.rmld.com August 23, 2011 Town of Reading Municipal Light Board Subject: Tree Trimming Services On July 21, 2011 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals for Tree Trimming Services for the Reading Municipal Light Department. An invitation to bid was mailed to the following: Bartlett Tree Experts Polonski Tree Service Asplundh Tree Expert Co. Viking Tree Service Northern Tree Service Valley Tree Service Lewis Tree Service, Inc. Davey Tree Expert Co. Bids were received from Asplundh Tree Expert Co., Lewis Tree Service, Inc. and Northern Tree Service. The bids were publicly opened and read aloud at 11:oo a.m.August 10, 2011 in the Town of Reading Municipal Light Department's Board Room, 23o Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed and evaluated by the General Manager and the staff. Move that bid 2012-01 for Tree Trimming Services be awarded to: Asplundh Tree Expert Co.for$1,216,145.88 Year 1 $400,914.90 Year 2 $405,352.o8 Year 3 $409,878.90 Total for 3 years $1,216,145.88 as the lowest qualified bidder on the recommendation of the General Manager. The FY12 Operating Budget indicates $455619 has been approved for tree trimming. lucent V eron,Jr. Ke 'n Sullivan loo.. �2 L., Thomas O onnor File:Bids/FY12/Tree Trimming N C O Q d X O W C > C N � L � O tQ co � O -0 CU d fB O) 3 d) UC N CCS O O > N CU 0) L U > a O - cu O _p Lu E m O r C cn O O O W = CD '0 M C L i O cc -0 A O C 'D m = U 0 ch E Q d t6 N T O O N " O3 Ur` N N CD - Q co i L N (D a) O CD Cu L0 C) p> C E E 0) = O E E II .OQ N C CE d 0 ` i C C tv N o- —M OAV a) (n N E' O U N CD a) m O t6 cc ` CD d N Q Q) a) i 0 C4 CU O U cc0 CB O cu O C L U) (n a� o n o m a -0 Q C D co c-oa o c d to 07 m CT U cc 75 © CUco O X .0 ccC OC `C) O = 0) f- m r r LUI U Q t6 U) LL' CL ?i R: r CO 00D m00cD0 0000 c) o dao tornti "::r 000a 14 cli ao tai Ch 1 'r 0 co o co 0 LO ti V — O N "P O O O O M 00 T- to to to CD 0 0 0 0 C; LK C) CO O Cfl d' C d C to cl 0 0 o r N m d" O C7 M d r IT V N � M � te It- 6n- M � r r• to). Eh3 64 v U Li L t� c tB d m C K O coi O •+>- O +- LIJU C3 ,0^� v �► -� L •L L VI L Oi N C L L r r N M 0 F'- r N Co (j L r N CO o L L L. y" L L L w i L L t N D 0) d 0) N N N N y M CCS M ,e v , * 0 v . ; QE v e v . z ;e v . z v -+ A A -i rm •O m m O ro m O a m o m s 0 a •Trl xs � T � � T F r m r xx5 ra- a '� y�x � � � � m 1 = r O z = y ;' O D 3 n D C f1 y v n y A D z D D m m Z m m Z m m v m m < m m 8 m v O v _ ~ W n 9 A y O m C v A i D Pt w z m m $ a z se a`a q �' O �ut•+ �w� �`N N O m � 00 W b N V lD � N m :ft p ��� >O� al�rN.l w� iNd �+ w�N� $ m • tp tp W Oa C]W� N W N >m N � � c m u AO ta�i.ff W O, V W a tJ W N ymi N N W+ > m A A inwN ohm rnw oa� W ,ng Nm x m p r a m a i a r � a � S j A p A a:W OO t0 �.l.11 tr T N V j 74V W m Y W tD 00 0N N O t0 S + O A p �A j O r A O�A�ll N O O a S y tG ang i u�v i va v Jeanne FoU From: Vincent Cameron P ,,,Sent: Thursday, July 28, 2011 10:02 AM To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli Cc: Bob Fournier; Joe Donahoe; Jeanne Foti; Lee Ann Fratoni Subject: FW:Account Payable-July 22 Snyder 1. Culver Co. - I'd like to see web "hit" numbers to see if this is worth keeping. Priscilla is looking into this. I will pass it on when she gets the hit number. 2. Elite- Pressure wash fence? What fence+why. The invoice states that the work is being done at the Gaw Substation. Elite is using the pressure washer to blow off the loose material so the fence can be painted. 3. Grainger-What is the filter ice maker for? For the RMLD ice machines. 4. Nextel - Have we always been paying 40 cents a minute? That seems like a lot. No. The bill is usually about$750 to$800 or about$.15/minute. On the bill it states that there is a charge of$665 for a change out of our old phones,which is a one time charge. 5. Utility Services- Beyond due date + late PO. Employee who processes this bill was on vacation. PO processed late. In general, several bills with PO after invoice. I'd like to see PO at least before invoice+ prior to work. (I understand some emergencies like the sink clean out.) I will look into it. Soli 1. Utility Services -What is it? This is the commission for the Renewable Energy Certificates the RMLD recently purchased. O'Neill 1. Choate Hall & Stewart - Please update us in Executive Session. Was done at the July Exec. Board Meeting. 2. Alpha Mechanical - Could a brief presentation be made to Board on the history and current issues and outlook for chillers. Confused about this. 