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HomeMy WebLinkAbout2011-09-20 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING SEPTEMBER 20, 2011 Anthony, Goldy, Tafoya, Bonazoli, Schubert Hechenbleikner 4a -c) Move that the Board of Selectmen accept the report of the Volunteer Appointment Subcommittee and confirm the following appointments to the following Boards, Committees and Commissions: ® Lori Weir and John Halsey to positions on the ad hoc Committee on Amplified Sound in the Parks for a term expiring December 31, 2011; 0 Laurie A. Sylvia to one Associate position on the Cities for Climate Protection Program Committee with a term expiring June 30, 2012; Christopher- M. Wielien to one Assoeiate position on the Zonin Board june 30, 2014. 5a) Move that the Board of Selectmen close the hearing on the possible modification, suspension or revocation of the Restaurant License to Expose, Keep for Sale, and to Sell All Kinds of Alcoholic Beverages To be Drunk on the Premises for the Boland Group III d /b /a Fuddruckers, 50 Walkers Brook Drive, for violating GL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age. Move that the Board of Selectmen find the Boland Group III d /b /a Fuddruckers, 50 Walkers Brook Drive, in violation of MGL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age on September 9, 2011. Move that the Boland Group III d /b /a Fuddruckers, 50 Walkers Brook Drive be penalized with a I day suspension for violation of MGL Chapter 138, Section 34 for the sale or delivery of alcoholic beverages to a person under 21 years of age on September 9, 2011. Move that the day suspension for the Boland Group III d /b /a Fuddruckers, 50 Walkers Brook Drive take place on through , 2011; that the license be surrendered to the office of the Town Manager not later than 9 am the first day of the suspension, to be 01 returned to the licensee by 9 am the day following the suspension; and that a placard be placed on the premises during the period of suspension indicating the business is "unable to sell liquor due to a suspension of the liquor license for sale of. liquor to an underage person ". 5b) Move that the Board of Selectmen close the hearing on Amendments to the Table of Organization. Move that the Board of Selectmen approve the amendments to the Table of Organization for the Executive Branch of Reading Town government. Move that the Board of Selectmen adjourn the meeting at p.m. TOWN MANAGER'S REPORT Tuesday, September 20, 2011 Administrative matters ♦ City of Boston proposed truck hazardous materials routing — Chief Burns report ♦ Chamber of Commerce "Buy Local" program — end of September, December ♦ Community dialogue on Substance Abuse and Violence — 9 -21 -11 at RMHS Fieldhouse ♦ Main/South Street community meeting — re MWRA project and Reading Woods project — 9-26-11 at Coolidge MS — 7 to 9 PM ♦ RFSF success! ♦ RFP — lease for Burbank Arena - available 9-29-11 Community Services ♦ Conservation Commission review of bylaw and regulations.- next Board of Selectmen meeting Finance Public Safety ♦ Mayor Scott Galvin from Woburn expressed his appreciation to Chief Cormier for his assistance at the recent shooting of a Police Officer during the robbery at a Woburn Jewelry store ♦ RCA - Reading Community Alerts — Sign up for "opt in" feature Public Works ♦ MWRA water interconnection with Stoneham o MWRA water redundancy project — under design ♦ Wilson Street follow up — Drainage, curb, sidewalkk, gas main. o Paper Shredding, Rigid Plastics recycling, Styrofoam recycling — DPW garage - 9/24/ 11 ♦ Household Hazardous Waste Collection 9/24/11 in Wakefield ♦ Fall leaf collection - 10/31-11/4, 11/14-11/18, 11/28-12/2 ♦ Sewer 1/1 smoke testing and dye testing to be conducted starting Monday, 9-26-11 Construction proiects ♦ Causeway Road — Preparatory work is done — + Roadway Paving: Micro-Seal — portions of: Washington Street, Hopkins Street Charles Street. ♦ Memorial Park: We are getting bids to repair\r.ebuild loose masonry.in the stream channel ♦ Haverhill Street Water Main: under construction Dates and Events: • Paper Shredding, Rigid Plastics Styrofoam recycling — Fall program by popular demand 9/24/11 at DPW • Household Hazardous Waste Collection 9/24/11 in Wakefield Fall curb-side leaf collection - 10/31-11/4, 11/14-11/181 11/28-12/2 • Town Meeting Warrant closes —9-27-11 • October 20 Event to assist Reading KS. • Town Meeting — 11-14-11 I TO: Property Owners near South and Main Streets From: Peter I. Hechenbleikner, Town Manager Date: Monday, September 19, 2011 Re: Meeting regarding Upcoming Construction - Main and South Streets Meeting - September 26,2011 7 • • PM Coolidge Middle School -Multi-Purpose Room 8• Birch Meadow Drive As you know, there are two major (and at least one minor) construction projects going on and/or scheduled for upcoming months in the area of South and Main Streets in Reading. In order to make sure that Reading residents in the area of those projects have as much information' as possible on what to expect in coming months, the Board of Selectmen has scheduled the community meeting noted above. Representatives of the MWRA and their contractor will present information on the upcoming water main interconnection on the south-bound side of Main Street between North Avenue in Stoneham and South Street in Reading. The MWRA will be installing a 36" water main as the first phase of providing a redundant water supply to Reading. Representatives of Pulte Homes will be present to outline the Reading Commons project which is ongoing at the former Addison Wesley site at South Street and Jacob Way. This project has all local approvals. Some of the work - primarily demolition — has started, and nearby neighbors have gotten notices for pre-blast surveys. Pulte Homes will review the overall schedule for the project. We look forward to seeing you on the 26th 0 M Page 1 of 1 ' Hechenblefter, Peter From: Lindberg, Tom [Tom. Lindberg@mwra.state. ma.Lis] Sent: Tuesday, September 20, 2011 11:21 AM To: Hechenbleikner, Peter; rgrover @ci.stoneham.ma.us Cc: Perez, Isidoro; Morris, Michael; Convery, Ria Subject: Request to link Reading /Stoneham web -sites to MWRA Web -site Dear Peter /Bob, Thanks for arranging the locations for the upcoming public meetings for the MWRA's Stoneham- Reading Emergency Connection Project. MWRA will be updating information on our web site (www.mwra.com) as this project proceeds, so, if you could have your Town's IT folks provide a project link on each town web site...... everyone will have the same up- Io- date information. Also, MWRA's presentation at each meeting will be similar, so that if one of the dates is not good for Stoneham or Reading residents/ businesses, they should be encouraged to attend the other meeting. http•/ /www mwra com /Olnews /2011/ 082511- readingstoneham/ 091911- publicmeeting- reading.html http:// www. mwra. com /Olnews /2011 /082511- readingstoneham/ 091911- publicmeeting- stoneham.htm I Thanks for your continued cooperation with this important project. Sincerely, Tom Lindberg 9/20/2011 Schena, Paula From: Hechenbleikner, Peter Sent: Monday, September 19, 2011 12:54' PM To: Schena, Paula Subject: FV\t. Publish Date Assigned for Real Property This will go with the RFP which I will copy to you hopefully this afternoon. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours Monday, Wednesday and Thursday: Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781-942-9071 web www.readingma.gov effective June 7, 2010: 7:30 a.m - 5:30 p.m. email townmanager@ci.reading.ma.us Please let us know how we are doing - fill out our brief customer service survey at http://readingma-survey.virtualtownhall.net/survey/sid/ldc7dcf24f2ebl82/ ----- original Message - - - -- From: REGS@sec.state.ma.us [mailto:REGS@sec.state.ma.us] Sent: Wednesday, September 14, 2011 12:47 PM To: Hechenbleikner, Peter Subject: Publish Date Assigned for Real Property A publish date of 9/28/11 has been assigned'to your Real Property submission with description of: The Nelson E. Burbank Ice Arena located at 51 Symonds Way and owned by the Town of Reading. The Burbank Arena was constructed on Town owned land, and gifted to the Town by Nelson E. Burbank. The Burbank Arena is a one story structure consisting of 72,646 s.f. and located on approximately 4.45 acres of land. It is of sound and substantial construction, generally modern in appearance. The Burbank Arena is centrally located and is easily accessible and ADA compliant, and has parking for both staff and patrons. 1 O Page I of 1 Hechenbleikner, Peter From: Zambouras, George Sent: Tuesday, September 20, 20114:46 PM To: Hechenbleikner, Peter Subject: Sewer Smoke Testing and 1/1 work Attachments: SpotGuagingResults—Area2B.pdf; SmokeTestingAreas_Fig4-1-201003.pdf Peter, We don't have the new maps prepared as yet; however the enclosed maps indicate the areas we plan on performing the sewer testing on as follows: Smoke Testing of Sewer Mains to start on September 261h- Areas in WHITE on the Large Town map — areas 3A, 3C, 3D, 4A, 4B and 5 This work will occur during the day between the hours of 8:00 AM to 5:00 PM We expect to receive the contractors schedule tomorrow. A Fire detail will be in the field with the testing crews and the Police Department will be advised weekly of the anticipated streets work will occur. Notification will be: Cable, Newspaper, Community Alert System, Web Site (updated weekly )and flyers handed out by the contractor 72 hours in advance of the work. Dye Testing of Suspect Areas Dye Testing of approximately 175 scattered problem areas within the green shaded area of the above map. These are areas of suspected cross connections that were identified when we smoke tested a year ago. They include drain lines, driveway drains, roof downspouts or other areas where smoke was seen in areas that may result in a cross connection between the sewer and drainage system. In some cases the smoke observed may have emanated form a defective sewer main or service that was visible on the surface. There areas include public and private property. While access to the property may be required, access within the dwelling is not required. It was the intention of the contractor to start this testing on September 26th also; however we will delay the start of this portion of the work until we receive a defined schedule in order to properly notify the appropriate residents. I would expect that the work will start the first or second week of October. Notification will be as indicated above. All of the above work will be performed by Flow Assessment Services LLC Flow Isolation Area (start date to be determined The purple area on the smaller section map — area 213-2 and 213-3 This work must occur during low flow periods, late evening to early morning hours (9:00 PM to 3:00 AM). This work involves the inspection and flow isolation of the sewer during the hours of low flow. Access to sewer manholes is required. Notification will be as indicated above. George J. Zambouras, P.E. Town Engineer 781-942-6683 781-942-5441(fax) Email: gzar—nbouras @,c Please note Town Hall Hours Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Thuesday 7:30 a.m. - 7:00 p.m. Friday: CLOSED 9/20/2011 LEGEND a41W JJJ t + T I_ •., : �� >�, � Ke; '��i +.:Sf�� xuPwP m rum+auuon ' %tp �'a, :ie� Y .t� 't ,• ipt .. +sY&�. a.w.r Mannol. ' P� l�' �� 3 { '4 d`. �f eY• ;� ( .� la o mn M.In 1 •r/ \I ''� � , \ � Lon Pt...un M.in `4� r �ky�asg �' v! � ..•�� 2A^ ��'`� f` �r Y�J:' eaaaMap Rml U... / t � /. /' "��\.� s'�> 28 �tA a•�l`'�:` 9A ('�mwn eoPmm� 9YIMbq F-paw. =R. -P.v.a rraouAx \ i b� j;�,�j0 r�l PaxF�� TOWN OF READING AUGUST 2009 I \pi!, �) ft J,Y 11 l�f i {}...DOG FIDUPE91 T jT)IJ.tirj. ) SMOKETESTING �` • ., 't _ ,O AREAS d) 1. tKIL 2B-21", 'A X, N, 4- I 7.7 -o s 2A C., -------------- 0 jr 2B-51 tt LEGEND Sewers stem Pl-omtion#2 Main S (N 0 Spot Guage Lomdon Ith Lotation) 0 MWRA Mate, Tom of Reading Meter Pump sudl n 0 w Se—Manhole 0 Abandoned Manhole v L..U.n #1 M_ a St (South Location) Abandoned Pipe F— Main G—Ity Main L— Pre—,o Main B.- Map VRoll ones Spot Guage SubAteaa P-1. MArea R.