HomeMy WebLinkAbout2011-09-28 RMLD Board of Commissioners Minutes Reading Municipal Light Board of Commissioners
Regular Session
230 Ash Street t`-E C E'I'VE0
Reading,MA 01867 TOWN CLE K
September 28,2011 R EA 1 D 1 N�. ���S S
Start Time of Regular Session: 7:40 p.m. , OCT A+ ��. 9
End Time of Regular Session: 9:50 p.m.
Attendees:
Commissioners:
Richard Hahn,Chairman Philip B. Pacino,Vice Chair
Mary Ellen O'Neill,Commissioner Robert Soli,Commissioner
Gina Snyder,Secretary
Staff:
Vinnie Cameron,General Manager Jared Carpenter,Energy Efficiency Engineer
Jeanne Foti,Executive Assistant Robert Fournier,Accounting/Business Manager
Jane Parenteau,Energy Services Manager Kevin Sullivan,E&O Manager
Citizens'Advisory Board
Arthur Carakatsane,Chair
Guest:
Frank Biron,President; Melanson Heath&Company,PC
Karen Snow,Supervisor; Melanson Heath&Company,PC
Chairman Hahn called the meeting to order and stated that the meeting of the Reading Municipal Light Department(RMLD)
Board of Commissioners is being broadcast live at the RMLD's office at 230 Ash Street, Reading, MA. Live broadcasts are
0vailable only in Reading due to technology constraints. This meeting was video taped for distribution to the community
f ",evision stations in North Reading,Wilmington and Lynnfield.
Opening Remarks/Approval of Meeting Agenda
There were no suggested changes to the agenda.
Introductions
There were no members of the public present. CAB representative,Chair Arthur Carakatsane had nothing to report,however,
there will be a Citizens' Advisory Board meeting on Tuesday,October 4,2011 at the RMLD.
Presentation of Fiscal Year 2011 Audit
Melanson Heath&Company,PC Audit Review—Mr.Frank Biron
Mr. Fournier introduced Mr. Biron and Ms. Snow from Melanson Heath & Company to present the audited financials for
fiscal year(FY)2011. Mr.Biron stated that he is the President and Ms. Snow has been the supervisor of the audit for the past
few years.
Mr. Biron explained that the report is in draft form until it is officially accepted by the Board; however, there is the potential
that there may be a couple of adjustments. The audit was completed in the last month and the financial statements will not be
ready for a couple of weeks. Mr. Biron reported that there was a recent development that occurred which is found in a new
Footnote 20 which appears on page twenty-eight and deals with an NSTAR situation. Mr. Biron said that the Footnote was
drafted late yesterday and revised today and,as a result,there may be adjustments made to the financial statements.
Mr. Biron reported that if not for the NSTAR situation, the rest of the audit went pretty smoothly. The books were closed
and reconciled. The financial statement reflects that the Department had a very good year which is reflected in the cash
balances being strong, balances have been where they have been in the past, and there is neither debt nor bonds payable on
the books. Mr. Biron pointed out that the Department started to fund the Other Post Employment Benefits (OPEB) liability
which is an unusual thing to fund because most municipalities have not funded this; however it is a practice recommended by
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,-,,e Government Accounting Standards Board#45. It was a good bottom line for the year with a profit of$2.7 to$2.8 million
t ' ich is consistent with the prior year.
Regular Session Meeting Minutes 2
September 28,2011
Presentation of Fiscal Year 2011 Audit
Melanson Heath'&Company,PC Audit Review—Mr.Frank Biron
Mr. Soli asked about the bottom line numbers. Mr. Biron reported that this is found on page seven. In FYI I the profit is
$2,783,718 and in FY10 it was $2,780,148. Mr. Biron said that the revenues are up because more kilowatt hours were sold
during the year by 3.5%and the revenue is up 3.5%. The cost of power was down during the year which contributed to the
profit however, an additional $800,000 was paid into the retirement system. The reason behind this payment is due to the
poor investment results based on the economy over the past few years that impacted the retirement system. The actuaries
performed a valuation and determined that more money had to be paid into the retirement system. The Department took$1
million of its current year's revenue and put it into the retirement system. A year earlier it was only $200,000. The
depreciation expense for the year was $3,452,000, a 3% rate in FYI where in FY10, it was $2,240,000 a 2% depreciation
rate.
Chairman Hahn asked on the depreciation rate in FY08 and FY09 it was at 3%, in FY10 down to 2%, back up to 3% in
FYI 1. Ms. Snow replied that it was a one year decrease for the depreciation.
Mr. Biron explained the new Footnote, number 20 on page twenty-eight. Mr. Biron stated that in 1979, the Department
entered into an agreement with Boston Edison(BECo,now known as NSTAR)for the transmission of power coming into the
system. At that time, it was called the radial transmission lines. Part of that agreement was for the Department to pay a
$12,000 monthly bill for operating and maintenance expenses relating to those lines. In 2003, this line was reclassified from
a radial transmission line to a looped transmission line, where a looped transmission line's costs should have been shared
with all utilities in New England. When that happened in 2003,apparently the Department was not made aware of that. The
bills continued to come in from NSTAR and were be paid monthly. This came to light this year, in May when the
Department discovered what had happened, looked into it and concluded that they should have not been billed on a monthly
basis from NSTAR. Our understanding is that the agreement effective in 1979 was terminated on June 1, 2011, and the
payments stopped at that point. The original contract with BECo had a clause that the Department could not go back further
than twelve months to contest a bill. However,these bills go back to 2003. Under the ISO-NE for Regional Network Service
the Department was able to obtain eighteen months of rebates for the Radial Line Support bills. ISO-NE would credit the
Department's transmission costs to make up for that eighteen month period over the next two years, which equates to
approximately$220,000 of credits. However,what is lost is the rest of those months from 2003 to 2009 for$1,072,000. This
issue is included in the Footnote and they may have to book a receivable for$220,000,but Melanson Heath will look into this
in more detail
Chairman Hahn asked Mr. Cameron if he wanted to add anything. Mr. Cameron stated that Melanson& Heath did a good
job of summarizing this and spent a lot of time understanding the issue,which was not easy to understand.
Chairman Hahn asked if the statute of limitations is part of the rate schedule that ISO files with the FERC. Mr. Biron replied
that the original contract was from 1979. Chairman Hahn asked if the Department signed this. Mr. Biron responded that he
has been told it is signed,but has not seen it.
Mr. Biron explained that this issue came to light this week. It may require a couple more revisions. Ms. Snyder said that
based on the prior discussion it seemed that this has been thoroughly vetted by the attorneys for any other recourse. Mr.
Biron responded that he has copies of documentation that went back and forth however;he was not part of that process.
Audit Committee—Vice Chair Pacino
Mr. Pacino reported that the RMLD Board and the Town of Reading Audit Committee with representation from the
following Town of Reading committees: Chairman of the Finance Committee, representative of the School Department, the
Selectmen's representative and the Vice Chairman of the Finance Committee met prior to the Board meeting.
Mr. Pacino stated that there was much discussion about Footnote 20. The Town of Reading Audit Committee in the motion
to accept felt that Footnote 20 is required to be part of the final audit in the financial statements.
Mr. Pacino said that there was also discussion on the decrease in the return on investment to the town; the question about the
CPI decreasing during the year and whether there should have been a corresponding decrease in the payment to the town.The
Department will look into this.
Mr. Pacino added there was a lot of discussion about the $1,072,000 overpayments and he is unsure if this should be
addressed under the General Manager's Report and the root causes because he would like to know more about this.
Regular Session Meeting Minutes 3
September 28,2011
Audit Committee-Vice Chair Pacino
Mr. Pacino reported that the Town of Reading Audit Committee voted that the audit be accepted with the proviso that
Footnote 20 is in there and that the issue on the return to the investment to the town be resolved. On the return on
vestment, there is a committee that exists consisting of two members of the Citizens' Advisory Board, two members of the
WILD Board and one member of the Reading Board of Selectmen.
Mr. Pacino said that the Vice Chairman of the Finance Committee said that this is something that should be looked at. Mr.
Pacino believes the last time this was put in place was 1997 and there may be information they will be looking for from the
Department. Mr. Pacino said that he and Mr. Soli voted to accept the audit with the same provisos that the Town of Reading
Audit Committee had to recommend the audit to the RMLD Board.
Chairman Hahn clarified that the CPI went negative. Mr. Pacino replied, yes. Mr. Cameron said that the CPI for the period
2009 to 2010 went negative. At a Board meeting in 1997, it was voted that the payment to the Town of Reading would be
based on the 1997 Town Payment and it would be adjusted by the Boston- Brockton- Nashua CPI. Mr. Cameron does not
remember anything in the motion stating that the Town Payment could not decrease. In that year (2009 to 2010) it went
negative,the town's payment decreased by$16,000.
Mr.Pacino commented that his recollection is that the payment was not to go down,however,Mr.Cameron is going to check
the documentation. Mr. Cameron said that he will get that information to the town. Chairman Hahn asked for clarification
on this issue.
On another matter,Ms. O'Neill asked when the Retirement Trust is going to be discussed next and would like to know when
the quarterly update will be provided. Mr. Fournier responded that the Retirement Trust will be discussed at the October
RMLD Board meeting.
Mr. Pacino made a motion seconded by Ms. Snyder that the RMLD Board of Commissioners accept the audited financial
statements presented by Melanson Heath and Company for the fiscal year ending June 30, 2011 with the provision that
Footnote 20 be included;revised as needed,and that the issue with regard to the payment to the town be clarified.
s. O'Neill asked in terms of the town do they want clarification or reevaluation of the town payment. Mr. Pacino
sponded that it could be a $16,000 liability not picked up in the financial statements. Chairman Hahn stressed that he
Juld prefer to see the document that definitively shows the CPI calculation. Ms. O'Neill clarified that in terms of the CPI
the RMLD has been working on that since 1997 do they want it to be reevaluated. Mr. Pacino commented that the issue is
whether more money should have been paid out and whether there is a liability out there for that difference. Chairman Hahn
said that he is unsure why the CPI issue could not have been resolved before this evening. Ms. O'Neill pointed out that the
town was aware of the decrease last January or February; she does not understand why that is an issue now and does not
agree that there is any liability. Ms. O'Neill said that she is open to looking into a reevaluation of the formula; however,we
need to play by the rules unless they are changed.
Mr. Soli asked if there would be a hardship if there is a $16,000 liability change for Melanson Heath to include. Mr. Biron
replied, no. Mr. Biron said that they would need to see the original document, and it would be a simple adjustment or if it
remains the same no adjustment is required. Chairman Hahn said that this evening is the first time he has heard of this issue
and is surprised it is surfacing at the last minute because the adjustment is always based on the CPI. Chairman Hahn
commented that it should not affect the statements. Mr.Cameron said that the town was informed in April.
Ms. O'Neill asked if the town's representative is going to send a letter requesting this. Mr. Pacino responded that the only
request that was made was for the documentation on how the return on investment is calculated. Mr. Cameron said that
Marsie West asked that this information be sent to Bob LeLacheur and he would send it to the appropriate people. Chairman
Hahn said that this may raise discussion going forward on the CPI. Mr. Pacino added that it may and the Town of Reading
Audit Committee mentioned that they may hire a consultant on their side because of it being based on the CPL
Ms. O'Neill made a motion seconded by Ms. Snyder that the RMLD Board of Commissioners amends the main motion to
delete"and that the issue with regard to the payment to the town be clarified."
Motion carried 3:1:1. Vice Chair Pacino voted against,Mr.Soli abstained.
r. Pacino made a motion seconded by Ms. Snyder that the RMLD Board of Commissioners accept the financial statements
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17sented b Melanson Heath and Company for the fiscal year ending June 30 2011 with the provision that Footnote 20 be
Y P Y Y g + -
eluded with revised as needed in language.
Motion carried 5:0:0.
Chairman Hahn thanked Mr. Biron and Ms. Snow for their hard work,service,and patience.
Regular Session Meeting Minutes 4
September 28,2011
Quarterly Conservation Program Update—Mr.Carpenter
Mr. Carpenter presented his quarterly Energy Conservation Program update. Mr. Carpenter addressed the following:
Residential Time of Use Growth,New Project Update,Demand Response Update and Energy Saved from Energy Efficiency
programs.
Mr. Carpenter reported that the Residential Time of Use program was in the April-May edition of the In Brief. In 2009,there
were 30 new customers, 33 in 2010 and 50 in 2011 on a calendar year basis. The red customer cards that were secured
through the RMLD's mass mailing are being used to set up e-mails on energy savings tips.
Mr. Carpenter stated that on the new project updates, the residential vegetable oil generator for IOkW is up and running
which puts out 6.0 to 6.5 kW. The 75kW solar array in North Reading should be completed by October 18. There have been
multiple 50kW peak reduction projects completed. There are more L.E.D. and induction lighting projects. Mr. Soli asked
about the induction lighting. Mr. Carpenter responded that they have received induction lighting for this building. Mr.
Carpenter explained that induction lighting costs a bit less than L.E.D. lighting and lasts twice as long for 50,000 hours
whereas induction can last for 100,000 hours. Their energy use is very similar as well as their efficiency.
Mr. Carpenter reported on the Demand Response in that they were able to predict the annual peak day and time to call an
event without technology to do it for an event. They have identified customers who are willing to partake in the demand
response program. There was monitoring equipment installed at the RMLD as a test. Currently, there are customers that
have contracts for demand response with ISO New England for 5 megawatts. The RMLD has to decide by 2013 if they want
to replace third parties with something else.
Mr. Carpenter said that kW saved is estimated on the energy efficiency programs at 5,000 going back to 2005. The RMLD
has rebated $1.54 million to commercial and residential customers. The net present value of savings through 2027 is $13.5
million.
Ms. O'Neill commented on the Time of Use rate what is the total number of residential customers. Mr. Carpenter responded
that the total number is about one hundred ninety. Ms.O'Neill asked besides the In Brief what else has been done to promote
this program. Mr. Carpenter said that the e-mails to RMLD's customers who provided them were one of the mechanisms to
draw interest in this program; however, it was not easy to implement. Ms. O'Neill suggested going forward the approach to
take is consumer education on both the residential and commercial side, including utilizing RCTV which has an advertising
loop as a public service announcement, presenting a half hour energy program for all the community televisions the RMLD
serves on energy conservation,rebates and Time of Use rate. Such programs can be timely based on the time of year.
Discussion followed.
Mr. Soli said that when the year Time of Use rates were changed it was agreed that a report on the new rates would be made
to the Board in six months. Mr. Cameron said that he will provide the residential and commercial customer information at
the November or December meeting. Mr. Carakatsane stated that the CAB expected to get a report on the Time of Use rates
at the end of the year.
Approval of August 31,2011 Board Minutes
Ms. Snyder made a motion seconded by Mr.Pacino to approve the Regular Session meeting minutes of August 31,2011 with
the changes presented by Mr. Soli,on page two,two paragraphs above Reading Fall Fair in the second line,trouble reporting,
put in a hyphen between them, last sentence in the paragraph add `only' before one, page three delete, `by an additional one
half mill' and page five the first paragraph fust sentence after`Hot',put hyphen in.
Motion carried 4:0:1. Ms.Snyder abstained.
Report of Board Committee-General Manager Committee—Chairman Hahn
General Manager's Evaluation July 1,2010 to June 30,2011
Chairman Hahn reported that the General Manager Committee is charged with the task of reviewing the General Manager's
performance during the fiscal year for which a performance plan has been set as well as making a salary recommendation
based on that performance to the Board.
Chairman Hahn stated that also, a performance plan has been proposed for the next fiscal year. In fiscal year 2011, there
were seven categories that the GeneralManager was rated on which cover all aspects of the operations of the RMLD.
is
Chairman Hahn stated that each commission member was asked to fill out the evaluation form which was assembled into a
rating summary. Chairman Hahn stated that the scores assigned the General Manager's performance plan ranged from 85%
to 96%with the average at 93.6%. According to the formula utilized, in the 2011 performance plan a score of 90%or greater
with the CPI of that year plus the CPI of 2%translates into a 5.1%increase.
Regular Session Meeting Minutes 5
September 28,2011
Report of Board Committee-General Manager Committee—Chairman Hahn
110"*neral Manager's Evaluation July 1,2010 to June 30,2011
hairman Hahn pointed out that this comes after a year when the General Manager was awarded no increase largely due to
the economic conditions that the RMLD faced(done on the General Manager's recommendation). It was not performance-
based because performance was excellent. The 5.1% represents an increase over two years of 2.5%. Chairman Hahn said
that the performance plan for FY12 has red line changes in it. Chairman Hahn said that changes have been made such as a
comment section under the rating categories, per Mr. Pacino's request; and we are seeking guidance on what an appropriate
score may be. Mr. Soli had suggested a study on making the system hurricane proof and it was something the committee did
not want to add now.
Ms. Snyder made a motion seconded by Ms. O'Neill that the RMLD Board of Commissioners approve that the General
Manager's salary be increased by 5.1%retroactive to July 1, 2011,based on the General Manager's performance review for
the period 7/1/10 through 6/30/11.
Motion carried 4:0:1. Mr.Pacino abstained.
Mr. Soli said that there are two items: the first is the rating and the second is that there is no motion for the performance plan
for the next fiscal year. Chairman Hahn replied that is correct.
Ms. Snyder made a motion seconded by Ms. O'Neill that the RMLD Board of Commissioners approve the FY12
performance plan for the General Manager.
Motion carried 5:0:0.
Mr. Soli made a suggestion to have a twenty-five year plan to make the system more resistant to hurricanes and ice storms.
Discussion followed.
Mr. Soli made a motion seconded by Ms. Snyder to add to Section III of the FY12 performance plan for the General
anager. The Reliability of the RMLD System, a new item, number 8: To propose a budget for funding a twenty five year
an for increasing the RMLD's resistance to hurricanes and ice storms.
lotion carried 4:0:1. Chairman Hahn abstained.
Ms.O'Neill made a motion seconded by Mr. Snyder that Section IV. Manage Employees,Item 5;be amended to read
"Submit a report to the Board on the safety incidents at the RMLD by December 31st."
Motion carried 5:0:0.
Mr. Soli made a motion seconded by Ms. O'Neill that Section II. Energy Efficiency and Load Management, add Item 7.
Propose budget funding to decrease the RMLD energy use at the 230 Ash Street complex by at least 5%in FYI 3.
Motion carried 5:0:0.
General Manager's Report—Mr.Cameron
Mr. Cameron stated that he wanted to mention to the Board that a of transfer of$500,000 from the Operating Fund to the
Rate Stabilization Fund was made and is found on page nine. This transfer was executed in response to one of his
performance items in that the Rate Stabilization Fund needs to be at a level of$6.0 to$7.0 million. That leaves$6.5 million
in the Operating Fund,which is adequate to pay the bills on a monthly basis.
Reading Fall Fair
RMLD employees Mr. Carpenter and Mses. Gottwald and Hanifan were at this event. There was a great turnout and interest
at RMLD's table. There were questions on billing, conservation, and the operations at the RMLD. Attendees at this event
were very complimentary about the RMLD.
