The URL can be used to link to this page

Home My WebLink About2011-03-02 Finance Committee PacketThe Town of Reading - FINCOM budget meeting http://www.readingma.gov/Pages/ReadingMA MeetingCal/SO1689C4... 11 1W a q me Residents Businesses FINC M budget meeting Wednesday, March 2, 2011 at 7:00 PM RMLD conference room Printer-Friendly Version Google Search ;~--r. ,Gad` COMMON CAUSE. Overview Town Manager Accounting Finance Public Safety ao } rn K COMMON C,AUS' f 1 Town of Reading, Massachusetts 16 Lowell Street, Reading, MA 01867 Website Disclaimer Virtual Towns & Schools Website 1 of 1 9/17/20112:29 PP TO: Finance Committee From: Peter I. Hechenbleikner, Town Manager Date: Thursday, February 24, 2011 Re: Town Manager's Proposed 2012 Budget PARTNERSHIPS FOR PROGRESS I am transmitting with this memo my proposed FY 2012 municipal budget, as well as additional recommended actions for the Board of Selectmen to consider which will make the implementation of this budget, and an economic recovery through economic development, easier to accomplish. This budget is the most difficult one that I have had to prepare in my 35 years in public administration working for local. government in several communities in 2 states. The circumstances that lead us to this situation are not of the Town's making. The staff, Board of Selectmen, School Committee, FINCOM, volunteers, and Town Meeting have all been diligent in ensuring that residents and taxpayers of this community get great value. for their local tax dollars. The national and international financial crisis that began in 2008 - alleged to be the worst since the Great Depression of 1929 - is beginning to abate, and there are signs of hope. But many of the short term "fixes" put in place during the very darkest days of that financial crisis, are now expiring - namely-the massive amounts of Federal stimulus dollars that flowed to the State to bolster state aid, and some amounts that came directly to cities and towns and/or through the State to our local government. In spite of improving revenues during the current fiscal year to date, the Commonwealth of. Massachusetts faces a $1.5 billion to $2.5 billion shortfall for Fiscal Year 2012. All involved in State government, from the Governor, to the legislature, to State staff, agree that this gap cannot be closed without reductions in state aid, and so we have assumed for purposes of this budget that we will see a 10% reduction in state aid - over $1.5 million dollars. In addition to less expected state aid' in 2012, many of our local revenues are flat or decreasing. ® Excise taxes are projected to increase slightly, a Dino 1 N Low interest rates (a good thing for many reasons) keep our income from investments at a low level. Development permit fees are still lagging, and when they do increase for proposed large new development like the Oaktree development and the Pulte development at the Addison Wesley Pearson site, we cannot become dependent on these non-recurring revenues to support our general operating budget - that would not be fiscally prudent. How do we continue to provide essential services to our community given the situation in which we find ourselves? • We use some appropriate and prudent levels of cash reserves - this budget assumes the use of $1.5 million. The Town cannot afford to replicate this level in the long run but using that amount of reserves for this fiscal year is appropriate; • We make some very difficult decisions in establishing priorities for what services the local government provides, and how we provide them; • We make our services as efficient as possible through partnerships With other communities involving shared or regional service provision as appropriate; • We ask our residents and property owners to share a portion of the responsibility for some services in partnership with their community, as we have successfully done with 'our new recycling and rubbish program; • We ask for shared sacrifice by employees, elected and appointed officials, and residents of the community during this difficult time; • We reduce our expectations as a community regarding the retention of some services, the provision of new services, and the speed with which the Town may be able to respond to some requests for services; • We retain hope for better days in which we may be able to further improve the services that Town government provides to the residents of the Town of Reading. This budget, and additional actions recommended to the Board of Selectmen for consideration depend on retaining the many strong partnerships that 'exist currently, largely among all of the Departments of the Town including the School Department and Reading Municipal Light Department, as well as our partnerships with our residents in many endeavors. It also anticipates our strengthening some of those existing partnerships, and expanding partnerships with one or some of our neighboring communities. To that end we have had talks with Administrators/Managers of a couple of our neighboring communities, and the outlook of working with them is promising. In addressing difficult issues such as those that we currently face, it is helpful to remind ourselves of some guiding principles based upon which we can make very difficult decisions. The following principles were used to evaluate budget alternatives in FY 2012: Principles of Budget Decision Making The budget and financial plan for the Town of Reading for 2012 must be: General Principles: • Sustainable - based on estimated revenues for FY 2012 and beyond; no gimmicks; • Realistic - we need to make sure that we are not recommending a budget that we know is not realistic based' on experience; • Deal with employees equitably across municipal government and the School Department; • Recognize "common practice" as well as "best practice" in determining the levels of services that the Town can sustain; 2 • Focus on work production and direct customer service; • Simplify and streamline regulations and administrative processes and procedures; • Reduce or eliminate regulation that the community does not have the resources to administer; • Move towards short and long range efficiencies, regional opportunities, organizational changes, and outsourcing of services; • Partner with residents and property owners to accomplish important municipal functions; Specific Principles • Preserve Public Health and Public Safety services at a high level; • Prioritize Education as a community priority; • Maintain appropriate levels of local services to assist those in need during difficult economic times; • Retain the Town's strong financial position; • Maintain the Town's ability to emerge from the current economic circumstances in a strong position (Economic Development); Highlights of Maior Budget Proposals Since the presentation of the proposed FY 2012 budget to the Board of Selectmen in January, the Town has learned that its health insurance renewals for coverage of Town employees and retirees will have a premium increase of 13.5%. This translates to an increase of $400,000 over the previously projected health insurance budget. Because of major changes in the program three years ago which resulted in significant decreases in premiums, the overall increase over the past 4 years has been approximately 3% a year (which is approximately the amount of increased enrollment due to families losing spouses coverage). Proposed additional changes in the program in FY 2012 subject to collective bargaining would reduce the shortfall to approximately $150,000, which, would be absorbed by the Municipal and School budgets according to their respective operating budgets - roughly a 1/3 - 2/3 split. The proposed budgets reflect that additional level of reduction. Overall budget reduction of 0.6%, with the range for municipal departments being -10.5% to +2.8%: Administration -1.9% q Eliminate PT Administrative Community Services) Secretary (share services with Accounting +0.5% and Finance -6.3% Eliminate seasonal Appraiser in Assessment Division • Reduce clerical position 5.5 hours per week • Reorganize the Technology Division to reflect recent changes in out financial and other systems • Reduce OT - use compensatory time when projects arise • Reduce Banking Services - staff is scanning bills which reduces lock box expenses • Reduce Technology expenses - increases PC replacement to 4 years from 3 • Eliminate revaluation expenses • . Fewer elections Community Services -10.5% Reduce hours of Plumbing and Gas and Wiring inspectors to 16 hours per week from 20, and consider establishing this as a joint or regional program • Reduce Health Administrator to time, and attempt to contract with another community for shared services • Reduce Elder/Human Services Administrator to Y2 time, and attempt to contract with another community for shared services • Reduce Conservation Administrator to Y2 time, and attempt to contract with another community for shared services ® Eliminate Permits and Licensing Coordinator position Administrative Assistant picks up part of the work from Administration due to elimination of Administrative Secretary ® Add an additional part time clerk (if needed) to ensure . customer service Library -0.9% • Reduce use of student pages ® Reduce hours of operation as needed & part-time staffing Public Works -1.2% • Eliminate one seasonal worker (Parks) ® Shift an engineer from a tax supported position to a Stormwater Enterprise supported position, due to increased NPDES requirements ® Shift contracted street sweeping from. DPW highway expense to DPW snow and ice expense - increase snow and ice by $40,000 (net $25,000 increase) ® Reduce Recreation OT by $1,500 . ® Adequately fund expenses versus historic levels (highway equipment maintenance) Public Safety +2.8% Maintain Public Safety staffing levels ® Fully utilize STEB grant in Dispatch ® More appropriately fund Public Safety overtime Schools including School Facilities -1.4% The School budget anticipates using increased Special Needs Circuit Breaker funding to offset some, of the reductions that would have to be made otherwise. The increase in these funds, which are available directly to the School Department without appropriation by Town Meeting, is included in the Governor's proposed budget. If this increase from 40% reimbursement to 60% reimbursement is not approved as School Department internally within its funds. Town Facilities (-5.5%) part of the State's 2012 budget, the will need to make up any shortfall budget, without additional municipal Debt and Capital Continue to fund at 5% of. net operating revenue, reflecting continued investment in the infrastructure of the community. Proposed additional actions The following additional actions are recommended over the next 6 to 12 months for the Board of Selectmen's consideration. In general, these actions will simplify and/or reduce regulation, make shared or regional efforts more feasible, and advance efficiency and effectiveness of Town government as a customer driven organization. Regionalization ® Make a grant application to the State to develop a fully consolidated Public Health District with other community(ies) _ ® Secure another community or communities to partner with Reading on tax assessment, plumbing and gas inspection, wiring inspection, conservation administration, elder/human services administration and public health administration Legislative Action ® Rescind the Reading Wetland Bylaw - state law provides environmental protection, and administering the state law and the local law is tim& consuming, redundant, and confusing to customers. A separate local bylaw also inhibits efforts to regionalize the service. cn • Rescind the underground Petroleum Storage Bylaw - State regulations have advanced to the point where the local bylaw is not necessary • Roll back the demolition delay in the historical Demolition Delay Bylaw to 6 months • Propose a bylaw amendment at the Annual Town Meeting requiring property owners to clear their own sidewalks of snow and ice • Amend the Charter to have the Board of Assessors as an appointed rather 'than an elected Board, and return the appointment of assessment staff to the Town Manager • Amend Zoning bylaws and or CPDC regulations to limit and streamline 'Site Plan Review requirements. This could be accomplished by increasing the threshold requirements for Site Plan. Review, creating a bi-level review process that expedites small projects, adding a simplified waiver process, and allowing administrative reviews by the Town Planner where there are no impacts to the community on traffic, parking, or infrastructure. • Amend the Bylaw on outdoor loudspeakers to allow their use where the sound cannot be,heard beyond the property lines or in a public way. • Amend the Zoning Map and Zoning Bylaw to have zoning district boundaries on South Main Street follow property lines as closely as practical, with appropriate protection to abutters ' • Adopt 43D expedited permit for appropriate locations within the community, including the industrial areas off of Ash Street behind the RMLD. Administrative action Implement the new CAMA system in the Assessor's office ASAP, Complete the procurement process for the Licensing and. Permitting (L&P) software and necessary hardware • Establish a policy by the Board of Selectmen regarding the responsibilities of the Trust Fund Commissioners, and delegate to the Division of Elder/Human Services the administration (not the fiduciary management) of the Hospital Trust Funds • Establish a policy of "carry in - carry out" for rubbish in parks, school grounds, and the common These are challenging times. This proposed budget and additional actions are challenging ideas. Reading has long been a leader in innovation in local government. The community has hired and developed strong, intelligent, hardworking, and creative staff as exemplified by our Department Heads. Reading is known for its hardworking and dedicated volunteers inside and outside of government. We need to harness these assets and move this community forward to a new era in our local government. The proposed changes will be the greatest changes in our local government since the passage of the Reading Home Rule Charter almost exactly 25 years ago. I believe that this community is receptive to these changes for the good of this community in the long term. We look forward to working with the Board of Selectmen, our paid staff and volunteers, the FINCOM, and Town Meeting as this budget is reviewed. Peter. 