- .-ded I..1.11.n A— Net Recommended ®r e r for Flow 1-fidl- Tom !Boundary r7 B.11clngF..lprl.s Blidg. r Road - P—d 'e F2B —d Road unp Water TOWNOFREADING LI MAY 2OD9 v :.FIGURE261 RESULT, Os CON Iv Volunteer Appointment Subcommittee September 19, 2011 The meeting convened at 8:00 p.m. in the Conference Room, 16 Lowell Street, Reading, Massachusetts. Present were Selectmen James Bonazoli and Camille Anthony, .Town Manager Peter Hechenbleikner, and applicants Laurie Sylvia, Lori Weir and John Halsey. Laurie Sylvia is an employee of the Reading Municipal Light Department and is interested in becoming an Associate to the Advisory Committee on the Cities for Climate Protection Program. She's currently involved in the tree program, and the program to provide certificates to businesses for going green. Lori Weir and John Halsey are applicants for two positions on the ad hoc Committee on Amplified Sound in Parks. Lori is a resident of Winthrop Avenue and lives approximately 300 feet from the Birch Meadow Park, John Halsey, a long time business person in Reading and Reading resident and is owner of the Reading Bulldogs. The applicants talked with the Volunteer Appointment Subcommittee about the committee, its schedule, and its work plan. On motion by Anthony seconded by Bonazoli the Volunteer Appointment Subcommittee recommended Laurie Sylvia as an Associate member of the Advisory Committee to the Cities for Climate Protection Program for a term expiring June 30, 2012. The motion was approved by a vote of 2 -0 -0. On motion by Anthony seconded by Bonazoli the Volunteer Appointment Subcommittee recommended Lorie Weir and John Halsey for two positions on the ad hoc Committee on Amplified Sound in Parks for terms expiring December 31, 2011 by a vote of 2 -0 -0. On motion by Anthony seconded by Bonazoli the Volunteer Appointment Subcommittee LEGAL NOTICE , . TOWN OF READING Alleged Violation — M.G.L. Chapter 138, §34 - Sale to Minor To the In-habitants of the -.Town of Reading: Please take notice* that the Board of Selectmen as the "Licensing Authority for the Town of Reading Will hold a public hearing on Tuesday, September 2011 at 7:45 p.m. in the ,,Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts to show cause '.why The Boland Group III d/b/a Fuddruckers, 50 Walkers Brook Drive, Reading, . Restaurant ..•License to Expose, Keep for ,.,-Sale, and to Sell All Kinds of :Alcoholic beverages To be Drunk on the Premises should not be modified, suspended or revoked for violating G.•. Chapter 138, §34 on September 9, 2011 to wit: the sale or delivery of alcoholic. beverages to a person under 21 -years of age. All interested parties may appear in person, may submit their comments in writing, or may email comments to town.- -managergci.reading.ma.us. By order of Peter 1. Hechenbleikner Town Manager "9113 2 7' SO... I � �� ~��� ��^���=�~���� DFRP � k������ ��Q N���~=���"~�� 16 Lowell street ^�. ���� ������ ����� 0 �����U�K�x unnu� � o=�° �=��� 8 ^ -- �� . c�w- FAX: (7g81)-942-9071 Ennoj|� ` nmanagen5tcY.reo6hng'rna.us . Delivered iOHand September 13, 2011 James Boland Fuddmckem 5D Walkers Brook Drive Reading, K8AO1887 / TOWN MANAGER NOTICE OF HEARING Alleged Violation - M.G.L. Chapter 138, §34 - Sale to Minor Dear Mr. Boland: "You are hereby Do����'UlaIapU b|iohearin-g will be held by the Board of Selectmen as the Licensing Authority for the Town of Reading, o Tuesday, September 2O.2O11 ad7:45p.0. in the Selectmen's Meeting Room, Town Fa|| 16 Lowell Street, Reading, K/, to show cause why your Restaurant License to Expose, Keep for Sale, and to Sell All Kinds of Alcoholic Beverages should not bg modified' suspended o[ revoked for violating G. L . Chapter 138, §34 on September 9, 2011 to wit: the sale or delivery of alcoholic beverages to a person under 21 years of age. ThigpuLichea[' ng will be held pursuant to the 'ok»ne of G.L. c.138' §64. After the hearing, the Board of Selectmen may vote to suspend or revoke your hcenae�U finds that there io satisfactory proof that a violation has occurred. You may appear on your own behalf and/or with your legal counsel and present witnesses. For your information and review, copies of police napod(o) concerning the alleged incident are enclosed herewith. Sincerely, Robert LeLacheur, Assistant Town ger Enc. cc: Town Counsel chief James Co[nnieF _ fAoohoUcBevenages Control Commission- Attorney ChhoLatkaDn DD.RINC6 READING POLICE DEPARTMENT v5.Sn INVESTIGATIVE ACTION REPORT CASE#: D084862 org.case#': rpt date: 09/09/11 20:21 reported: FRIDAY from date: to ucr: 957 DET SPECIAL ASSIGNMENT_ I location: COMPLIANCE CHECKS follow up by: NONE NEEDED case status: officer: rpt.status: Change Status: review officer: comp/vict notify:- N sup review officer: cir/involve type: Solvability Factors CIR: complaint: ALCOHOL COMPLIANCE CHECKS reporting officer second officer type mast# INVOLVED 109988 09/09/11 20:35 PAGE: I 09/09/11 18:00 CLEARED NORMAL COMPLETE 53 SGT DET SEGALLA 72 SRO. SANTASKY assignment: C car: 72 36 DET. SAUNDERS sup/back.-up: name/add NAMES phone dob, ss# INVOLVED 124038 FUDDRUCKERS, 50 WALKERS BROOK PROPERTY prop.type make mod/style color EVIDENCE rpt1d: 09/09/11 class: 22 NONNEGOTIABLE I RECEIPT value: id/desc: RESTAURANT RECEIPT 109988 reg #: bin #: control #: *** NARRATIVE *** ser#/vin# $o ncic: analy #: . On Friday September 9, 2011, 1 along with Detective Saunders and School Resource officer Santasky conducted alcohol compliance checks of restaurants in Reading. our main objective that evening was to make sure that the restaurants were not selling alcoholic beverages to minors under the age of 21 years old and were checking for valid forms of identification. 