RMLD Calendars
The RMLD calendars will be out within the next month. The RMLD will communicate the date the calendars are available.
RIVILD Annual Report
RMLD Annual Report is currently being worked on and will be available at the Subsequent Town Meeting. Mr.
meron explained that in the past the Chair of the RMLD Board has presented the report to Subsequent Town Meeting
:ich will be held on Monday,November 14. Chairman Hahn is not available to make the presentation; Vice Chair Pacino
will make the presentation.
Regular Session Meeting Minutes 6
September 28,2011
General Manager's Report—Mr.Cameron
Mr. Pacino said that he understands why Footnote 20 came about, however he would like an explanation. This is the first '
time they have seen this, and it has not been seen by the Board before. He would like an explanation why, there were legal
costs that went on here, there was no discussion with the Board in advance, and he is concerned that the Department left$1
million on the table that is gone, which negatively impacted the ratepayers and what steps will the Department take going
forward to ensure this does not happen. Mr. Pacino pointed out that in the General Manager's Performance items it states
that minimum task is to maintain comprehensive coverage on new information related to governmental regulations, financial
conditions, technological changes,energy and resource developments as they relate to public utilities. Mr. Pacino stated that
in Item 1,under 5A Leadership,the General Manager failed on this one to address this. Mr. Pacino asked if there is any other
situation that is similar to this within the Department,and if it applies to other situations he wants this addressed as well.
Ms. O'Neill suggested this issue not be addressed this evening; it needs to be treated like a case study, what went wrong,
where do the responsibilities lie. Mr. Pacino replied that this situation needs to be addressed, it should not occur again, and
going forward,to be assured that there are no other situations.
Ms. Snyder said that she is in agreement with Ms. O'Neill.
Chairman Hahn said that he wants to see - a write up with a detailed summary to be brought to the General Manager
Committee within two weeks. There will be input at the committee level on this at the General Manager's Committee. All
members of the Board should receive a copy of the report.
Mr. Pacino asked if there are any other situations this may apply to. Mr. Cameron replied, no. Mr. Cameron said that the
Department looked at its contracts; there are no other contracts with respect to transmission;and the power supply is straight
forward with regard to who is responsible. There are power supply agreements that are firm with other bilaterals or heat rate
fuel index contracts.
Mr. Cameron reported that there are agreements on the PSA's with MMWEC however, the RMLD is in a dispute relative to
the amount of the back up that accompanies the PSA's. Mr. Cameron said that there is nothing out there on the power supply
in which this would occur. It has been fully vetted. Mr. Soli commented whether the MMWEC dispute is something the
auditors should have been made aware of. Mr. Cameron replied that the auditors are aware of the MMWEC issue and a
Footnote is found in the financials.
Financial Report—August,2011—Mr.Fournier(Attachment 1)
Mr. Fournier reported on the Financial Report for August 2011. Mr. Fournier apologized for the tardiness of the Financial
Report and noted that until FYI I numbers are final,there won't be a full balance sheet.
Mr. Fournier stated that for the first two months of the fiscal year 2012 the Net Income was $769,000 bringing the year to
date Net Income to$1,467,000 and the budgeted amount was$1,892,000 with the difference under budget being$425,000 or
22.5°/x. Year to date Fuel Expenses exceeded year to date Fuel Revenue by$84,000. The Base Revenues are under budget
by$449,000 or 4.75%. Actual Base Revenues were$9 million compared to the budgeted amount of$9.4 million.
Mr. Fournier said that the Purchase Power Base Expense was under budget by $291,000 or 5.82%. The actual Purchase
Power Base cost was $4.7 million compared to the budgeted amount of $5.0 million. The Operating and Maintenance
Expense were over budget by $14,000 or .72%. The actual Operating and Maintenance Expense $1.940 compared to the
budgeted amount of$1.926 million. The Depreciation Expense and Voluntary Payment to the Towns is on budget. Kilowatt
hour sales are 138,858,000 kWh which is 1.1 million or less than 1%behind last year's. Cumulatively, the five divisions are
over budget by a little less than$4,000 or.12%.
Mr. Fournier stated that next month he will be reporting on the quarterly Pension Trust and will present the balance sheet on
time.
Power Supply Report—August,2011—Ms.Parenteau(Attachment 2)
Ms. Parenteau reported on the Power Supply Report for August 2011.
Ms. Parenteau reported that RMLD's load for August was 69.6 million kilowatt hours, about a 2.8% decrease compared to
August 2010. Energy costs were$3.8 million, which is equivalent to$.0545 per kilowatt hour. The August Fuel Charge was t
set at $.055/kWh. RMLD overcollectedon fuel by $76,000 resulting in a Deferred Fuel Cash Reserve balance of$2.97
million.
Regular Session Meeting Minutes 7
September 28,2011
Power Supply Report—August,2011—Ms.Parenteau(Attachment 2)
e Fuel Charge Adjustment was decreased less than $.05 per kilowatt hour in September, and is currently expected to
nain at that level until the end of December. The Deferred Fuel is forecasted to go a little higher then go down in
November and December. Rather than fluctuate it up and down it was decided to keep it level to maintain consistency,
expecting that the Deferred Fuel will be at$2.5 million by December.
Ms. Parenteau reported that the RMLD purchased approximately 11.3%of its energy requirement from the ISO Spot Market
at an average cost of$41.50 per megawatt hour. The RMLD hit a peak of 144 megawatts at 2:00 p.m. on August 1, 2011
with a temperature of 90 degrees as compared to a demand of 159.6 megawatts, which occurred on August 31 2010 at 5:00
p.m. with a temperature 92 degrees. This August was considerably less mild than last year. The RMLD's capacity
requirement which is based on last year's peak was set at 199.8 megawatts. For capacity, the RMLD paid$1.4 million which
is equivalent to$7.08 per kilowatt month.
Ms.Parenteau reported that transmission costs for August were$960,000 an 11%increase from July 2011.
Ms. O'Neill asked on the energy chart is the amount on this from Swift River what the RMLD anticipated. Ms. Parenteau
responded, yes, that it is a run of the river project so they tend to go higher in the spring and fall whereas in the summer
months it is anticipated to come in lower.
Ms. O'Neill asked on the transmission costs going up 11% for one month. Ms. Parenteau replied that with transmission the
billings are a month behind compared to August last year it tends to come in high because it is based on July's peak.
Engineering and Operations Report—August,2011-Mr.Sullivan(Attachment 3)
Gaw Update
Mr. Sullivan reported on the Engineering and Operations Report for August 2011.
Mr. Sullivan reported that there were no changes from July for the Gaw transformer upgrade project. Mr. Sullivan stated that
he RMLD is in a close out phase and it is anticipated that completion will be in the next couple of months.
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r. Sullivan stated that the soil remediation expense remains at$2.482 million.
Mr. Sullivan stated that the meter upgrade project to date is 9,200 meters are installed.
Mr. Sullivan said that the variance report projects worked on for the month are: Project 1 —5W9 Reconductoring Ballardvale
Street—this has begun this month and all ten poles have been put in by Verizon,and Project 2—High Capacity Tie 4W 18 and
3W8 Franklin Street continues. There were no new commercial services and 25 new residential services were installed.
Under routine construction there is a line for storm trouble for the August 2 thunderstorm and Hurricane Irene. A total of 44
new cutouts were installed for a running total of 65.
Mr. Sullivan reported on the Reliability Report that the CAIDI number is up significantly due to the violent thunderstorm of
August 2. The CAIDI rolling average is up for the same reason at five minutes for the year due to this occurrence.
The System Average Interruption Frequency Index (SAIFI) is down marginally where the rolling average is up marginally.
For the month,there were 2,018 customers out, however these figures do not include Hurricane Irene. During hurricane Irene
over 15%of the territory was out of service,and the service industry standard is when 15%of the service territory is affected
in one incident,this is not included in the stats. The Months between Interruptions(MBTI)increased to 26 months.
Mr. Sullivan reported on the outages based on the August 2 and August 28 storms with the number of calls more than 3,500.
Incidents for the month were 39, number of customers affected 2,018 with the outage types being feeder outages 2, area
outages 34, service outages 2. Feeder outages based on Hurricane Irene were 14 and 7 incidents of lightning damage.
Ms. O'Neill asked for clarification that the standard is if an event occurs when over 15%or more of the territory is affected,
those stats are not included. Mr. Sullivan replied that is correct. Ms. O'Neill asked on the variance report in terms of routine
construction we have gone through half of the budget in two months and why are we not working on other projects. Mr.
llivan responded that a large amount of this is due to a carry over on one project in routine construction.
Snyder asked about the GIS GAP analysis report, it mentioned the concept of identifying transformers and poles by
customers when outages occur because it fosters a better response. Ms. Snyder wanted to know when the RMLD will be
moving forward with some of the recommendations in the report. Mr. Sullivan said that with the new meters that are being
installed it will allow for that type of data gathering for outages.
Regular Session Meeting Minutes 8
September 28,2011
M.G.L.Chapter 30B Bid—Mr.Sullivan(Attachment 4)
2012-10 Disconnect Switches
Mr. Sullivan reported that the bid was sent to nine bidders and seven responded. This bid is for the four remaining
disconnect transformers at Gaw which is in the Capital Budget.
Mr. Soli asked are the other 13 switches the same. Mr. Sullivan replied, yes that is why the option of factory rep was not
utilized.
Ms. O'Neill commented that six out of the seven bidders were non responsive. It seems counterproductive. Mr. Sullivan
pointed out that when you open the bids you can never be sure what you get. Ms. O'Neill asked if the RMLD's material was
not accessible and clear. Chairman Hahn stated that if they manufacture a switch with cast parts and the specs state no cast
parts,there's no way to ask why did they bid,but that cannot be changed.
Ms. Snyder made a motion seconded by Mr. Pacino that bid 2012-10 for I I5KV,2000 Amp Horizontal Disconnect Switches
be awarded to EMSPEC Electro Mechanical Systems Inc. for a total cost of$44,000.00 as the lowest qualified bidder on the
recommendation of the General Manager.
Motion carried 5:0:0.
2012-11 Three Phase Pad Mounted Dead Front Feed Transformer
Mr. Sullivan stated that the bid was sent to 17 bidders with four responding. The bid is for three phase pad mounted dead
front loop feed transformers. There is no line item in the capital budget for these transformers because they are"assigned as
required"one in Reading Woods and 10 to Burlington Avenue Condo Project in Wilmington.
Mr. Soli asked about Stuart Irby 2,which was thrown out and is it a show stopper? Mr.Cameron responded that in the rules
for award you must supply the material specified. Mr. Soli asked if you can seek minor clarification. Mr. Cameron pointed
out that bidder must follow the engineering specs.
Ms. Snyder made a motion seconded by Mr. Pacino that bid 2012-11 for Three Phase Pad Mounted Dead Front Loop Feed
Transformers be awarded to: Power Sales for a total cost of $157,352.00 as the lowest qualified bidder on the
recommendation of the General Manager.
Motion carried 5:0:0.
General Discussion
There was no discussion.
BOARD MATERIAL AVAILABLE BUT NOT DISCUSSED'
Rate Comparisons,September 2011
E-Mail responses to Account Payable/Payroll Questions
Upcoming Meetings
RMLD Board Meetings
Wednesday,October 26,2011,Chairman Hahn will not be present.
Wednesday,November 30,2011
RMLD Board Committee Meeting
Power&Rate Committee Meeting,Monday,October 3,2011
Citizens'Advisory Board Meeting
Tuesday,October 4,2011 at the RMLD
ti
Approval of August 31,2011 Executive Session Minutes(Executive Minute Tab)
Ms. Snyder made a motion seconded by Ms. O'Neill that the RMLD Board of.Commissioners approve Executive Session
meeting minutes of August 31,2011 as presented.
Motion carried 4:0:1. Ms.Snyder abstained.
Regular Session Meeting Minutes 9
September 28,2011
djournment
9:50 p.m. Ms. Snyder made a motion seconded by Ms.O'Neill to adjourn the Regular Session.
Motion carried 5:0:0.
A true copy of the RMLD Board of Commissioners minutes
as approved by a majority of the Commission.
Gina Snyder, Secretary
RMLD Board of Commissioners
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PERFORMANCE REVIEW
READING MUNICIPAL LIGHT DEPARTMENT
GENERAL MANAGER
PROCESS
The Board of Commissioners (Board) of the Reading Municipal Light Department
(RMLD) is responsible for hiring and evaluating the General Manager(GM), setting his/her
compensation and establishing policies that guide the GM in the operations of the RMLD,
according to Chapter 164 of the Massachusetts General Laws..
The Board has established the following seven criteria for evaluating the GM's
performance for the period July 1, 2010—June 30, 2011, with the relative weight to be given
each factor:
Finance.......................................................20%
Energy Efficiency and Load Management................20%
System Reliability..........................................20%
Leadership.............................
. Board Relations.............................................10%
Employee Relations.........................................10%
Community Relations.......................................10%
Each Commissioner is expected to complete this evaluation form within two weeks after
receiving it. In addition, the GM will be required to do a self-assessment on the same form.
The General Manager Subcommittee will review all evaluation forms and make a
recommendation to the Board regarding the GM's compensation for fiscal year 2011 —2012.1
The Committee will also recommend to the Board goals for future performance including
priorities, goals, and timetables.
A.
694633.2
I. FINANCE p
Goal: Meaningful budgets are developed in a timely manner. Expenses are accurately
tracked and reported. Cash reserves are prudently invested. Financial targets are
met. Plans are developed to meet unexpected contingencies.
Minimum Tasks to be completed:
1. Provide the basis for the estimates found in the Capital & Operating budgets.
2. Create Capital & Operating budgets and submit to CAB and the Board.
3. On a monthly basis provide the Board with actual expenditures and variance
with respect to the Capital and Operating Budgets.
4. On a quarterly basis update the Six Year Financial Plan and provide to the Board.
5. On a quarterly basis provide the Board with a report on the Retirement trust
general ledger& Town cash reconciliation.
6. Perform a Cost of Service(COS) study,when necessary, and provide the CAB
and the Board with a rate adjustment recommendation.
7. Create a plan to show how the RMLD will meet its 8% return.
8. If required, report to the Board on matters raised in the FY2010 audit letter.
9. If the rate-stabilization fund misses its year-end goal of$6.5 million by more
than $0.5 million,prepare a plan to address the issue..
Overall Score: r`
(1 —20 points)
II. ENERGY EFFICIENCY AND LOAD MANAGEMENT
Goal: Assess peak demand and energy needs to determine amounts of capacity and
energy necessary to meet system requirements. Consider and implement energy
efficiency, load management and conservation measures. Seek a diverse power supply
portfolio, including environmentally responsible power.
Minimum Tasks to be completed:
1. Continue the power supply procurement strategy, including obtaining bids
from renewable projects.
2. Manage the fuel clause and deferred-fuel-account balance.
3. Implement the Conservation and Energy Efficiency Program approved by the Board.
4. Keep up to date on new industry technologies and inform the Board of suggested
operational changes to meet these trends.
5. Create new initiatives to address the Board's commitment to green power.
6. Continue the RMLD's efforts to maintain reasonable rates including the provision
of monthly rate comparisons to the Board.
Overall Score:
694633.2 2
(1 — 20 points)
III. THE RELIABILITY OF THE RMLD SYSTEM
Goal: Construct and maintain an electric distribution system capable of delivering
electric service with a high degree of reliability. Measure the reliability of the
RMLD's distribution system against industry standards.
Minimum Tasks to be completed:
1. Provide an annual report to the Boarddated December 31 of the previous year's
safety incidents..
2. Provide an annual report to the Board dated December 31 regarding security
issues, including the recommendation of new measures and/or procedures.
43. Maintain SAIFI and CAIDI indices on a monthly basis and provide an
explanation if RMLD's reliability measures exceed industry standards or
RMLD's historical performance.
4. Maintain an outage database detailing the nature and duration of an outage and
RMLD's response to the outage.
5. Prepare a five-year capital plan report annually for presentation to the Board that
addresses future needs of the RMLD's distribution system, the date of the report
to be in conjunction with the release of the Capital Budget.
'y 6. Modify and re-evaluate the capital and operating budgets throughout the year to
address concerns affecting the reliability of the distribution system.
7. Complete the Gaw Substation Transformer Upgrade project.
8. Complete the first phase of the Meter Upgrade Project.
Overall Score:
(1 —20 points)
IV. MANAGE EMPLOYEES
Goal: Keep employees informed about Board initiatives and policies. Assure that
competent individuals are hired, trained and promoted. Negotiate contracts and conduct
business with the bargaining units in a professional manner. Provide effective leadership
to direct reports.
Minimum Tasks to be completed:
1. Maintain a highly skilled and knowledgeable workforce.
2. On an annual basis, provide a Summary of Grievances report to the Board dated
December 31
694633.2
3
3. Participate in negotiations, when necessary, with the three bargaining units for 10
renewal contracts; keep the Board apprised of the outcome of these negotiations.
4. Assure that appropriate training is provided for all staff.
Overall Score:
(1 — 10 points)
V. LEADERSHIP
Goal: Delegate tasks and monitor performance of key staff. Identify and bring to the
attention of the Board changes in legislation that may affect the running of a public
power utility. Participate in training programs, conferences and seminars to develop
enhanced personal skills and to contribute to the development of others.
Minimum Tasks to be completed:
1. Maintain comprehensive coverage of new information related to governmental
regulations, financial conditions, technological changes, energy and resource
developments as they relate to public utilities.
2. Bring issues regarding these matters to the attention of the Board.
3. Discuss long-range goals for capital expansion with the Board.
4. Assure that the goals and implementing strategies of the strategic plan are being
followed.
Overall Score:
(1 — 10 points)
VI. RELATIONSHIP WITH THE BOARD
Goal: Actively keep the Board informed of major issues and strategic direction of the
RMLD. Maintain professional working relationships with elected
Commissioners. Provide needed information to the Board to assist it in making
decisions.
Minimum Tasks to be completed:
1. Communicate effectively with Board members.
2. Provide useful information to the Board that is helpful in Board decision-making.
3. Respond to the voted requests of the Board and meet time commitments made to
the Board.
4. Provide quarterly updates to the Board on the progress of the"implementing
strategies" from the RMLD's strategic plan.
5. Identify current issues, problems or projects that should concern the Board.
694633.2 4
Overall Score:
(1 — 10 points)
VII. RELATIONSHIP WITH THE COMMUNITY SERVED BY THE RMLD
Goal: Maintain good working relationships with all the constituent groups that interface
with the RMLD
Minimum Tasks to be completed:
1. Continue a good working relationship with the Town Managers in the
four towns served by RMLD.
2. Attend all meetings of the CAB.
3. Continue to maintain working relationships with state and national utility
associations and groups, and forward to the Board's attention new matters being
raised by these entities.
4. Assure that an Annual report is given at the Subsequent Town Meeting of the
Town of Reading.
5. Communicate effectively with community and business interests in the four towns
served by the RMLD.
6. Communicate effectively with customers regarding rate increases, or other
p relevant information.