1. Hechenbleikner Town Manager Bob LeLacheur Assistant Town Manager / Finance Director 5 rn Town of Reading Budget Summary One Year One Year One Year 212411111:35 AM Current Changes Projected Changes Projected Changes No. FY - 2011 FY - 2011 FY - 2012 FY - 2012 FY - 2013 FY - 2013 evenues A General Fund Revenues Al Total Property Taxes 51,197,542 3.3% 52,648,402, 2.8% 54,134,769 2.8% A2 Total Other Local Revenues 5,259,000 -9.5% 5,351,000 1.7% 5,351,000 0.0% A3 Total lntergov't Revenues 13,305,344 -1.3% 11,712,036 -12.0% 11,712,036 A4 Total Transfers & Available 4,259,381 -1.2% 4,252,096 -0.2%0 4,246,215 -0.1% A98 Revenuesbefore Free Cash $ ; 74,021,267 $73,96335341 -0.1% $75,444,021 A5 Free Cash 1,253,000 0.0% 1,500,000 19.7% 11000,000 -33.3% A99 Net Available Revenues $ 75,274,267 $75,463,534 0.3% $76,444,021 1.3% ACCOmmoaatea Costs B Benefits 11,712,081 6.9% 12,845,486 9.7% 13,979,291 8.8% C Capital 1,273,000 10.1% 948;000 -25.5% 1,400,000 47.7% D Debt 6,158,003 11.6% 6,063,446 -1.5% 5,779,673 -4.7% E Energy 2,382,073 -3.6% 1,979;400 -16.9% 2,127,855 7.5% F Financial 620,000 0.0% 616,000 -0.6% 631,800 2.6% G Education - Out of district 3,702,751 -4.2% 3,841,067 3.7% 4,077,320 6.2% H Education - Vocational 327,946 -8.9% 369,343 12.6% 387,810 5.0% J Miscellaneous 2,841,367 1.8% 2,832,277 -0.3% 2,904,893 2.6% K Community Priorities 125,000 0 0 L1;:Annual Accommodated Costs. $ 29,142,221 5.1% ;$29,495,019 1.2% -$31;288;642 6s1% Remaining Recurring NAR (A98-1.1) 44,879,046 44,468,515 -0.9% 44,155,378 -0.7% (ignores free cash) NOTE: Schools assume circuit breaker adjustment for FYI 2 $ (218,000) $280k added to FYI 1 in Nov. 2010 TM No. OC' OC, OC OC Town of Reading Budget Summary One Year One Year One Year 212411111:16 AM Current Changes Projected Changes Projected Changes FY - 2011 FY - 2011 FY - 2012 FY - 2012 FY - 2013 FY - 2013 ®perating Costs Approx -0.8% now Est. -1.8% next year Municipal Govt Operating 14,049,377 13,931,577 -0.840/. 13,680,809 -1.80% adjustments (FY12 comm. priority) $25k amb billing 25,000 100.60% 24,550 -1.80% adjustments (ent funds) 756,069 756,069 0.00% 756,069 0.00% TOTAL Muni Government 14,805,446 (92,800) 14,712,646 -0.63% 14,461,428 -1.71% ! School & Bldgs Operating 30,965,364 30,708,020 -0.83% 30,155,276 -1.80% adjustments (FY11 comm. priority) - 124,375 -0.50% 122,136 -1.80% Schools circuit breaker adjustment for FY12 218,000 100.00% - -100.00% TOTAL School & Bldgs 30,965,364 85,031 31,050,395 0.27% 30,277,412 -2.49% f Town Bldgs Operating Target 418,643 424,227 1.33% 416,591 -1.80% adjustments - - 0.00% - 0.00% TOTAL Town Bldgs 418,643 424,227 1.33% 416,591 -1.80% School; Town, Buildings $ 46,189,453 1.61% $46,187,268. 0.00% `$45,155,43L -2.239/6 Municipal Govt Operating 32.05% 31.85% 32.03% School & Bldgs Operating 67.04% 67.23% 67.05% Town Bldgs Operating Target 0.91% 0.92% 0.92% TOTAL EXPENSES (L2+OC4) $ 75,331,674 7.3% $75,464,287 0.2% $76,444,073 U% Surplus/(Deficit) - $ (753) $ (52) Feb 2011 add[ cuts re:health insurance goal: cut another $150k Oper. Budgets %OB of $150k Cuts 13,979,130 30.84% 46,257 47,000 30,934,912 68.24% 102,364 103,000 416,550 0.92% ignore 45,330,592 total operating budgets A Town of Reading One Year One Year One Year Revenues - Details Current Changes. Projected Changes Projected Changes No. 2/2411111:23 AM FY - 2011 FY - 2011 FY - 2012 FY - 2012 FY - 2013 FY - 2013 Property Taxes Tax levy (within levy limit) 49,274,826 3.7% 50,878,533 3.3% 52,406,747 3.0% New Growth 362,768 -34.4% 250,000 -31.10 250,000 0.0% Tax levy (debt exclusion) 2,086,631 -1.0% 2,059,719 -1.3% 2,031,369 -1.4% Abatements and exemptions 526,683 -17.5% 539,850 2.5% 553,346 2.50yo Al Total Property Taxes 51,197,542 3.3% 52,648,402 2.8% 54,134,769 2.8% Cb Other Local Revenues Motor Vehicle Excise 2,450,000 -2:0% 2,500,000 2.0% 2,500,000 0.0% Meals Tax 140,000 100.0% 150,000 7.1% 150,000 0.0% Penalties/interest on taxes 145,000 -16.8% 145,000 0.0% 145,000. 0.0% Payments in lieu of taxes 315,000 - 8.7% 315,000 0.0% 315,000 0.0% Charges for services 1,450,000 -6.7% 1,475,000 1.7% 1,475,000 0.0% ambulance billing Licenses & permits 156,000 18.9% 156,000 0.0% 156,000 0.0% Special Assessments 3,000 -4.8% 10,000 233.3% 10,000 0.0% Fines 130,000 -17.5% 130,000 0.0% 130,000 0.0% . Interest Earnings 400,000 -33.3% 400,000 0.0% 400,000 0.0% Medicaid Reimbursement 70,000 -82.5% 70,000 0.0% 70,000 0.0% A2 Total Other Local Revenues 5,259,000 -9.5% 5,351,000 1.7% 5,351,000 0.0% State Aid 12,493,308 2.6% 11,250,000 -10.0% 11,250,000 0.0% Federal ARRA 350,000 -58.5% 0 -100.0% . 0 0.0% MSBA 462,036 0.0% 462,036 0.0% 462,036 0.0% A3 Total lntergoVt Revenues 13,305,344 -1.3% 11,712,036 -12.0% 11,712,036 0.0% Cemetery sale of lots 25,000 0.0% 25,000 0.0% 25,000 0.0% Sale of real estate funds 300,000 -7.7% 300,000 0.0% 250,000 -16.7% Reading Ice Arena Authority 95,000 100.00/6 95,000 0.0% 95,000. 0.0% MSBA payments 696,990 11.3% 720,070, 720,070 0.0% RMLD earnings distribution 2,171,880 -0.7% 2,205,957 1.6% 2,250,076 2.0% Enterprise Fund Support 756,069 0.0% 756,069 0.0% 756,069 0.0% Sick buy-back Stabilization 9,615 Overlav sumlus 204,827 -47.5% 150,000 -26.8% 150,000 0.0% A4 A5 TOTAL REVENUES 75,274,267 2.60%1-. 75,463,534 0.25%1 76,444,021 1.30%~ CO Town of Reading lAccom Costs -Summary One Year One Year One Year 212411111:35 AM Current Changes Projected Changes Projected Changes No. FY - 2011 FY - 2011 FY - 2012 FY - 2012 FY - 2013 ( FY - 2013 B Benefits 11,712,081 6.9% 12,845,486 9.7% 13,979,291 8.8% C Capital 1,273,000 17.8% 948,000 -25.5% 1,400,000 47.7% y D Debt 6,158,003 6,063,446 -1.5% 5,646,530 -6.9% E Energy 2,382,073 -3.6% 1,979,400. -16.9% 2,127,855 7.5% F Financial 620,000 0.0% 616,000 -0.6% 631,800 2.6% G Education - Out of district 3,702,751 -4.2% 3,841,067 3.7% 4,077,320 6.2% ' H Education - Vocational 327,946 -8.9% 369,343 12.6% 387,810 5.0% J Miscellaneous 2,841,367 1.8% 2,832,277 -0.3% 2,904,893 2.60 K Community Priorities $ 125,000 TOTAL Accommodated COSTS $ 29,142,221 $29,495,019 1.2% $31,155,499 ccom Costs - Detail B Accommodated Costs - Benefits 131 Group Health / Life Ins. 7,625,000 .5.5% 8,562,500 12.3% 9,418,750 10.0% OPEB 25,000 100.0% 0 -100.0% 25,000 100.0% 132 Workers Compensation 305,000 24.0% 325,000 6.6% 341,250 5.0% B3 Police/ Fire Indemnification 57,750 5.0% 60,000 3.9% 63,000 5.0% _ 134 Contributory Retirement 2,893,456 5.9% 3,022,986 4.5% 3,128,791 3.5% 135 Non-Contrib. Retirement 73,500 0.0% 75,000 2.0% 77,500 3.3% 86 Medicare 6 Social Security 607,375 7.5% 650,000 7.0% 700,000 7.7% B7 Unemployment Benefits 125,000 127.30/, 150,000 20.0% 225,000 50.0% B99 Total Benefits $ 11,712,081 6.9% $12,845,486 9.7% $13,979,291 8.8% C+E 5% of net available revs 3,538,052 3,535,386 3,609,743 Energy Savings to pay debt service $ 319,735 $ 300,000 $ 300;000 above the 5, 3,857,787 3,835,386 3,909,743 less debt (net, inside levy) (2,897,776) (2,807,632) (2,397,363) Available for cash capital. 960,011 1,027,754 1,512,380 C Accommodated'Costs - Capital C99 Total Capital $ 1,273,000 17.8% $ 948,000 -25.50/o $ 1,400,000 47.7% D Accommodated Costs - Debt (net, inside levy limit) - D1 Debt Service - Principal 4,165,000 12.0% 4,185,000 0.5% 3,915,580 -6.4% D2 DebtService - Interest 1,993,003 -2.5% 1,878,446 -5.7% 1,730,950 -7.9% D3 Excluded debt (2,798,191) 0.5% (2,793,778) -0.2% (2,787,131) -0.2% D4 MSBA reimbursements (462,036) 0.0% (462,036) 0.0% (462,036) 0.0% D5 adjustments (excluded premium) Total Included Debt $ 2,897,776 15.0% 1$ 2,807,632 -3.1% $ 2,397,363 -14.6% D99 Total Debt $ 6,158,003 $ 6,063,446 -1.5% $ 5,646,530 -6.9% 280k added to FYI 1 in Nov. 2010 TM C) Town of Reading Accom Costs - Detail One Year One Year One Year 212411111:23 AM Current Changes Projected Changes Projected Changes No. FY - 2011 FY - 2011 FY - 2012 FY - 2012 FY - 2013 FY .2013 E Accommodated Costs - Energy E1 Street Lighting 241,500 5.0% 253,575 5.0% 272,593 7.5% E2 Heating of Buildings-Town 143,250 -3.1% 87,700 -38.8% 94,278 7.5% E3 Heating of Buildings-Schools 760,000 -3.7% 467,115 -38.5% 502,149 7.5% E4 Utilities-Town 178,800 -10.1% 187,950 5.1% 202,046 7.5% E5 Utilities-Schools 837,193 -6.5% 761,730 -9.0% 818,860 7.5% E6 Fuel -vehicles (in DPW budget) 221,330 5.0% 221,330 - - 0.0% 237,930 7.5% E99 Total Energy $ 2,382,073 -3.61/6 I , 9 7 9, 4 0 0 $ -16.9% $ 2,127,855 7.5% F Accommodated Costs - Financial F1 Casualty Insurance 320,000 0.0% 316,000 -1.3% 331,800 5.0% F2 Veteran's Assistance 150,000 0.0% 150,000 0.0% 150,000 0.0% F3 FINCOM Reserve Fund 150,000 0.0% 150,000 0.0% 150,000 0.0% F99 Total Financial $ 620,000 0.0% $ 616,000 -0.6% $ 631,800 G Accommodated Costs - Education Out of district G1 Out of district SPED transportation 895,000 -2.2% 893,000 -0.2% 937,650 5.0% G2 Out of district SPED tuition 3,849,751 -11.5% 3,832,067 -0.5% 4,023,670 5.0% G3 Out of district SPED rev. offsets (709,292) -19.9%° (884,000) 24.6% (884,000) 0.0% G4 Out of district SPED carry forward G5 ARRA IDEA Funds (332,708) 1 G99 Total Education - Out of distr. $ 3,702,751 -4.2% $ 3,841,067 3.7% $ 4,077,320 6.20/6 H Accommodated Costs - Education Vocational School H1 Vocational School Assessments - N.E. 327,946 11.1% 344,343 5.0% 361,560 5.0% H2 Vocational School Assessments - MN 0 -100.0% 25,000 100.0% 26,250 5.0% H99 Total Education - Voke - $ 327,946 -8.9% $ 369,343 12.6% 1$ 387,810 5.0% J Accommodated Costs - Miscellaneous J1 Rubbish Collection / Disposal 1,560,770 2.4% 1,496,676 -4.1% 1,530,000 2.2% J2 Snow and Ice Control 525,000 5.0% 565,000 7.6% 575,000 1.8% J3 State Assessments 568,602 -2.0% 585,840 3.0% 615,132 5.0%. Cemetery 186,995 0.0% 184,761 -1.2% 184,761 0.0% J4 Salaries and Wages 148,226 0.0% 145,661 -1.7% 145,661 0.0% J5 Expenses 38,769 0.0% 39,100 0.9% 39,100 0.0% J99 Total Miscellaneous $ 2,841,367 1.8% $ 2,832,277 -0.3% $ 2,904,893 2.6% FY 2012 VENUES The following are the highlights of the estimated revenues for FY12: Property Taxes - The FY 2012 tax levy includes a 2.5% increase over the combined FY 2011 tax levy and new growth. In FY 2004 the voters approved a $4.5 million Prop 2 1/2 general operating override which increased the base upon which the 2.50% levy limit is figured. In FY 2005, the first bond payment on the High School construction project was included in the tax levy. All subsequent years Tax levy reflects the debt exclusion for .the High School project. We have already bonded $35 million for the High School project: The portion of the tax bill that pays for the RMHS. debt exclusion was reduced in FY 2010, and will continue to be,reduced for all future years debt payments, by a proration of the amount paid to us by the Massachusetts. School Building Authority. We are projecting $250,000 in new growth based on the assessors estimate taking into consideration historical new growth plus new growth from ongoing development activity in the community. In 2009, we had an increase in new growth for the personal property value of telecommunications equipment. We are no longer required to hold reserves for the potential abatement of these taxes so the provision for abatements and exemptions was decreased in FY 11. Back in Fiscal 2006, the Board of Assessorsrequested an increase in the budgeted amount of "provisions for abatements and exemptions", or Overlay Reserve, to a level of $500,000. This account needs to be able to accommodate any potential abatement that may arise from all the new commercial development. Our intent is to increase this base amount by 2 i/2 % of the previously budgeted amount each year. The actual amount may vary from the budgeted amount when the final calculation of the tax rate is made in November. If, the provision is not used for abatements, it is released in future years and used to support the budget. (See" Operating transfers/Available Funds" below.) New f'rnwth fiffik) 2011 2010 2009 2008 2007 2006 2005 363 553 - 556 549 843 732 495 Local Revenues from sources other than property taxes - In the past, we used very conservative estimates for increasing local receipts and then transitioned into an approach that would be more realistic by using a long-term average. The Finance Committee agreed that in the years that this method causes a revenue deficit, the difference would be made up with an appropriation of Free Cash. In light of current economic conditions, last year . we made adjustments to this approach to several categories, and we will do the same type of adjustments this year. So far, our actual revenues under this method have been fairly close to those predicted. We hope to avoid revenue deficits that many other communities are experiencing by being somewhat conservative. MOTOR VEHICLE EXCISE - We will forecast a slight increase to excise taxes in- FY12 as FYI l revenues are slightly exceeding forecasts. A few years ago we were projecting over $3 million, but next year we see only $2.5 million in our forecast. INTEREST - The town earns interest on the cash it is holding until it has to pay the bills for the town. From 2005 through 2008, we held the funds for large construction projects that earned us considerable interest. We did not use the interest on these excess funds in developing the operating