29 omp I READING POLICE DEPARTMENT 09/09/11 20:35 DD.RINC6 PAGE: 2 v5.5n INVESTIGATIVE ACTION REPORT CASE#: D0848.62 org.case#: *** NARRATIVE *** At or around 6:00pm we started our operation. We used dob Pas our underage operative to condu ct the compliance checks. did so voluntarily. Before beginning, we conducted a'brief training for in which he was photographed and administered a portable breath test to check his sobriety in which he registered a BAC of 0-0. We explained to . what we expected of him and he was given $40 cash from the department to, use. . was checked before leaving the police station to make sure he did not have any identification or money. His wallet and cell phone were left at the station during the operation. During the operation the following 11 restaurants were checked: 1) Mandarin Restaurant 296 Salem St 2) The Venetian Moon 680 Main St 3) Grumpy Doyle's 580 Main St 4) Caf I Capri 355 Main St S) Sam's Bistro 107 Main St 6) Fuddruckers 50 Walkers Brook Dr Brook Dr 7) Bertucci'S Italian Restaurant 45 Walkers 8) Longhorn Steakhouse 39 Walkers Brook Dr 9) chili's Grill & Bar 70 Walkers Brook 10) Romano's Macaroni.Grill 48 Walkers Brook Dr 11) Oye's Restaurant 26 Walkers Brook Dr was instructed to attempt' to purchase one Bud Light bottle of beer if available at each restaurant. If served, he was instructed to pay, promptly leave the establishment, and report immediately to us in the parking lot. Further, he was instructed not to consume any alcoholic beverage under any circumstance. During the operation,: entered Fuddruckers located at 50 Walkers Brook Drive inside the Jordan's Furniture complex. went into the restaurant and to a cashier, later identified as Angelica Cambos. He ordered a Bud Light and was told that they were out. He then ordered a Coors Light bottle and was not asked to produce an ID. The beer was $3.21 with tax See sales slip as evidence included with this report. stated that Angelica gave him an order card and he went to a table and another restaurant server identified as Clara Sanches brought the beer to him. She asked for his ID and he stated that he did not have one. She then placed the beer down in front of him and walked away. then got up and left the restaurant and reported what happened to Detective Saunders and SRO Santasky who were waiting outside in the parking lot. Detective Saunders and SRO Santasky then went into Fuddruckers and identified themselves and what had transpired to the restaurant s H 30 READING POLICE DEPARTMENT 09/09/11 20:35 DD.RINC6 PAGE: 3 v5.5n INVESTIGATIVE ACTION REPORT CASE#: D084862 org.case#: *** NARRATIVE *** manager Riccardo Zanin dob. --. , They show ed him the receipt for the transaction and he did not deny what had happened- He was informed of 110 v ,elation and that the matter would be forwarded to t the town liquor licensing authority. At the end of the operation picture was taken again and he was administered another breath test which showed his BAC,to be 0.0. He also gave us the remaining money back from the initial $40 which was $36.79. pictures of along with his RMV and BOP are included with this report. Violations: MGL (c)138 - (s)34 Sale or Delivery of an alcoholic beverage to a person under the age of 21 years of age. Solvability Factors Eliminated by Investigation: Developed by Investigation: Remaining for Investigation: Additional Evidence/Tech Work other Photographs [ composite Fingerpr ints Performed by: gen status: Officer's Signature Revi ;Ivestigating 31 12 s� Officer's Signature D te. r � sas Middlesex County, s.s. Reading, MA 13 September 2011 I, this day served the below named documents in hand to Andrew Seavey, Manager for Fuddruckers at 50 Walkers Brook Drive, Reading, Massachusetts 01867. Notice of Hearing — Original and A True and Attested Copy Alleged Violation MGL Chapter 138, s34 - Sale to Minor Reading Police Department Investigative Action Report dated 09/09/2011 Date of Service: 13 September 2011 at 6:30 pm A copy of this notice was delivered to Latham, Latham & Lamond, 643 Main St. Reading, Mass. 01867 FEES: Service: $20.00 Travel: incl. Total: $20.00 Alarr . Ulrich Constable & Disinterested Person 55 Hancock St. Reading, MA 01867 Tel: (781) 944 -0885 Cell: (781) 775 -1824 32 1� c� hJ G+ '��6 — - -- - - - -- 40dad /eouepjn3 W FUDDRUCKERS a 50 Walkers Brook Drive Reading, MA 01867 : Phone: (781) 942 -4891 www.fuddruckersne,com 1068 ANGELICA Chk 1758 Sep09'11 07:24PM Gst 0 W 1 COORS LIGHT 3.00 s CASH 10.00 Subtotal 3.00 3 St /Lcl Tax 0.21 Payment Made 3.21 U n Change Due 6.79 W S ENTER TO WIN A $50 GIFT CARD s Just follow these simple steps: $ Call (800) 705 - 5790 Enter access code 960000 Take a brief survey We appreciate your business! 1160: 3.2.7 — Enforcement 3.2.7.1 Licensees violating applicable laws of the Commonwealth of Massachusetts, rules or regulations of the Alcoholic Beverage Control Commission, and/or of the Town of Reading Liquor Policies shall be subject to the following range of penalties: Offense Penalty lst Offense Warning to three days suspension 2" Offense Three days to six days suspension 3r Offense Six days to 12 days suspension 4 th Offense Show cause hearing for license revocation The term "Offense" is defined as one violation of Massachusetts General Law, Chapter 138, and/or one violation of the Massachusetts Alcoholic Beverage Control Commission Rules and Regulations 204CMR, and/or Town of Reading local licensing regulations and any other law or regulation of the Town of Reading. Examples of criteria to invoke penalties are based on the following: • Severity and type of offense • Number of prior offenses The penalties are only a guide. The Licensing Authority may use its discretion in determining whether the facts surrounding a violation warrant a penalty which is more lenient or sever than that suggested by the guidelines. The penalties shall not be construed as to limit the Licensing Authority's ability to consider alternative dispositions or further conditions on a license, or even alternative penalties (e.g. rolling back of the licensees operating hours, suspension of the licensee's Common Victualers license, and/or suspending the licensee's entertainment license.) 1� 3- 13 Board of Selectmen Policies LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of, Reading: Please take notice that the Board of Selectmen of the Town of Reading pursuant 1oSection 6-1 (b) of the Reading Home Rule Charter, will hold apublic hearing on Tuesday, September 20. 