µ
7. Seek to influence government concerning the emerging needs of the RMLD.
8. From time to time, conduct a customer satisfaction survey and share the survey
results with the Board, staff and customers.
9. Provide an annual report to the Board on Customer Service programs.
10. Assure that Customer Service training is provided to all positions that have
consistent contact with residential or commercial customers.
Overall Score:
(1 — 10 points)
694633.2
5
Calculation of Annual Raise:
Total Score Possible: 100 points
Calculation of Annual Increase:
Composite Score: greater than 90 CPI+ 2%*
81 -90 CPI+ 1.5%
71 - 80 CPI+ .5%
61 - 70 CPI %
< 61% No Raise.
* The Board may consider awarding an increase in pay that is higher than CPI +2% if the GM
performs extraordinary work during the period, July 1, 2010—June 30, 2011.
694633.2 6
1
Dt: September 28, 2011 ATTACHMENT
To: RMLB, Vincent F. Cameron, Jr., Jeanne Foti
Fr: Bob Fournier
Sj: August 31, 2011 Report
The results for the first two months ending August 31, 2011, for the fiscal year
2012 will be summarized in the following paragraphs. August showed a positive change
in net assets.
1) Change in Net Assets: (Page 3A)
For the month of August, the net income or the positive change in net assets was
$769,308, bringing the year to date net income to $1,467,172. The year to date
budgeted net income was $1,892,412, the difference being $425,239 or 22.47%.
Year to date fuel expenses exceeded fuel revenues by$84,209.
2) Revenues: (Page 11B)
Year to date base revenues were under budget by $449,428 or 4.75%. Actual
base revenues were $9.0 million compared to the budgeted amount of$9.4
million.
3) Expenses: (Page 12A)
*Year to date purchased power base expense was $291,709 or 5.82%under
budget. Actual purchased power base costs were $4.7 million compared to the
budgeted amount of$5.0 million.
*Year to date operating and maintenance (O&M)expenses combined were over
budget by $13,962 or .72%. Actual O&M expenses were $1.940 million
compared to the budgeted amount of$1.926 million.
*Depreciation expense and voluntary payments to the Towns were on budget.
4) General Information:
Year to date kwh sales (Page 5) were 138,858,489, which is 1.1 million kwh or
.77%, behind of last year's figure.
6) Budget Variance:
Cumulatively, the five divisions were over budget by $3,684 or .12%.
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUSINESS-TYPE PROPRIETARY FUND
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS
8/31/11
STH MONTH LAST YEAR CURRENT YEAR YTD 5
LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
OPERATING REVENUES: (SCH D P.11)
BASE REVENUE 3,934,767.36 4,635,891.43 8,024,393.12 9,007,475.12 12.255
FUEL REVENUE 3,658,721.48 3,924,541.80 7,195,340.38 7,974,287.25 10.835
PURCHASED POWER CAPACITY 425,695.76 (13,556.46) 947,064.82 126,383.191 -102.795
FORFEITED DISCOUNTS 116,194.56 100,479.75 197,779.32 168,623.93 -14.745
ENERGY CONSERVATION REVENUE 52,408.78 49,245.10 109,125.09 95,808.28 -12.20%
GAN REVENUE 0.00 71,367.85 0.00 138,878.44 100.005
NYPA CREDIT 2° get (5.- 326 '74; <-4P 1:31 _70� (13: 492 39' -11.415
TOTAL OPERATING REVENUES 8,137,857.98 8,715,638.73 16,325,271.03 17,227,197.44 5.525
OPERATING EXPENSES: (SCH E P.12)
PURCHASED POWER BASE 2,492,886.25 2,470,472.10 4,966,750.11 4,719,964.14 -4.9746
PURCHASED POWER FUEL 4,151,871.47 3,795,607.97 8,706,960.03 7,927,004.80 -8.966
OPERATING 600,970.55 780,688.60 1,339,864.21 1,500,221.40 11.975
MAINTENANCE 569,416.51 316,881.59 774,147.76 440,584.65 -43.09%
DEPRECIATION 287,729.05 296,027.47 575,458.10 592,054.94 2.885
VOLUNTARY PAYMENTS TO TOWNS 110,000.00 113,000.00 220,000.00 226.000.00 2.735
TOTAL OPERATING EXPENSES 8,212,873.83 7,772,677.73 16,583,200.21 15,405,829.93 -7.105
OPERATING INCOME (75,015.85) 942,961.00 (257,929.18) 1,821,367.51 -806.15%
NONOPERATING REVENUES (EXPENSES)
CONTRIBUTIONS IN AID OF CONST 4,765.20 3,566.00 9,901.20 3,686.00 -62.776
RETURN ON INVESTMENT TO READING (180,990.00) (182,659.50) (361,980.00) (367,659.50) 1.575
INTEREST INCOME 16,116.55 2,512.27 43,477.56 4,991.16 -88.529
INTEREST EXPENSE (11019.19) (506.83) (2,036.31) (11010.54) -50.376
OTHER (MDSE AND AMORT) 9,037.68 3,435.00 11,408.68 5,798.00 -49.189
TOTAL NONOPERATING REV (EXP) (152,089.76) (173,653.06) (299,228.87) (354.194.88) 18.378
CHANGE IN NET ASSETS (227,105.61) 769,307.94 (557,158.05) 1,467,172.63 -363.33%
NET ASSETS AT BEGINNING OF YEAR 88,039,716.12 90,819,864.61 3.16%
NET ASSETS AT END OF AUGUST 87,482.558.07 92 287.037.24 5.49%
E.sem
4'
!3)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUSINESS-TYPE PROPRIETARY FUND
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS
8/31/11
ACTUAL BUDGET
OPERATINGREVENUES: (SCH F P.118] YEAR TO DATE YEAR TO DATE VARIANCE- CHANGE
.
BASE REVENUE 9,007,475.12 9,456,904.00 (145.4.35.88) -4.75%
FUEL REVENUE 7,974,287,25 8,142,405.00 (168,11775) -2.06%
PURCHASED POWER CAPACITY (26,383.191 (26.90'.00) 523.81 -1.95%
FORFEITED DISCOUNTS 168,623.93 208,052.00 (39.428.0'1,+ -18.95%
ENERGY CONSERVATION REVENUE 95,808.28 104,949.00 (9.14^.'2) -8.71%
GAW REVENUE 138,878.44 115,626.00 23,252.44 20.11%
NYPA CREDIT :3: @9^. ? (106.Cr0, .)0; _ 4;:.39 31.49E
TOTAL OPERATING REVENUES 17,227,197.44 17,901,029.00 (6-:1 831'56r -3.76$
OPERATING EXPENSES: (SCH G P.12A)
PURCHASED POWER BASE 4,719,964.14 5,011,674.00 (291.709.86) -5.82%
PURCHASED POWER FUEL 7,927,004.80 8,023,099.00 (96,094.20) -1.20%
OPERATING 1,500,221.40 1,469,157.00 31,064.40 2.11%
MAINTENANCE 440,584.65 457,687.00 (17,102.35) -3.74%
DEPRECIATION 592,054.94 600,000.00 (7,945.06) -1.32%
VOLUNTARY PAYMENTS TO TOWNS 226,000.00 226.000.00 0.00 0.00%
TOTAL OPERATING EXPENSES 15,405,829.93 15,787,617.00 (381,787.07) -2.42%
OPERATING INCOME 1,821,367.51 2,113,412.00 (292.044.49) -13.82%
NONOPERATING REVENUES (EXPENSES)
CONTRIBUTIONS IN AID OF CONST 3,686.00 100,000.00 (96,314.00) -96.31%
RETURN ON INVESTMENT TO READING (367,659.50) (370,000.00) 2,340.50 -0.6396
INTEREST INCOME 4,991.16 30,000.00 (25,008.84) -83.36%
INTEREST EXPENSE (1,010.54) (11000.00) (10.54) 1.05%
OTHER (MDSE AND AMORT) 5,798.00 20,000.00 (14,202.00) -71.01%
TOTAL NONOPERATING REV (EXP) (354,194.88) (221,000.00) _ (133,194. 60.27%
CHANGE IN NET ASSETS 1,467,172.63 1,892,412.00 (425,239.37) -22.47%
NET ASSETS AT BEGINNING OF YEAR 90,819,864.61 88,039,716.12 2,780,148.49 3.16%
NET ASSETS AT END OF AUGUST _ 92,287,037.24 89,932,128.12 21354,909.12 2.62%
* ( ) ACTUAL UNDER BUDGET
t
(3A)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SALES OF KILOWATT HOURS
8/31/11
MONTH MONTH LAST YEAR CURRENT YEAR YTD
SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
RESIDENTIAL SALES 28,850,386 28,745,853 57,735,656 54,281,938 -5.98%
COMM. AND INDUSTRIAL SALES 36,630,923 40,107,331 77,270,947 79,473,872 2.85%
PRIVATE STREET LIGHTING 70,898 72,779 142,232 145,578 2.35%
TOTAL PRIVATE CONSUMERS ___6L_552,207 68,925.963 135,148,835 133,901,388 -0.92%
MUNICIPAL SALES:
STREET LIGHTING 238,701 239,052 477,554 478,104 0.12%
MUNICIPAL BUILDINGS 792,266 900,447 1,668,814 1,786,999 7,08%
TOTAL MUNICIPAL CONSUMERS 1,030.967 1,139,499 2,146,368 2,265,103 5.53%
SALES FOR RESALE 349,576 392,652 766,682 749,286 -2.27%
SCHOOL 822,236 900,987 1,870,028 1,942,712 3.89%
TOTAL KILOWATT HOURS SOLD 67,754.986 71,359,101 139,931,913 138,858,489 -0.77%
(S)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
KILOWATT HOURS SOLD BY TOWN
8/31/11
TOTAL READING LYNNFIELD NO.READ ING WILMINGTON
MONTH
RESIDENTIAL 28,745,853 9,204,483 4,164,869 6,777,396 8,599,105
COMM 6 IND 40,107,331 4,996,128 346,475 6,135,757 28,628,971
PVT ST LIGHTS 72,779 14,081 1,360 21,268 36,070
PUB ST LIGHTS 239,052 80,436 32,437 39,880 86,299
MUNI BLDGS 900,447 201,421 163,628 194,295 341,103
SALES/RESALE 392,652 392,652 0 0 0
SCHOOL 900,987 328,165 216,938 103,320 252,564
TOTAL 71,359,101._ 15.217,_366_ 4,925,707 13,271,916 37,944,112
YEAR TO DATE
RESIDENTIAL 54,281,938 16,575,944 8,333,721 12,098,109 17,274,164
COMM & IND 79,473,872 9,973,869 645,164 12,388,132 56,466,707
PVT ST LIGHTS 145,578 28,162 2,720 42,556 72,140
PUB ST LIGHTS 478,104 160,872 64,874 79,760 172,598
MUNI BLDGS 1,786,999 394,507 312,029 384,917 695,546
SALES/RESALE 749,286 749,286 0 0 0
SCHOOL 1,942,712 705,988 458,340 234,280 544,104
TOTAL 138,858,489 28,588,628 9,816 848 25,227.754 �® 75,225,259 s
LAST YEAR
TO DATE
RESIDENTIAL 57,735,656 17,364,659 8,957,644 13,139,600 18,273,753
COMM & IND 77,270,947 9,604,314 629,891 11,794,291 55,242,451
PVT ST LIGHTS 142,232 27,734 2,720 41,736 70,042
PUB ST LIGHTS 477,554 160,872 65,026 79,314 172,342
MUNI SLDGS 1,668,814 407,451 304,388 369,902 587,073
SALES/RESALE 766,682 766,682 0 0 0
SCHOOL 1,870,028 700,014 428,746 241,000 500,268
TOTAL 139.931,913 29,031.726 10,388,415 25,665,8i3_ 74,845.929
KILOWATT HOURS SOLD TO TOTAL
TOTAL READING LYNNFIELD NO.READING WILMINGTON
MONTH
RESIDENTZAI, 40.29% 12.90% 5.84% 9.509 12.05%
COMM & IND 56.21% 7.00% 0.49% 8.60% 40.12%
PVT ST LIGHTS 0.10% 0.02% 0.00% 0.03% 0.05%
PUB ST LIGHTS 0.33% 0.11% 0.05% 0.06% 0.11%
MUNI BLDGS 1.2646 0.28% 0.23% 0.27% 0.48%
SALES/RESALE 0.55% 0.55% 0.00% 0.00% 0.00%
SCHOOL 1.26% 0.46% 0.30% 0.14% 0.3694
TOTAL 100.00% 21.32% 6.911 18.60% 53.17%
YEAR TO DATE
RESIDENTIAL 39.09% 11.94% 6.00% 8.71% 12.44%
COMM & IND 57.23% 7.18% 0.46% 8.92% 40.6796
PVT ST LIGHTS 0.10% 0.02% 0.00% 0.03% 0.05%
PUB ST LIGHTS 0.36% 0.12% 0.05% 0.06% 0.139*
MUNI BLDGS 1.28% 0.28% 0.22% 0.28% 0.50%
SALES/RESALE 0.54% 0.54% 0.00% 0.00% 0.00%
SCHOOL 1.40% 0.51% 0.33% 0.17% 0.39%
TOTAL 100.00% 20.5996 7,06% 18.17% 54.18%
LAST YEAR
TO DATE
RESIDENTIAL 41.26% 12.41% 6.80% 9.39% 13.06%
COMM & IND 55.22% 6.86% 0.45% 8.43% 39.48%
PVT ST LIGHTS 0.10% 0.02% 0.00% 0.03% 0.05%
PUB ST LIGHTS 0.34% 0.11% 0.05% 0.06% 0.12%
MUNI BLDGS 1.19% 0.29% 0.22% 0.26% 0.42%
SALES/RESALE 0.55% 0.55% 0.00% 0.00% 0.00%
�
� SCHOOL 1.34% 0.50% 0.31% 0.17% 0.36%
TOTAL 100.00% 20.74% 7.43% 18.34% 53.49%
(6)
TOWN OF READING, MASSACHUSETTS 5
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF OPERATING REVENUE
8/31/11
SCHEDULE D
MONTH MONTH LAST YEAR CURRENT YEAR YTD 6
SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
RESIDENTIAL SALES 3,511.565.35 3,806,148.25 6,879,969.30 7,322,937.84 6.446
COMM AND INDUSTRIAL SALES 3,798,842.54 4,450,916.14 7,747,000.25 9,009,236.61 16.296
PRIVATE STREET LIGHTING 9,744.90 6,287.79 19,186.66 17,283.09 -9.92$
TOTAL PRIVATE CONSUMERS 7,320,152.79 8,263.352.18 14,646,156.21 16,349,457.54 11.636
MUNICIPAL SALES:
STREET LIGHTING 44,179.65 30,425.08 87,161.49 77,845.67 -10.694
MUNICIPAL BUILDINGS 89.579.98 109,257.10 182,613.85 221,332.99 21.204
TOTAL MUNICIPAL CONSUMERS 133.759.63 139.682.18 269.775.34 299,178.66 10.901
SALES FOR RESALE 40,549.79 48,694.01 86,795.19 94,709.96 9.126
SCHOOL 99,026.63 108,704.86 217,006.76 238,416.21 9.876
SUB-TOTAL 7,593,488.84 8,560,433.23 15,219,733.50 16,981,762.37 11.58%
FORFEITED DISCOUNTS 116,194.56 100,479.75 197,779.32 168,623.93 -14.746
PURCHASED POWER CAPACITY 425,695.76 (13,558.46) 947,064.82 (26,383.19) -102.796
ENERGY CONSERVATION - RESIDENTIAL 14,431.42 20,120.83 28,880.32 37,996.04 31.566
ENERGY CONSERVATION - COMMERCIAL 37,977.36 29,124.27 80,244.77 57,812.24 -27,966
GAW REVENUE 0.00 71,367.85 0.00 138,878.44 100.006
NYPA CREDIT (49,929.96) (52,328.74) (148,431.70) (131,492.39) -11.416
TOTAL REVENUE 8,137,857,98 8.715,638.73 16,325,271.03 17,227,197.44 5.526
r
nii
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF OPERATING REVENUE BY TOWN
8/31/11
TOTAL READING LYNNFIELD NO.READING WILMINGTON
MONTH
RESIDENTIAL 3,806,148.25 1,221,236.30 549,652.80 896,293.47 1,138,965.68
INDUS/MUNI BLDG 4,560,173.24 613,687.06 60,265.48 722,341.29 3,163,879.41
PUB.ST.LIGHTS 30,425.08 9,590.45 3,797,64 5,518.56 11,518.43
PRV.ST.LIGHTS 6,287.79 1,190.31 114.90 1,928.65 3,053.93
CO-OP RESALE 48,694.01 48,694.01 0.00 0.00 0.00
SCHOOL 108,704.86 39,919.22 25,384.65 12,989.94 30,411.05