budget because we knew it would not be recurring. Those funds will have been completely spent by FY 2010. In 2007, many of our accounts were earning over 5% interest rates. Unfortunately, since September 2008 interest rates have steeply declined. We are currently earning 0.3% to 1.5% therefore we are estimating interest revenues to remain flat next year. Intergovernmental Revenue - We have used a figure for state aid in FY12 that is below that of the Governor's budget released in January 2011. Based on an analysis of this Governor's past forecasts when. compared to the final figures from the legislature, we believe it is imprudent to forecast any more state aid until a possible early-aid N resolution is announced by the House & Senate in mid-March. No further federal funding is available for FY12 so we have removed that source of revenue. Operating Transfers/Available Funds - The. amount of money available from cemetery sale- of lots has remained constant. Sale of real estate funds from the landfill will be available for debt and capital expenses. This is consistent with the Capital Improvements Program which will make these funds last for approximately 10 years from FY2005 to FY2014. We would prefer to reduce this figure to $275,000 but have level funded it from FYl 1. The -earnings distribution from the Light Department has been increased based on the CPI through December 2010. The Board of Assessors estimates the overlay surplus at $150,000. A very high figure of $1.5 million is being used from free cash in order to balance the FY2012 budget because of the sharp forecasted drop in state aid. If the state aid figure does improve it would be very desirable to useless free cash in balancing the FY12 budget. In FY10 we needed very little free cash at year end to balance our spending, but in FYl l we already know that snow & ice costs are over $0.5 million over budget, and there is no known large surplus in over- budgeted accounts that is available to balance this figure. Status of Reserves (000's) Balance Used Proposed . Estimated July 1 June 2011 2010 FY2011 FY2012 Balance Free Cash Surplus 4,953 (317) (1,500) 3,136 Sale of Real Estate 1,386 (385) (300) 701 Stabilization Funds General 1,524, 0 0 1,524 Smart Growth 700 0 0 700 Buyback 15 (6) 25 34 Fincom Reserve 150 0 0 150 Summary of Revenues - The total FY12 estimated revenues for general government will be $75.4 million, a 0.22% increase from FY11. Without the use of free cash in either year, revenues would have been $74.0 million in FY11 and are forecast to decline to $73.9 million in FY12. Over the last twenty years, annual increases in revenues have averaged between +3.0% and +3.5%. Decreases in revenues are unusual and present a challenge for long-term planning. Past prudent budgeting has built up a nice free cash balance which is helpful during these economic times. However, the projected use in FY12 looks to be the high water mark in terms of affordability, and we will need to carefully wean ourselves off this bad habit of free cash for non-emergencies in the coming couple of years as reserves dwindle. Spending Scorecard - FY12 Budget w. Line Category FY12 Budget, Change Dept. Totals % Budget B99 Benefits $12,845,486 +9.7% 17.2% C99 Capital . $948,000 -25.5% 1.3% D99 Debt service $6,063,446 -1.5% 8.1% E99 Vocational Education $369,343 +12.6% 0.5% G91 Town Administration wages $212,611 ±0.5% G92 Town Administration expenses $468,180 -2.9%o TA total -1.9% 0.9% H91 Accounting wages $156,779 +0.6% H92 Accounting expenses $1,300 -16.1% ACC total +0.5% 0.2% 191 Finance.wa es $1,089,226 -4.3% 192 Finance expenses $451,700 -10.9% FIN total -6.3% 2.1% J92 FINCOM reserves $150,000 0.0% 0.2% K91 Community Services wages $760,959 -13.1% K92 Community Services expenses $237,499 -1.2% CS total -10.5% 1.3% L91 Library wages $969,717 +0.4% L92 Library expenses $253,813 -5.6% LIB total -0.9% 1.6% M91 Public Works wages $2,289,710 -2.6% M92 Public Works expenses $731,930 -0.9% DPW total-1.2% 4.0% M93 Public Works Snow & Ice $565,000 +7.6% 0.8% M94 Public Works Street Lights $253,575 +5.0% 0.3% M95 Public Works Rubbish $1,496,680 -4.1% 2.0% N91 Public Safety wages $7,595,269 +2,8% N92 Public Safety _expenses $366,014 +3.3% PS total +2.8% 10.6% U99 School Department $35,902,307 -1.4% 47.9% V99 Town Facilities $699,877 -5.5% 0.9% TOTAL GENERAL FUND (voted) $74,878,421 +0.6% Benefits, Capital, Debt Regional Schools FY12 Budgets BUDGETS FY10 FYll FY12 Change Benefits $10,951,082 $11,712,081 $12,845,486 +9.7% Capital $1,080,725 $1,273,000 $948,000 -25.5% Debt $5,765,113 $6,158,003 $6,063,446 -1.5% Regional Schools $377,964 $327,946 $369,343 +12.6% TOTAL $18,174,884 $19,471,030 $20,226,275 +3.9% Note: State Assessments (not voted by Town Mtg) $580,006 $568,602 $585,840 +3.0% -p Benefits Retirement ($3,097,986; +3.5%): Due to a previous decline in the investment value of retirement assets, the Retirement Board voted * a larger than usual increase of +4.5%, to the annual contribution required. Using actuarial assumptions, the Town is projected to meet all required funding dates. The Town's self- insured portion of this budget remains steady at $75,000; and a $15,000 expense pays the annual fees associated with seasonal and part-time employees' recent shift from social security to a 403(b) plan. premiums will be ameliorated by a 5% early payment discount. Recent claims are low, so we will absorb some of this increase by reducing that budget for FY12. Worker Compensation ($325,000; +6.6%): The Town just received word to expect up to a 20% increase for FY12. This is not in line with recent claims history, and we will determine why that type of increase is projected. A $300,000 budget for Unemployment Compensation ($150,000; +20%): This. is an increasingly difficult expense to forecast as the economy has slowed and federal eligibility rules continue to evolve. We have budgeted in anticipation of layoffs in the FY12 Town & School budgets. The FYI 1 budget of $125,000 is generally accurate for the year to date, but the monthly volatility is very high. Health & Life Insurance ($8,562,500; +12.3%): The FY12 budget allows fora 13.55% increase in health insurance premiums. and an additional 2% in new enrollments, the latter a figure we have seen in FYI 1 thus far. This budget makes some assumptions about changes that are subject to collective bargaining. It also sets aside $20,000 to prepare to go out to bid if market conditions are appropriate next fall. Health insurance is the largest single budgeting challenge in municipal government finance, as it is in many private sector businesses. In the public sector it is compounded by the fact the work force is about ten years older than in the private sector according to most recent studies. The public sector is also constrained by fact that engineering is not designing new products to sell and marketing is not enticing customers to buy more existing products. Given the lower natural revenue growth, it is that much more imperative for the public sector to reign in health care costs, and the.Town of Reading in conjunction with all of the unions from the Town, School and Light departments have made many plan design changes in recent years. These changes.have been designed to shift the burden away from premium costs and onto the employees that use medical services in the form of higher out of pocket expenses. In addition, a shift to a so-called GIC look alike program has served to make employees benefit from utilizing the most medical/cost-efficient providers. The Town pays 71 % of total premiums, a figure that is - still lower than many other communities who pay between 75% and 90%. Over the past four years, the increase in health insurance costs works out to be about 3.3% per year - and nearly all of that increase is from annual increases in enrollment, often brought on by spouses in the private sector losing their benefits. Medicare ($650,000; +7%): After a long history of underfanding this difficult to forecast expense, the MUNIS system was instrumental in properly projecting this beginning in FY10. A 7% increase is forecast, partly for rate increases and partly for ongoing demographic shifts in the workforce. The annual rate of increase should now decrease in future years. Indemnification ($60,000; +3.9%): Police & Fire expenses can vary widely in this line item, and are projected at +5% again in FYl2. Capital A similar amount of cash capital is available in FY12. The large reduction shown above is due to the fact that November Town Meeting added $280,000 for improvements to Causeway Road. The FINCOM policy suggests that $727,000 is available in FY12, but due to energy savings from performance contracting, another $300,000 is added to that figure. For FY12 the full amount is not used as $948,000 in priority projects were identified. These include the following: Town Facilities ($222,000): $85,000 DPW security system; $40,000 Town Hall fire alarm upgrade, $25,000 exterior doors at the Senior Center; $20,000 caipet/flooring at Town Hall; $20,000 HVAC unit for Dispatch; $12,000 to rebuild front steps at Town Hall; $10,000 door replacements at the West Side Fire Station; and $10,000 for two overhead doors at the DPW garage; School Facilities ($123,000): $25,000 each for PA systems at Birch Meadow and Killam; $25,000 to motorize RMHS field house bleachers; $24,000 to . replace three cafeteria windows at Joshua Eaton; and $24,000 to replace tile damaged by moisture at Coolidge; Fire ($14,000) to replace firefighter air bottles; and Public Works ($589,000): $450,000 for local roads; $45,000 for the Joshua Eaton playground; $37,000 to. replace a 1989 Chevy pickup for the Parks division; $32,000 to replace a 2000 Ford Explorer for the Engineering division; and $25,000 in general curb and sidewalk repairs for pedestrian safety... Debt There are no significant changes in FY12 for the Town's debt service. The $2.million Green Repairs program underway by the School Facilities department will replace windows at Killam and Birch Meadow elementary schools, as well as replace the roof at Killam. In FY12 an estimated $27,653 of one interest payment on the Town's share of this MSBA partially funded project is anticipated. This amount will grow by about $100,000 in FY13, but in that year the Police station will be fully repaid, geeing up over $400,000/year in debt service. If no additional debt is incurred, this will boost available funding for capital projects under the 5% debt + capital FINCOM policy. Regional Schools The budget is increased for FY12 because of a new enrollment at Minuteman (costs include transportation). We have projected a 5% increase at Northeast but have not heard about our enrollment figures as of yet. 02/22/2011 22:19 .blelacheur PROJECTION: 20121 ACCOUNTS FOR: EMPLOYEE BENEFITS 2012 General (TOWN OF READING NEXT YEAR BUDGET Fund PRIOR FY3 ACTUALS HISTORICAL COMPARISON 'PRIOR FY2 LAST FYI ACTUALS ACTUALS Y ACTUALS Y REV BUDGET IPG 1 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 0911 RETIREMENT AND PENSION CONT 05 EXPENSES 19115519 519700 RETR ASSMT 2,595,763.00- 2,653,102.00 2,714,032.00 2,878,456.00 2,878,456.00 3,007,986.00 5 4.5% 2 0% 19115519 519710 NONCONTRIB 84,205.55 74,299.44 74,379.84 50,306.56 73,500.00 ,000.00 7 0 . 0% 19115519 519720 OBRA FEES .00 10,862.62 9,634.50 10,651.50 15,000.00 15,000.0 . 19115530 530129 . ACTUARIAL .00 .00 .00 .00 25,000.00 .00 -100.0% TOTAL EXPENSES 2,679,968.55 2,738,264.06 2,798,046.34 2,939,414.06 2,991,956.00 3,097,986.00 3.5% TOTAL RETIREMENT AND PENSION 2,679,968.55 2,738,264.06 2,798,046.34 2,939,414.06 2,991,956.00 3,097,986.00 3.5% 0912 WORKERS COMPENSATION 05 EXPENSES 19125574 574500 DEDUCT/CLM 32,246.40 63 313 976 3,870.52 48 121 238 7,821.00 070 30 238 4,704.54 118.70 247 40,000.00 265,000.00 25,000.00 300,000.00 -37.5% 13.2% 19125574 574550 INS PREMS , . . , , . 00 , 00 00 .00 .0% 19125574 596170 ENT FUND S Ob -36,821.00 . . . v TOTAL EXPENSES 346,223.03 205,171.00 245,891.30 251,823.24 305,000.00 325,000.00 6:6% 6% 6 TOTAL WORKERS COMPENSATION 346,223.03 205,171.00 245,891.30 251,823.24 305,000.00 325,000.00 . 0913 UNEMPLOYMENT COMPENSATION 05 EXPENSES 19135519 519000. UNEMP BEN UNEMP TWN 37,228.38 00 .00 066.24 36 .00 35,903.99 .00 23,878.00 .00 50,000.00 .00 59,000.00 .0% 18.0% 19135519 519100 35519 519300 191 UNEMP SCH . .00 , .19,793.00 80,779.56 34,3.98.47 75,000.00 89,000.00 18.716 . 19135530 530000 PROF SVCS .00 .00 1,740.00 1,740.00 .00 2,000.00 .0% TOTAL EXPENSES 37,228.38 55,859.24 24 859 55 118,423.55 55 423 118 60,016.47 47 016 60 125,000.00 000.00 125 150,000.00 150,000.00 20.0% 20.0% TOTAL UNEMPLOYME NT COMPENSAT 37,228.38 . , . , . , , 0914 HEALTH INSURANCE 05 EXPENSES 19145530 530000 PROF SVCS 8,282.50 23,070.50 .00 00 .00 00 10,000.00 00 000 5 20,000.00 00 100-0- -100.0- 19145530 530082 574000 19145574 EAP HEALTH INS 3,902.50 7,686,022.79 .00 6,787,304.28 . 6,745,622.41 . 5,038,,169.18 . , 8,535,000.00 . 8,500,000.00 -.4% , 19145574 574050 LIFE INS 29,486.81 39,210.21 32,557.48 18,268.00 75,000.00 42,500.00 -43.3% 0% 19145574 596130 RVFND SUPP -21,545.00 00 .00 320 81 -862 .00 00 .00 .00 .00 -1,000,000.00 .00 .00 -100.0% 19145574 596170 ENT FUND S . . , . TOTAL EXPENSES 7,706,149.60 5,987,264.18 6,778,179.89 5,056,437.18 7,625,000.00 8,562,500.00 00 12.3% 3% 12 TOTAL HEALTH INSURANCE 7,706,149.60 5,987,264.18 6,778,179.89 5,056,437.18 71625,000.00 8,562,500. . 