2011 a18:OOp.m.. in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts onproposed amendments to the "Table of Organization" for the Executive branch of Reading Town goV- ernrnent Copies of the proposed doc- ument regarding this topic are uVa||aNm in the Town manager's office, 16 Lowell Gtreet, Reading, K8A' K8-VV- Thurafrom 7:30 a.m. '5:3O p.m.. Tuna from 7:3O.a.m. ' 7:00 p.m. and o copy is attached.to the hearing notice on the vvebeitea1vmww.neading- ma.gov All in ne ted parties are invited to attend the hearing, or may ubnnittheiruonmnmenta in writing or by oona| prior to G:OO ` p.m. on September 20, 2011 to 0ovvnnnanaQer@ci.veadinQ.nua.0 S Bv order of Peter iHechemNeikne I Town Manager 9/14 Section 6-1: Creation of Departments; Agencies and Offices The organization of the Town into operating agencies shall be accomplished through the establishment of an Administrative Code, either by adoption of a bylaw or by the adoption of a Table of Organization, both as provided in this section: (a) Bylaws - Subject only to express prohibitions in the Constitution, the General Laws or the Charter, the Town Meeting may, by bylaw, approve the reorganization, consolidation, or abolishment of any Town agencies, in whole ' or in part, and the establishment of such new Town agencies as it deems necessary or advisable. It may prescribe the functions of any Town agency. (b) Table of Organization — Subject only to express prohibitions in the Constitution, the General Laws or the Charter, the Board of Selectmen, after consultation with the Town Manager, may from time to time, prepare and submit to the Town Meeting for approval a table of organization or reorganization, or amendments to any existing table of organization for the orderly, efficient or convenient conduct of the business of the Town. The administrative code may reorganize, consolidate or abolish any Town agencies in whole or in part and establish such new Town agencies as it deems necessary or advisable. It may prescribe the functions of any Town agency and, for such purpose, transfer the powers and duties and, so far as is consistent with the use for which the funds were voted by the Town, transfer the appropriations of one Town agency to another. However, no function assigned by the Charter to a particular Town agency may be discontinued, or unless the Charter specifically so provides, assigned to any other. I Whenever the Board of Selectmen prepares such a bylaw or table, the Board shall hold one or more public hearings on the proposal giving notice by publication in a local newspaper not less than seven (7) days in advance, which notice shall describe the scope of the proposal and the time and place at which the hearing shall be held. Following such public hearing the Board of Selectmen shall submit to the Town Meeting, by Warrant Article, its proposed Administrative Code which it may have modified subsequent to the public hearing. An administrative code shall become effective at the expiration of ninety (90) days following the date of the Town Meeting at which the proposal is submitted, unless the Town Meeting shall, by a majority vote within that time, vote to disapprove the code., The Town Meeting may vote only to approve or disapprove the administrative code and may not vote to amend or alter it, except that a substitute motion may be moved by a -majority of the Board of Selectmen. Section 6-2: Publication of Administrative Code and Table of Organization For the convenience of the public, the administrative code, if adopted as a Table of Organization, shall be printed as an appendix to, but not an integral part of, the bylaws of the Town. The Table of Organization shall also be published annually in the Town Report. [Amended November 15, 2004 (Article 16) and approved by vote of the Town on April 5, 2005] 2� sbz 34 RIIT'710M�� - -1 BOARD OF SELECTMEN D O ASSESSORS (elected) 1 I 1 I -------------- - - - - -- 1 W t Cn ' I ACCOUNTING Town Accountant Accounting Retirement * �a tj- Town /Manager - - Dashed Line indicates a relationship between an elected Board and the Department or Division Italic Designates positions appointed by the Board of Selectman * Designates an elected or appointed Commission, Board or Committee that works within that division BOARD OF LIBRARY TRUSTEE41 (elected) 1 t 1 Law r-- ------ --- --- ---- - -- --1 LIBRARY Library Director Library * Cultural Council PUBLIC SAFETY Police /Fire Chiefs Emergency Management Fire Police Animal Control Telecommunications PUBLIC WORKS Director of Public Works Engineering Highway Equipment Maintenance Parks /Forestry/Cemetery Recreation Solid Waste Street Lighting Snowlice Control Water Supply /Distribution Sewer Collection Town Forest Stormwater 1 ' FINANCE ;OMMUNITY SERVICES i Assistant ommunity Service Town Manager/ Director/Town Planner ; Finance Director I 1 Conservation Assessment conomic Development * Collections Elder /Human Services * Treasurer Historical * --� Town Clerk West Street Historical * Elections /Registration Inspections /Zoning * Human Resources Planning * Technology Public Health * Trust Funds Veterans Services - - Dashed Line indicates a relationship between an elected Board and the Department or Division Italic Designates positions appointed by the Board of Selectman * Designates an elected or appointed Commission, Board or Committee that works within that division BOARD OF LIBRARY TRUSTEE41 (elected) 1 t 1 Law r-- ------ --- --- ---- - -- --1 LIBRARY Library Director Library * Cultural Council PUBLIC SAFETY Police /Fire Chiefs Emergency Management Fire Police Animal Control Telecommunications PUBLIC WORKS Director of Public Works Engineering Highway Equipment Maintenance Parks /Forestry/Cemetery Recreation Solid Waste Street Lighting Snowlice Control Water Supply /Distribution Sewer Collection Town Forest Stormwater l' � - �' j � L h� � 3 � � 12(' �� E CROSSING ROAD 1 M3'rf 5 1hyZ� R�,M u �?- � '' *�• ,;- i.�'-,��3:s< = q �{i t.