TOTAL 6,560,433.23 1,934,317.35 _^ 6399,215.47 1,639,_071.91 4,34_7 828.50
THIS YEAR TO DATE
RESIDENTIAL 7,322,937.84 2,240,812.91 1,120,664.76 1,630,210.45 2,331,249.72
INDUS/MUNI BLDG 9,230,569.60 1,244,441.98 116,222.44 1,481,976.06 6,387,929.12
PUB.ST.LIGHTS 77,845.67 26,147.75 9,580.23 13,367.44 28,750.25
PRV.ST.LIGHTS 17,283.09 3,261.02 318.90 5,303.78 8,399.39
CO-OP RESALE 94,709.96 94,709.96 0.00 0.00 0.00
SCHOOL 238,416.21 87,513.60 54,761.67 29,716.35 66,424.59
TOTAL 16,981,762.37 3,696,887.22 1,301,547.98 3,160,574.09 8,822,753.08
LAST YEAR TO DATE
RESIDENTIAL 6,879,969.30 2,077,554.42 1,060,781.07 1,570,451.63 2,171,182.18
INDUS/MUNI BLDG 7,929,614.10 1,050,346.27 99,756.14 1,246,774.85 5,532,736.84
PUB.ST.LIGHTS 87,161.49 30,597.75 10,572.92 14,338.18 31,652.64
PRV.ST.LIGHTS 19,186.66 3,640.78 365.71 5,902.21 9,277.96
CO-OP RESALE 86,795.19 86,795.19 0.00 0.00 0.00
SCHOOL 217,006.76 80,929.51 48,468.37 28,813.81 58,795.07
TOTAL 15,219,733.50 3,329,863.92 1,219,944.21 2.866,280.68 7,803,644.69_
PERCENTAGE OF OPERATING INCOME TO TOTAL
TOTAL READING LYNNFIELD NO.READING WILMINGTON
MONTH
RESIDENTIAL 44.46% 14.27% 6.42% 10.47% 13.30%
INDUS/MUNI BLDG 53.27% 7.17% 0.70% 8.44% 36.96%
PUB.ST.LIGHTS 0.36% 0.11% 0.04% 0.06% 0.15%
PRV.ST.LIGHTS 0.07% 0.01% 0.00% 0.02% 0.04%
CO-OP RESALE 0.57% 0.57% 0.00% 0.00% 0.00%
SCHOOL 1.27% 0.47% 0.30% 0.15% 0.35%
TOTAL 100.00% 22.60% 7.46% 19.14% 50.80%
THIS YEAR TO DATE
RESIDENTIAL 43.12% 13.20% 6.60% 9.60% 13.72%
INDUS/MUNI BLDG 54.36% 7.33% 0.68% 8.73% 37.62%
PUB.ST.LIGHTS 0.46% 0.15% 0.06% 0.08% 0.17%
PRV.ST.LIGHTS 0.10% 0.02% 0.00% 0.03% 0.05%
CO-OP RESALE 0.56% 0.56% 0.00% 0.00% 0.00%
SCHOOL 1.40% 0.52% 0.32% 0.17% 0.39%
TOTAL100.00% 21.78% 7.66% 18.61% 51.95%
LAST YEAR TO DATE
RESIDENTIAL 45.20% 13.65% 6.97% 10.32% 14.26%
INDUS/MUNI BLDG 52.10% 6.90% 0.66% 8.194 36.35%
PUB.ST.LIGHTS 0.57% 0.20% 0.07% 0.09% 0.21%
PRV.ST.LIGHTS 0.13% 0.02% 0.00% 0.04% 0.07%
CO-OP RESALE 0.57% 0.57% 0.00% 0.00% 0.00%
AV SCHOOL 1.43% 0.53% 0.32% 0.19% 0.39%
TOTAL, 100.00% 21.87% 8.02% 18.83% 51.28%
(13A)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT w,
BUDGETED REVENUE VARIANCE REPORT
8/31/11
SCHEDULE F
ACTUAL BUDGET
SALES OF ELECTRICITY: YEAR TO DATE YEAR TO DATE VARIANCE * CHANGE
RESIDENTIAL 4,210,028.43 4,578,384.00 (368,355.57) -8.05%
COMM AND INDUSTRIAL SALES
PRIVATE STREET LIGHTING 4,569,017.64 4,608,553.00 (39,535.36) -0.86%
MUNICIPAL BUILDINGS
PUBLIC STREET LIGHTING 50,354.63 85,960.00 (35,605.37) -41.42%
SALES FOR RESALE 51,716.00 61,653.00 (9,937.00) -16.12%
SCHOOL 126,358.42 122,354.00 4.004.42 3.27%
TOTAL BASE SALES 9,007,475.12 9,456,904.00 (449,428.88) -4.75%
TOTAL FUEL SALES 7,974,287.25 8,142,405.00 _ (168,117.75) -2.069
TOTAL OPERATING REVENUE 16,981,762.37 17,599,309.00
(617,546.63) -3.51%
FORFEITED DISCOUNTS 168,623.93 208,052.00 (39,428.07) -18.95%
PURCHASED POWER CAPACITY (26,383.19) (26,907.00) 523.81 -1.95%
ENERGY CONSERVATION - RESIDENTIAL 37,996.04 43,302.00 (5,305.96) -12.25%
ENERGY CONSERVATION - CobMRCIAL 57,812.24 61,647.00 (3,834.76) -6.22%
GAW REVENUE 138,878.44 115,626.00 23,252.44 20.11%
NYPA CREDIT (131,492.39) (100,000.00) (31,492.39) 31.4996
TOTAL OPERATING REVENUES 17 227 197.44 17 901. 029.00 (673 831,56) -3.76%
* F ) ACTUAL UNDER BUDGET
z`
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
> SCHEDULE OF OPERATING EXPENSES
8/31/11
SCHEDULE E
MONTH MONTH LAST YEAR CURRENT YEAR YTD %
OPERATION EXPENSES: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
PURCHASED POKIER BASE EXPENSE 2,492,886.25 2,470,472.10 4,966,750.11 4,719,964.14 -4.97%
OPERATION SUPER AND ENGIN-TRANS 0.00 0.00 0.00 0.00 0.00%
OPERATION SUP AND ENGINEERING EXP 31,125.92 59,163.62 76,275.49 98,811.63 29.55%
STATION SUP LABOR AND MISC 8,229.53 12,670.96 18,234.52 23,305.66 27.81%
LINE MISC LABOR AND EXPENSE 50,705,66 64,480.84 102,621.20 107,957.41 5.20%
STATION LABOR AND EXPENSE 35,039.36 44,153.54 73,563.14 79,528.63 8.1196
STREET LIGHTING EXPENSE 4,212.93 8,570.00 7,203.07 14,589.00 102.54%
METER EXPENSE 25,852.63 31,136.28 48,330.64 46,837,57 -3.09%
MISC DISTRIBUTION EXPENSE 28,683.58 32,164.04 53,335.64 56,388.92 5.72%
METER READING LABOR & EXPENSE 6,059.26 10,588.52 16,091,98 18,361.85 14.11%
ACCT & COLL LABOR i EXPENSE 81,830.38 132,563.58 183,345.54 220,798.56 20.43%
UNCOLLECTIBLE ACCOUNTS 15,000.00 16,000.00 30,000.00 32,000.00 6.67%
ENERGY AUDIT EXPENSE 33,841.05 45,436.78 74,347.85 80,207,57 7.88&
ADMIN t GEN SALARIES 52,894.91 74,049.78 113,231.53 128,516.85 13.50%
OFFICE SUPPLIES t EXPENSE 26,438.35 17,165.72 45,547.15 22,965.80 -49.58%
OUTSIDE SERVICES 14,714.11 32,853.14 17,531.88 33,269.81 89.77%
PROPERTY INSURANCE 31,201.88 31,778.71 61,833.76 63,573.46 2.81%
INJURIES AND DAMAGES 3,547.70 744.29 7,928.03 1,473.68 -81.41%
EMPLOYEES PENSIONS t BENEFITS 99,822.20 103,019.13 294,914.26 314,625.49 6.6896
MISC GENERAL EXPENSE 17,557.68 22,135.78 24,520.88 30,300.81 23.57%
RENT EXPENSE 14,109.63 780.89 27,555.26 27,672.15 0.42%
ENERGY CONSERVATION 20,103.79 41,233.00 63,452.39 99,036.55 56.08%
TOTAL OPERATION EXPENSES 600,970.55 780,688.60 1,339,864.21 1,500,221.40 11.97%
(0 AINTENANCE EXPENSES:
MAINT OF TRANSMISSION PLANT 227.08 227.10 454.16 454.20 0.01%
MAINT OF STRUCT AND EQUIPMT 10,273.72 22,316.09 18,223.56 35,418.16 94.35%
MAINT OF LINES - OH 90,491,03 203,891.02 182,937.43 275,680.67 50.70%
MAINT OF LINES - UG 2,304.99 (171.86) 24,706.62 14,042.13 -43.16%
bUTNT OF LINE TRANSFORMERS *• 397,411.15 635.03 446,884.34 635.03 -99.86%
MAINT OF ST LT i SIG SYSTEM (16.77) (17.44) (97.14) (138.37) 42,44%
MAINT OF GARAGE AND STOCKROOM 61,430.95 74,838.55 86,843.68 86,718.95 -0,14%
MAINT OF METERS 0.00 7,892,75 0,00 12,771.29 100,00%
MAINT OF GEN PLANT 7,294.36 7,270.35 14,195.11 15,002.59 5.69%
TOTAL MAINTENANCE EXPENSES 569,416.51 316,881.59 774,147.76 440,584.65 -43.091b
DEPRECIATION EXPENSE 287,729.05 296,027.47 575,458.10 592,054.94 2.88%
PURCHASED POWER FUEL EXPENSE 4,151,871.47 3,795,607.97 8,706,980.03 7,927,004.80 -8.96%
VOLUNTARY PAYMENTS TO TOWNS 1101000.00 113,000.00 220,000.00 226,000.00 2.73%
TOTAL OPERATING EXPENSES 8,212,873.83 7,772,677.73 16,583,200.21 15,405,829.93 -7.10%
** FY 12 total includes GAN soil remediation expenses totalling $0.00
Total costs to date for entire project is $2,482,825,80.
3
(12)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUDGETED OPERATING EXPENSE VARIANCE REPORT
8/31/11
SCHEDULE G
ACTUAL BUDGET 4
YEAR OPERATION EXPENSES: AR TO DATE YEAR TO DATE VARIANCE * CHANGE
PURCHASED POWER BASE EXPENSE 4,719,964.14 5,011,674 00 (291,709.86) -5.824
OPERATION SUPER AND ENGIN-TRANS 0.00 0.00 0.00 0.004
OPERATION SUP AND ENGINEERING EXP 98,811.63 68,030.00 30,781,63 45.254
STATION SUP LABOR AND MISC 23,305.66 8,880.00 14,425.66 162.454
LINE MISC LABOR AND EXPENSE 107,957.41 109,040.00 (1,082.59) -0.99'6
STATION LABOR AND EXPENSE 79,528.63 68,416.00 11,112.63 16.24%
STREET LIGHTING EXPENSE 14,589.00 13,944.00 645.00 4.634
METER EXPENSE 46,837,57 22.347.00 24,490.57 109.594
MISC DISTRIBUTION EXPENSE 56,388.92 54,174.00 2,214.92 4.094
METER READING LABOR 6 EXPENSE 18,361.85 12,101.00 6,260.85 51.744
ACCT 6 COLL LABOR S EXPENSE 220,798.56 220,571,00 227.56 0.10%
UNCOLLECTIBLE ACCOUNTS 32,000.00 32,000.00 0.00 0.004
ENERGY AUDIT EXPENSE 80,207,57 65,434.00 14,773.57 22.58%
ADMIN & GEN SALARIES 128,516.85 113,174.00 15,342.85 13.56%
OFFICE SUPPLIES 6 EXPENSE 22,965.80 44,347,00 (21,381.20) -48.214
OUTSIDE SERVICES 33,269.81 54,995.00 (21,725.19) -39.504
PROPERTY INSURANCE 63,573.46 77,504.00 (13,930.54) -17.974
INJURIES AND DAMAGES 1,473.68 9,701.00 (8,227.32) -84.81%
EMPLOYEES PENSIONS 6 BENEFITS 314,625.49 315,329.00 (703.51) -0.224
MISC GENERAL EXPENSE 30,300.81 34,230.00 (3,929.19) -11.48%
RENT EXPENSE 27,672.15 35,334.00 (7,661.85) -21.68$
ENERGY CONSERVATION 99,036.55 109,606,00 (10,569.45) -9,644
TOTAL OPERATION EXPENSES 1,500,221.40 _ 1,469,157.00 31,064.40 2.114
MAINTENANCE EXPENSES:
MAINT OF TRANSMISSION PLANT 454,20 500.00 (45.80) -9.164
MAINT OF STRUCT AND EQUIPMENT 35,418.16 17,747.00 17,671.16 99.574
MAINT OF LINES - OH 275,680.67 226,296.00 49,384.67 21.824
MAINT OF LINES - UG 14,042.13 35,546.00 (21,503.87) -60.504
MAINT OF LINE TRANSFORMERS *• 635.03 40,164.00 (39,528.97) -98.424
MAINT OF ST LT i SIG SYSTEM (138.37) 1,556.00 (1,694.37) -108.894
MAINT OF GARAGE AND STOCKROOM 86,718.95 100,428.00 (13,709.05) -13.654
MAINT OF METERS 12,771.29 14,214.00 (1,442.71) -10.154
MAINT OF GEN PLANT 15,002.59 21,236.00 (6,233.41) -29.354
TOTAL MAINTENANCE EXPENSES 440,584.65 457,687.00 _ (17,102.35) -3.744
DEPRECIATION EXPENSE 592,054.94 600,000.00 (7,945.06) -1.324
PURCHASED POWER FUEL EXPENSE 7,927,004.80 8,023,099.00 (96,094.20) -1.204
VOLUNTARY PAYMENTS TO TOWNS 226,000.00 226,000.00 0.00 0.004
TOTAL OPERATING EXPENSES 15,405,829 93 _15 787,617-00 (381,787.07) -2.424
• ( ) ACTUAL UNDER BUDGET
** FY 12 total includes GAW soil remediation expenses totalling $0.00
Total costs to date for entire project is $2,482,825.80.
(12a)
i
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
'y ==' BUDGETED OPERATING EXPENSE VARIANCE REPORT
8/31/11
RESPONSIBLE REMAINING
SENIOR 2012 ACTUAL BUDGET REMAINING
OPERATION EXPENSES: MANAGER ANNUAL BUDGET YEAR TO DATE BALANCE BUDGET %
PURCHASED POWER BASE EXPENSE JP 27,402,177.00 4,719,964.14 22,682,212.86 82.78%
OPERATION SUPER AND ENGIN-TRANS KS 0.00 0.00 0.00 0.00%
OPERATION SUP AND ENGINEERING EXP KS 438,974.00 98,811.63 340,162.37 77.49%
STATION SVP LABOR AND MISC KS 62,909.00 23,305.66 39,603.34 62.95%
LINE MISC LABOR AND EXPENSE KS 692,484.00 107,957.41 584,526.59 84.41%
STATION LABOR AND EXPENSE KS 441,924.00 79,528.63 362,395.37 82.00%
STREET LIGHTING EXPENSE KS 85,336.00 14,589.00 70,749.00 82.90%
METER EXPENSE DA 152,130.00 46,837.57 105,292.43 69.21%
MISC DISTRIBUTION EXPENSE JD 352,508.00 56,388.92 296,119.08 84.00€
METER READING LABOR b EXPENSE DA 76,220.00 18,361.85 57,858.15 75.91%
ACCT 6 COLL LABOR i EXPENSE RF 1,427,255.00 220,798.56 1,206,456.44 84.53%
UNCOLLECTIBLE ACCOUNTS RF 192,000.00 32,000.00 160,000.00 83.33%
ENERGY AUDIT EXPENSE JP 414,098.00 80,207.57 333,890.43 80.63%
ADMIN 6 GEN SALARIES VC 745,939.00 128,516.85 617,422.15 82.77%
OFFICE SUPPLIES & EXPENSE VC 265,700.00 22,965.80 242,734.20 91.36%
OUTSIDE SERVICES VC 454,250.00 33,269.81 420,980.19 92.68%
PROPERTY INSURANCE JD 465,000.00 63,573.46 401,426.54 86.33%
INJURIES AND DAMAGES JD 55,859.00 1,473.68 54,385.32 97.36%
EMPLOYEES PENSIONS 4 BENEFITS JD 1,441,637.00 314,625.49 1,127,011.51 78.18%
MISC GENERAL EXPENSE VC 203,091.00 30,300.61 172,790.19 85.08%
RENT EXPENSE JD 212,000.00 27,672.15 184,327.85 86.95%
ENERGY CONSERVATION JP 643,789.00 99,036.55 544,752.45 84.62%
TOTAL OPERATION EXPENSES 8,823,105.00 1,500.221.40 7,322,883.60 83.00%
AINTENANCE EXPENSES:
MAINT OF TRANSMISSION PLANT KS 3,000.00 454.20 2,545.80 84.8696
MAINT OF STRUCT AND EQUIPMT KS 107,072.00 35,418.16 71,653.84 66.92%
MAINT OF LINES - OR KS 1,419,953.00 275,680.67 1,144,272.33 80.59%
MAINT OF LINES - VG KS 214,037.00 14,042.13 199,994.87 93.44%
MAINT OF LINE TRANSFORMERS •• KS 188,500.00 635.03 187,864.97 99.66%
MAINT OF ST LT L SIG SYSTEM JD 9,636.00 (138.37) 9,774.37 101.44%
MAINT OF GARAGE AND STOCKROOM JD 662,139.00 86,718.95 575,420.05 86.90%
MAINT OF METERS DA 85,444.00 12,771.29 72,672.71 85.05%
MAINT OF GEN PLANT RF 127,620.00 15,002.59 112,617.41 88.24%
TOTAL MAINTENANCE EXPENSES 2,817,401.00 440.584.65 2,376,816.35 84.36%
DEPRECIATION EXPENSE RF 3,600,000.00 592,054.94 3,007,945.06 83.55%
PURCHASED POWER FUEL EXPENSE JP 39,768,817.00 7,927,004.80 31,841,812.20 80.07%
VOLUNTARY PAYMENTS TO TOWNS RF 1,356,000.00 226,000.00 1,130,000.00 83.33%
TOTAL OPERATING EXPENSES 83,767,500.00 15,405,829.93 68,361,670.07 81.61%
•* FY 12 total includes GAW soil remediation expanses totalling $0.00
Total costs to date for entire project is $2,462,825.80.
