HomeMy WebLinkAbout2011-09-19 Board of Library Trustees MinutesRECEIVED
MINUTES TOWN CLERK
Board of Library Trustees Meeting ��' DING, �� SS.
Monday, September 19, 20112011 OCT 20 P 1: 3u
Present:
David Hutchinson, Chair; Richard Curtis, Vice Chair; Karyn Storti; Vicki Yablonsky; Ruth Urell,
Director; Kathryn Melesciuc, Recording Secretary.
Absent:
Jeffrey Doucette.
Meeting called to order: 7:05 p.m.
July 25, 2011 Minutes approved unanimously. (K. StortiN. Yablonsky)
Financial Report (R. Urell)
■ LSTA Green Grant will be 100% expended by September 30, 2011.
Trustee Liaison's Reports
Foundation (R. Curtis)
Donor appreciation event scheduled for Friday evening, October 14, 2011.
Friends (C. Dubois)
Working on ideas for upcoming House Tour.
Building Program Discussion
R. Urell and architects' meeting with M.B.L.C. consultants regarding wait list has been pushed
back to January;
Discussion of establishing a committee to advocate to the community for the proposed renovation
and expansion of the Reading Public Library;
■ The committee will be called "Community Library Improvement Committee" (CLIC)
• D. Hutchinson's motion to charge committee — hereby charged and approved by trustees;
• Discussion was made for trustees to enlist 20 to 25 members and a chair to head CLIC and to offer
suggestions for a kickoff meeting.
Director's Report
■ Citizen's Library Walkthrough — Five public sessions have been scheduled to tour the building
and to get input and answer questions. R. Urell, a librarian and a trustee will present the sessions.
■ 250 invitations were mailed to 63 communities north of Boston for the Library Legislative
Breakfast to be held in Reading on Friday, October 21 from 8 — 9 am. Senator Katharine Clark is
the featured speaker;
■ The installation of Envisionware printing system allowing patrons to pay to print using coin
machines had a few quirks in the first few weeks but the system is now functioning;
■ Staff members attended Evergreen presentation held at Noble offices introducing the new
Integrated Library System (ILS) which will replace current Millennium software in January, 2012.
Reading is third on the conversion list;
• Summer Reading Program — attendance was up 5% and Children's had over 1,000 signups;
• Some furnishings will be added through the Gift Account — a computer table in Teen Area, a few
staff chairs and replacement of some lounge chairs in main area;
• R. Urell set up a tour with Facilities to discuss the ongoing moisture and dampness problems
inside and outside of the building and noting some necessary maintenance;
• R. Urell met with Finance Director regarding capital budget. Trustees wish to make sure that
ongoing library capital needs are included in capital plan regardless of Building Program;
• R. Urell is working on state aid application which is due in October. Discussion of the state aid
financial requirements and the Municipal Appropriation Requirement (M.A.R.).
Statistics:
No report.
Trustee Items:
■ The RPL location at Reading Fall Faire Day was very busy with residents inquiring about the
expansion. Residents had their questions answered and most people were impressed with the
design. A few residents had no idea of the plan, a good cause for the new committee (CLIC).
Action Items:
■ R. Curtis will speak with R. Graham regarding names of volunteers who might be interested to
head the new committee CLIC;
C. Dubois will speak with M. Silvaggi; and
■ R. Urell will contact a few local residents;
■ Follow up names will be given to D. Hutchinson within one week;
Citizen Library Walkthrough sessions - trustees to check calendars and let us know any of the
dates they are available to attend.
Adjourn
The motion to adjourn was made 8:35 p.m. (V. Yablonsky /K. Storti)
Respectfull y submitted,
K
Administrative Assistant,
Reading Public Library
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Establishment of an Ad Hoc Community Library Information Committee (C.L.I.C.)
The Chairman of the Reading Public Library Board of Trustees shall appoint a committee to:
♦ Promote the renovation of and addition to the Reading Public Library, as recommended by the
Reading Public Library Board of Trustees and to make periodic progress reports to the Library
Board of Trustees.
♦ The Committee shall use the final report of the Library Building Program, the Reading Public
Library Plan of Service 2009 -2014, and the State Construction Grant Application (January 2011)
in its work.
Responsibilities of the Committee are to include:
♦ Provide community information and create and take advantage of opportunities to reach out to the
community with information about the plans for renovation and addition, and
♦ Assist the Board of Library Trustees, Selectmen, Finance Committee and staff with a funding
proposal to be presented to Town at Town Meeting.
The Ad Hoc Community Library Information Committee shall be appointed for a term expiring on
September 30, 2012, and the term of the committee may be extended for one additional 12 month period
by the Library Board of Trustees pursuant to section 4 -10 of the Reading Home Rule Charter. The terms
- of the committee shall expire at the earlier of the expiration of their terms, or upon the bidding and
awarding of a contract for construction of a renovation and addition to the Reading Public Library.
The committee shall consist of up to 25 members who shall, to the extent possible include representatives
from a broad range of interest in the community.
Adopted by the Library Board of Trustees on 9 119 1I1
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