- art✓:,; dye "1iJ`'r,�� :>' - - ����.. �. • -r' f' ..�/r;ai;,.� /` \ ':;y. � ` -{•i ;`* �. } _ 'cz5? 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" - .I, _ -_ '..i �. ,I, _ 'r _% , ��,•• .t, _ _ _ _. •.I, - - - 12-72 , �:4•�'` .,,,; � I - - --' `'`' -1 "• - _- _ . __ _ _ _ - -_- - � 12-6 a.: : i r' •'r - �. ��' •_ _: © _ @ _ - - - 12 ¢. :: {,.:_• -- > Legend s �' ent District Crossing Ro ad Redevelo m 12 -1 r " :..t:,.- _ -`' f _ _ = • -- '- "y � '� 2r�9f;...- SJu - sJ:• - alu: - g I 12 -18'- 2-96 _ .I„ - .g •r _ -• Parcels ,.iA'_ I: 129 Y' .. _ 12-19 .r. �."l' " •�7�J� : • .,v.U' �l�' • - . ri, - :;V.'z - — — - Easements Map 6 Town of Reading - 12 -2 n'97 Town Owned Land Map date: 12/29/10 _lv: -... r5_ Aerial hotos taken spring 2008.Jst 0 100 200 300 400 p p g 2 -86 r Ft Parcels valid 111/10. "" ' - V� ��� � 02/04/10 New Grossing Koad KedeveKy PROPERTY OWNER rt New Crossing Ltd Pa nership Ernest Babcock -Steven Barbas Trustee JCIVI RE Trust. Edward Sartell (Scott Sartel et al�__ Vadaione LLU Dona Id Wilson Trustee Reading Hith Ctr Condo Assoc Readinq Hith Ctr is owned by: Pieces of Eight LLC Dr. Hill) Nancv Gatto Trust Joseph Taylor Trust BUSINESS(ES) NAME Fraen RE Div Reading Foreign Auto Barbas Trucking Sartell Electrical* NE Cutlery vacant land K. Parking L t Reading Ith Center" ter of New En land Fertility Gen g I _ad Reading Internists Bone Density X-Rav Lab Winchester Orthopedics Plus J08S 130 2 1 40 7 0 0 40 2 7 Acres F 011 18.8 0.3 2.5 — 0.3 0.5 0.6 1.5 ASSESSED VALU $1,736,700 $312,200 $1,427,700 $582,200 $461,100 $336,600 $4,700,900 $352,700 $618,200 MAP 12 LOT 90 CONDO ID — 12 117 12 1�-8 12 119 12 —120 12 121 12 127 12 — 128 701 Pediatric Dental Assoc 20 Reading Health Drawing_Station Effiffiffol"AIRMiN BROW.. Totals 5 391 36.1 $23,338,000 AR ON Notes: Shading denotes tax exempt °Gartel| electrical jobs reflect tenants plus owner °°Aomesoore records show Reading Health- Center oa commercial/medical oondo's - 3pnopehyowneroovneportionofthebuUding majority of building is owned by Dr. Hill($4,700,900); Dr Gatto ($352,700); and Dr. Tay|or|($618�OO) gInternists; Reading Health Drawing � tenants of Reading Health Center include: Winchester Ortho; pediatric Dental; 16 Lowell Street Reading, MA 01867-268 JEAN DELIOS Community Services Director / Town Planner Phone: (781) 942 -6612 Fax: (781) 942 -9071 jdelios @ci.reading.ma.us To: Peter I. Hechenbleikner, Town Manager Robert LeLacheur, Finance Director /Assistant Town Manager From: Jean Delios, Community Services Director/Town Planner Date: September 13, 2011 Re: Community Services — Update on Regionalization and Customer Service Managing with less staff and a reduced budget has required the need for a clear, set of expectations and action items needed to continue to preserve core services and maintain excellent customer service. To recap, in FY 12 the Community Services (CS) Department budget was cut by 12% resulting in a reduction in staffing of 2.0 +/- FTE. Administrative and technical positions were impacted as follows: • Electrical, and Plumbing and Gas Inspectors (cut from 20 to 16 hours) • Permitting and Permit Tracking (Eliminated Full Time Permits Coordinator) • Human /Elder Services (Administrator cut to Y2 time); • Conservation Services (Administrator, cut to' /2 time); • Public Health (Administrator cut to 1/2 time); • Administrative Assistant (12 hours a week CS; shifted to Town Manager) • A full -time clerk position was added and filled The FY12 Town Manager's budget also included proposals for reducing regulations and streamlining operations to reduce service demands to coincide with staff reductions. Regionalizing services was at the core of achieving. economies while not impacting service levels as a result of budget cuts and staffing losses. The Community Services Transition Plan is an outline of how we will continue to provide excellent customer service even with departmental reductions through the following: 1. Staffing (temporary and long term); 2. Regionalizing; 3. Reducing, clarifying, and simplifying regulations to be more customer friendly; 4. Maximizing the capacity of support staff; 5. Implementing technological improvements to streamline operations 43 5 ° Sj l Community Services Transition Plan 1. Staffing (temporary and long term) Recommended Action: Fill existing staffing vacancies and use temporary help until longer term solutions can not be found Electrical, and Plumbing and Gas Inspectors The incumbents in these positions retired in 2011, and 16 hours a week temporary people have been hired while we explore longer term regional arrangements. If additional hours are required because of the level of activity, additional funds are available through the Inspections Revolving Fund. Public Health —'In June a part-time temporary Public Health Administrator was hired who will continue until October when the regional agreement takes effect. Conservation — In July a part-time temporary Conservation Administrator was hired who will continue as needed. Elder/Human Services Administrator — In May a part-time- temporary Elder/Human Services Administrator was hired. The position has been staffed by a very experienced former employee who has agreed to do this on a temporary basis. Staff Planner — This staff person took another job in another community. The interviewing process is underway. Anew hire. is anticipated to be in place by November 1, 2011. A part-time temporary planner has been hired for the interim. Building Inspection — An increase in activity combined with the loss of the Permits Coordinator position has diminished the. capacity of the building inspector t ' o keep up with competing demands. To fill this void planning staff has assisted. Also, a- recent hire of a substitute building inspector has been added, as funded in the 2012 budget. The substitute building inspector is scheduled to assist with inspections on Wednesdays for at least a half day. The addition of the substitute building inspector has freed up the building inspector to work on permitting and to spend more time assisting applicants. If additional hours are required because of the level of activity, additional funds are available through the Inspections Revolving Fund. Since July 1, 2011 the planning staff (including the CS Director) has provided zoning and permitting assistance at the counter in place of the former Permits Coordinator. The CS Director will continue to provide assistance at the counter during the early morning office hours and on Tuesday nights. Back up inspectors are in place for all positions in the Building Inspection division, Capacity will be managed in the event of planned or unanticipated time out of the office. 