c:zs>
FINANCIAL REPORT
JUNE 305 2011
-� ISSUE DATE : SEPTEMBER 28 , 2011
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUSINESS-TYPE PROPRIETARY FUND
STATEMENT OF NET ASSETS
6/30/11
PREVIOUS YEAR CURRENT YEAR
ASSETS
CURRENT
UNRESTRICTED CASH (SCH A P.9) 8,167,773.81 7,278,810.36
RESTRICTED CASH (SCH A P.9) 15,255,385.37 15,703,501.05
RESTRICTED INVESTMENTS (SCH A P.9) 1,400,000.00 2,200,000.00
RECEIVABLES, NET (SCH B P.10) 7,823,934.75 8,749,837.53
PREPAID EXPENSES (SCH B P.10) 756,954.06 753,131.81
INVENTORY 1,634,570.58 1,586,245.50
TOTAL CURRENT ASSETS ar nza Sia S7 zr. 771 r,76 7a
NONCURRENT
INVESTMENT IN ASSOCIATED CO (SCH C P.2) 97,690.11 77,462.71
CAPITAL ASSETS, NET (SCH C P.2) 66,881,499.55 67,560,509.59
TOTAL NONCURRENT ASSETS 6&,Q79,189 G& 97 612 971 in
TOTAL ASSETS 102 012 a S__2_ 203 ano naa ca
LIABILITIES
r CURRENT
ACCOUNTS PAYABLE 6,330,621.33 5,168,511.21
CUSTOMER DEPOSITS 499,196.52 561,385.03
CUSTOMER ADVANCES FOR CONSTRUCTION 333,919.00 255,979.94
ACCRUED LIABILITIES 1,014,174.02 1,385,341.32
TOTAL CURRENT LIABILITIES a 777 ain 87 7 z71 797 5n
NONCURRENT
ACCRUED EMPLOYEE COMPENSATED ABSENCES 3,020,032.75 2,934,698.58
TOTAL NONCURRENT LIABILITIES n n7n nil 7a 2 934,688 58
TOTAL LIABILITIES ll ia7 Q4-A G7 10Ina Sib ng
NET ASSETS
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 66,881,499.55 67,560,509.59
RESTRICTED FOR DEPRECIATION FUND (P.9) 4,801,693.77 4,265,768.13
UNRESTRICTED 19,136,671.29 21,777,304.75
TOTAL NET ASSETS (P.3) on ala nra ai oz cnz Gal 47
TOTAL LIABILITIES AND NET ASSETS 107 017 808 77 103 909 498 sa
m w
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
NONCURRENT ASSET SCHEDULE ,
6/30/11
SCHEDULE C
PREVIOUS YEAR CURRENT YEAR
SCHEDULE OF INVESTMENTS IN ASSOCIATED COMPANIES
NEW ENGLAND HYDRO ELECTRIC 36,244.74 15,747.64
NEW ENGLAND HYDRO TRANSMISSION 61,445.37 61,715.07
TOTAL INVESTMENTS IN ASSOCIATED COMPANIES a-7 690 27 eat 71
SCHEDULE OF CAPITAL ASSETS
LAND 1,265,842.23 1,265,842.23
STRUCTURES AND IMPROVEMENTS 6,748,734.96 6,508,872.34
EQUIPMENT AND FURNISHINGS 12,519,024.99 12,747,396.84
INFRASTRUCTURE a6 aa:Z aao 1'7 av 018 398 is
TOTAL UTILITY PLANT rr aai daa Kr
TOTAL NONCURRENT ASSETS 66 a:7a ia6:7 &37 922__I"
,rte
a
(2)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
d BUSINESS-TYPE PROPRIETARY FUND
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS
6/30/11
MONTH MONTH LAST YEAR CURRENT YEAR YTD
LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
OPERATING REVENUES: (SCH D P.11)
BASE REVENUE 3,493,129.92 4,239,816.68 39,106,954.41 45,869,025.88 17.29%
FUEL REVENUE 2,409,382.38 3,991,248.66 41,546,344.64 40,977,048.75 1.37$
PURCHASED POWER CAPACITY 819,472.25 (263,583.72) 5,063,828.87 1,055,104.64 -79.16%
FORFEITED DISCOUNTS 65,613.13 77,706.97 855,588.10 1,012,284.31 18.31%
ENERGY CONSERVATION REVENUE 47,753.63 40,512.69 549,963.33 500,567.71 -8.98%
GAW REVENUE 0.00 96,431.82 0.00 607,175.64 100.00%
PASNY CREDIT (98.2A3--_6')) (A) aia IA) g:-yo aal li =25 ana all 25.16%
TOTAL OPERATING REVENUES 6,737,107.69 8,139,218.96 86,542,838.14 89,295,501.12 3.18%
OPERATING EXPENSES: (SCH E P.12)
PURCHASED POWER BASE 2,406,138.09 2,118,845.13 27,632,913.08 27,300,316.76 -1.20%
PURCHASED POWER FUEL 3,623,803.60 3,185,276.88 40,379,788.59 39,522,230.25 -2.12%
OPERATING 1,002,766.26 1,515,985.70 8,381,084.26 9,290,513.09 10.85%
MAINTENANCE 682,977.87 455,767.70 3,311,793.35 4,047,792.77 22.22%
DEPRECIATION (840,317.32) 287,729.00 2,240,846.26 3,452,748.55 54.08%
VOLUNTARY PAYMENTS TO TOWNS 1'4R '+aa nn 11n iaa nn 1 lig) a--. Al Af) 1 zxn non no 3.70%
TOTAL OPERATING EXPENSES 7,008,753.50 7,687,789.41 83,229,056.54 84,943,671.42 2.06%
OPERATING INCOME (271,645.81) 451,429.55 3,313,781.60 4,351,829.70 31.33%
v.
NPERATING REVENUES (EXPENSES)
CONTRIBUTIONS IN AID OF CONST 351,255.96 634,864.23 1,194,104.71 696,748.89 -41.65%
RETURN ON INVESTMENT TO READING (185,793.51) (552,480.77) (2,190,241.01) (2,543,370.77) 16.12%
INTEREST INCOME 24,214.79 5,485.78 184,618.17 103,764.43 -43.80%
INTEREST EXPENSE 9,407.48 11,306.42 (10,154.83) (2,004.69) -80.26%
OTHER (MDSE AND AMORT) 23,927.76 (2,522.12) 288,039.85 176,750.30 -38.64%
TOTAL NONOPERATING REV (EXP) � °a as grage (SQ' 6A-4 ") (I aaa 'it_ad1_ 193.86%
CHANGE IN NET ASSETS ea ++� sea naz_ no 2,780,148.49 2,783,717.86 0.13%
NET ASSETS AT BEGINNING OF YEAR 88,039,716.12 90,819,864.61 3.16%
on aio aye �� oz �n� Say a� 3.07
NET ASSETS AT END OF JUNE
r
(3)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUSINESS-TYPE PROPRIETARY FUND
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS
6/30/11
ACTUAL BUDGET
OPERATING REVENUES: (SCH F P.11B) YEAR TO DATE YEAR TO DATE VARIANCE* CHANGE
BASE REVENUE 45,869,025.88 40,463,554.00 5,405,471.88 13.36%
FUEL REVENUE 40,977,048.75 40,112,664.00 864,384.75 2.15%
PURCHASED POWER CAPACITY 1,055,104.64 5,344,803.00 (4,289,698.36) -80.26%
FORFEITED DISCOUNTS 1,012,284.31 870,360.00 141,924.31 16.31%
ENERGY CONSERVATION REVENUE 500,567.71 533,228.00 (32,660.29) -6.13%
GAW REVENUE 607,175.64 300,000.00 307,175.64 102.39%
PASNY CREDIT (^or Ins ani iron nnn nn) (ioG ons Al) 20.95%
---TOTAL-OPERAT_TXG._REVENUES____..____89.,295,501.12 87,024,609.00 _. 2,270,092.12 2.61%
OPERATING EXPENSES: (SCH G P.12A)
PURCHASED POWER BASE 27,300,316.76 27,711,574.00 (411,257.24) -1.48%
PURCHASED POWER FUEL 39,522,230.25 39,512,664.00 9,566.25 0.02%
OPERATING 9,290,513.09 81656,586.00 633,927.09 7.32%
MAINTENANCE 4,047,792.77 3,095,161.00 952,631.77 30.78%
DEPRECIATION 3,452,748.55 3,500,000.00 (47,251.45) -1.35%
VOLUNTARY PAYMENTS TO TOWNS i van nen nn i z�on nnn nn In non nn 0.76%
TOTAL OPERATING EXPENSES 84,943,671.42 83,795,985.00 1,147,686.42 1.37%
OPERATING INCOME 4,351,829.70 3,228,624.00 1,123,205.70 34.79% �..
NONOPERATING REVENUES (EXPENSES)
CONTRIBUTIONS IN AID OF CONST 696,748.89 700,000.00 (3,251.11) -0.46%
RETURN ON INVESTMENT TO READING (2,543,370.77) (2,225,000.00) (318,370.77) 14.31%
INTEREST INCOME 103,764.43 450,000.00 (346,235.57) -76.94%
INTEREST EXPENSE (2,004.69) (12,000.00) 9,995.31 -83.29%
OTHER (MDSE AND AMORT) 176,750.30 120,000.00 56,750.30 47.29%
TOTAL NONOPERATING REV (EXP) (i ara Iii a (ory nnn nn) (6ni iii aa) 62.16%
CHANGE IN NET ASSETS 2,783,717.86 2,261,624.00 522,093.86 23.08%
NET ASSETS AT BEGINNING OF YEAR 90,819,864.61 88,039,716.12 2,780,148.49 3.16%
NET ASSETS AT END OF JUNE 90 301 ran 1� 3.66%
* ( ) m ACTUAL UNDER BUDGET
V
t�v
4
(3A)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
RECONCILIATIO OF CAPITAL FUNDS
Y
SOURCE OF CAPITAL FUNDS:
DEPRECIATION FUND BALANCE 7/1/10 4,801,693.77
CONSTRUCTION FUND BALANCE 7/1/10 0.00
INTEREST ON DEPRECIATION FUND FY 11 14,967.17
DEPRECIATION TRANSFER FY 11 3,452,748.55
FORCED ACCOUNTS REIMBURSEMENT 0.00
GAW SUBSTATION FY 11 _ azo gad nn
TOTAL SOURCE OF CAPITAL FUNDS 8,801,193.49
USE OF CAPITAL FUNDS:
PAID ADDITIONS TO PLANT THRU JUNE 3,971,465.36
PAID ADDITIONS TO GAW THRU JUNE 531,784.00
TOTAL USE OF CAPITAL FUNDS 4,503,249.36
�r-
GENERAL LEDGER CAPITAL FUNDS BALANCE 6/30/11 d oar Qdd 1?
PAID ADDITIONS TO GAW FROM FY 11 531,784.00
PAID ADDITIONS TO GAW FROM FY 10 1,372,876.00
PAID ADDITIONS TO GAW FROM FY 09 3,136,764.00
PAID ADDITIONS TO GAW FROM FY 08 1,895,975.00
TOTAL 6 932 Soo nn
(4)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SALES OF KILOWATT HOURS
6/30/11 _
w
MONTH MONTH LAST YEAR CURRENT YEAR YTD %
SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
RESIDENTIAL SALES 20,229,374 20,315,820 246,312,681 260,162,737 5.62%
COMM. AND INDUSTRIAL SALES 36,210,648 34,806,223 406,009,794 416,495,791 2.58%
PRIVATE STREET LIGHTING 70,918 72,739 852,109 865,495 1.57%
TOTAL PRIVATE CONSUMERS sj; 91n oan cry iia Baa cw r 9 nll 3.73%
MUNICIPAL SALES:
STREET LIGHTING 238,853 239,052 2,852,096 2,866,675 0.51%
MUNICIPAL BUILDINGS 760,181 791,409_ ._. 9,840,718 9,929,182 0.90%
TOTAL MUNICIPAL CONSUMERS QQQ nza i nin ari i� 6Q9 A!A 12,795,$57 0.81%
SALES FOR RESALE 844,455 1,111,696 3,819,995 4,284,194 12.15%
SCHOOL 1,260,882 1,254,086 14,703,446 14,609,587 -0.64%
TOTAL KILOWATT HOURS SOLD r9 6a iii se V91 nor X84 390 a3o 7n9913 661 3.63%
a},
i
(5)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
KILOWATT HOU30/SOLD BY TOWN
6/ 114
TOTAL READING LYNNFIELD NO.READING WILMINGTON
MONTH
RESIDENTIAL 20,315,820 6,030,986 3,308,199 4,273,745 6,702,890
COMM & IND 34,806,223 3,385,727 270,268 5,407,651 25,742,577
PVT ST LIGHTS 72,739 14,081 1,360 21,400 35,898
PUB ST LIGHTS 239,052 80,436 32,437 39,880 86,299
MUNI BLDGS 791,409 171,732 132,433 175,132 312,112
SALES/RESALE 1,111,696 1,111,696 0 0 0
SCHOOL 1,254,086 449,748 283,443 167,480 353,415
TOTAL Ka Gat n7r11 744 444 a 078 tan to nay 7aa 79 797 tot
YEAR TO DATE
RESIDENTIAL .-- 260,162.,737__ _. 81,452,319 36,936.,826. .. 60,316,437 81,457,155
COMM & IND 416,495,791 50,979,171 3,349,856 63,219,153 298,947,611
PVT ST LIGHTS 865,495 168,210 16,320 253,889 427,076
PUB ST LIGHTS 2,866,675 965,232 389,396 477,047 1,035,000
MUNI BLDGS 9,929,182 2,659,252 1,714,484 1,993,058 3,562,388
SALES/RESALE 4,284,194 4,284,194 0 0 0
SCHOOL 14,609,587 5,179,566 3,119,600 1,924,520 4,385,901
TOTAL 709 719 661 . 145 Fal 944 45 526 4a7 178 284 10A- 389 815 '171
LAST YEAR
TO DATE
RESIDENTIAL 246,312,681 76,962,044 35,091,433 56,782,959 77,476,245
COMM & IND 406,009,794 49,569,109 3,259,045 63,231,077 289,950,563
PVT ST LIGHTS 852,109 167,216 16,320 251,340 417,233
PUB ST LIGHTS 2,852,096 949,067 393,426 476,295 1,033,308
MUNI BLDGS 9,840,718 2,626,968 1,667,323 1,868,046 3,678,381
SALES/RESALE 3,819,995 3,819,995 0 0 0
SCHOOL 14,703,446 5,348,733 3,017,443 1,913,160 4,424,110
TOTAL ;a Tan azo 179 443 1= 43 444 990 174 51" 877 77a 070aan
RTT.nWL'PT UrUTAC anT.n 'f'n TnTLT.
TOTAL READING LYNNFIELD NO.READING WILMINGTON
MONTH
RESIDENTIAL 34.67% 10.29% 5.65% 7.29% 11.44%
COMM & IND 59.41% 5.78% 0.46% 9.23% 43.94%
PVT ST LIGHTS 0.1291 0.02% 0.00% 0.04% 0.06%
PUB ST LIGHTS 0.41% 0.14% 0.06% 0.07% 0.14%
MUNI BLDGS 1.35% 0.29% 0.23% 0.30% 0.53%
SALES/RESALE 1.90% 1.90% 0.00% 0.00% 0.00%
SCHOOL 2.14% 0.77% 0.48% 0.29% 0.60%
TOTAL tnn nn4 to 19& 6 88% 17 774 56 714
YEAR TO DATE
RESIDENTIAL 36.68% 11.48% 5.21% 8.50% 11.49%
COMM & IND 58.73% 7.19% 0.47% 8.91% 42.16%
PVT ST LIGHTS 0.12% 0.02% 0.00% 0.04% 0.06%
PUB ST LIGHTS 0.41% 0.14% 0.05% 0.07% 0.15%
MUNI BLDGS 1.404 0.37% 0.24% 0.28% 0.51%
SALES/RESALE 0.60% 0.60% 0.00% 0.00% 0.00%
SCHOOL 2.06% 0.73% 0.44% 0.27% 0.62%
TOTAL 100 004 7n 514 6 a14 to 074 54 ao4
LAST YEAR
TO DATE
RESIDENTIAL 35.99% 11.25% 5.13% 8.30% 11.31%
COMM & IND 59.32% 7.24% 0.48% 9.24% 42.36%
,,.
PVT ST LIGHTS 0.12$ 0.02$ 0.009s 0.04`1 0.06%
+; PUB ST LIGHTS 0.42% 0.14% 0.06% 0.07% 0.15%
MUNI BLDGS 1.44% 0.38% 0.24% 0.27% 0.55%
SALES/RESALE 0.56% 0.56% 0.00% 0.00% 0.00%
SCHOOL 2.15% 0.78% 0.44% 0.28% 0.65%
TOTAL Inn 004 CL 974 F 954 to 20.4 55 nA4
(6)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
FORMULA INCOME t
6/30/11 Is
TOTAL OPERATING REVENUES (P.3) 89,295,501.12
ADD:
POLE RENTAL 99,586.40
CUSTOMER DEPOSIT INTEREST INCOME 1,523.23
LESS:
OPERATING EXPENSES (P.3) (84,943,671.42)
CUSTOMER DEPOSIT INTEREST EXPENSE (2,004.69)
ZQRKQLA INCOME (LOS9_,_ a 450 9-l4--6A—
(7)
la6A(7)
TOWN OF READING, MASSACHUSETTS
= MUNICIPAL LIGHT DEPARTMENT
GENERAL STATISTICS
Fe, 6/30/11
MONTH OF MONTH OF YEAR THRU
JUN 2010 JUN 2011 2010 2011 JUN 2010 JUN 2011
SALE OF KWH (P.5) 59,615,311 58,591,025 -1.68% 3.63% 684,390,839 709,213,661
KWH PURCHASED 66,124,535 62,221,830 -0.23% 2.60% 715,128,055 733,695,140
AVE BASE COST PER KWH 0.036388 0.034053 5.02% -3.71% 0.038641 0.037209
AVE BASE SALE PER KWH 0.058595 0.072363 1.92% 13.19% 0.057141 0.064676
AVE COST PER KWH 0.091191 0.085245 -11.67% -4.24% 0.095106 0.091077
AVE SALE PER KWH 0.099010 0.140483 -10.72% 3.91% 0.117847 0.122454
FUEL CHARGE REVENUE (P.3) 2,311,138.76 3,948,334.52 -21.39% -1.75% 40,966,503.43 40,251,342.94
LOAD FACTOR 59.59% 57.44%
!LOAD 152,014 148,391
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(8)
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i
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF CASH AND INVESTMENTS
R 6/30/11
SCHEDULE A
PREVIOUS YEAR CURRENT YEAR
UNRESTRICTED CASH
CASH - OPERATING FUND 8,164,773.81 6,593,634.36
CASH - PETTY CASH 3,000.00 3,000.00
TOTAL UNRESTRICTED CASH °
RESTRICTED CASH
CASH - DEPRECIATION FUND 4,801,693.77 4,297,944.13
CASH - TOWN PAYMENT 0.00 0.00
CASH - DEFERRED FUEL RESERVE 2,326,112.09 3,055,224.78
CASH - RATE STABILIZATION FUND 3,949,467.78 5,046,137.19
CASH - UNCOLLECTIBLE ACCTS RESERVE 200,000.00 200,000.00
CASH - SICX LEAVE BENEFITS 3,020,032.75 1,934,698.58
CASH - HAZARD WASTE RESERVE 150,000.00 150,000.00
CASH - CUSTOMER DEPOSITS 499,196.52 561,385.03
CASH - ENERGY CONSERVATION 308,882.46 170,788.28
CASH - OPEB 0.00 969,499.06
TOTAL RESTRICTED CASH 15 255 3 a5--'Qm= i� Baa F�� ns
R�
RESTRICTED INVESTMENTS
RATE STABILIZATION * 1,400,000.00 1,000,000.00
SICK LEAVE BENEFITS ** 0.00 1,000,000.00
OPEB ***
0.00 200,000.00
TOTAL RESTRICTED INVESTMENTS nnn nnn rtn inn nnn nn
TOTAL CASH BALANCE
JUN 2010
* FED HOME LOAN MTG CORP 1,400,000.00; DTD 07/02/09; INT 3.25%; MATURITY 07/15/14
JUN 2011
* FREDDIE MAC 1,000,000.00; DTD 09/10/10; INT 2.00%; MATURITY 09/15/20
** FREDDIE MAC 1,000,000.00; DTD 09/10/10; INT 2.00%; MATURITY 09/15/20
*** FREDDIE MAC 200,000.00; DTD 09/10/10; INT 2.00%; MATURITY 09/15/20
,0—.