'The cooling towers were replaced in FY11. After the change out it was found that the instrumentation and 7/28/2011 .. ub.. . logic boards that allow the Yazaki chillers to talk to the cooling towers and the air handlers had problems that had to be fixed. Some of this was the responsibility of the contractor and some had to be paid by RMLD. The Yazaki Chillers we have require very specific controls and require specialized equipment in order to have the entire system working smoothly. We now have the system working so that the chillers are delivering cooling to the building in a proper fashion. However, there is more work to do in order to ensure trouble free operation year round. I don't think a presentation to the Board is necessary. What I would recommend is for the Board Members taking a tour with Joe Donahoe, RMLD Facilities Manager, and surveying the entire system. By doing this Joe can describe the system and questions can be asked. Please let me know if you would like a tour and we can set it up prior to a Board Meeting. The tour should take less that an hour. 3. Elite Pressure Washing -What is the holdup in getting quotes in a timely fashion so that a PO for FY12 could already be in place? The bid for the pressure washing was put out in May and resulted in a tie. It was re-bid because I did not feel flipping a coin was appropriate although allowed under the IGs rules. The PO was held up because it was re-bid. 4. Reading Lumber- Original receipt for second invoice(not a copy) should accompany paperwork. Yes, I will look into it. 5. Town of Reading -We provide life insurance to retirees? Per what? This is done according to MGL Chapter 32b, Section 3. 6. Asplundh -There doesn't seem to be an accounting made for the 11 hours submitted for the Blasette crew on July 6. The tree crew was kept on because a lightning strike on a tree that fell into wires on MacDonald Road, Wilmington. We decided to have the tree removed immediately and not leave the tree on the wires until the next day. 7/28/2011 Page 1 of 1 Jeanne Fob From: Vincent Cameron Sent: Tuesday,August 02, 2011 8:44 AM To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli Cc: Bob Fournier;Joe Donahoe;Jeanne Foti Subject: Answer to Payables 8-1-11 Snyder 1. DNS Alpha Mech. -Isolation valves- Is this the new chiller? Why do valves need to be replaced? Why on O/T(Saturday?) Shouldn't the entire cost have been quoted +on PO? (Dates are posted dated for labor.) Isolation valves are used to isolate the chillers from the air handlers. The chillers are not new, the cooling towers are new. Work was done on Saturday because if you take down the cooling system during the week it would become uncomfortable for the employees if it is a hot day. The RMLD didn't know if the labor for checking the flow rate would take more than two hours. PO was not cut until after receiving and processing the bill. We wanted to ensure that the chillers were all set. 2. Grainger-What is the infra red thermometers for? Thermal scanning of equipment on the distribution system. 3. NGrid/NStar-Why do we pay for Hydro Quebec 11? The RMLD pays NGrid and NStar for their transmission facilities that allow the RMLD to receive output from the Hydro Quebec Transmission line. 4. Premier Global-What is this service for(a conference line?)+ PO post dated. This is for conference call services. The PO was created after the bill came in because the amount is not known until the invoice is received. O'Neill 1. Asplundh-No indications of city/town work done is for week ending July 16 for the Greenwood crew. I will remind them to put the towns in. We know they were working on Summer and Essex streets in Lynnfield. 2. Alpha Mechanical -Invoice#6888 unclear-are we paying for parts and labor or is this an overall quote on one PO for labor? Invoice 6888 was for a quote to replace the isolation valves on the chillers and included labor and materials. The job was inspected and found to be complete. 3. Melanson Heath -What analysis services are they providing? As I stated in my MMWEC update in the last few RMLD Board Executive Session meetings,the RMLD and others are using Melanson Heath to perform auditing services as part of the MMWEC Arbitration case. 4. General -Have we implemented credit card and petty cash? Yes. The policy is in place. I have not received my credit card. The credit card company has all the information that was requested. 8/3/2011 rage t or Jeanne FoU From: Vincent Cameron Sent: Tuesday,August 09, 2011 7:32 AM To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli Cc: Bob Fournier; Joe Donahoe; Kevin Sullivan; Steve Kazanjian; Jeanne Foti Subject: Answer to Payables 8-8-11 Snyder 1. Lynnfield -What happened with this detail -who signed from the RMLD (Can't read signature.) Asplundh was trimming in the area of Pillings Pond. Scott Greenwood from Asplundh signed the detail slip. 2. Power Washer sales - P012-EO1011 -posted dated. Do we have our own power washer? What is it used for? Yes, we have had our own power washer for over twenty years. We use it to wash cars, which are not washed by Elite. In addition, we use it to wash down vehicles in between vendor washings. We also wash transformers and other equipment that comes in from the field. We power wash tools that become soiled in the course of work. 8/9/2011 rage1orl Jeanne Fob From: Vincent Cameron Sent: Friday, August 19, 2011 8:42 AM To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli Cc: Bob Fournier; Steve Kazanjian; Jeanne Foti Subject: FW:Account Payable-August 12 Hahn 1. Fournier- Why