2 0 44 2. Regionalizing Recommended Action: Staff Public Health, Conservation, and Human /Elder Services Administrator positions with a regional partner; hire part-time temporary help until then The Public Health Administrator will be . staffed through a regional services agreement with the City of Melrose which will take effect on October 10, 2011. Wakefield is also part of this regional arrangement. Regional partnerships for Conservation and for the Human/Elder Services division are being pursued. 3. Reduce, clarify, and simplify regulations to improve customer service and reduce demands for Town services. Recommended Action: included in Town Mahager's FY12 Budget The following steps have been taken: • Site Plan Review (CPDC) — Zoning was changed at Annual Town Meeting which created Minor Site Plan Review; • Demolition Delay By-Law — Annual Town Meeting authorized reducing delay period from 12 to 6 months; • Local Wetlands By-Law (Conservation) — A study committee was appointed to develop recommendations for, reducing regulations around the local by-law. A survey was developed that generated several hundred responses from the public. *Article is on Subsequent Town Meeting;- • Aquifer Protection District (CPDC) — Article designed to clarify and simplify is on Subsequent Town Meeting. 4. Maximizing the capacity of support staff Recommended Action: Training, training, training The Community Services Clerks under the supervision of the Administrative Assistant will all be cross trained. The recently hired CS Clerk will be trained to perform administrative tasks to assist with the planning functions and to provide further support to the CS Director, 6. implementing Technological Improvements to Streamline Operations Recommended Action: Prioritize implementation of LaserFiche to assist with document management and License & Permitting Software System to facilitate permitting + Two meetings have been held with a third meeting scheduled to plan for implementation of LaserFiche to assist with document management. Organizing files and purging where possible is also part of the plan.- 3 (P,5j3 45 The License and Permits (L&P) Software System is being implemented. The vendor has been selected and is currently doing off site work. The full L&P system is expected to be operational by the end of 2011. Both projects fit well together and the long term gain will be a tremendous savings of space and elimination of outdated filing system as well as smoother operations for the CS Department and ultimately even better transparency for the customer. The CS Director has been part of the management team on the L&P Software System and will be part of the team through the implementation over the next year. 4 46 33 SdK TO: Board of Selectmen From: Peter I. Hechenbleikner, Town Manager Date: Thursday, September 15, 2011 Re: "One time" Capital The Town, through prudent and conservative planning, has the projected availability of approximately $1.7 million in one time funds which should be expended on one time needs. I have had discussion with staff of Town departments as well as the School bepartment and the attached spreadsheets represent my recommendation as to how these funds should be utilized. The recommendation is based on what at this time are the highest priority of local capital needs, and a consideration that this is one time only funding which will not recur. This is anticipated to be further discussed at the Financial Forum in October. I would recommend action at the Subsequent Town Meeting on the first phase of this plan. Source of Funds and Timing There are several sources of these funds. While there is a certainty as to all of the $1.7 million, the timing for portions which are dependeJ t on state payments for the "per building permit' funds are not certain, depending upon the timing of the remaining 3 buildings in the 40R portions of the Reading Woods development. Downtown Smart Growth 40R I there are 2 payments which will be available this fall — the $350,000 which is held in a Town Stabilization Fund, and the additional $159,000 which will be transferred from the State once building permits are issued. Gateway Smart Growth 40R - there are 2 payments which will be available this fall — the $350,000 which is held in a Town Stabilization Fund, and the additional $150,000 which will be transferred from the State once the building permit for the first 50 unit building is issued. Additional payments will be made as the remainder of the 3 building are permitted, and Pulte has indicated that they should be permitting one building per year for the entire project. One Time State Aid— As part of the 2012 budget, a section was added that required the state to fund to the cities and Towns up to $65,000,000 if FY 2011 revenues met certain benchmarks over estimates. I have talked with the Secretary of Administration and Finance and those funds will be certified as soon as the comptroller completes the close-out of FY 2011 — some time between October 1 and October 31. Reading's share of those revenues is approximately 1$200,000. Re-programmed Debt — There is approximately $55,000 in issued debt that needs to be reprogrammed, and the Board of Selectmen has already suggested that we should re-program this for the 100% design for West Street. 