(9)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF ACCOUNTS RECEIVABLE
6/30/11
SCHEDULE B VR
PREVIOUS YEAR CURRENT YEAR
SCHEDULE OF ACCOUNTS RECEIVABLE
RESIDENTIAL AND COMMERCIAL 3,775,128.17 3,607,974.10
ACCOUNTS RECEIVABLE - OTHER 491,721.87 722,738.09
ACCOUNTS RECEIVABLE - LIENS 54,368.71 84,405.83
ACCOUNTS RECEIVABLE - EMPLOYEE ADVANCES 1,067.16 892.14
SALES DISCOUNT LIABILITY (353,510.27) (296,467.02)
RESERVE FOR UNCOLLECTIBLE ACCOUNTS 4inn nnn nn)
TOTAL ACCOUNTS RECEIVABLE BILLED 3,768,775.64 3,919,543.14
UNBILLED ACCOUNTS RECEIVABLE 4,055,159.11 4,830,294.39
�+ TOTAL ACCOUNTS RECEIVABLE, NET _ 2 823 934 25 a 249 azo az
SCHEDULE OF PREPAYMENTS
PREPAID INSURANCE 272,954.45 277,479.11
PREPAYMENT PURCHASED POWER 47,319.21 82,487.02
PREPAYMENT PASNY 247,206.63 238,330.65
PREPAYMENT WATSON 174,950.07 140,311.33
PURCHASED POWER WORKING CAPITAL 14,523.70 14,523.70
TOTAL PREPAYMENT 7r& 954 06 zsz izi a�
ACCOUNTS RECEIVABLE AGING JUNE 2011:
RESIDENTIAL AND COMMERCIAL 3,607,974.10
LESS: SALES DISCOUNT LIABILITY (296,467.02)
GENERAL LEDGER BALANCE z zii 507 na
CURRENT 2,850,930.42 86.09%
30 DAYS 212,385.85 6.41%
60 DAYS 86,124.37 2.60%
90 DAYS 37,341.33 1.13%
OVER 90 DAYS 124,725.11 3.77%
TOTAL 3 z1� sn� na inn nn4
c
(10)
TOWN OF READING, MASSACHUSETTS
✓ MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF OPERATING REVENUE
6/30/11
SCHEDULE D
MONTH MONTH LAST YEAR CURRENT YEAR YTD %
SALES OF ELECTRICITY: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
RESIDENTIAL SALES 2,614,691.09 2,903,450.90 32,314,297.98 34,668,682.31 7.29%
COMM AND INDUSTRIAL SALES 2,914,325.57 4,877,695.44 44,212,382.94 47,996,063.13 8.56%
PRIVATE STREET LIGHTING 8,214.31 12,201.47 121,927.48 128,543.62 5.43%
TOTAL PRIVATE CONSUMERS Q Fz-7 7-A^ O7 701 'AA-7 Al 79-4 7RO Qr 8.02%
MUNICIPAL SALES:
STREET LIGHTING 49,444.59 51,382.30555,715.12 560,891.14 0.93%
MUNICIPAL BUILDINGS 75,117.25 114,167.66 1,168,574.62 1,233,096.09 5.52%
TOTAL MUNICIPAL CONSUMERS 17a Rr'1 Ra Irr RaQ Qa 1224,7897a 1. 792 QR7 7g 4.04%
SALES FOR RESALE 106,549.53 109,566.01 478,128.25 502,243.45 5.04%
SCHOOL 134,169.96 162,601.56 1,802,272.66 1,756,554.89 -2.54%
SUB-TOTAL 5,902,512.30 8,231,065.34 80,653,299.05 86,846,074.63 0.15
FORFEITED DISCOUNTS 65,613.13 77,706.97 8550588.10 1,012,284.31 18.31%
PURCHASED POWER CAPACITY 819,472.25 (263,583.72) 5,063,828.87 1,055,104.64 -79.16%
ENERGY CONSERVATION - RESIDENTIAL 11,592.08 16,424.44 124,650.65 151,631.25 21.64%
ENERGY CONSERVATION - COMMERCIAL 36,161.55 24,088.25 425,312.68 348,936.46 -17.96%
GAW REVENUE 0.00 96,431.82 0.00 607,175.64 100.00%
PASNY CREDIT (98,243.62) (42,914.14) (579,841.21) (725,705.81) 25.16%
TOTAL REVENUE 6 737 107 _6_lL_ 139 719 96 86 raj 936 to liQ 7QF 501 17 3.18%
ff
(11)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF OPERATING REVENUE BY TOWN ( -
6/30/11
TOTAL READING LYNNFIELD NO.READING WILMINGTON
MONTH
RESIDENTIAL 2,903,450.89 916,790.73 404,179.65 678,697.10 903,783.41
INDUS/MUNI BLDG 4,991,863.11 677,787.03 63,554.52 780,137.04 3,470,384.52
PUB.ST.LIGHTS 51,382.30 17,979.39 6,259.58 8,475.62 18,667.71
PRV.ST.LIGHTS 12,201.47 2,302.31 228.52 3,773.63 5,897.01
CO-OP RESALE 109,566.01 109,566.01 0.00 0.00 0.00
SCHOOL 162,601.56 57,816.58 33,957.00 21,872.04 48,955.94
TOTAL a 731 065 34 1 282 242 05 508 17dol ass az d dal baa ao
THIS YEAR TO DATE
RESIDENTIAL 24,668,682.31 10,946,948.21 ---4,.826.,.110.87 8,103,989.04 791.,634..19
INDUS/MUNI BLDG 49,229,159.22 6,684,254.99 626,767.09 7,693,618.55 34,224,518.59
PUB.ST.LIGHTS 560,891.14 196,263.72 68,329.79 92,520.19 203,777.44
PRV.ST.LIGHTS 128,543.62 24,255.05 2,407.47 39,755.58 62,125.52
CO-OP RESALE 502,243.45 502,243.45 0.00 0.00 0.00
SCHOOL 1,756,554.89 624,581.94 366,831.25 236,279.69 528,862.01
TOTAL 6 as f. n7d Q7 18 078 5.47 36 C aa0 446 45 16 166 16- na 39 810 912 76
LAST YEAR TO DATE
RESIDENTIAL 32,314,297.98 10,802,669.81 4,385,050.24 7,309,494.20 9,817,083.73
INDUS/MUNI BLDG 45,380,957.56 6,071,972.12 571,800.07 7,260,953.21 31,476,232.16
PUB.ST.LIGHTS 555,715.13 192,833.15 68,575.25 92,082.00 202,224.73
PRV.ST.LIGHTS 121,927.48 23,410.08 2,341.01 37,675.59 58,500.80
CO-OP RESALE 478,128.25 478,128.25 0.00 0.00 0.00 /
SCHOOL 1,802,272.68 655,486.57 361,535.90 241,504.54 543,745.67
TOTAL an 653 799 na 1a 774 4 5 389 30 d7 14 oat Ina ad 47 no7
PERCENTAGE OF OPERATING INCOME TO TOTAL
TOTAL READING LYNNFIELD NO.READING WILMINGTON
MONTH
RESIDENTIAL 37.74% 11.14% 4.91% 8.25% 11.18%
INDUS/MUNI BLDG 60.65% 8.23% 0.77% 9.48% 42.16%
PUB.ST.LIGHTS 0.68% 0.22% 0.08% 0.10% 0.23%
PRV.ST.LIGHTS 0.15% 0.03% 0.00% 0.05% 0.07%
CO-OP RESALE 1.33% 1.33% 0.00% 0.00% 0.00%
SCHOOL 1.98% 0.70% 0.41% 0.27% 0.59%
TOTAL Inn nn4 77 50% 5 99% 10 00% 5A 7d4
THIS YEAR TO DATE
RESIDENTIAL 40.81% 14.25% 6.28% 10.55% 1.03%
INDUS/MUNI BLDG 64.06% 8.70% 0.82% 10.01% 44.54%
PUB.ST.LIGHTS 0.73% 0.26% 0.09% 0.12% 0.27%
PRV.ST.LIGHTS 0.17% 0.03% 0.00% 0.05% 0.08%
CO-OP RESALE 0.65% 0.65% 0.00% 0.00% 0.00%
SCHOOL 2.20% 0.81% 0.48% 0.31% 0.60%
TOTAL Inn 00% 71 97% 7 F74 1a 67% a7 dSSk
LAST YEAR TO DATE
RESIDENTIAL 40.07% 13.39% 5.44% 9.06% 12.18%
INDUS/MUNI BLDG 56.27% 7.53% 0.71% 9.00% 39.03% a°
PUB.ST.LIGHTS 0.69% 0.24% 0.09% 0.11% 0.25%
PRV.ST.LIGHTS 0.15% 0.03% 0.00% 0.05% 0.07 a•,
CO-OP RESALE 0.59% 0.59% 0.00% 0.00% 0.00$
SCHOOL 2.23% 0.81% 0.45% 0.30% 0.67%
TOTAL 59% & 57 20%
(11A)
TOWN OF READING, MASSACHUSETTS
<� MUNICIPAL LIGHT DEPARTMENT
BUDGETED REVENUE VARIANCE REPORT
6/30/11
`��� 4(•T7F.t1itT.F. F
ACTUAL BUDGET %
YEAR TO DATE YEAR TO DATE VARIANCE * CHANGE
SALES OF ELECTRICITY:
RESIDENTIAL 19,819,258.12 17,476,608.00 2,342,650.12 13.40%
COMM AND INDUSTRIAL SALES
PRIVATE STREET LIGHTING 24,459,566.05 21,352,429.00 3,107,137.05 14.55%
MUNICIPAL BUILDINGS
PUBLIC STREET .LIGHTING ___ _ 395,080.95 537,696.00 (142,615.05) -26.52%
SALES FOR RESALE 285,171.72 244,899.00 40,272.72 16.44%
SCHOOL ono oao na 85 9ll nn 6.81%
TOTAL BASE SALES 45,869,025.88 40,463,554.00 5,405,471.88 13.36%
TOTAL FUEL SALES 4n.977 naa 66a On 96A aaa 75 2.15%
tom— w.
,Y
TOTAL OPERATING REVENUE 86,846,074.63 80,576,218.00 6,269,856.63 7.78%
FORFEITED DISCOUNTS 1,012,284.31 870,360.00 141,924.31 16.31%
PURCHASED POWER CAPACITY 1,055,104.64 5,344,803.00 (4,289,699.36) 80.26%
ENERGY CONSERVATION - RESIDENTIAL 151,631.25 115,024.00 36,607.25 31.83%
ENERGY CONSERVATION - COMMERCIAL 348,936.46 418,204.00 (69,267.54) -16.56%
GAW REVENUE 607,175.64 300,000.00 307,175.64 102.39%
PASNY CREDIT (725,705.81) (600,000.00) (125,705.81) 20.95%
TOTAL OPERATING REVENUES as jos sm i� az n�a enc nn ��n ao� 2.61%
+ ( ) ACTUAL UNDER BUDGET
(11B)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
SCHEDULE OF OPERATING EXPENSES
6/30/11
SCHEDULE E
MONTH MONTH LAST YEAR CURRENT YEAR YTD $
OPERATION EXPENSES: LAST YEAR CURRENT YEAR TO DATE TO DATE CHANGE
PURCHASED POWER BASE EXPENSE dna 1za no iina 77 znn z1a 76 -1.20$
OPERATION SUPER AND ENGIN-TRANS 0.00 0.00 0.00 0.00 0.00$
OPERATION SUP AND ENGINEERING EXP 41,907.36 46,512.64 421,757.84 458,910.29 8.81$
STATION SUP LABOR AND MISC 3,006.25 1,328.52 78,387.25 102,280.25 30.48$
LINE MISC LABOR AND EXPENSE 51,511.10 54,524.93 665,950.72 629,473.96 -5.48$
STATION LABOR AND EXPENSE 30,198.42 43,294.97 448,494.04 453,587.79 1.14$
STREET LIGHTING EXPENSE 4,523.60 7,306.26 53,724.10 91,738.67 70.76$
METER EXPENSE 33,141.09 25,672.25 379,674.41 309,371.25 -18.52%
MISC DISTRIBUTION EXPENSE 35,028.68 33,040.11 327,738.05 333,707.63 1.82$
METER•READING-LABOR-&-EXPENSE- -- _- ----6,488.92-- ------ .6,953:43---- - -- -70,509.50 -72,-071..55 2.22$
ACCT & COLL LABOR & EXPENSE 114,915.19 115,954.78 1,356,310.25 1,282,901.03 -5.41$
UNCOLLECTIBLE ACCOUNTS 48,393.88 (128,272.22) 186,386.80 36,727.78 -80.29$
ENERGY AUDIT EXPENSE 47,212.27 48,896.67 428,123.91 402,481.41 -5.99$
ADMIN & GEN SALARIES 64,082.88 66,934.48 756,599.70 704,330.48 -6.91$
OFFICE SUPPLIES & EXPENSE 42,684.09 32,440.71 294,662.17 282,334.18 -4.18$
OUTSIDE SERVICES 30,826.24 131,154.85 311,904.80 370,503.38 18.79$
PROPERTY INSURANCE 30,632.38 31,705.43 374,635.23 374,593.70 -0.01$
INJURIES AND DAMAGES 7,482.96 30,002.46 59,793.83 70,436.03 17.80$
EMPLOYEES PENSIONS & BENEFITS 295,519.08 894,042.45 1,393,287.84 2,334,831.51 67.58$
MISC GENERAL EXPENSE 10,283.62 8,533.08 150,107.44 155,476.29 3.58$
RENT EXPENSE 14,652.65 1,456.43 191,241.11 186,094.02 -2.69%
ENERGY CONSERVATION 90,275.60 64,503.47 431,795.27 638,661.89 47.91$
TOTAL OPERATION EXPENSES 1 nn7 7aa ?a 1 r1r oar 7n 8 381 OA4 26 a )on 513 no 1n GG%
MAINTENANCE EXPENSES:
MAINT OF TRANSMISSION PLANT 227.08 227.10 2,724.98 2,725.02 0.00$
MAINT OF STRUCT AND EQUIPMT 7,423.05 (3,876.21) 113,352.78 145,089.55 28.00$
MAINT OF LINES - OH 169,707.71 231,509.29 1,256,775.82 1,500,129.08 19.36$
MAINT OF LINES - UG 34,049.51 29,130.20 197,373.62 176,329.52 -10.66$
MAINT OF LINE TRANSFORMERS ++ 411,082.74 112,158.87 1,133,913.78 1,447,447.52 27.65$
MAINT OF ST LT & SIG SYSTEM 23.42 16.66 (63.43) (145.69) 129.69$
MAINT OF GARAGE AND STOCKROOM 47,852.34 71,530.71 509,388.52 632,316.62 24.13$
MAINT OF METERS 0.00 4,254.98 531.31 33,821.22 6265.63$
MAINT OF GEN PLANT 12,612.02 10,816.10 97,795.97 110,079.93 12.56$
TOTAL MAINTENANCE EXPENSES AA? 97 87 err 7a7 7n all 79z zr A447.79'), 77 22.22$
DEPRECIATION EXPENSE (840,317.32) 287,729.00 2,240,846.26 3,452,748.55 54.08$
PURCHASED POWER FUEL EXPENSE 3,623,803.60 3,185,276.88 40,379,788.59 39,522,230.25 -2.12$
VOLUNTARY PAYMENTS TO TOWNS 133,385.00 124,185.00 1,282,631.00 1,330,070.00 3.70$
TOTAL OPERATING EXPENSES 7 nna 75z rn 7 6a7 Tao 41 az 229 n5&__5A6_ ad 943 671 d9 2.06$
FY 11 total includes GAW soil remediation expenses totalling $1,386,394.75.
Total costs to date for entire proiect is $2,482,825.80
tiz)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUDGETED OPERATING EXPENSE VARIANCE REPORT
6/30/11
SCHEDULE G
ACTUAL BUDGET
OPERATION EXPENSES: YEAR TO DATE YEAR TO DATE VARIANCE * CHANGE
PURCHASED POWER BASE EXPENSE 7 711 s7a nn tail 7s7 7di -1.48%
OPERATION SUPER AND ENGIN-TRANS 0.00 0.00 0.00 0.00%
OPERATION SUP AND ENGINEERING EXP 458,910.29 441,831.00 17,079.29 3.87%
STATION SUP LABOR AND MISC 102,280.25 85,204.00 17,076.25 20.04%
LINE MISC LABOR AND EXPENSE 629,473.96 520,807.00 108,666.96 20.87%
STATION LABOR AND EXPENSE 453,587.79 426,439.00 27,148.79 6.37%
STREET LIGHTING EXPENSE 91,738.67 66,697.00 25,041.67 37.55%
METER EXPENSE 309,371.25 482,772.00 (173,400.75) -35.92%
MISC DISTRIBUTION EXPENSE 333,707.63 347,114.00 _ (13,406.37) -3.86%
METER READING LABOR & EXPENSE 72,071.55 64,355.00 7,716.55 11.99%
ACCT & COLL LABOR & EXPENSE 1,282,901.03 1,397,986.00 (115,084.97) -8.23%
UNCOLLECTIBLE ACCOUNTS 36,727.78 180,000.00 (143,272.22) -79.60%
ENERGY AUDIT EXPENSE 402,481.41 494,776.00 (92,294.59) 18.65%
ADMIN & GEN SALARIES 704,330.48 776,851.00 (72,520.52) -9.34%
OFFICE SUPPLIES & EXPENSE 282,334.18 278,100.00 4,234.18 1.52%
OUTSIDE SERVICES 370,503.38 293,500.00 77,003.38 26.24%
PROPERTY INSURANCE 374,593.70 478,900.00 (104,306.30) -21.78%
INJURIES AND DAMAGES 70,436.03 64,805.00 5,631.03 8.69%
EMPLOYEES PENSIONS & BENEFITS 2,334,831.51 1,188,607.00 1,146,224.51 96.43%
MISC GENERAL EXPENSE 155,476.29 212,097.00 (56,620.71) -26.70%
RENT EXPENSE 186,094.02 212,000.00 (25,905.98) -12.22%
ENERGY CONSERVATION 638,661.89 643,745.00 (5,083.11) -0.79%
TOTAL OPERATION EXPENSES o 19ngla nc a 6R6 sa6 nn r-Zz 917 09 7.32%
6i
MAINTENANCE EXPENSES:
MAINT OF TRANSMISSION PLANT 2,725.02 3,000.00 (274.98) 9.17%
MAINT OF STRUCT AND EQUIPMENT 145,089.55 187,400.00 (42,310.45) -22.58%
MAINT OF LINES - OH 1,500,129.08 1,199,734.00 300,395.08 25.04%
MAINT OF LINES - UG 176,329.52 190,259.00 (13,929.48) -7.32%
MAINT OF LINE TRANSFORMERS ** 1,447,447.52 693,500.00 753,947.52 108.72%
MAINT OF ST LT & SIG SYSTEM (145.69) 8,858.00 (9,003.69) -101.64%
MAINT OF GARAGE AND STOCKROOM 632,316.62 676,533.00 (44,216.38) -6.54%
MAINT OF METERS 33,821.22 3,877.00 29,944.22 772.36%
MAINT OF GEN PLANT 110,079.93 132,000.00 (21,920.07) -16.61%
TOTAL MAINTENANCE EXPENSES a nal 709 77 095 16 nn 99;1 azi 77 30.78%
DEPRECIATION EXPENSE 3,452,748.55 3,500,000.00 (47,251.45) -1.35%
PURCHASED POWER FUEL EXPENSE 39,522,230.25 39,512,664.00 9,566.25 0.02%
VOLUNTARY PAYMENTS TO TOWNS 1,330,070.00 1,320,000.00 10,070.00 0.76%
TOTAL OPERATING EXPENSES 84 943 621-A.2- 81 Toa 985 nn 1 347 Baa a7 1.37%
* ( ) a ACTUAL UNDER BUDGET
** FY 11 total includes GAW soil remediation expenses totalling $1,386,394.75.
Total costs to date for entire project is $2,482,825.80
N
(12A)
TOWN OF READING, MASSACHUSETTS
MUNICIPAL LIGHT DEPARTMENT
BUDGETED OPERATING EXPENSE VARIANCE REPORT
6/30/11 '
RESPONSIBLE REMAINING
SENIOR 2011 ACTUAL BUDGET REMAINING
OPERATION EXPENSES: - MANAGER ANNUAL BUDGET YEAR TO DATE BALANCE BUDGET %
PURCHASED POWER BASE EXPENSE JP �-7 7ii wa on 77 300 -4 4 7r al9 lavya 1.48%
OPERATION SUPER AND ENGIN-TRANS KS 0.00 0.00 0.00 0.00%
OPERATION SUP AND ENGINEERING EXP KS 441,828.00 458,910.29 (17,082.29) -3.67%
STATION SUP LABOR AND MISC KS 85,205.00 102,280.25 (17,075.25) -20.04%
LINE MISC LABOR AND EXPENSE KS 520,806.00 629,473.96 (108,667.96) -20.87%
STATION LABOR AND EXPENSE KS 426,438.00 453,587.79 (27,149.79) -6.37%
STREET LIGHTING EXPENSE KS66,694.00 91,738.67 (25,044.67) -37.55%
METER EXPENSE DA 482,771.00 309,371.25 173,399.75 35.92%
MISC DISTRIBUTION EXPENSE JD 347,115.00 333,707.63 13,407.37 3.86%
METER READING LABOR & EXPENSE DA 64,358.00 72,071.55 (7,713.55) -11.99%
ACCT & COLL LABOR & EXPENSE RF 1,397,984.00 1,282,901.03 115,082.97 8.23%
UNCOLLECTIBLE ACCOUNTS RF 180,000.00 36,727.78 143,272.22 79.60%
ENERGY AUDIT EXPENSE JP 494,776.00 402,481.41 92,294.59 18.65%
ADMIN & GEN SALARIES VC 776,849.00 704,330.48 72,518.52 9.33%
OFFICE SUPPLIES & EXPENSE VC 278,100.00 282,334.18 (4,234.18) -1.52%
OUTSIDE SERVICES VC 293,500.00 370,503.38 (77,003.38) -26.24%
PROPERTY INSURANCE JD 478,900.00 374,593.70 104,306.30 21.78%
INJURIES AND DAMAGES JD 64,805.00 70,436.03 (5,631.03) -8.69%
EMPLOYEES PENSIONS & BENEFITS JD 1,188,607.00 2,334,831.51 (1,146,224.51) -96.43%
MISC GENERAL EXPENSE VC 212,096.00 155,476.29 56,619.71 26.70%
RENT EXPENSE JD 212,000.00 186,094.02 25,905.98 12.22%
ENERGY CONSERVATION JP 643,730.00 638,661.89 5,968.11 0.79%
TOTAL OPERATION EXPENSES a baa aw nn o von Giv na -7 32%- '
ti
MAINTENANCE EXPENSES:
MAINT OF TRANSMISSION PLANT KS 3,000.00 2,725.02 274.98 9.17%
MAINT OF STRUCT AND EQUIPMT KS 187,404.00 145,089.55 42,314.45 22.58%
MAINT OF LINES - OH KS 1,199,735.00 1,500,129.08 (300,394.08) 25.04%
MAINT OF LINES - UG KS 190,258.00 176,329.52 13,928.48 7.32%
MAINT OF LINE TRANSFORMERS ** KS 693,500.00 1,447,447.52 (753,947.52) -108.72%
MAINT OF ST LT & SIG SYSTEM JD 8,857.00 (145.69) 9,002.69 101.64%
MAINT OF GARAGE AND STOCKROOM JD - 676,532.00 632,316.62 44,215.38 6.54%
MAINT OF METERS DA 3,875.00 33,821.22 (29,946.22) -772.81%
MAINT OF GEN PLANT RF 132,000.00 110,079.93 21,920.07 16.61%
TOTAL MAINTENANCE EXPENSES Q naa 161 nna nal vol 77 (aav r-Ai 7v) -30.78%
DEPRECIATION EXPENSE RF 3,500,000.00 3,452,748.55 47,251.45 1.35%
PURCHASED POWER FUEL EXPENSE JP 39,512,664.00 39,522,230.25 (9,566.25) -0.02%
VOLUNTARY PAYMENTS TO TOWNS RF 1,320,000.00 1,330,070.00 (10,070.00) -0.76%
TOTAL OPERATING EXPENSES as vas ani nn as 943 671--A.7- ri ia7 lin avi -1,37%
** FY 11 total includes GAW soil remediation expenses totalling $1,386,394.75.
Total costs to date for entire proiect is $2,482,825.80 _.
(126)
TOWN OF READING, MASSACHUSETTS
h MUNICIPAL LIGHT DEPARTMENT
PROFESSIONAL SERVICES
6/30/2011
PROFESSIONAL SERVICES BY PROJECT
ITEM DEPARTMENT ACTUAL BUDGET VARIANCE
1 RMLD AND PENSION TRUST AUDIT FEES ACCOUNTING 31,750.00 36,000.00 (4,250.00)
2 PENSION ACTUARIAL EVALUATION ACCOUNTING 61000.00 11000.00 51000.00
3 LEGAL- FERC/ISO ISSUES ENERGY SERVICE 0.00 18,000.00 (18,000.00)
4 LEGAL- POWER SUPPLY ISSUES ENERGY SERVICE 83,926.31 48,000.00 35,926.31
5 PROFESSIONAL SERVICES ENERGY SERVICE 5,865.00 30,000.00 (24,135.00)
6 NERC COMPLIANCE E & O 10,912.50 7,500.00 3,412.50
7 ENGINEERING STUDIES ENGINEERING 14,500.00 15,000.00 (500.00)
8 LEGAL SERVICES- GENERAL GM 195,240.95 50,000.00 145,240.95
9 LEGAL SERVICES- ARBITRATION HR 7,936.51 16,000.00 (8,063.49)
10 LEGAL GENERAL HR 7,232.44 42,000.00 (34,767.56)
11 LEGAL GENERAL BLDG. MAINT. 0.00 1,500.00 (1,500.00)
12 SURVEY RIGHT OF WAY BLDG. MAINT. 0.00 5,000.00 (51000.00)
13 ENVIRONMENTAL BLDG. MAINT. 3,598.00 5,000.00 (1,402.00)
14 ENGINEERING SERVICES BLDG. MAINT. 0.00 8,500.00 (81500.00)
15 INSURANCE CONSULTANT GEN. BENEFIT 3,541.67 10,000.00 (6,458.33)
TOTAL 370,503.38 293,500.00 77,003.38
f'
PROFESSIONAL SERVICES BY VENDOR
ACTUAL
MELANSON HEATH & COMPANY PC 69,104.65
RUBIN AND RUDMAN 194,847.27
DUNCAN AND ALLEN 34,980.12
WILLIAM F CROWLEY ATTORNEY 650.00
CHOATE HALL AND STEWART 14,968.95
UTILITY SERVICES INC. 10,912.50
AMERICAN ARBITRATION ASSOCIATION 200.00
COVINO ENVIRONMENTAL ASSOCIATES 3,598.00
ROMARKE INSURANCE 3,541.67
FIG LEAF SOFTWARE INC 500.00
CDM 14,500.00
ENERGY NEW ENGLAND 3,865.00
HUDSON RIVER ENERGY GROUP 2,000.00
CADWALADER,WICKERSHAM & TAFT LLP 10;835.22
STONE CONSULTING INC. 6,000.00
TOTAL 370,503.38
RMLD
BUDGET VARIANCE REPORT
FOR PERIOD ENDING JUNE 30, 2011 -
t .
DIVISION ACTUAL BUDGET VARIANCE CHANGE
ENGINEERING AND OPERATIONS 5,638,961 4,594,149 1,044,812 22.74%
ENERGY SERVICES 1,130,883 1,235,006 (104,123) -8.43%
GENERAL MANAGER 773,146 768,504 4,642 0.60%
FACILITY MANAGER 4,007,315 3,099,063 908,252 29.31%
BUSINESS DIVISION 9„lig, lQ7 Q,�i� nni 4,19a 0.05%
SUB-TOTAL 20,666,501 18,808,723 1,857,778 9.88%
PURCHASED POWER - BASE 27,300,317 27,711,574 (411,257) -1.48%
PURCHASED POWER - FUEL 39,522,230 39,512,664 9,566 0.02%
TOTAL- — n� 4RA n4A aF_naq QFi 1 49;r nay 1.69%
ZItNo.
k
RMLD
DEFERRED FUEL CASH RESERVE ANALYSIS
6/30/11
GROSS MONTHLY TOTAL
DATE CHARGES REVENUES PASNY CREDIT DEFERRED DEFERRED
Jun-10 2,326,112.09
Jul-10 4,555,108.56 3,536,618.90 (98,501.74) (1,116,991.40) 1,209,120.69
Aug-10 4,151,871.47 3,658,721.48 (49,929.96) (543,079.95) 666,040.74
Sep-10 3,437,081.39 4,007,231.89 (52,662.99) 517,487.51 1,183,528.25
Oct-10 2,586,224.15 3,632,858.99 (62,298.35) 984,336.49 2,167,864.74
Nov-10 2,717,341.26 3,468,972.22 (32,335.11) 719,295.85 2,887,160.59
Dec-10 3,582,794.01 3,213,832.76 (71,724.91) (440,686.16) 2,446,474.43
Jan-11 3,620,814.67 3,629,698.16 (59,937.36) (51,053.87) 2,395,420.56
Feb-11 2,983,759.61 3,153,393.61 (92,678.30) 76,955.70 2,472,376.26
Mar-11 2,937,424.70 2,992,700.15 (92,444.57) (37,169.12) 2,435,207.14
Apr-11 2,748,671.80 3,010,590.83 (32,781.99) 229,137.04 2,664,344.18
May-11 3,015,861.75 2,681,181.10 (37,496.39) (372,177.04) 2,292,167.14
Jun-11 3,185,276.88 3,991,248.66 (42,914.14) 763,057.64 3,055,224.78
Fir
4.
k
RMLDth
STAFFING REPORT
FOR FISCAL YEAR ENDING JUNE, 2011 r;
ACTUAL
11 BUD JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE
TOTAL 10 10 10 10 10 10 11 11 11 11 11 11
GENERAL MANAGER 2 2 2 2 2 2 2 2 2 2 2 2 2
HUMAN RESOURCES " 1.5 1 1 1 1 1 1 1 1 1 1 1 1
COMMUNITY RELATIONS 1 ; 1 1 1 1 1 1 1 1 1 1 1 1
TOTAL _ S 4 b 4 4 4 4 4 b d 4 4 4
BUSINESS
ACCOUNTING * 1.80 1.80 1.80 1.80 1.80 1.80 1.80 1.80 1.80 1.80 1.80 1.80 1.80
-CUSTOMER SERVICE- ' 6.75 7.75 7.75 7.75 7.75 ---7.75- 7.75 7.75 6.75 6.75- 6.75- 5.75 5.75
MGMT INFORMATION SYS " 5.25 5.25 5.25 5.25 5.25 5.25 5.25 5.25 5.25 5.25 5.25 5.25 5.25
MISCELLANEOUS 1 1 1 1 1 1 1 1 1 1 1 1
TOTAL 11; An 1.;_A() 15 An 1S An 15 An 15 AO 15 An 1590 14 An 14 An 14_An 13-An i3_An
AGM E&O 2 2 2 2 2 2 2 2 2 2 2 2 2
ENGINEERING 5 5 5 5 5 5 5 5 5 5 5 5 5
LINE 20 19 19 19 19 19 19 19 20 20 20 20 20
METER 6 6 6 6 6 6 6 6 6 5 5 5 4
STATION q Q Q 9 Q Qg 9 Q A A A fl
TOTAL 4 41 b1 41 41 41 41 41 42 4n 4n 4n 19
BROIECT
BUILDING 2 2 2 2 2 2 2 2 2 2 2
GENERAL BENEFITS 2 2 2 2 2 2 2 2 2 2 2 2 t
TRANSPORTATION 0 0 0 0 0 0 0 0 0 0 0 0
MATERIALS MGMT 4 4 4 4 4 4 4 4 4 4 4 4
TOTAL A A A A A A A R A
RNTERGy
ENERGY SERVICES *# S S S S 4-S 4 S 4 5 4 5 4 S 4 5 4 S 4 5 4_S 5.5 5.5
TOTAL S S S S 4_5__ 4-r 45 4-r, 4 5 4 t 4 S 4 S 4.5 S_5 5.__S_
RMLD TOTAL 77 1 74-3 73 73 3 74 3 73 3 73 1 73 3 73 3 71 3 71.3 71.3 70j
CONTR A CTORS
UG LINE 2 2 2 2 2 2 2 2 2 7 7 2 2
TOTAL 2 2 2 7 2 2 2 2 2
GRAND TOTAL 7()_3 ?r-,A 7S 7r,-% 75 1 ?S-3 7S 3 7r_1 75 j 73 3 71-1 7J-1_22-3-
part
.372-3part time employee
"#part time employee and a coop student
RMLD
BUDGET VARIANCE REPORT
FOR PERIOD ENDING AUGUST 3:, 2011
DIVISIONS AND DEPARTMENTS ACTUAL BUDGET VARIANCE CHANGE
ZNrTNEERINQ ANr OPERATTnNs.
ESC MGA 39,551 32,508 7,043 21.661
ENGINEERING 108,128 71,947 36,181 50.29*
LINE 412,600 386,925 25,675 6.64*
METER READING 18,362 12,101 6,261 51.74%
METER TECHNICIANS 46,838 22,390 24,448 109.19E
STATION OF 102,886 77,296 25,589 33.116*
STATION TECHS 46,883 72,209 (23,326) -32,304
DIVISION TOTAL 777,247 675,376 101,870 15.081
ENRR-v .RrI .a• 189.413 189,624 (210) -0.11%
-NER_AT. MANAGER:
GENERAL, MANAGER 57,606 58,415 (809) -1.38%
HUMAN RESOURCES 19,620 26,067 (6,447) -24.73%
COMMUNITY RELATIONS 23,623 24,016 (393) -1.64%
`AB 4,011 2,416 1,593 65.8696
BOARD
4,768 250 4,518 1807.059;
DIVISION TOTAL 109,627 111 166 (1,539) -1.38%
FA^I'14'Y MANAGER:
GENERAL, BENEFITS 421,499 455,106 (33,607) -7,38$
BUILDING MAINTENANCE 68,121 102,345 (14,224) -13.90%
MATERIALS MANAGEMENT 56,389 54,424 1,965 3.6196
DIVISION TOTAL 566,009 611,875 (45 8661 -7.50%
BUSINESS DI ISION.
ACCOUNTING 79,781 135,314 (55,532) -41,044
CUSTOMER SERVICE 112,581 102,229 10,351 10.13%
MES 99,761 95,223 4,538 4.77%
MISCELLANEOUS DEDUCTIONS 1,193,112 1,203,040 (9,928) -0.83%
DIVISION TOTAL 1,485,235 1,535,806 (50 571) -3.295
DIVISION TOTALS 3,127,532 3,123,847 3 684 0.12%
PURCHASED POWER - BASE 4,719,964 5,011,674 (291,710) -5.824
PURCHASED POWER - FUEL 7,927,005 8,023,099 (96,094) -1.20%
S
TOTAL 15.774,500 ,6,158,620 (384,120) -2.38€
ATTACHMENT 2
feo
.
To: Vincent Cameron
From: Energy Services
Date: September 22, 2011
Subject: Purchase Power Summary—August, 2011
Energy Services Division (ESD) has completed the Purchase Power Summary for the
month of August, 2011.
ENERGY
The RMLD's total metered load for the month was 69,559,869 kWh, which was a decrease
of 2.81 % compared to August, 2010 figures.
Table 1 is a breakdown by source of the energy purchases.
TABLE 1
%of
Amount of Cost of Total Total$ $as a
Resource Energy Energy Energy Costs %
(kWh) ($/Mwh)
Millstone#3 3,522,327 $5.54 5.06% $19,512 0.51%
Seabrook 5,879,525 $8.86 8.44% $52,092 1.37%
JP Morgan 13,138,000 $54.82 18.86% $720,215 18.97%
Stonybrook CC 1,938,778 $58.06 2.78% $112,575 2.97%
Constellation 7,440,000 $63.00 10.68% $468,741 12.35%
NYPA 1,674,030 $4.92 2.40% $8,236 0.22%
ISO Interchange 7,843,943 $41.51 11.26% $325,633 8.58%
NEMA Congestion 0 $0.00 0.00% -$42,943 -1.13%
Coop Resales 88,519 $131.94 0.13% $11,679 0.31%
Stonybrook Peaking 90,399 $165.94 0.13% $15,000 0.40%
MacQuarie 26,886,000 $74.48 38.60% $2,002,479 52.76%
Braintree Watson Unit 397,465 $77.93 0.57% $30,973 0.82%
Swift River Projects 748,494 $95.41 1.07% $71,416 1.88%
Monthly
Total 69,647,480 $54.50 100.00% $3,795,608 100.00%
Table 2 breaks down the ISO interchange between the DA LMP Settlement and the RT Net Energy
for month of August, 2011.
Table 2
Amount Cost % of Total
Resource of Energy of Energy Energy
(kWh) ($/Mwh)
ISO DA LMP* 12,338,370 44.92 16.41%
Settlement
RT Net Energy** -4,494,428 63.55 -5.98%
Settlement
ISO Interchange 7,843,943 41.53 10.43%
(subtotal)
CAPACITY
The RMLD hit a demand of 144,051 kWs, which occurred on August 1, 2011 at 2 pm.
The RMLD's monthly UCAP requirement for August, 2011 was 199,846 Ms.
Table 3 shows the sources of capacity that the RMLD utilized to meet its requirement. Am
Table 3
Amount of Cost of %of %of
Capacity Capacity Total Total
Source (kWs) ($/kW-month) Capacity Total Cost$ Cost
Millstone#3 4,991 $57.77 2.50% $288,314 20.39%
Seabrook 7,910 $55.16 3.96% $436,316 30.85%
Stonybrook Peaking 24,981 $1.95 12.50% $48,670 3.44%
Stonybrook CC 42,925 $3.74 21.48% $160,419 11.34%
NYPA 4,666 $2.55 2.33% $11,896 0.84%
Hydro Quebec 4,274 $5.05 2.14% $21,596 1.53%
ISO-NE Supply Auction 99,579 $3.34 49.83% $332,662 23.52%
Braintree Watson Unit 10,520 $10.86 5.26% $114,219 8.08%
Total 199,846 $7.08 100.00% $1,414,091 100.00%
**RT Net Energy: Real-Time Net Energy
*ISO DA LMP: Independent System Operator Day-Ahead Locational Marginal Price
Table 4 shows the total dollar amounts for energy and capacity per source.