0916 MEDICARE 00 02/22/2011 22:19 TOWN OF READING blelacheur ( NEXT YEAR BUDGET HISTORICAL.COMPARISON PROJECTION: 20121 2012 General Fund ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI EMPLOYEE BENEFITS ACTUALS ACTUALS ACTUALS 05 EXPENSES 19165519 519000 MEDICARE 563,451.07 506,834.34 531,704.40 19165519 519990 IRSPEN-INT .00 15,860.31 .00 TOTAL EXPENSES 563,451.07 522,694.65 531,704.40 TOTAL MEDICARE 563,451.07 522,694.65 531,704.40 0917 INDEMNIFICATION 111F 05 EXPENSES 19175519 519210 POLC INDEM 19175519 519220 FIRE INDEM TOTAL EXPENSES TOTAL INDEMNIFICATION 111F TOTAL EMPLOYEE BENEFITS GRAND TOTAL CY ACTUALS 356,388.69 .00 356,388.69 356,388.69 CY REV BUDGET 607,375.00 .00 607,375.00 607,375.00 I PG 2 bgnyrpts FOR PERIOD 99 PROJECTION PCT. - LEVEL 3 CHANGE 650,000.00 .00 650,000.00 650,000.00 15,972.96 19,936.66 22,620.09 5,417.08 28,875.00 30,000.00 32,735.49 63,323.06 26,234.06 21,444.84 28,875.00 30,000.00 48,708.45 83,259.72 48,854.15 26,861.92 57,750.00 60,000.00 48,708.45 83,259.72 48,854.15 26,861.92 57,750.00 60,000.00 11,381,729.08 9,592,512.85 10,521,099.63 8,690,941.56 11,712,081.00 12,845,486.00 11,381,729.08 9,592,512.85 10,521,099.63 8,690,941.56 11,712,081.00 12,845,486.00 END OF REPORT - Generated by Bob LeLacheur 7.00 .0% 7.0% 7.0% 3.9- 3.9-* 3.90 3.90 9.7% 9.7% FYI 2 Capital Requests Funded co Dept. Request Estimate Reason Town Fac. Security system: DPW $ 85,000 Gate, card access, cameras Town Fac. Fire Alarm: Town Hall $ 40,000 Addressable Fire Alarm panel Town Fac. Windows & doors: Senior Ctr $ 25,000 exterior doors Town Fac. Carpettflooring: Town Hall - $ 20,000 Annex/Berger/Town Mgr Town Fac. HVAC/energy mgmt: Police $ 20,000 5-ton dispatch unit Town Fac. Other: Town Hall $ 12,000 Front steps/rebuild piers Town Fad. Windows & doors: West Side Fire $ 10,000 door replacements Town Fac. Windows & doors: DPW $ 10,000 2 overhead doors School Fac. Electrical: Birch Meadow $ 25,000 PA system School Fac. Electrical: Killam $ 25,000 PA system School Fac. Other: RMHS ' $ 25,000 Add power to motorize bleachers School Fac. Windows & doors: Joshua Eaton $ 24,000 replace 3 circle top windows in cafeteria School Fac. Carpettflooring: Coolidge $ 24,000 replace .2 rooms of tile with moisture issues Fire Air Bottles $ 14,000 Safety DPW Roads (local share) $ 400,000 Previous over-ride/accelerated pace DPW Skim Coat/Crack Seal 50,000 Previous over-ride/accelerated pace DPW Playground $ 45,000 Annual playground (Joshua Eaton) DPW Chevy pickup (1989) $ 37,000 Parks dept. DPW Survey#1 Ford Explorer(2000) $ 32,000 Engineers DPW Curb/sidewalk $ 25,000 Pedestrian safety $ 948,000 Town of Reading, MA FY-2011 I FY-2012 ( FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 rV 0 Net Available Revenue annual % 2.12% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 50/6 NAR policy - debt & capital 3,540,577 3,533,287 3,608,358 3,698,567 3,791,031 3,885,807 3,982,952 4,082,526 4,184,589 4,289,204 4,396,434 39,452,755 Debt Schedule - Net Included Debt 2,897,776 2,807,632 2,397,364 2,033,672 1,940,584 1,753,542 1,666,238 1,563,197 1,000,208 951,283 896,745 17,010,464 Allowance for energy savings 317,869 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 3,000,000 Available to fund Capital 960,670 948,000 1,400,000 1,964,895 2,150,448 2,432,265 2,616,714 2,819,329 3,484,381 3,637,921 3,799,689 25,253,642 Dedicated funds to roads (425,000) (450,000) (500,000) (550,000) (600,000) (650,000) (700,000) (750,000) (800,000) (850,000) (900;000) (6,750,000) Allocate to other requests 535,670 498,000 900,000 1,414,895 1,550,448 1,782,265 1,916,714 2,069,329 2;684,381 2,787,921 2,899,689 18,503,642 Schools - Equipment - - 120,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 920,000 Buildings • Schools (non Energy) 1,020,000 49,000 105,000 127,000 471,000 526,000 130,000 39,000 . 1,504,000 685,000 - 3,636,000 Buildings - Schools (Energy) 1,000,000 74,000 12,000 12,000 - 42,000 158,000 - 15,000 25,000 26,000 364,000 Buildings - Town (non Energy) - 157,000 70,000 1,000,000 30,000 327,000 469,000 202,000 280,000 - - 2,535,000 Buildings - Municipal (Energy) 65,000 120,000 - - 20,000 20,000 15,000 - 240,000 Library - - - 120,000 20,000 20,000 - - - - - - 160,000 Public Safety • Fire 255,000 14,000 36,000 155,000 69,000 654,000 316,500 90,600 150,000 849,000 339,000 2,673,100 Public Safety - Police - - 35,000 211,000 10,000 - - 35,000 - 291,000 Public Works • Equipment 115,000 69,000 224,300 249,800 293,100 275,100 653,900 763,400 604,800 914,700 - 4,048,100 Public Works - Parks & Cemetery 45,000 45,000 75,000 778,000 295,000 200,600 545,000 730,600 1,450,800 767,000 45,000 4,932,000 Public Works • Roads 558,000 475,000 525,000 575,000. 625,000 675,000 750,000 800,000 850,000 900,000 950,000 7,125,000 . TOTAL CAPITAL 2,993,000 948,000 1,407,300 3,051;800 2,114,100 2,829,700 3,142,400 2,740,600 4,989,600 4,240,700 1,460,000 26,924,200 Dedicated to Roads (previous over-ride) 425,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 850,000 900,000 6,750,000 Capital Requests above road portion 2,568,000 498,000 907,300 2,501,800 1,514,100 2,179,700 2,442,400 1,990,600 4,189,600 3,390,700 560,000 20,174,200 Capital Funding to allocate 568,000 498,000 900;000 1,414,895 1,550,448 1,782,265 1,916,714 2,069,329 2,684,381 2,787,921 2,899,689 18,503,642 Annual Surplus (Deficit) (2,000,000) (7,300) (1,086,905) 36,348 (397,435) (525,686) 78,729 (1,505,219) (602,779) 2,339,689 Cumulative Surplus (Deficit) (7,300) (1,094,205) (1,057;858) (1,455,293) (1,980,979) (1,902,249) (3,407,468) (4,010,247) (1,670,558) School Buildings 49,000 105,000 127,000 471,000 526,000 130,000 39,000 1,504,000 685,000 - 3,636,000 Town Buildings 157,000 70,000 1,000,000 30,000 327,000 469,000 202,000 280,000 - 2,535,000 Energy 139,000 132,000 12,000 - 62,000 178,000 15,000 15,000 25,000 26,000 604,000 Facilities Capital 345,000 307,000 1,139,000 501,000 915,000 777,000 256,000 1,799,000 710,000 26,000 6,775,000 Facilities Debt 1,968,457 1,579,376 1,757,517 1,671,406 1,595,333 1,513,353 1,415,677 1,000,208 951,283 896,745 14,349,354. Facilities Total 2,313,457 1,886,376 2,896,517 2,172,406 2,510,333 2,290,353 1,671,577 2,799,208 1,661,283 922,745 21,124,354 Recreation 45,000 75,000 778,000 295,000 200,600 545,000 730,600 1,450,800 767,000 45,000 4,932,000 Equipment 83,000 400,300 459,800 418,100 939,100 970,400 854,000 789,800 1,763,700 339,000 7,017,200 Roads 475,000 525,000 575,000 625,000 675,000 750,000 800,000 850,000 900,000 950,000 7,125,000 Technology 100,000 100,000 275,000 100,000 100,000 100,000 100,000 100,000 100,000 1,075,000 Other Capital 603,000 1,100,300 1,912,800 1,613,100 . 1,914,700 2,365,400 2,484,600 3,190,600 3,530,700 1,434,000 20,149,200 Other Debt 839,175 817,988 276,155 269,178 - 158,209 152,885 147,520 2,661,109 Other Total 1,442,175 1,918,288 2,188,955 1,882,278 2,072,909 2,518,285 2,632,120 3,190,600 3,530;700 1,434,000 22,810,309 N Town of Reading, MA FY-2011 FY-2012 FY-2013 FY,2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-ZUZ1 FY1Z-Z1 Schools - Equipment 120,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 920,000 Technology - Districtwide Infrastructure Technology - Instructional Equipment. 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000 Vehicles 20,000 - 20,000 Buildings - cools Total 2,020,000 123,000 117,000 139,000 471,000 568,000 288,000 39,000 1,519,000 710,000 26,000 4,000,000 Buildings - Cools Energy 1,000,000 74,000 12,000 12,000 42,000 158,000 15,000 25,000 26,000 364,000 Buildings - Schools (non Energ; 1,020,000 49,000 105,000 127,000 471,000 526,000 130,000 39,000 1,504,000 685,000 3,636,000 Energy (Performance Contracting) various item s financed by DEBT for 15yrs Electrical Systems Sch 50,000 - 50,000 HVAC/Energy Mgmt Systems Sch 12,000 12,000 22,000 158,000 15,000 25,000 26,000 270,000 Windows & Doors Sch 1,000,000 24,000 20,000 - 44,000 Generators Sch Technology Infrastructure Sch - Water Heater Sch - ADA Compliance Sch ' Ceilings Sch Classroom Furniture Sch 14,000 14,000 Compressors Sch - - Fire Alarms Sch Cafeteria Equip. & Furniture Sch 18,000 18,000 Plumbing Sch Capet/Flooring Sch 24,000 83,000 109,000 79,000 134,000 80,000 25,000 - 534,000 Roofing Sch 1,000,000 392,000 392,000 - 1,504,000 685,000 2,973,000 Security System Sch 20,000 ' Fire Supression System Sch - Other Sch 25,000 22,000 50,000 97,000 N N Town of Reading, isuuumgs - wiLunicipai Buildings - unicipa Buildings - Municipal Energy (Performance Contra( Electrical Systems HVACIEnergy Mgmt Systems Windows & Doors Generator Technology Infrastructure Water Heater ADA Compliance Ceiling Furniture Compressor Fire Alarm Kitchen/Cafeteria Plumbing CapetlFlooring Roofing Security System Fire Supression System Other AIA FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 222,000 190,000 1,000,000 30,000 347,000 489,000 217,000 280,000 - Energy -65,000 120,000 - 20,000 20,000 15,000 (non Ene 157,000 70,000 1,000,000 30,000 327,000 469,000 202,000 280,000 - Jng) various items financed by DEBT for 15yrs Mun Mun 20,000 35,000 20,000 20,000 15,000 Mun 45,000 55,000 ' Mum 30,000 Mun - Mun - Mun Mun 10,000 - Mun Mun Mun 40,000 - - Mun Mun Mun 20,000 10,000 30,000 - Mun - 327,000 469,000 202,000 280,000 Mun 85,000 ' Mun Mun 12,000 50,000 1,000,000 240,000 2,535000 . 110,000 100,000 30,000 10,000 40,000 60,000 1,278,000 85,000 1,062,000 N W Town of Reading, MA FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 FY12-21 Library 120,000 20,000 20,000 - 160,000 Furnishings Shelving 20,000 20,000 , Circulation System 100,000 100,000 Renovation Debt Debt Debt Debt Debt. Debt Debt Debt Debt - Public Safety - ire 255,000 14,000 36,000 155,000 69,000 654,000 316,500 90,600 150,000 849,000 339,000 2,673,100 Pumper Eng #1(2010-$525k; next FY30) Debt Debt Debt Debt Debt - Pumper Eng #2(2007-$410k; next FY25) Debt Debt Debt Pumper Eng #3(1995: est $630k FYI 6) 630,000 630,000 Pumper Eng #4(2001: est $804k FY20) 804,000- 804,000 Ladder Trk #1 (2008: $800k, nextFY27) Debt Debt Debt Debt Debt Debt Debt Debt - Ambulance #1 (2000-10 yrs) 230,000 294,000 294,000 Ambulance #2 (2006 -10yrs) _ 275,000 275,000 Patient Care Reporting System 25,000 Passenger Car#1 (2005 -10yrs) 41,500 41,500 Passenger Car#2 (1997 -10yrs) 45,000 . 45,000 Pickup Truck #3 (2006-12yrs) 45,600 45,600 Pickup Truck #4 (1996 -12yrs) 36,000 36,000 Alarm Truck (1994 -16yrs) 69,000 69,000 ALS Defibrillator (2006 - 5yrs) 24,000 24,000 Rescue Tool(2006 -12yrs) 45,000 45,000 Breathing Air Bottles 14,000 14,000 Thermal Imaging (2010 -10yrs) 45,000 45,000 Fire Hose 25,000 25,000 Turnout Gear (2008 - 5yrs) 130,000 150,000 280,000 Public Safety - Police/Dispatch 35,000 211,000 10,000 35,000 291,000 Handguns &Associated Leather (Police). 10,000 10,000 Digital Fingerprint Scanner 16,000 16,000 Vehicle Video Integration 35,000 35,000 70,000 AEDs 20,000 20,000 Public Safety software ($175k) 175,000 175,000 N -P Town of Reading, MA FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 FY12-21 Public Works - Equipment 115,000 69,000 224,300 249,800 293,100 275,100 653,900 763,400 604,800 914,700 4,048,100 Large Trucks Life 115,000 - 60,000 115,000 64,000 280,000 198,000 72,000 276,000 1,065,000 Truck #4 - Sander (2001) 15 123,000 123,000 Truck #8 -10 wheeler (2000). 15 220,000 220,000 Truck #9 - Sander (2004) 15 136,000 136,000 Truck #16 -.Sander (1990) 15 115,000 Truck #19 -Sander (1987) 15 140,000 140,000 Dump Truck C2 (1996) 10 60,000 75,000 135,000 Dump Truck C3 (1999) 10 60,000 60,000 Truck #10 (1996) 15 115,000 115,000 Dump truck #12 Parks (1997) 15 64,000 64,000 Dump truck #24 Parks (2000) 15 72,000 72,000 Pick-ups/CarsNans 69,000 35,000 81,000 113,700 39,500 48,700 130,000 185,000 701,900 Pickup Ford Utility #11(1989) 10 35,000 45,000 80,000 Pickup Chevy #9 Parks (1986) 10 37,000 45,000 82,000 Pickup Ford Utility #C1 (1997) 10 46,000 46,000 Pickup Ford #2 Parks (1997) 10 46,000 46,000 Pickup Chevy Utility #1 (2008) 10 85,000. 85,000 Pickup Ford Utility, #4 (1997) 10 50,000 50,000 Pickup Ford Utility #7 (1997) 10 35,000 35,000 HV3 Ford Van (1995) 10 36,500 36,500 HV4 Ford Van (1995) 10 39,500 39,500 HV5 Ford Van COA (2003) 10 48,700 48,700 Survey #1 Ford Explorer (2000) 10 32,000 32,000 Car#2 Ford Sedan (2007) 10 45,000 45,000 Car#3 Ford Escape HYBRID (2008) 10 45,000 45,000 Cem. #4 Ford Sedan (1993) 10 31,200 31,200 Backhoes/Loaders/Heavy Equipment 105,000 - 32,400 200,000 96,000 180,000 613,400 Backhoe Loader (Cem.) (2008) 10 96,000 96,000 Loader JD #624G (2007) 10 200,000 200,000 Loader Cat #928F (1994) 10 180,000 180,000 Bobcat Loader 743 (1987) 10 32,400 32,400 CAT Bulldozer 951 (1971) 105,000 105,000 N C3'1 Town of Reading, MA FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 FY12.21 Specialty Equipment- Heavy Duty 168,700 255,000 217,000 135,000 111,000 886,700 Tractor Ford 445 (Parks) 15 48,700 48,700 Roller - Ferguson 46A (1988) 15 82,000 82,000 Screener (1994) 15 135,000 135,000 Pavement Leeboy Sprd (1998) 10 130,000 130,000 Sidewalk Snow Plow #3(2008) 10 111,000 111,000 Snow -Holder #1 C6000(1995) 10 120,000 120,000 Snow - Holder #2 C9700 (1997) 10 135,000 135,000 Snow -Bombardier #1 (1993) 10 125,000 125,000 Specialty Equipment- Light Duty 20,000 37,800 26,800 30,000 43,000 81,500 89,600 66,500 395,200 HW Comp2 INT Compr (1996) 10 26,800 26,800 300L Lebot (Roller) (1998) 10 21,000 21,000 Eager Beaver Trailer (1985) 15 37,800 37,800 1CH Woodsman Chipper (2004) 10 66,500 66,500 1 GV Leaf Vac (1999) 10 39,500 39,500 2CH Mobark (1989) 10 46,000 46,000 2GV Leaf Vac (2000) 10 43,600 43,600 SmithCo 60 Leaf Vac (1999) 10 42,000 42,000 Toro 48" LeafVac (1993) 10 20,000 20,000 FMC Truck Mount Sprayer 500gal- 30,000 30,000 SmithCo 13-550 Infield (1994) 7 22,000 22,000 Lawnmowers 15,600 70,300 35,000 36,400 18,200 82,200 96,200 353,900 Mower (Cem.) SKAG 72" (1998) 4 17,500 17,500 Mower (Cem.) SKAG 61" (1999) 4 18,200 18,200 Mower (Parks) TORO Gang (1996) 8 70,300 96,200 166,500 Mower (Cem.) SKAG 52"(1995) 4 15,600 18,200 33,800 Mower (Parks) SKAG 52" (1998) 4 17,500 17,500 Mower-TORO Gang (2008) 6 82,200 82,200 912F#2 John Deere Mower (1989) 7 18,200 18,200 Engineering Equipment/Services - 20,000 12,000 - - 32,000 Survey Equipment/Plan Plotter 20,000 12,000 32,000 'Public Works - arks emetf 45,000 45,000 75,000 