did Bob have to pay for this? Why couldn't RMLD issue a PO? This piece of equipment is essential to the billing printing process. We can't bill without it. We needed it ASAP. Snyder 1. Century Bank- I thought this was replaced with new E-bill contract. No. We still process the cards through them but at a lower cost. 2. Choate-Where is the description of work? I will call you on this. 3. Hawkins - Invoice is from May. Invoice was held up. 4. MBCR- P.O. 8/4 for June work This bill didn't come to us until recently. Invoice date is 7131/11 5. Oce -Why late charges from 2010 (April) + (March 2010)? The late charges are due to our billing process (about fifteen days depending on when the bill is received.) We explained the process to the company and they would not agree to waiving the late charges. This contract is up and we will be going with another firm and have discuss the payment schedule with them. 8/19/2011 Jeanne Fob From: Vincent Cameron Sent: Friday,August 19, 2011 10:19 AM To: Vincent Cameron; Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli Cc: Bob Fournier; Steve Kazanjian; Jeanne Foti Subject: RE:Account Payable-August 12 O'Neill 1. Fournier-Additionally,why wasn't the RMLD credit card used? I still have not received the credit card. There were questions pertaining to billing address. I was on the phone with them this week. I hope to be receiving the card next week. 2. Reading Lumber-3 pieces of paper for a purchase of$1.29;3 pieces of paper for a purchase of $8.64; a total of 10 pages for$26.30-where is the petty cash?? I thought it was part of the point. It's way past July 1st. Reading Lumber is an open account. Employees pick up items and turn in the receipts. We pay the account from time to time based on the activity on the account. If we did this through petty cash we would still have some amount of paper records for this type of purchase in the petty cash account. From: Vincent Cameron Sent: Friday,August 19, 20118:42 AM To: Richard Hahn; Phil Pacino; Gina Snyder, Mary Ellen O'Neill; Bob Soli Cc: Bob Fournier; Steve Kazanjian; Jeanne Foti Subject: FW: Account Payable- August 12 Hahn 1. Fournier- Why did Bob have to pay for this? Why couldn't RMLD issue a PO? This piece of equipment is essential to the billing printing process. We can't bill without it. We needed it ASAP. Snyder 1. Century Bank-I thought this was replaced with new E-bill contract. No. We still process the cards through them but at a lower cost. 2. Choate-Where is the description of work? I will call you on this. 3. Hawkins- Invoice is from May. Invoice was held up. 4. MBCR- P.O. 8/4 for June work This bill didn't come to us until recently. Invoice date is 7/31/11. 5. Oce-Why late charges from 2010(April) + (March 2010)? The late charges are due to our billing process(about fifteen days depending on when the bill is received.) We explained the process to the company and they would not agree to waiving the late charges. This contract is up and we will be going with another firm and have discuss the payment 8/19/2011 a ae�cc mat sc4dule wHh them. 4L 8/19/2011 a ubv a va a Jeanne FoU From: Vincent Cameron Sent: Friday, August 26, 2011 8:57 AM To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli Cc: Bob Fournier; Steve Kazanjian; Jeanne Foti Subject: FW: Account Payable Questions -August 19 Soli 1. Cutting Edge -What caused the need for this? This is for work on the boom and a little work on the body. Truck 14 is almost ten years old and the work is repair for normal wear and tear. O'Neill 1. CMEEC-PO not drawn up until August 12 for services provided April 1 -June 30. Please explain. PO states "item description " is the invoice. What did the RMLD receive? This is for programming work performed on the CMARS computer program we use for mining data from the ISO-NE database. The RMLD owns 25% of the program. We usually receive payments for our 25% ownership on the program but this time there was an update to the program and we were charged. The PO was cut late after we realized it was a charge. 8/26/2011 Page 1 of 1 Jeanne FoU From: Vincent Cameron Sent: Friday, August 26, 2011 8:57 AM To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli Cc: Bob Fournier; Steve Kazanjian; Jeanne Foti Subject: FW:Account Payable Questions-August 19 Soli 1. Cutting Edge-What caused the need for this? This is for work on the boom and a little work on the body. Truck 14 is almost ten years old and the work is repair for normal wear and tear. O'Neill 1. CMEEC-PO not drawn up until August 12 for services provided April 1 -June 30. Please explain. PO states "item description " is the invoice. What did the RMLD receive? This is for programming work performed on the CMARS computer program we use for mining data from the ISO-NE database. The RMLD owns 25% of the program. We usually receive payments for our 25% ownership on the program but this time there was an update to the program and we were charged. The PO was cut late after we realized it was a charge. 8/26/2011