9 Page 1 47 Proposed Expenditure of Funds There are many priorities for capital and one time expenditures, some already identified by the Board of Selectmen, and some new. The following is my recommendation as to how some of these priorities can be met. Affordable hosing Trust Fund — The Town has allocated $200,000 from the Affordable Housing Trust Fund (AHTF) for the Oaktree project. This represents almost 112 of the Fund. The Board of Selectmen has voted that it wants to "replenish" those funds from the monies that we are getting from the 40R payments. The developer of Oaktree has also indicated that they may not need any or all of the AHTF monies allocated. Therefore it my recommendation to transfer this fall the sum of $50,000 into the AHTF, and in FY 2013 transfer an additional $150,000 if, at the conclusion of the Oaktree project all of the allocated $200,000 has been utilized by that project. Schools — The School Department has indicated a need to conducting an enrollment and capacity of the school system to determine the need for additional classroom space and the optimal location for it. They have indicated that there is a need now, for the all day kindergarten program for an additional 2 classrooms. My recommendation therefore is to fund the enrollment and capacity study this fall, and to allocate $300,000 for 2 modular classrooms in FY 2013. Pedestrian Improvements — The Town frequently gets requests for new sidewalks and/or repair or replacement of existing sidewalks. Curbing is also an integral part of such projects, as are handicap ramps, signs and other elements. We have varying amounts of money in the capital program on an annual basis to do some pedestrian improvements, but it is clearly not adequate. The study done 3 or 4 years ago indicated that at our current rate of expenditure it would take 1000 years to get curb and sidewalk on one side of every street. My recommendation would be to spend $105,000 over the life of this element of the capital program to supplement other funds already identified in the CIP, for pedestrian improvements. Road Improvements — By far the largest unmet capital need in Reading is for roads. Under the current pavement management plan, local neighborhood roads and isolated residential streets get a fairly low priority because of low traffic volume, and therefore we do less of this work that we and our residents would like: The proposal is to make progress ' on some of these lower rated roads, many on a neighborhood wide basis. Based in large part on ongoing requests and complaints, and looking at overall pavement conditions, I have suggested 3 neighborhood programs to be done starting the next construction season and accomplishing more of them as additional anticipated funds become available. Additionally there are a number of isolated roads that are badly in need of work — some of which have come to the attention of the Board of Selectmen, and these are listed in the miscellaneous road project category. To the extent that some of these streets are already programmed for improvement over the next 3 years, improving them through this program will give some flexibility to the program if costs increase, and will allow other roads not included on these lists to advance to construction on an earlier timetable. A8 Anticipated one time revenue available for Capital Source Downtown Smart Growth 40R Gateway Smart Growth 40R Downtown Smart Growth 40R Gateway Smart Growth 40R One time State aid (residual 2011) Reprogrammed Debt TOTAL F 1st 1/2 FY 2nd 112 1st 112 FY 2nd 1/2 1st 1/2 FY 2nd 1/2 1st 112 FY 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 TOTAL $350,000 $350,000 $350,000 $350,000 $159,000 $159,000 $150,000 $150,000 $150,000 $150,000 $600,000 $200,000 $200,000 $55,000 $55,000 $1,264,000 $150,000 $150,000 $150,000 $1,714,000 0 Expenditure of anticipated one time revenue available for capital 1st 1/2 FY 2nd 112 1st 1 /2.FY 2nd 112 1st 112 FY 2nd 112 1st 1/2 FY Proposed Expenditure 2012 FY 2012 2013 FY 2013 2014 FY 2014 2015 TOTAL 1,264,000 1,033,000 389,000 152,000 1,709,000 Affordable Housing Trust Fund (50,000) (150,000) (200,000) School Building Study (50,000) (50,000) School Modular space (300,000) (300,000) Pedestrian Improvements (50,000) (55,000) (105,000) Road Improvements - neighborhood A (231,000) (231,000) Road Improvements - 'neighborhood B (245,000) (245,000) Road Improvements - neighborhood C (157,000) (157,000) Road Improvements - Misc (99,000) (230,000) (97,000) (426,000) Road Improvemetns -West St. 100% des (55,000) Balance 883,000 239,000 2,000 0 1,709,000 J 09/14/2011 WED 12:14 FAX 20031003 (agts–city_type_2) 9/14/2011 20 NON. TERMINATED AGENTS WITHIN CITY READING disabled CONFIDENTIAL, MASSACHUSETTS STATE LOTTERY COMMISSION *excludes MSLC-offices Name Address city Zip -01-867 Phone Keno type DRG type AMER LEGION POST-62 37 ASH ST READING 781-944-4259 KTG RTG BROOKS PHARMACY #347 25 HAVEN STREET READING 01867 78.1-944-9625 NO NO BROOKS PHARMACY #563 15 BOLTON STREET READING 01867 781-942-5810 NO NO BUSA'S READING LIQUORS 345 MAIN ST READING 01867 781-944-7474 NO NO CUMBERLAND F46 #3377 295 SALEM ST READING 01867 781-944-2263 KTG RTG GULF EXPRESS 85 MAIN ST READING 01867 781-942-0495 KTG RTG J K'S MARKET 212 MAIN ST READING 01867 781-942-0943 KTG RTG LITTLE CHUCK'S DELI 245 WASHINGTON ST READING 01867 7M-944-9700 KTG RTG MAIN STREET MOBIL 178 MAIN ST READING 01867 781-942-0280 KTG RTG MARKET BASKET #60 1 GENERAL WAY READING 01867 781- 942 -0040 NO NO NORTH SIDE LIQUORS 150 MAIN ST READING 01867 781-942-2211 KTG RTG P & S CONVENIENT 287 LOWELL ST READING 01867 781-944-3524 KTG RTG READING QUICK STOP 519 MAIN STREET READING 01857 781-944-2440 KTG RTG READING SERVICE 1330 MAIN ST READING 01867 781-942-1597 KTG RTG READING SHELL 87 WALKERS BROOK DR READING 01867 781-942-7170 KTG RTG SHELL FOOD MART 110 MAIN ST READING 01867 781-944-5554 KTG RTG SQUARE LIQUORS 13 HIGH ST READING .01867 781-942-9965 KTG RTG STOP & SHOP #488 25 WALKER BROOK DR READING 01867 781-944-2919 KTG RTG WEST ST MOBIL 4 WEST ST READING 01867 781-944-8060 KTG RTG WINE SHOP OF READING 676 MAIN ST READING 01867 781-944-4521 NO NO Page 1 57