778,000 295,000 200,600 545,000 730,600 1,450,800 767,000 45,000 4,932,000 Public or - Cemetery - - - - Construction Maintenance Building $1milt5yrs Debt Debt Debt Debt Debt - Public Works - rounds 30,000 50,000 20,000 50,000 20,000 50,000 20,000 50,000 20,000 310,000 Fence Replacement 30,000 201-000 20,000 20,000 20,000 110,000 Parking Lot Pavement 50,000 50,000 50,000 50,000 200,000 N rn Town of Reading, MA FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 FY12-21 Public or - Par 45,000 45,000 45,000 728,000 275,000 150,600 525,000 680,600 1,430,800 717,000 25,000 4,622,000 Tennis Courts- Bancroft Ave. $485k Debt Debt Debt ' Arlificial Turf@Parker MS $736k . Debt Debt Debt 150,000 150,000 Coolidge MS .field upgrade (grass) 250,000 250,000 Reconstruct Playgrounds Program 30,000 45,000 45,000 45,000 45,000 25,000 25,000 25,000 25,000 25,000 25,000 330,000 Killam Josh Eaton Sturges Wood End up Hunt Pk BM Tot lot Wood End do Mem Park B Meadow Barrows Playground safety surface 15,000 " Memorial Park $650k grant in FY10 Washington Park $625k 129,000 233,000 100,000 462,000 (also playground in FY10) tennis ct backstop paths 124,000 & shift field 124,000 basketball ct Birch Meadow Complex = $2.116 mil 230,000 - 110,000 150,000 1,100,000 39,000 1,629,000 (also playgrounds in FY16&FY19) BB courts Mrtn bkstop softball light fields & paths st. backstop Multi-Pure cis dugouts 20,000 39,000 59,000 Playground $430k (Imagination Station) 430,000 bleachers batting cage lot backstop 430,000 Barrows $298k 95,000 124,500 219,500 (also playground in FY09) backstop tennis ct & infield 78,100 78,100 basketball ct Killam $30.6k 30,600 30,600 (also playground in FYI 1) backstop Joshua Eaton $179k 140,000 39,000 179,000 backstop backstop (also playground in FYI 2) & infield Symonds Way $50k 50,000 50,000 backstop Hunt Park $125k 125,000 125,000 (also playground in FY15) backstop Sturges Park $178.7k 63,800 63,800 (also playground in FYI 3) tennis ct 80,000 80,000 basketballct 37,000 37,000 backstop Wood End $325k 325,000 325,000 field - N -J Town of Reading, MA FY-2011 FY-2012 FY-2013 FY-2014 FY-2015 FY-2016 FY-2017 FY-2018 FY-2019 FY-2020 FY-2021 FY12-21 Over-ride local share (previous schedule) 355,952 364,851 373,972 383,321 392,904 402,727 412,795 423,115 433,693 444,535 3,631,912 +50klyr=- Over-ride local share (new schedule) 425,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 850,000 900,000 6,750,000 Public or o - oads 558;000 475,000 525,000 575,000 625,000 675,000 750,000 800,000 850,000 900,000 950,000 7,125,000 SidewalklCurblPed. SA Street Signs 40,000 10,000 25,000 25,000 25,000 25,000 25,000 50,000 50,000 50,000 50,000 50,000 375,000 - Downtown Improve ($650k 10yr bond) Reconstruction: West Street Debt Debt 7,500,000 Debt Debt Debt Debt Debt Debt - 7,500,000 Skim Coating & Crack Seal Patch 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 500,000 . Various Streets/local fund Repair Killam parking lot West Street design ($155k) West Street - Local share ($480k) 375,000 83,000 245,000 155,000 210,000 240,000 260,000 240,000. 550,000 600,000 650,000 700,000 750,000 800,000 850,000 5,615,000 155,000 480,000 Various Streets/Ch. 90 fund or grants 450,000 450,000. 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 4,500,000 Total Cost 1,008,000 8,425,000 975,000 1,025,000 1,075,000 1,125,000 1,200,000 1,250,000 1,300,000 1,350,000 1,400,000 19,125,000 Chapter 90 or Grants 450,000 7,950,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 12,000,000 General Fund Cost 558,000 475,000 525,000 575,000 625,000 675,000 750,000 800,000 850,000 900,000 950,000 7,125,000 Debt Service Schedule FY11-FY25 N 00 Town of Reading FY - 21 Budget Requested Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected 212411112:11 PM FY - 2011 FY - 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2616 FY - 2017 FY - 2018 FY - 2019 FY - 2020 FY - 2021 FY - 2022 FY - 2023 FY - 2024 FY - 2025 Debt Service Schedule $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Overview enera un : 6;158,003 61063;446" ;5,646,530, ,51 5;1.781380 4;967;701 4,857;946 4747;655. 4,182,648-7 .4,130,884,, 4;059,138 3,522,694 3;373;794 3;344;600 336,188 Principal 4,165,000 4,185,000 3,915,580 3,615,580 3,655,580 3,605,580 3,660,580 3,700;580 3,285,580 3,370,580 3,455,580 3,080,580 3,075,000 3,185,000 330,000 Within Levy Limit 2,595,000 2,570,000 2,250,580 1,890,580 1,870,580 1,755,580 1,740,580 1,710,580 1,215,580 1,215,580 1,210,580 740,580 635,000 635,000 330,000 Debt Exclusion 1,570,000 1,615,000 1,665,000 1,725,000 1,785,000 1,850,000 1,920,000 1,990,000 2,070,000 2,155,000 2,245,000 2,340,000 2,440,000 2,550,000 .0 Interest 1,993,003 1,878,446 1,730,950 1,664,826 1,522,800 1,362,121 1,197,366 1,047,075 897,068 760,304 603,558 442,114 298,794 159,600 6,188 Within Levy Limit 764,812 699,668 608,820 605,128 532,040 459,998 387,694 314,653 246,664 197,739 148,201 98,470 71,620 46,976 6,188 Debt Exclusion 1,228,191 1,178,778 1,122,131 1,059,698 990,761 902,123 809,673 732,423 650,404 562,565 455,356 343,644 227,174 112,624 0 Total Within Levy Limit: 3,359,812 3,269,668 2,859,400 2,495,708 2,402,620 2,215,578 2,128,274 2,025,233 1,462,244 1,413,319 1,358,781 839,050 706,620 681,976 336,188 Issued 3,359,812 3,242,106 2,726,257 2,100,322 2,022,990 1,851,704 1,780,156 1,692,871 1,345,639 1,299,470 1,247,689 730,714 706,620 681,976 336,188 Approved not issued 0 27,563 ' 133,143 130,386 - 127,630 124,874 122,118 119,361 116,605- 113,849 111,093 108;336 0 0: 0 Not approved 0 0 0 265,000 252,000 239,000 226,000 213,000 0 0 0 0 0 0 0 MSBA share(Coolidge) 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 462,036 0 0 0 Net Included Debt 2,897,776 2,807,632 2,397,364 2,033,672 1,940,584 1,753,542 1,666,238 1,563,197 1,000,208 951,283 896,745 377,014 706,620 681,976 336,188 School Buildings(net) 1,122,889 1,054,445 986,484 909,081 845,426 792,228 733,960 662,928 474,940 439,240 403,265 (102,779) 346,508 333,620 0 Town Buildings 440,000 420,000 0 265,000 252,000 239,000 226,000 213,000 0 0 0 0 0 0 0 Energy/Green Repair 473,988 494,013 592,893 583,436 573,980 564,105 553,393 539,749 525,268 512,043 493,480 479,793 360,113 . 348,356 336,188 70% 1,968,457 1,579,376 1,757,517 1,671,406 1,595,333 1,513,353 1,415,677 1,000,208 951,283 896,745 377,014 706,620 681,976 336,188 Recreation 184,369 178,565 172,855 0 0 0 0 0 0 0 0 0 0 0 0 Equipment 300,613 292,710 285,170 199,130 194,590 86,100 83,660 81,220 0 0 0 0 0 0 0 . Roads 84,419 81,900 79,463 77,025 ' 74,588 72,109 69,225 66,300 0 0 0 0 0 0 0 Technology 291,500 286,000 280,500 0 0 0 0 0 0 0 0 0 0 0 0 30% 839,175 817,988 276,155 269,178 158,209 152,885 147,520 0 0 0 0 0 0 0 Total Debt Exclusion: 2,798,191 2,793,778 2,787,131 2,784,698 2,775,761 2,752,123 2,729,673 2,722,423 2,720,404 2,717,565 2,700,356 2,683,644 2,667,174 2,662,624 0 Issued 2,798,191 2,793,778 2,787,131 2,784,698 2,775,761 2,752,123 2,729,673 2,722,423 2,720,404 2,717,565 2,700,356 2,683,644 2,667,174 2,662,624 0 MSBA share est. 698,872 722,014 745,155 772,925 800,695 830,779 863,177 895,575 932,601 971,942 1,013,596 1,057,565 1,103,848 1,154,759 0 Net Excluded Debt 2,099,319 2,071,764 2,041,975 2,011,773 1,975,066 1,921,344 1,866,496 1,826,846 1,787,803 1,745,624 1,686,760 1,626,079 1,563,326 1,507,864 0 SCHOOLS per $400k SF home 219 216 212 206 200 196 192 187 181 174 168 162 LIBRARY per $400k SF home 104 104 104 104 104 104 104 104 104 104 Estimate for Library - loci/ share $7milof$12mil 970,049 970,049 970,049 970,049 970,049 970,049 970,049 970,049 970,049 970,049 Debt Service Schedule FYI I-FY25 N Co Town of Reading FY - 21 2124111 12:11 PM Budget FY-2011 Requested FY-2012 Projected FY-2013 Projected FY-2014 Projected FY-2015 Projected FY-2016 Projected- FY-2017 Projected FY-2018 Projected FY - 2019 Projected FY - 2020 Projected FY - 2021 Projected FY - 2022 Projected FY - 2023 Projected Projected FY - 2024 FY - 2025 Debt Service Schedule Overview Principal + Interest $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Within Lew Limft 3,350,812 3;269,6.68. 2;859,400; 23495,708 2,402;620 . .2;215,578: 2;128,274`` 2,025;233 1,4621244 1;413,319 :1;358,781 . -'839,050 706;620 681,976 " :336,188! i. Issued 3,359,812 3,242,106 2,726,257 2,100,322 2,022,990 1,851,704 1,780,156 1,692,871 1,345,639 1,299,470 1,247,689 730,714 706,620 681,976 336,188 Approved not issued 0 27,563 133,143 130,386 127;630 124,874 122,118 119,361 116,605 113,849 111,093 108,336 0 0 0 Not approved 0 0 0 265,000 252,000 239,000 226,000 213,000 0 0 0 0 0 0 0 remium RMHS 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 0 Energy Improvements 473,988 466,450 459,750 453,050 446,350 439,231 431,275 420,388 408,663 398,194 382,388 371,456 360,113 348,356 336,188. Green Repair 7.05mi1 0 27,-563 133,143 130,386 _ 127,630 124,874 122,118 119,361 116,605 113,849 111,093 108;336 0 0 0 Barrows7Wd End $522k) 47,025 45,900 44,775 43,650 42,525 41,400 39,900 38,400 37,200 36,000 34,800 33,600 32,400 31,200 0 Wood End 235,913 230,663 225,263 219,713 212,963 206,213 199,463 193,463 187,463 181,463 175,313 169,125 162,825 156,450 0 Barrows 202,134 197,584 192,904 183,094 177,469 171,844 166,219 161,219 156,219 151,219 146,094 140,938 135,688 130,375 0 Coolidge 735,000 711,250 687,500 663,750 640,000 616,250 587,500 564,000 540,500 517,000 493,500 0 0 0 0 Parker@ 274,988 258,125 246,491 230,086 218,910 202,963 187,320 152,288 0 0 0 0 0 0 0 Joshua Eaton@ 53,203 41,830 25,839 15,229 0 0 0 . 0 0 0 0 0 0 0 0 Birch Meadow@ 21,068 15,534 10,153 0 0 0 0 0 0 0 0 0 0 0 0 Parker Turf $375k) 82,125 79,219 76,406 0 0 0 0. 0 0• 0 0. 0 0 0 0 Tennis Courts $485k 102,244 99,346 96,449 0 0 0 0 0 0 0 0 0 0 0 0 Downtown Im r $650k 84,419 81,900 79,463- 77,025 74,588 72,109 69,225 66,300 0 0 0 0 0 0 0 Police Station 440,000 420,000 0 0 0 0 0 0 0 0 0 0 0 0 0 Ladder truck $800k 98,300 95,860 93,420 90,980 88,540 86,100 83,660 81,220 0 0 0 0 0 0 0 Pumper Eng#2 $410k) Financial S s $1.1mi1 87,600 291,500 84,500 286,000 81,500 280,500 0 0 0 0 0 0 0 0 0 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Pumper Eng#1 $525k Cem. Garage $7m DebfExclusion 114,713 0 2,298,191 112,350 0 2;793;778 110,250 0 `2,787;131 108,150 106,050 265,000 252,000 2,784;698 2;775,761' 0 239,000 :7,752,123 0 226,000 2,729,673 ` 0 213,000 2,722,423:; 0 0 2720 720,404 0 0 2,717,5W 0 0 0 0 ' 2,700,356,;: 2,683 fi44 0 0 2,667;174 0 0 2;662;624 0 0 0 BarrowsMd End $787k 75,725 68,850 67,163 65,475 63,788 62,100 59,850 57,600 55,800 54,000 52,200 50,400 48,600 46,800 0 RMHS .2,706,738 2,709,550 2,704,950 2,704,575 2,697,775 2,676,275 2,656,525 2,651,925 2,652,106 2,651,468 2,636,469 2,621,969 2,607,719 2,605,394 0 Wood End 15,728 15,378 15,018 14,648 14,198 13,748 13,298 12,898 12,498 12,098 . 11,688 11,275 10,855 10,430 0 Debt Service Schedule FY11-FY25 Town of Reading FY - 2J Budget Requested Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected 212411112:11 PM FY - 2011 FY - 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2016 FY - 2017 FY - 2018 FY - 2019 FY - 2020 FY - 2021 FY - 2022 FY - 2023 FY - 2024 FY - 2025 Debt Service Schedule $ $ $ $ $ $ $ $ $ . $ $ $ $ $ $ Overview hsiiPd 25s5.000 2.570.000 2.145.000 1.585.000 1.565,000 1,450,000 1,435,000 1,405,000 1,110,000 1,110,000 1,105,000 635,000 635,000 635,000 330,o0u W 0 Approved not issued 0 105,580 105,580 105,580 106,580; > 105,580 105,580 105,580 105,580 105,580 105,580 0 0 , - 0 Not approved 0 0 0 200,000 200,000 200,000 200,000 200,000 0 0 0 0 0 0 0 remium RMHS Energy Improvements 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 330,000 330,000 330,000 330,000 330,000 Green Repair 1.05mi1 105,580 105,580 _ 105,580 ; 105,580 105,580 - 105,580: -105,580 105,580 105,580 105;580 BarrowsMd End $522k 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000. 30,000 Wood End 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Barrows 130,000 130,000 130,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 Coolidge 475,000 475,000 475,000 475,000 475,000 475,000 470,000 470,000 470,000 470,000 470,000 Parker@ 230,000 220,000 215,000 205,000 200,000 190,000 180,000 150,000 Joshua Eaton@ 50,000 40,000- 25,000 15,000 Birch Meadow@ 20,000 15,000 10,000 Parker Turf $375k 75,000 75,000 75,000 Tennis Courts $485k 95,000 95,000 95,000 Downtown mpr Police Station .400,000 400,000 Ladder truck $800k 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 Pumper Eng#2 $410k 80,000 80,000 80,000 Financial Sys $1.1mi1 275,000 275,000 275,000 Pumper Eng#1 $525k 105,000 105,000 105,000 105,000 105,000 Cem. Garage ($1m Debt Exclusion 1;570,000 1`;615,000: 1,665;000 200,000 200,000 1,725;000 ,"1;785,000 200,000 85%000 200,000 1,920,000 200,000 1,990;000 2,070;000 2;155,000 2,245,000' Z340,000: ,2;440;000 2;550;000 0 BarrowsMd End $787k 50,000 45,000 .45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 RMHS 1,510,000 1,560,000 1,610,000 1,670,000 1,730,000 1,795,000 11865;000 1,935,000 2,015,000 2,100,000 2,190,000 2,285,000 2,385,000 2,495,000 Wood End 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Debt Service Schedule FY11-FY25 W Town of Reading FY - 2J Budget Requested Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Nrolectea rrotectea rrotectea 2/2411112:11 PM FY - 2011 FY • 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2016 FY - 2017 FY - 2018 FY - 2019 FY - 2020 FY - 2021 FY - 2022 FY - 2023 FY - 2024 FY - 2025 Debt Service Schedule $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Overview Interest Within LeW.Limit. 764,812 699,668 :608,820° 605;128 532;040 ' 459,998. 3871694' 314;653 246;664. 197,739 148,201 = 98,470 71,620 ;..:46;976 6,188 Issued 764,812 672,106 581,257 515,322 457,990 401,704 345,156 287,871 235,639 189,470 142,689 95,714 71,620 46,976 6,188 Approved not issued 27,563 27,563 24,806 122,050 . 