F
Table 4
Resource Energy Capacity Total cost %of Total Cost
Millstone#3 $19,512 $288,314 $307,825 5.91%
Seabrook $52,092 $436,316 $488,408 9.37%
Stonybrook CC $112,575 $160,419 $272,994 5.24%
Hydro Quebec $0 $21,596 $21,596 0.41%
Constellation $468,741 $0 $468,741 9.00%
NYPA $8,236 $11,896 $20,132 0.39%
ISO Interchange $325,633 $332,662 $658,296 12.64%
NEMA Congestion -$42,943 $0 -$42,943 -0.82%
Coop Resales $11,679 $0 $11,679 0.22%
Stonybrook Peaking $15,000 $48,670 $63,670 1.22%
JP Morgan $720,215 $0 $720,215 13.82%
MacQuarie $2,002,479 $0 $2,002,479 38.44%
Braintree Watson Unit $30,973 $114,219 $145,192 2.79%
Swift River Projects $71,416 $0 $71,416 1.37%
Monthly Total $3,795,608 $1,414,091 $5,209,698 100.00%
TRANSMISSION
The RMLD's total transmission costs for the month of August, 2011 are $960,534. This is
an increase of 10.92% from the July 2011 cost of$855,671. In 2010, the transmission
costs for the month of August, 2010 were $922,671.
Table 5 shows the current month vs. last month and last year(August, 2010).
Table 5
Current Month Last Month Last Year
Peak Demand(kW) 144,051 170,351 159,614
Energy(kWh) 69,647,480 75,197,704 71,625,136
Energy($) $3,795,608 $4,131,397 $4,151,871
Capacity($) $1.414,091 $1,391,058 $1,567,802
Transmission($) $960,534 $855,671 $922,671
Total $6,170,233 $6,378,125 $6,642,344
ATTACHMENT 3
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3:06 PM
9/20/2011
READING MUNICIPAL LIGHT DEPARTMENT
FYI1 CAPITAL BUDGET VARIANCE REPORT
FOR PERIOD ENDING AUGUST 31,2011
ACTUAL YTD ACTUAL ANNUAL
COST COST BUDGET
# PROJECT DESCRIPTION TOWN AUGUST THRU 8/31/11 AMOUNT VARIANCE
E&O Construction-System Protects
1 5W9 Reconductoring-Bailardvale Street W 619 619 242,649 242,030
2 High Capacity Tie 4W18 and 3W8 Franklin Street R 5,764 16,218 157,766 141,548
3 Upgrading Old Lynnfield Ctr URDs LC 579,927 579,927
SCADA Proiects
4 RTU Replacement R 130,255 130,255
Distribution Automation Proiects
5 Reciosures ALL 197,901 197,901
6 Capicitor Banks ALL 105,052 105,052
7 SCADA Radio Communication System ALL 231,386 231,386
Station Unarades(Station#4 GAW)
8 Relay Replacement Project R 99,656 99,656
9 11 5k Disconnect Replacement R 88,585 88,585
New Customer Service Connections
12 Service Installations-Commercial/Industrial Customers ALL 3,857 62,530 58,673
13 Service Installations-Residential Customers ALL 17,721 32,175 206,017 173,842
14 Routine Construction
Various Routine Construction ALL 228,240 409,876 1,016,382 606,506
Total Construction Projects 252,344 462.745 3,118,106 2,655,361
Other Proiects
15 GIS 50,000 50,000
16 Transformers/Capacitors Annual Purchases 198,800 198,800
17 Meter Annual Purchases 46,360 46,360
17A Meter Upgrade Project 8,206 12,203 1,740,656 1,728,453
18 Purchase New Small Vehicle 31,544 31,544 36,000 4,456
19 Purchase Line Department Vehicle 386,000 386,000
20 Purchase Puller Trailer 75,000 75,000
21 Roof Top Units 30,000 30,000
22 Engineering Software and Data Conversion 76,690 76,690
23 Plotter 18,000 18,000
27 Hardware Upgrades 8,901 8,901 40,000 31,099
28 Software and Licensing 9,640 9,640 94,435 84,795
Total Other Projects 58,291 62,288 2,791,941 2,729,653
TOTAL RMLD CAPITAL PROJECT EXPENDITURES 310,635 525,033 5,910,047 5,385,014
29 Force Account/Reimbursable Projects ALL - - -
TOTAL FY 12 CAPITAL PROJECT EXPENDIITURES 310,635 525,033 5,910,047 5,385,014
Reading Municipal Light Department
Engineering and Operations
Monthly Report
August, 2011
FY 2012 Capital Plan
E&O Construction — System Projects
I. 5W9 Reconductoring — Ballardvale Street -Wilmington — Engineering labor;
Install spacer cable;
2. High Capacity Tie 4W18/3W8 Franklin Street— Reading - Frame; make ready
work for new spacer cable; transferred circuit.
3. Upgrading of Old Lynnfield Center URDs — No activity.
SCADA Proiects
4. RTU Replacement at Station 4 — Reading — No activity.
Distribution Automation (DA) Proiects
5. Reclosers — No activity.
6. Capacitor Banks — No activity.
7. SCADA Radio Communication System — No activity.
Station Upgrades
8. Relay Replacement Project— Station 4 — Reading — No activity.
9. 115 kV Disconnect Replacement— Station 4 — Reading — No activity.
New Customer Service Connections
12. Service Installations — Commercial/Industrial Customers — This item includes new
service connections, upgrades, and service replacements for the commercial and
industrial customers. This represents the time and materials associated with the
replacement of an existing or installation of a new overhead service, the connection of
an underground service, etc. This does not include the time and materials associated
with pole replacements/installations, transformer replacement/installations, primary or
secondary cable replacement/installations etc. This portion of the project comes under
routine construction. Note: No commercial services this month.
1
13. Service Installations — Residential Customers — This item includes new or upgraded
overhead and underground services, temporary overhead services, and large
underground development.
14. Routine Construction -- The drivers of the Routine Construction budget category
YTD are listed. This is not an inclusive list of all items within this category.
Pole Setting/Transfers $74,106
Maintenance Overhead/Underground $117,956
Projects Assigned as Required $31,850
Pole Damage includes knockdowns some reimbursable $1,387
Station Group $0
Hazmat/Oil Spills $3,118
Porcelain Cutout Replacement Program $563
Lighting Street Light Connections $8,635
Storm Trouble $24,313
Underground Subdivisions $9,686
Animal Guard Installation $14,250
Miscellaneous Capital Costs $124,012
TOTAL $409,876
*In the month of August, zero cutouts were charged under this program.
Approximately 44 cutouts were installed new or replaced because of damage �
making a total of 44 cutouts replaced this month.
'VON
2
Reliability Report
Two key industry standard metrics have been identified to enable the RMLD to measure and
track system reliability. A rolling 12-month view is being used for the purposes of this report.
Customer Average Interruption Duration Index (CAIDI) — Measures how quickly the
RMLD restores power to customers when their power goes out.
CAIDI = Total of Customer Interruption Duration for the Month in Minutes/ Total
number of customers interrupted.
RMLD 12 month system average outage duration — 56.75 minutes
RMLD 4 year average outage (2006-2009) — 50.98 minutes per outage
On average, RMLD customers that experience an outage are restored in 56.75 minutes.
180.00 ..
160.00 — __. 155.09
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• - RMLD 12 month system average outage duration 56.75
RMLD 4 year average outage duration 50.98 (2006-2009)
3
System Average Interruption Frequency (SAIFI) - Measures how many outages each
customer experiences per year on average.
SAIFI = Total number of customer's interrupted / Total number of customers.
RMLD 12 month system average - .47 outages per year
RMLD 4 year average outage frequency - .82
The graph below tracks the month-by-month SAIFI performance.
1.00
0.91
i
0.90 ---- --------- -- -- — - 8T
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,� � 0.70 --- -- --------
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--0 RMLD monthly outage frequency
• - RMLD 12 month system average outage frequency .47 j
RMLD 4 year average outage frequency .82 (2006-2009)
Months Between Interruptions (MBTI)
Another view of the SAIFI data is the number of months Reading customers have no
interruptions. At this time, the average RMLD customer experiences an outage
approximately every 26 months.
4
RMLD Reading Municipal Light Department
RELIABLE POWER FOR GENERATIONS
230 Ash Street
11 P.O.Box 150
V- Reading,MA 01867-0250
Tel:(781)944-1340
Fax:(781)942-2409
Web:www.rrnld.com
September 15,2011
Town of Reading Municipal Light Board
Subject: 115KV, 2000 Amp Horizontal Disconnect Switches
On August 5, 2011 a bid invitation was placed as a legal notice in the Reading Chronicle requesting proposals
for 115KV,2000 Amp Horizontal Disconnect Switches for the Reading Municipal Light Department.
An invitation to bid was emailed to the following:
Stuart C. Irby Co. WESCO Genergy Corp. HD Supply
Graybar Electric Power Tech(UPSC) Yale Electric Shamrock Power Sales
HD Industrial Services
Bids were received from EMSPEC Electro Mechanical Systems, Inc., HD Supply, New England Power,Stuart
C. Irby Co.,Cleaveland/Price Inc.,Turner Electric and WESCO.
r The bids were publicly opened and read aloud at 11:00 a.m. September 7, 2011 in the Town of Reading
4"T
t Municipal Light Department's Board Room,230 Ash Street,Reading,Massachusetts.
The bids were reviewed,analyzed and evaluated by the General Manager and the staff.
Move that bid 2012-10 for 115KV, 2000 Amp Horizontal Disconnect Switches be awarded to: EMSPEC
Electro Mechanical Systems Inc.for a total cost of$44,000.00
Item desc.) Qty Manufacturer Unit Cost Total Net Cost
1 -Switches 4 EMSPEC 11,000.00 44,000.00
Option-Factory Rep RMLD chooses not to use this option
44,000.00
as the lowest qualified bidder on the recommendation of the General Manager.
The total 2012 Capital Budget allocation for"GAW Station 115kV disconnect switch replacement" is$48,000.
incept F. Ca eron Jr.
K in Su Ivan
Nick D'Alleva
File: Bid/FY12 GAW bids/2012-10
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R /(T ,."% Reading Municipal Light Department
RELIABLE POWER FOR GENERATIONS
J 230 Ash Street
P.O.Box 150
Reading,MA 01867-0250
Tel:(781)944-1340
Fax:(781)942-2409
Web:www.rTnld.com
September 16,2011
Town of Reading:Municipal Light Board
Subject: Three Phase Pad Mounted Dead Front Loop Feed Transformers
On August 11, 2011 a bid invitation was placed as a legal notice in the Reading Chronicle requesting
proposals for Three Phase Pad Mounted Dead Front Lapp Feed Transformers for the Reading
Municipal Light Department.
An invitation to bid was emailed to the following:
Power Sales Group WESCO Graybar Electric Company Yale Electric Supply
EDI IF Gray Jordan Transformer Stuart C. Irby Co.
Ward Transformer Sales Hasgo Power Hughes Supply HI)Supply Utilities
Shamrock Power Sales Power Tech UPSC Robinson Sales
HD Industrial Services Metro West Electric Sales, Inc.
Bids were received from Power Sales Group,Yale Electric East,Stuart C. Irby Co.and WESCO.
r The bids were publicly opened and read aloud at woo a.m. September 7, 2011 in the Town of
Reading Municipal Light Department's Board Room,23o Ash Street, Reading, Massachusetts.
The bids were reviewed,analyzed and evaluated by the General Manager and the staff.
Move that bid 2012-11 for Three Phase Pad Mounted Dead Front Loop Feed Transformers be
awarded to: Power Sales for a total cost of$157,352.00
Item Cdesc. Qty Manufacturer Unit Cost Total Net Cost
1 (3oo kVa 208Y/120) 4 Howard 5%bandwidth lo,o98.00 40,392.00
2 (50o kVa 208Y/120) 8 Howard 5%bandwidth 14,620.00 t16,96o,00
as the lowest qualified bidder on the recommendation of the General Manager.
These units will be used in the Reading Woods project in Reading and 10 Burlington Avenue Condo
project in Wilmington and the costs for these transformers will charged to these projects.
went F. C, Bron.Jr.
Ke%'n Sul 'van �--�
Prier Price
I ik: ili,k 1) 12, 1 tonshunwis/2012-11
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Page l of l
Jeanne FoU
From: Vincent Cameron
Sent: Monday, August 29, 2011 11:57 AM
To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Steve Kazanjian; Jeanne Foti
Subject: Account Payable -August 29
O'Neill
1. Crete-GM signature needed.
Done.
�y
8,29/2011
Page 1 of 2
Jeanne FOU
z
From: Vincent Cameron
Sent: Monday, September 12, 2011 8:03 AM
To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Steve Kazanjian; Jeanne Foti
Subject: Account Payable Removal -September 5 and 12
September 5-Account Payable Questions
Snyder
1. Devejian as example, also e.g., Krasovic, Littlefield, Skin 29, Snyder, Stimac, Swix, Wardlow, Xing-
Are these close outs or just ongoing accounts? If the latter,
considering the costs of processing, perhaps there's a better way to handle.
We have had questions about this before. Twenty six overall. Nineteen were overpayments, 6 were final
bills, and one was a rebate for a solar installation. Sometimes customers do not pay their final bills on
time and we have to bill them again. During that time the customer decides to pay their final bill and then
they pay it again when they receive the second notice. Many of these payments go through the lock
box and we find out about them after the payment has been registered.
2. CDM -Is this report available electronically? If so, please e-mail to me.
will send it to you.
3. NAPA-Antifreeze + gas can for", isn't that what our service contracts are for? + P.O. is after the
purchase, was this an emergency?
We needed these items quickly for maintenance and stocking the trucks.
4. Lummus +O'Connor-Chains saws-was this for the tropical storm?
Yes.
O'Neill
1. APPA-We verified that this bill from January was not previously paid?
Yes. It was not paid.
2. Bay State Envelope -Are we receiving paper products that are made with recycled, post-consumer
content paper?
Yes. A 100%. 1 put a sample in your mail slot.
3. Graybar-Why was PO not corrected to reflect over shipment and actual type of lights shipped?
Where is provision in new PO template to indicate"change
orders." Should these have gone thru the bid process?
The notation on the PO states that there is a change for the over shipment. We did receive 100 watt and
not 50,which will be rectified.
;arc
It was not bid because the amount of 50 watt HPS were under the $25k limit. We did get three prices.
4. Riemitis -Where are the original bills? Copies are illegible.
Page 2 of 2
can read the copies.
September 12 Account Payable Questions
O'Neill
1. Sullivan -Why did we not use the company credit card?
It appears the Town of Reading has denied my credit card, I am working on why.
9 14 2011
Page 1 of 2
Jeanne FoU
From: Vincent Cameron
Sent: Monday, September 12, 2011 8:27 AM
To: Vincent Cameron; Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Steve Kazanjian; Jeanne Foti
Subject: RE: Account Payable Removal -September 5 and 12
Item 4 - Reimitis Bills.
The original bills were not received by the RMLD. Reimiitis faxed the bills over. The work was verified
and were processed.
From: Vincent Cameron
Sent: Monday, September 12, 20118:03 AM
To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Steve Kazanjian; Jeanne Fob
Subject: Account Payable Removal - September 5 and 12
September 5-Account Payable Questions
Snyder
1. Devejian as example, also e.g., Krasovic, Littlefield, Skin 29, Snyder, Stimac, Swix, Wardlow, Xing-
Are these close outs or just ongoing accounts? If the latter,
considering the costs of processing, perhaps there's a better way to handle. .
We have had questions about this before. Twenty six overall. Nineteen were overpayments, 6 were final
bills, and one was a rebate for a solar installation. Sometimes customers do not pay their final bills on
time and we have to bill them again. During that time the customer decides topay
their final
ill and lock,t
they pay it again when they receive the second notice. Many of these pay 9h t
box and we find out about them after the payment has been registered.
2. CDM -Is this report available electronically? If so, please e-mail to me.
I will send it to you.
3. NAPA-Antifreeze+ gas can for", isn't that what our service contracts are for? + P.O. is after the
purchase, was this an emergency?
We needed these items quickly for maintenance and stocking the trucks.
4. Lummus + O'Connor -Chains saws -was this for the tropical storm?
Yes.
O'Neill
1. APPA-We verified that this bill from January was not previously paid?
Yes. It was not paid.
2. Bay State Envelope -Are we receiving paper products that are made with recycled, post - consumer
content paper?
Page 2 of 2
Yes. A 100%. 1 put a sample in your mail slot.
f 3. Graybar-Why was PO not corrected to reflect over shipment and actual
type of lights shipped? Where is
provision in new PO template to indicate "change
orders." Should these have gone thru the bid process?
The notation on the PO states that there is a change for the over shipment. We did receive 100 watt and
not 50,which will be rectified.
It was not bid because the amount of 50 watt HPS were under the $25k limit. We did get three prices.
4. Riemitis-Where are the original bills? Copies are illegible.
I can read the copies.
September 12 Account Payable Questions
O'Neill
1 Sullivan -Why did we not use the company credit card?
It appears the Town of Reading has denied my credit card. I am working on why.
AMON
fix
9/14,2011
Page 1 of ;
Patricia Mellino
From: Vincent Cameron
Sent: Wednesday, September 21, 2011 1:29 PM ,
To: Richard Hahn; Phil Pacino; Gina Snyder; Mary Ellen O'Neill; Bob Soli
Cc: Bob Fournier; Steve Kazanjian; Kevin Sullivan; Patricia Mellino; Jeanne Foti
Subject: Account Payable Questions - September 19
Soli
1. Reading Square Auto Body -Sales Tax!$29.
For car repair jobs we have to pay sales tax on parts, which occurred in this case ($6.25'$464=$29.00.)
O'Neill
1. Choate- Please mention in next Executive Session.
Yes.
2. Arthur Hurley-Fourth invoice needs GM signature.
Signed.
3. WL French Excavating- What happened?
A commercial customer excavating on their property pulled up an underground line and damaged a
transformer causing it to leak. The company's insurance will be paying for the RMLD costs for damages ts,
and the clean up.
Snyder
1. Cushing- Who at RMLD was involved in the communications/correspondence?
Kevin Sullivan.
2. Fischbach -The columns with hours don't add up to the totals at the bottom of the table on the cover
page(eg, RT at 8,8,4,4 has a total of 135?)
The sheet you are referring to is the last of three sheets with dates, names, and jobs description. If you
turned to the two sheets underneath the signature sheet you will find the other hours that made up the
135 and other totals.
3. McMaster Carr- What are the solar panels for?
The solar panels were put on the"solar bike" to generate electricity, in addition to pedal power.
4. Wakefield Police- Why were we doing work in Wakefield? (Baystate Rd Wakefield is address given.)
We have fringe customers on Bay State Road. We had to work on the distribution system there and had
to hire a Wakefield policeman.
5. Zanni - All PO's are after work.
Tu rner Farms w�Ls an emergency job but the other two jobs could have had POs done prior to the work.
I'lhis was discussed with Engineering and the POs will be done prior to the work in the future, if possible.
9/21/2011