19,294 16;538 13,781 11,025 8,269 5,513 2,756 0 0 - 0 Not approved 0 0 0 65,000 52,000 39,000 26,000 13,000 0 0 0 0 0 0 0 remium RMHS 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15,595 15;595 15,595 Energy Improvements 138,988 131,450 124,750 118,050 111,350 104,231 96,275 85,388 73,663 63,194 52,388 41,456 30,113 18,356 6,188 Green Repair 1.05mil) 27,563 27,563 24,806 22;050 19;294 161538 13,781 11,025 8,269 5,513 2,756 BarrowsMld End $522k 17,025 15,900 14,775 13,650 12,525 11,400 9,900 8,400 7,200 6,000 4,800 3,600 2,400 1,200 Wood End 85,913 80,663 75,263 69,713 62,963 56,213 49,463 43,463 37,463 31,463 25,313 19,125 12,825 •6,450 Barrows 72,134 67,584 62,904 58,094 52,469 46,844 41,219 36,219 31,219 26,219 21,094 15,938 10,688 5,375 Coolidge 260,000 236,250 212,500 188,750 165,000 141,250 117,500 94,000 70,500 47,000 23,500 Parker@ 44,988 38,125 31,491 25,086 18,910 12,963 7,320 2,288 Joshua Eaton® 3,203 1,830 839 229 Birch Meadow@ 1,068 534 153 Parker Turf $375k 7,125 4,219 1,406 Tennis Courts $485k 7,244 4,346 1,449 Downtown Im r $650k 19,419 16,900 14,463 12,025 9,588 7,109 4,225 1,300 Police Station 40,000 20,000 Ladder truck ($800k 18,300 15,860 13,420 10,980 8,540 6,100 3;660 1,220 Pumper Eng#2 $410k 7,600 4,500 1,500 Financial S s $1.1mi1 16,500 11,000 5,500 Pumper Eng#1 $525k 9,713 7,350 5,250 3,150 1,050 Gem. Garage $1m 65,000 52,000 39,000 26,000 13,000 Debt Exclusion 1,228;191 1178,778 ?1,122;131 1,059,698. _'990,761 902,123 , 809,673 732;423 '650;404 562,565 455,356 s 343,644 227;174 12,624 0:; BarrowsMd End $787k 25,725 23,850 22,163 20,475 18,788 17,100 14,850 12,600 10,800 9,000 .7,200 5,400 3,600 1,800 RMHS 1,196,738 1,149,550 1,094,950 1,034,575 967,775 881,275 791,525 716,925 637,106 551,468 446,469 336,969 222,719 110,394 Wood End 5,728 5,378 5,018 4,648 4,198 3,748 3,298 2,898 2,498 2,098 1,688 1,275 855 430 CA) N Town Administration FY12 Budget Overview The Town Administration department funds and administers some town-wide programs such as property & casualty insurance and legal expenses. For the town government it also oversees most postage expenses and some equipment maintenance. Finally, it contains all expenses for the Board of Selectmen and the Town Manager and staff. The FY12 budget has been cut by 1.9% compared to the FY11 budget. FYll FY12 Chan e Selectmen . $2,100 $1,600 -23.8% Town Mgr $293,546 $291,191 -0.8% Legal $78,000 $72,000 -7.7% P&C Insur. $320,000 $316,000 4.3% TOTAL $693,646 $680,791 1 - Staffing (2.3 FTEs; -0.1 FTE) Wage costs ($212,611; +0.5%) A 16-hour per week Administrative Secretary position is eliminated in this budget. The office will share an existing Administrative Assistant in the Community Services department for approximately 12-hours per week to perform the essential functions of the eliminated position. Efficiencies due to technological improvements (such as document storage and the new licensing and permitting system) make these staff reductions possible. Total salary increases of 2% are included in this budget for remaining employees.. Expenses ($468,180; -2.9%) The Selectmen have reduced or eliminated various expenses. Note that the Board is an unpaid/unbenifitted elected position. The Town Manager's Office has reduced postage expenses and will utilize the non-emergency mass communications system (being phased in during the spring of 2011) as well as other available electronic media to replace some of the previously mailed communication. Legal expenses are reduced by about 7% in line with recent trends. This assumes no new major legal issues. Note that the school department is reimbursing all legal costs associated with the RMHS construction litigation. Property & Casualty Insurance premiums are expected to increase about 5%0, but an early payment discount of 5% will erase that increase. The Town has not budgeted the early payment reduction in the past due to uncertainty about the discount. In addition, the Town typically earns over $25,000 in premiums credits through the "MIIA Rewards", risk management program, designed to minimize losses. These rewards are not guaranteed, so they are not part of the budget as an offset.. If eared, they will flow to free cash as unbudgeted revenues. W W 02/22/2011 16:40 blelacheur PROJECTION: 20121 ACCOUNTS FOR: TOWN ADMINISTRATION 2012 General (TOWN OF READING NEXT YEAR BUDGET Fund PRIOR FY3 ACTUALS _ HISTORICAL COMPARISON PRIOR FY2 LAST FY1 ACTUALS ACTUALS Y ACTUALS Y REV BUDGET PG 1 Ibgnprpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 0122 SELECTMEN 05 EXPENSES 11225530530100 ADVERTISNG 1,634.67' 1,285.06 993.66 971.99 68 207 1,400.00 00 200 1,200.00 .00 -14.3. -100.0. 11225542 542000 OFFC SUPPL 84.72 12 918 1 200.00 1,057.08 52.93 146.82 1 . 193.65 . 500.00 400.00 -20.0. 11225578 578000 OTHER EXPN . , , TOTAL EXPENSES 3,637.51 2,542.14 2,193.41 41 2 193 1,373.32 32 373 1 2,100.00 100 00 2 1,600.00 1,600.00 -23.8. -23.8. TOTAL SELECTMEN 3,637.51 2,542.14 , . . , . , 0123 TOWN MANAGE R 03 SALARIES 11233511 511000 TOWN MGR 194,136.79 127,595.72 129,200.49 80,353.92 70 145 35 130,101.00 905 00 56 132,700.00. 00 040 58 2.0. 2.0. 11233511 511002 OFFICE MGR CR .00 00 55,458.88 36 685 18 57,079.09 686.57 15 . , 9,294.91 . , 16,240.00 . , 13,371.00 -17.7. 11233511 511011 11233511 515000 ADMIN SE OVERTIME 3,830.41 . , 3,555.97 , 1,918.66 2,079.62 4,000.00 400 00 4 3,500.00 00 000 5 -12.5% 60 13 11233512 512000 WAGES TEMP 4,291.68 .4,771.44. 5,285.4.5 00 2,619.80 580 69 3 . , 00 . , .00 . .0% 11233517 517017 SICK LEAVE .00 .00 . . , . TOTAL SALARIES 202,258.88 210,067.37 209,170.26 133,074.64 211,646.00 212,611.00 .5. 05 EXPENSES 11235524 524900 EQUIP RPR 1,867.52 830.00 868.00 828.00 00 1,000.00 00 100 850.00 .00 '-15.0. -100.0. 11235530 530100 11235530 530105 ADVERTISNG PRINTING .00 _ 2,970.00 .00 3,185:00 .00 3,998.32 . 1,174.03 . 4,000.00 800 00 7 4,900.00 00 000 3 22.5% 5% -61 11235531 531000 PRDEV TRN 9,779.20 00 600.00 00 536 6 656.25 592.50 6 .00 6,447.23 . , .00 . , 5,730.00 . .0% 11235531 531010 11235531 531090 PRDEV DUES PRDEV REG . .00 . , 2,834.75 , 3,029.65 ,197.64 2,000.00 1,100.00 00 -45.0% 0. -100 11235542 542125 COPY SUPP .00 881 19 5,259.01 32 7 891 5,421.23 10 560 8 7 7,395.52 6,759.10 2,000.00 .20,000.00 20,000.00 . .0. 11235542 542126 COPY LEASE POSTAGE . 18, 054 13 24 , . 553.88 28 . , 19,260.02 12,899.60 35,000.00 33,000.00 -5.7% 11235542 542127 11235578 578000 OTHER EXPN . , .00 , 7,688.50 8,439.61 7,527.95 10,000.00 10,000.00 .0% TOTAL EXPENSES 57,552.04 63,378.46 83 445 3 56,825.68 94 995 265 44,229.07 303.71 177 81,900.00 293,546.00 78,580.00 291,191.00 -4.1. -.8% TOTAL TOWN MANAG ER 259,810.92 . 27 , . , , 0151 LAW 05 EXPENSES 11515530 530110 LEGAL CNSL 59,935.80 80,035.44 37,711.56 48 120 5 16,032.04 61 613 16 66,000.00 00 12 000 60,000.00 12,000.00 -9.1- .0% 11515530 530115 LABOR CNSL 22,771.57 37,545.11 . 3 , . , 00 , . 00 .00 .0o 11515530 530117 OTH LEGAL 17,996.50 .00 00 .00 00 225 . 75.00 . .00 .00 .0% 11515578 578009 RECORDING .00 . . TOTAL EXPENSES .100,703.87 117,580.55 73,057.04 04 057 73 32,720.65 65 720 32 78,000.00 000.00 78 72,000.00 72,000.00 -7.71- -7.7% TOTAL LAW 100,703.87 117,580.55 . , . , , 02/22/2011 16:40 TOWN OF READING blelacheur (NEXT YEAR BUDGET HISTORICAL COMPARISON, PROJECTION: 20121 2012 General Fund ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 CY TOWN ADMINISTRATION ACTUALS ACTUALS ACTUALS ACTUALS I PG -2 bgnyrpts FOR PERIOD 99 CY REV PROJECTION PCT BUDGET LEVEL 3 CHANGE. 0193. PROPERTY INSURANCE 05 EXPENSES 11935574 574010 P&C INSUR 11935574 574500 DEDUCT/CLM TOTAL EXPENSES TOTAL PROPERTY INSURANCE TOTAL TOWN ADMINISTRATION GRAND TOTAL 344,234.59 275,960.22 262,261.S0 272,569.80 -13,378.88 2,923.55 29,480.48 1,862.61 330,855.71 278,883.77 291,741.98 274,432.41 330,855.71 278,883.77 291,741.98 274,432.41 695,008.01 672,452.29 632,988.37 485,8,30..09 695,008.01 672,452.29 632,988.37 485,830.09 END OF REPORT - Generated by Bob LeLacheur 305,000.00 300,000.00 -1.6% 15,000.00 16,000.00 6:7% 320,000.00 316,000.00 -1.30 320,000.00 316,000.00 71.3% 693,646.00 680,791.00 -1.9% 693,646.00 680,791.00 -1.9% W -P w Cn Accounting Y12 Budget Overview ' The Accounting Department, under the direction of the Town Accountant, is responsible for maintaining financial records. These records facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for management's decision making process. The Accounting Department ensures that all financial transactions are in compliance with legal requirements and are properly recorded on a timely basis. FYll FY12 Change Wages $155,770 $156,799 +0.6% Expenses $1,550 $1,300 -16.1% Total $157,320 $158,079 +0.5% Staffing (2.45 FTEs; -.05 or 2hrs/week) Wage costs $156,799 (+0.6%) The Accounting Department and is made up of the following employees: 1 full time Town Accountant; 30 hour per week (.8) Accounts Payable clerk; 20 hour per week (.55) Administrative Clerk; 3.75 hrs per week (.1) Assistant Accountant. (This is the full time Retirement Board Administrator who does some work for the Town Accountant) for a total FTE of 2.45 employees. A 2% step increase is funded with this budget. Overtime has been reduced because the MUNIS software implementation is nearly complete. Staffing changes in Community Services may allow them to reclaim . the coordination of the medical Escort program. A shift toward EFT vendor payments will save about one hour/week and reduce postage costs in the Finance department. Expenses $1,300 (-16.1%) The FY12 budget trims the few expenses found in this department. About half of the supplies budget is spent on records retention requirements.. Professional development includes dues and registration that keeps the department up to date on current accounting issues and qualifies for credits to maintain the CPA status.. While it does not impact this budget, the department has reduced postage and paper costs in other departments by using electronic invoices and internal reports. 02/17/2011 09:56 (TOWN OF READING blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI CY ACCOUNTING ACTUALS ACTUALS ACTUALS ACTUALS IPG 1 bgnyrpts FOR PERIOD 99 CY REV PROJECTION PCT BUDGET LEVEL 3 CHANGE 0135 TOWN ACCOUNTANT 03 SALARIES 11353511 511001 TOWN ACCT 11353511 511006 RET ADMIN 11353511 511010 ADMIN ASST 11353511 511012 CLERK 11353511 515000 OVERTIME TOTAL.SALARIES 05 EXPENSES. 11355531 531000 PRDEV TRN 11355531 531090 PRDEV REG 11355531 531091 PRDEV TRAV 11355542 542000 OFFC SUPPL W TOTAL EXPENSES CD TOTAL TOWN ACCOUNTANT TOTAL ACCOUNTING GRAND TOTAL 93,564.58 4,470.07 25,167.55 34,160.87 827.51 158,190.58 94,244.56 97,193.25 59,845.50 4,938.67 5,272.07 3,246.26 24,881.72 26,150.34 16,103.88 24,941.53 26,625.06 16,394.04 .00 .00 .00 149,006.48 155,240.72 95,589.68 .00 301.00 140.00 285.00 .00 1,023.50 847.50 60.00 315.00 .00 22.50 .00 436.07 158.60 156.30 121.27 751.07 1,483.10 1,166.30 466.27 158,941.65 150,489.58 156,407.02 96,055.95 158,941.65 150,489.58 156,407.02 96,055.95 158,941.65 150,489.58 156,407.02 96,055.95 END OF REPORT - Generated by Bob LeLacheur 96,896.00 98,911.00 2.1a 5,256.00 5,370.00. 2.20 26,074.00 26,615.00 2.1% 26,544.00 25,383.00 -4.4- 1,000.00 500.00 -50.0o 155,770.00 156,779.00 .60 1,000.00 750.00 -25.0% .00 .00 .0% 150.00 150.00 o 400.00 400.00 .0% 1,550.00 1,300.00 -16.1% 157,320.00 158,079.00 .5a 157,320.00 158,079.00 .5% 157,320.00 158,079.00 .50 C.0 Finance Department FY12 Budget The Finance Department's FY12 budget is reduced by 6.3%, but the level of direct customer service to residents or employees should not be affected. This is due to ongoing technology improvements and a rearrangement of staff coverage: nVorvipw FYII FY12 Change FINCOM $52,500 $525400 -0.2% Assessors $172,317 $139,941 -18.8% Finance $603,483 $576,358 -4.5% Human Res. $85,736 $85,251 -0.6% Technology $552,382 $525,863 -4.8% Town Clerk $1083336 $109,657 +1.2% Elections $69,456 $51,456 -25.9% TOTAL $1,644,210 $1,540,926 -6.3% Assessors: Assessment of property is the first step in the process of tax revenue collection for the Town of Reading. The Assessment Division's function is to provide for the fair and equitable assessment of all taxable real. and personal property. A three-member elected Board of Assessors sets policy for this division. General Finance: Collections is responsible for collecting all taxes and other charges (including ambulance and water/sewer/storm water bills). They also receive and process all deposits (such as schools and recreation). Treasury is responsible for providing the cash for the operation of all Town, School and Light Department functions on a timely basis. . In addition, it conducts all borrowing and investing activities, including those on behalf of the Town's Trust Funds (at the direction of the Trust Fund Commissioners). Human resources: This division supports the Town (under the direction of the Town Manager), Schools (under the direction of the Superintendent), Light Department (under the direction of the RMLD General Manager) and Retiree benefit activities. Technology: The Technology Division provides centralized computer network and telecommunications services as well as distributed internet, audio/video, software and personal computer support and geographic information systems (GIS) mapping for the municipal government (Town Hall, the Library, the Senior Center, Police, Fire/Emergency Management, Public Works, Water and Sewer). This division also coordinates many technology activities with both the School and Light Departments. Town Cleric: The Town Cleric is guided by Federal, State, and local laws and policies in overseeing Elections, voter registration, . the census process, Town Meeting, and local licenses as well as historic and legal documents for the Town. Staffing (19.0 FTEs; -0.6 FTEs) Wage costs $1,089,226; -4.3%) Three reductions and one addition are included in this budget: the elimination of a seasonal appraiser position, a reduction by co 00 5.5 hours/week of a part-time clerical position, and a change in the technology division described below. Steps of +2% are included in this budget. An internal review of the Finance, Accounting, Community Services and Town Administration departments has led to some staffing/scheduling changes which have already begun to be implemented. Three main objectives have been cited, in descending order of importance: to improve direct customer contact; to provide a more flexible staff cross-trained in multiple areas (Collections, Assessments, Town Cleric, Permits and the Town Administration area); and a reduction in costs. The increased flexibility will lead to better depth in all areas as both planned and unplanned periods of high customer demand may be met with appropriate staffing levels. The seasonal appraiser will be replaced by- a need to hire a consultant every three years to assist with the revaluation process, as has been done during this last year. At present, the seasonal appraiser position is vacant. This position had very limited contact with customers at Town Hall, in fact an increase in office coverage is planned in the Assessors office which should keep service levels very high. Changes in Community Services may allow that department to reclaim some of the duties of the Coordinator of Volunteers that had been absorbed by the Collectors office. In the technology division this budget eliminates the position of Database Administrator and adds another Technician. The Network Administrator and GIS Coordinator take on additional duties and are increased by an extra step. The Network Administrator's position has evolved into a 24/7/365 job because of public safety working those hours, and therefore this position is awarded an additional step to serve as an `on-call premium' as is typical in other departments. It should be noted that this position is not normally eligible for overtime or any additional pay when such technology emergencies arise at any time of day. FTEs FY11 FY12 change Technology 4.0 4.0 0% Assessor 3.9 3.6 -9% Collector 3.6 3.3 -9% Treasury 3.2 3.2 -1% Town Cleric 2.9 3.0 +3%- Human Resources 2.0 2.0 0% TOTAL 19.6 19.0 -3% Expenses ($451,700; -10:9%) While the reductions in staffing have been conducted with the idea of permanent changes and a continuing high level of customer service, the impact of the reductions to the expense portion of this budget are in some cases less certain. Some of these reductions would have happened regardless, as there are fewer elections (saving $3,000) and the triennial assessment revaluation has been completed (saving $12,000). Other changes to the Assessors expenses include decentralizing professional development so they may directly spend their $2,500 portion and moving their $1,800 annual software licensing costs to the technology budget (a planned replacement system is budgeted at $10,000/year as an estimate). W co Professional development across the entire department is reduced to a total of $5,400. Today there is well over $20,000 in annual demands for these funds in the department. When one considers the rapid changes in technology, personnel law and mandated financial regulations this cut will not be sustainable for the long- term. At present we have a well-trained and experienced staff that can survive with a reduced budget for the short-term. Shifts from meetings with travel and occasional lodging to online seminars will help to stretch the available funds. Actual tax title expenses seem to have peaked at levels that will be able to sustain a $6,000 cut.in that budget. Over a year ago Treasury/Collections staff developed the idea to eliminate the lock-box banking function by purchasing two hand-held scanners and doing the work in-house. This has saved the town about $16,000 annually - the cost, of about 0.5 FTE of a clerical position. The postage budget is consolidated and reduced by $6,500. In recent years the Town has significantly increased the outreach to residents that were not paying on time during these difficult economic times. This improvement in customer service had both a cost in terms of expenses as well as a reduction in revenues due to lower penalties and interest. Starting sometime in the summer of 2011 residents will be able to opt-in electronically to receive reminders for billing from the new non- emergency mass communications system. The Town will continue to send out some reminders by U.S. mail. Three years ago about $20,000 in annual technology license fees were made on one internal financial system- built approximately when the nation was founded - and on the beginnings of a network. Today, over ten different technology licenses at an annual cost of about,$160,000 have laid the framework for a highly integrated communications network between the Town, School and Light departments. Over the next three years residents will begin to see the benefits of these systems. The technology in place has been designed to be very scalable - the Town could easily take on another municipality that wanted to share in many of our systems if regionalization becomes feasible. The Town has cut $22,500 or about 25% from a budget that has supported equipment and repairs. A known consequence of this cut will be to slow the PC replacement cycle from three years to four years. A few years ago we virtualized our public computers at the library. This has the benefit of reducing the replacement cost, improving staff control over network security and integrity, and reducing energy consumption. The cost to these benefits is less raw power of the machine to do complex tasks. Now that we have nearly completed a network virtualization project, as funds are available we will begin to extend the PC virtualization project to replace about half of our 200+ PCs Town-wide. The rest of the technology budget reductions are in the area of `things that might go wrong' in where the division will shift to a more reactive than proactive stance. Under no circumstance will network security be compromised by any. financial reductions. When things don't go wrong, the Town has been able to fund several technology capital projects (<$50,000) that simply arise faster than the capital planning process can accommodate them. These FY12 budget cuts will reduce the flexibility of self- funding and it is possible that technology capital requests may appear in the next few years. 02/22/2011 16:41 TOWN OF READING blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund_ ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI FINANCE ACTUALS ACTUALS ACTUALS 0131 FINANCE COMMITTEE 05 EXPENSES 11315530 530130 FINL AUDIT 11315531 531000 PRDEV TRN TOTAL EXPENSES TOTAL FINANCE COMMITTEE 0141 BOARD OF ASSESSORS 03 SALARIES 11413511- 511003 APPRAISER 11413511 511008 ASST APPR 11413511 511147 ASSOC APPR 11413511 515000 OVERTIME -P TOTAL SALARIES O- 05 EXPENSES 11415524 524900 LIC ASSESS 11415530 530190 REVAL 11415530 530191 APPRSL SVC 11415530 530192 INFO.HEAR 11415531 531000 PROFESSION 11415531 531010 DUES/MEMB 11415531 531050 PUBLCTNS 11415531 531091 PROF DEV 11415542 542000 OFFC SUPPL 11415571 571000 MILEAGE 11415578 578000 OTHER EXPN TOTAL EXPENSES TOTAL BOARD OF ASSESSORS 0145 FINANCE IPG 1 bgnyrpts FOR PERIOD 99 CY CY REV PROJECTION PCT ACTUALS BUDGET LEVEL 3 CHANGE 000.00 50 51,000.00 51,000.00 51,000.00 52,000.00 52,000.00 .0% , 367.48 333.00 268.00 329.04 500.00 400.00 -20.0% 50,367.48 51,333.00 51,268.00 51,329.04 52,500.00 52,400.00 -.2- 50,367.48 51,333.00 51,268.00 51,329.04 52,500.00 52,400.00 -.2% 64,605.92 73,171.79 67,032.78 50,091.53 78,515.00 81,683.00 4.0s 43,792.50 46,781.10 48,448.70 30,023.79 47,802.00 48,758.00 2.01 21,782.83 22,262.16 22,504.52 16,978.88 23,000.00 .00 -100.0% 1,857.90 .00 4,922.52 1,492.68 .00 .00 .0% 132,039.15 142,215.05 142,908.52 98,586.88 149,317.00 130,441.00 -12.6% 1,800.00 1,800.00 1,800.00 1,800.00 2,000.00 .00 -100.0'- 00 .00 .00 .00 7,000.00 .00 -.100.0% . .00 4,500.00 .00 .00 5,000,.00 5,000.00 :0% 051.43 3 .00 .00 .00 5,000.00 .00 -100.0% , 00 .00 .00 .00 .00 250.00 .0% . 00 .00 .00 .00 .00 500.00 .0% . 853.77 1 1,419.63 1,472.21 1,177.48 1,500.00 1,500.00 .0% , 00 .00 .00 .00 .00 250.00 .0% . 871.04 957.85 557.93 109.07. 1,000.00 1,000.00 .0% 339.94 1 1,372.69 1,167.26 175.61 - 1,500.00 1,000.00 -33.3% , .00 150.00 185.00 .00 .00 .00 0% 916.18 8 10,200.17 5,182.4D 3,262.16 23,000.00 9,500.00 -58.7-- , 140,955.33 152,415.22 148,090.92 101,849.04 172,317.00 139,941.00 03 SALARIES 11453511 511001 11453511 511005 11453511 511007 11453511 511010 11453511 511011 11453511 511012 11453511 515000 TOTAL SALARIES ATM/FINDIR TREAS/COLL 80,414.10 66,823.45 88,980.25 71,433.30 95,288.75 75,693.03 58,672.84 46,607.01 94,977.00 75,462:00 96,897.00 76,971.00 2.0% 2.0% ASST TR/CO 86,560.66 95,453.26 100,196.69 62,033.84 100,440.00 102,448.00 2.0% 2 0% ADMIN ASST ADMIN SECR 34,275.83 34;021.35 37,105.02 36,697.92 40,602.27 38,072.42 24,796.63 23,442.58 40,148.00 37,956.00 40,951.00 38,715.00 . 2.0% CLERK 129,151.90 137,163.03 24 .141,859.79 15 1 113 87,045.91 11 660 140,000.00 00 5,000 138,876.00 2;000.00 -60.0% OVERTIME 3,233.84 2,308. , . . . 434,481.13 469,141.02 492,826.10 303,258.92 493,983.00 496,858.00 .6% 02/22/2011 16:41 (TOWN OF READING IPG 2- blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20121 2012 General Fund FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT FINANCE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 05 EXPENSES 11455530 530105 PRINTING .00 .00 45' 53 10,990.14 05 147 15 6,242.26 198.00 3 17,000.00 20,000.00 17,000.00 14,000.00 -30.0% 11455530 530110 TAX TITLE BANK SVCS 4,924.21 66 597 25 . 16,9 681.86 29 . , 18,280.65 , 5,493.68 28,000.00 12,000.00 -57.1% 11455530 11455531 530111 531000 PRDEV TRN . , 4,779.26 , 1,357.44 2,331.44 95 6 2,263.20 678 1 00 1,000.00 000.00 3 500.00 1,500.00 -50.0%. -50.0% 11455531 531010 PRDEV DUES ' .00 25 73 1,893.50 27 976 1 1,53 . 1,383.36 . , 2,185.83 , 1,000.00 500.00 -50.0% 11455531 11455540 531091 540000 TRAV PRDEV SUPP/EQUIP . 6,205.86 . , 8,321.91 354.81 0 2 76 499.82 696 58 3 .00 500.00 7 .00 7,000.00 .0% -6.7% 11455542 542000 OFFC SUPPL 702.55 495 89 4 4,566.98 45 819 36 0 . 6, 862.39 34 . , 21,405.98 , 32,000.00 27,000.00 -15.6% 11455542 542127 POSTAGE . , 3 , . , TOTAL EXPENSES 76,778.68 101,570.86 88 711 90,889.55 65 715 583 46,663.35 922.27 349 109,500.00 603,483.00 79,500.00 576,358.00 -27.4% -4.50 TOTAL FINANCE 511,259.81 . 570, . , , 0152- HUMAN RESOURCES 03 SALARIES 11523511 511003 HR ADMIN 65,794.93 70,785.12 75,967.90 46,776.24 75,736.00 77,251.00 2.0% TOTAL SALARIES 65,794.93 70,785.12 75,967.90 46,776.24 75,736.00 77,251.00 2.0%. 05 EXPENSES 11525530 530100 ADVERTISNG 7,311.32 5,644.66 198.18 1,088.64 4,000.00 00 2,000.00 00 '-50.0% .0% 11525530 530105 40 PRINTING MEDCL SVCS 65.45 576.50 11 .00 13,301.50 .00 6,845.50 .00 3.,641.00 . 6,000.00 . 6,000.00 .0% 0% 11525530 11525530 5301 530195 PAY/CL STD , 6,850.00 7,650..00 .00 .00' 00 .00 00 .00 .00 . .0% 11525531 531090 PRDEV REG .00 8,200.00 1,800.00 . . TOTAL EXPENSES 25,803.27 34,796.16 28 581 8,843.68 811 58 84 4,729.64 505.88 51 10,000.00 85,736.00 8,000.00 85,251.00 -20.0% -.60 TOTA L HUMAN RESO URCES 91,598.20 . 105, . , , 0155 TECHNOLOGY 03 SALARIES 11553511 511003 DB ADMIN 73,484.55 77,369.70 551 35 80,326.95 07 756 78 49,460.31 493.02 48 80,081.00 78,515.00 .00 83,267.00 -100.01- 6.1% 11553511 511004 NETW ADMIN 82,773.81 00 . 74, 16 11 769 . , 51,429.98 , 31,833.00 51,534.00 103,077.00 100.0--- 11553511 11553511 511148 511149 TECHNICIAN GIS COORD . 56,199.83 , . 58,613.50 61,339.74 37,769.16 00 61,152.00 00 600 2 63,619.00 100.00 3 . 4.0% 19.2% 11553511 515000 OVERTIME 00 1,896.46 .00 . . , , TOTAL SALARIES 212,458.19 224,200.17 271,852.74 167,555.49 273,882.00 253,063.00 . -7.6% 05 EXPENSES 11555521 521390 TELEPHONE 83,142.91 50,428.28 03 930 35,999.32 62 755 6 42,880.00 062.63 10 45,000.00 10,000.00 45,000.00 7,000.00 .0% -30.0% 11555524 524000 MAINT/REPR 5,184.60 48 669 . 8, 00 304 2 . , 224.12 23 , .00 5,000.00 3,500.00 -30.0% 11555530 530000 PROF SVCS . 6, . . , , N 02/22/2011 16:41 blelacheur PROJECTION: 20121 ACCOUNTS FOR: FINANCE (TOWN OF READING NEXT YEAR BUDGET 2012 General Fund _ PRIOR FY3 ACTUALS HISTORICAL COMPARISON PRIOR FY2 LAST FYI ACTUALS ACTUALS Y ACTUALS Y REV BUDGET (PG 3 bgnyrpts FOR PERIOD 99 PROJECTION RCT LEVEL.,13 CHANGE 11555530 530105 PRINTING .00 4,896.97 .00 .00 00 .00 00 .00 .00 .0% .0% 11555530 530106 MAIL SVCS .00 00 538.79 40 993 .00 125.00 . 767.95 . 1,500.00 11500.0.0 .0% 11555530 11555536 530121 536000 INTERNET LIC SFTWR . 19,469.58 . 4,664.00 21,110.79 714.74 7,000.00 7,000.00 .0% 0% 11555536 536100 LIC ADMINS .00 12,740.00 45 705 13,720.00 00 52 953 1,800.00 90 70 055 .00 75,000.00 1,800.00 75,000.00 . . .0% 11555536 536110. LIC MUNIS .00 45, . 00 , . 00 , . .00 10,000.00 10,000.00 .0% 11555536 536120 LIC ASSESS LIC GIS .00 00 . 8,900.00 . 8,900.00 .00 9,000.00 12,000.00 33.3% 11555536 11555536 536123 536130 LIC MSFT . .00 00 2,174.00 2,511.32 00 :00 00 000 5 .00 000.00 5 Oo .0% 11555536 536132 LIC WEB .00 00 4,065.00 00 4,230.00 611.00 13 . .00 . , 14,000.00 , 14,000.00 .0% 11555536 536135 LIC DOC ST . 00 . 00 , .00 12,200.00 12,000.00 12,000.00 .0% 11555536 536137 LIC COMMUN . 00 . 00 .00 .00 10,000.00 22,000.00 120.0% 11555536 536138 LIC PERMIT . 00 . 00 .00 1,260.00 1,500.00 1,500.00 .0% 11555536 11555542 536139 542000 LIC CEMSYS OFFC SUPPL . 59,525.64 . 88.55 938.06 .00 000 00 .00 00 000 10 .00 00 000 10 .0% .0% 11555542 542115 TONER CART .00 8,538.69 9,670.13 . 10, 00 . , 00 . , 00 .0% 11555542 542303 PAPER .00 00 1,988.79 00 1,465.14 70 715 28 . 364.92 13 . 15,000.00 . 9,000.00 -40.0% 11555555 555000 PRTS&SUPPL PC HRDWR . 00 . 996.90 4 . , 33,097.77 , 1,965.60 30,000.00 24,000.00 -20.0% 11555555 11555555 555100 555110 NET HRDWR . .00 , 21,760.33 64,203.78 1,120.00 14,000.00 8,000.00 -42.9% 0% 11555555 555125 GIS SUPPL 4,379.56 .00 1,500.00 0 2 .00 00 2,000.00 00 2 500 2,000.00 500.00 2 . .0% 11555555 555130 PC SFTWR .00 .00 6,80 .0 . , . , TOTAL EXPENSES 178,371.77 181,539.18 329,195.43 48 17 168,703.06 55 336 25 8 278,500.00 382.00 552 272,800.00 525,863.00 -2.0% -4.8% TOTAL TECHNOLOGY 390,829.96 405,739.35 601,0 . . . , , 0161 TOWN CLERK 03 SALARIES 11613511 511003 TOWN CLERK 62,052.75 64,883.94 56,249.54 18 503 6 38,518.74 275 04 27 62,375.00 161.00 .-44 63,613.00 45,044.00 2.0% - 2.0% 11613511 511120 ASST TN CL 38,460.16 41,229.76 . 4 , . , ; TOTAL SALARIES 100,512.91 106,113.70 102,752.72 65,793.78 106,536.00 108,657.00 2.0% 05 EXPENSES 11615530 530000 PROF SVCS 1,087.20 337.00 870.00 .00 . 1,800.00 1,000.00 -44.4% TOTAL EXPENSES ERK 1,087.20 11 600 101 337.00 450.70 106 870.00 103,622.72 .00 65,793.78 1,800.00 108,336.00 1,000.00 109,657.00 -44.4% 1.2% TOTA L TOWN CL . . , , 0162 ELECTIONS & REGISTRATION 03 SALARIES 11623511. 511150 REGISTRAR 1,676.19 1,625.42 1,404.06 859.68 1,800.00 00 1,800.00 00 .0% 11623511 511151 CENSUS WRK EC WRK 881.65 38 045 16 .00 314.71 33 .00 21,105.95 .00 26,385.63 . 45,000.00 . 30,000.00 -33.3% 11623511 11623511 511153 511155 EL TM MONITOR . , 633.54 , 1,156.96 .00 .00 1,500.00 344 00 10 1,500.00 00 344 -10 .0% 0% 11623511 596120 ST GR SUPP .00 -10,344.00 .00 -10,592.00 . , - . , . 02/22/2011 16:41 (TOWN OF READING blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 FINANCE ACTUALS ACTUALS ACTUALS TOTAL SALARIES 19,236.76 25,753.09 22,510.01 05 EXPENSES CY ACTUALS 16,653.31 11625530 530100 ADVERTISNG 10,026.52 4,657.81 4,615.84 3,399.47 11625530 530105 PRINTING 8,955.14 1,655.00 2,252.00 533.35 11625530 530151 CENSUS .00 6,030.10 4,779.37 4,448.84 11625530 530152 BALLOT PRG .00 8,769.61 9,962.42 1,004.85 11625530 530153 PROF/TECH 15,964.35 454.13 217.00 .00 11625540 540000 SUPP/EQUIP 84.98 3,821.39 5,765.28 4,112.86 11625542 542127 POSTAGE .00 474.16 .00 .00 11625549 549307 MEALS/FOOD .00 .00 .00 1,570.32 TOTAL EXPENSES 35,030.99 25,862.20 27,591.91 15,069.69 TOTAL ELECTIONS & REGISTRATI 54,267.75 51,615.29 50,101.92 31,723.00 TOTAL FINANCE 1,340,878.64 1,443,846.72 1,622,658.96 988,381.56 GRAND TOTAL 1,340,878.64 1,443,846.72 1,622,658.96 988,381.56 END OF REPORT - Generated by Bob LeLacheur -P W CY REV BUDGET 37,956.00 5,000.00 7,500.00 6,000.00 10,000.00 1,500.00 . .00 1,500.00 .00 31,500.00 69,456.00 1,644,210.00 1,644,210.00 PG. 4 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE. 22,956.00 -39.5% 3,500.00 -30.0% 4,000.00 -46.7% 5,000.00 -16..7% 10,000.00 .0% 1,000.00 -33.3% 3,500.00 .0% .00 -100.0% 1,500.00 .0% 28,500.00 -9.5% 51,456.00 -25.9% 1,540,926.00 -6.3% 1,540,926.00 -6.3% .A .P C® unity Services FY12 Budget Overview. Historically the Town Manager acted as the department head of the Community Services department. In 2007, the department was reorganized and the Town Planner became the department head. This resulted in the creation of the Community Services Director/Town Planner position. The reorganization also included adding a Staff Planner position to manage the day-to- day planning functions. The Community Services Director/Town Planner focuses on managing the department and the larger planning and economic development projects. FY11 FY12 Change CS Administratio $227,576 $246,103 +8.1% Conservation $53,214 $29,630 -44.3% Planning $50,523 $51;580 +2.1% Inspections $179,818 $125,431 -30.2% Health $237,965 $207,736 -12.7% Elder Services $199,958 $166,876 -16.5% Veterans $165,988 $170,102 +2.5% Historical $1,000 $1,000 0.0% TOTAL $1,116,042 $998,458 Community Services is comprised of 6 divisions: Conservation; Planning; Inspection/Zoning; Health; Elder/Human Services; and Veterans Services. The Community Services Department budget is largely comprised of salary expenses. The discrete service related expenses provided by Health, Elder/Human Services, Conservation, and Veterans include many expenses which are reimbursed by grants or other funding sources. Staffing (14.7 FTEs; -2.2 FTEs) Wage costs ($760,959; -13.1%) FY11 FY12 Change FTE CS Administration $211,976 $232,303 +9.6% +0.5 Conservation $53,214 $29,630 -44.3% -0.5 Planning $50,523 $51,580 +2.1% none Inspections $179,818 $125,431 -30.2% -1.2 Health $173,055 $140,686 -18.7% -0.5 Elder Services $191,683 $161,727 -15.6% -0.5 Veterans $15,288 $19,602 +28.2% none Historical $0 $0 TOTAL $875,557 $760,959 -13.1% -2.2 Several changes in staffing are made as part of this FY12 budget. In the Community Services Administration division, an Administrative Assistant position is now being shared with the Town Administration department, causing a 12-hour/week (-0.3 FTE) reduction. A 0.8 FTE clerical position is added to this budget to ensure customer service and to assist u1 the new technology coming to the department. In addition to the new Licenses and Permits system, a backlog of documents are destined for the document storage system. The slow economy provides an opportunity to focus on long-range planning and economic development efforts, including rezoning, by-law FTEs FY07 FY08 FY09 FY10 FY11 FY12 Community Services Admin. 4.1 4.0 4.0 4.0 4.0 4.5 Conservation 1.0 1.0 1.0 1.0 1.0 0.5 Planning 0.0 1.0 1.0 1.0 1.0 1.0 Inspections 4..1 4.1 4.1 3.1 _ 3.1 2.0 Health 2.7 3.0 3.0 3.0 3.0 2.5 Elder/Human 4.5 5.1 5.1 4.9 4.3 3.8 Veterans 0.5 0.5 0.5 0.5 0.5 0.5 TOTAL 16.9 18.7 18.7 17.5 16.9 14.7 -p - M updates, and streamlined permitting so that the permitting process is customer friendly and attractive to business when the economy improves. Adequate staffing of the planning division will ensure that Reading continues to move forward to reach its full potential with a proactive division that plans for the future. In conservation, health and elder/human services there are three division head positions that have had their hours reduced by 50% as attempts to regionalize these services with nearby communities are ongoing. At present Melrose, Wakefield and Reading have applied for a MA Department of Health grant to explore forming a Public Health District. The $6,000 annual offset to the conservation administrator's salary has been discontinued in this budget due to the low balances in the fund. related to the economic downturn and opportunities to streamline through the L&P system will ameliorate the. impacts of the cuts. Increased funding will allow the Veteran's Services Officer to work more hours within the regional district that Reading has formed with Wilmington. Veteran's benefits paid by the Town have doubled to about $150,000 in the past few years, primarily due to an increased caseload during these difficult economic times. The state reimburses Reading for 75% of these funds The Inspections division has three changes: the elimination of 1.0 FTE permits coordinator and a reduction in hours from 20 to 16/week for both the plumbing and electric/gas inspectors. The latter two inspections positions are also included ill the ongoing regionalization discussions. A combination of reduced activity during the following fiscal year. Expenses ($237,499; -1.2%) Aside from the $150,000 set aside to fund veteran's services, there are relatively few expenses in this department. Professional development is reduced to the essential activities only. Public health services ranging from clinics to mosquito spraying are not negatively impacted by this budget. 02/22/2011 17:14 TOWN OF READING IPG 1 blelaeheur INEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20121 2012 General Fund FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT COMMUNITY SERVICES ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 0126 COMMUNITY SVC ADMINISTRATION 03 SALARIES 11263511 511001 TOWN PLANK .00 83,058.72 71 87,452.21 201 94 41 61,042.45 292.28 25 98,834.00 40,951.00 100,889.00 28,414.00 2.1- -30.6% 11263511 511010 ADMIN ASST RK 36,389.92 44 191 61 39,451. 333.85 64 . , 67,872.58 , 41,767.'39 67,691.00 98,500.00 45.50 11263511 11263511 511012 515000 CLE . OVERTIME . , 5,386.40 , 3,855.75 3,157.82 2,728.44 4,500..00 4,500.00 .0% TOTAL SALARIES 102,967.76 190,700.03 199,684.55 130,830.56 211,976.00 232,303.00 9.61 05 EXPENSES 11265521 521309 WTR/SWR/SW 84.95 69.51 60.92 65 688 33.02 91 375 .00 .00 100.00 400.00 .01 0% 11265521 521392 WRLS'PHONE .00 813.48 00 . 00 . .00 .00 .00 .0% 11265524 524900 EQUIP RPR 649.37 00 240 . 500 00 .00 .00 00 00 .01 11265530 11265530 530000 530100 PROF SVCS ADVERTISNG . 115.00 . 60.00 758.11 417.56 .00 00 500.00 00 .0% .0/ 11265530 530105 PRINTING EV TRN 1,095.16 62 081 11 .00 419.60 3 .0.0 894.18 .00 178.00 . 4,800.00 . 2,500.00 -47.90 ~ 11265531 531000 PRD . , 00 , 673 00 .00 .00 .00 .00 .0% 11265531 11265531 531090 531901 PRDEV REG PRDEV HLTH . .00 . 155.00 761.00 423.00 .00 00 .00 00 .0/ .01 11265531 531903 PRDEV INSP .00 494.00 00 887.88 03 203 697.95 35.00 . .00 . .00 .0/ 11265531 531904 PRDEV VET .00 00 . 00 . 605.00 1 628.00 .00 .00 .0- 11265531 11265S31 531905 531906 PRDEV CONS PRDEV PLAN . .00. . 490.00 , 1,392.86 96 5 1,170.00 33 619 1 .00 000.00 7 .00 6,500.00 .0% -7.11 11265542 542000 OFFC SUPPL 6,752.14 5,676.94 . 1,67 15 688 . , 524 05 , .00 .00 .01 11265542 542901 OFCSP HLTH OFCSP E/H .00 00 266.89 187.54 . 1,219.01 . 937.73 .00 .00 :0% 01 11265542 542902 . 00 00 751.30 501.29 .00 .00 . 11265542 542903 OFCSP INSP . 00 . 00 182.96 17.98 00 .00 .0% 11265542 5542 1126 542904 542905 OFCSP VET OFCSP CONS . .00 . 1.48 173.69 17.84 .00 00 .00 00 .0% 0% . 11265542 542906 OFCSP PLAN .00 19.35 00 570.17 65 666 560.31 123.66 . .00. 00 01 11265542 542907 OFCSP TMGR .00 16 970 5 . 81 907 5 . 5,341.46 2,163.19 3,800.00 3,800.00 .01 11265571 571000 MILEAGE . , . , TOTAL EXPENSES 25,988.40 18,734.60 18,520.98 53 10,423.82 254 38 141 15,600.00 576.00 227 13,800.00 246,103.00 -11-5--- 8.1% TOTAL COMMUNITY SVC ADMINIST 128,956.16 209,434.63 218,205. . , , .0171 CONSERVATION DIVISION 03 SALARIES 11713511 511003 CONS ADMIN 47;106.97 56,050.32 59,395.96 00 0 36,572.28 00 000 -6 59,214.00 000.00 -6 29,630.00 .00 -50.0% -100.01 11713511 596130 RVFND SUPP -00 -6,000.00 -6,00 . . , , TOTAL SALARIES 47,106.97 50,050.32 53,395.96 30,572.28 53,214.00 29,630.00 -44.31 05 EXPENSES 11715524 524302 MATTERACBN .00 .00 1,878.00 .00 .00 .00 .0. PG 2 02/22/2011 17:14 (TOWN OF READING bgnyrpt8 blelacheur NEXT"YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT COMMUNITY SERVICES ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE ~P J TOTAL EXPENSES TOTAL 'CONSERVATION DIVISION .00 47,106.97 .00 50,050.32 1,878.00 55,273.96 .00 30,S72.28 .00 53,214.00 .00 29,630.00 .0% -44.3% 0175 PLANNING 03 SALARIES 11753511 511045 STAFF PLNR .00 49,151.85 53,013.97 31;785.11 50,523.00 00 51,580.00 00 2'.1% .0% 11753511 515000 OVERTIME .00 00 1,138.42 00 2 -51 03 .00 523.00 -50 .00 .00 . .00 . .00 .0% 11753511 596130 RVFND SUPP . . , . , TOTAL SALARIES .00 -741.73 -741 73 2,490.97 97 490 2 31,785.11 31,785.11 50,523.00 50,523.00 51,580.00 51,580.00 2.1% 2.1% TOTAL PLANNING .00 . . , 0240 INSPECTIONS D IVISION 03 SALARIES 12403511 511070 PRMT COORD .00 13,605.90 48,125.44 29,632.65 00 47,978.00 00 .00 .00 -100.00 .0% 12403511 12403511 511071 511215 PRMT COORD ASTBLDG IN .00 52,069.50 32,628.22 37,238.17 .00 .00 . .00 20 700 . .00 00 994 73 .00 519.00 75 .0% 2.1% 12403511 511216 BLDG INSP 67,729.50 84 21 71,936.38 36 753 24 74,220.31 504.63 26 . 45, 16,320.02 . , 26,423.00 , 21,706.00 -17.9% 12403511 511217 WIRE INSP LUMB INSP . 22,8 84 22;821 . , 753.36 24 , 26,504.63 16,319.99 26,423.00 21,706.00 -17.9% % 12403511 12403511 511218 511219 P ALT INSP . 1,280.00 , 1,315.66 4,365.40 1,959.01 5,000.00 00 6,500.00 00 30.0 .0% 12403511 515000 OVERTIME RVFND SUPP .00 069.50 -52 759.81 -54,164.00 1,746.37 -47,978.00 .00 .00 . .00 . .00 .0% 0% 12403511 12403517 596130 517017 SICK LEAVE .00 .00 .00 12,908.10 .00 .00 . TOTAL SALARIES 114,653.18 152,826.86 86 6 5 133,488.78 78 488 133 122,839.97 839.97 122 179,818.00 179,818.00 125,431.00 125,431.00 -30.2% -30.2% TOTA L INSPECTIONS DIVISION 114,653.18 . 2,82 1 . , , 0511 HEALTH 03 SALARIES 15113511 511003 HEALTH ADM 64,123.20 66,692.55 89 254 70,195.23 072 53 49 43,221.79 602.72 28 69,98.1.00 46,297.00 35,713.00 46,366.00 -49.0% .1-- 15113511 511561 PH NURSE INSP 44,528.70 68 941 43 . 48, 400.74 55 . , 59,927.06 , 36,106.11 58,877.00 60,707.00 3.1% % 15113511 511564 HLTH . , 00 , 46 307 20.47 .00 .00 .00 .0 15113511 515000 OVERTIME RVFND SUPP . .00 . -1,997.51 -2,100.00 .00 -2,100.00 -2,100.00 .0% 15113511 596130 TOTAL SALARIES 152,593.58 168,658.13 177,115.29 107,930.62 173,055.00 140,686.00 -18.7% 05 EXPENSES 15115530 530000 PROF SVCS 300.00 500 00 300.00 00 500 4 300.00 750.00 5 300.00 .00 300.00 5,750.00 300.00 5,750.00 .0% .0% 15115530 530520 WGHTS/MEAS ANIM DSPSL . 4, 00 669 4 . , 5,336.32 , 7,879.76 3,654.84 4,350".00 4,350..00 .0% 2% 15115530 15115530 530530 530550 MOSQ LRV C . , 2,176.00 2,224.00 3,440.00 00 000 6 .00 00 - 500 19 4,988.00 000.00 26 5,000.00 26,000.00 . 0-. 15115530 530551 MOSQTO CTL 26,000.00 26,000.00 . 2 , . , , 4: OD 02/22/2011 17:14 ( TOWN OF READING blelacheur. NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund ACCOUNTS FOR: PRIOR FY3' PRIOR FY2 LAST FY1 COMMUNITY SERVICES ACTUALS ACTUALS ACTUALS 15115540 540000 SUPP/EQUIP .00 00 46.06 582 71 1 .00 1,539.07 15115540 540521 15115540 540524 INSP.SUPP CLINIC SUP . 2,007.03 . , 455.79 626.43 15115540 596130 RVFND SUPP .00 -2,100.00 -2,100.00 15115571 571000 MILEAGE 2,349.68 2,434.83 2,540.97 15115577 577500 RIVERSIDE 7,500.00 7,000..00 7,000.00 15115577 577510. EMARC 11,275._00 13,000.00 13,000.00 TOTAL EXPENSES 60,776.71 60,779.71 65,976.23 TOTAL HEALTH 213,370.29 229,437.84 243,091.52 0541 ELDER SERVICES 03 SALARIES 15413511 511003 ELD ADMIN 15413511 511523 VAN DRIVER 15413511 511524 SUB VN DRV 15413511 511525 SOCIAL WRK 15413511 511527 SR CNT CRD 15413511 511528 VOL COORD 15413511 511561 NURSE ADV 15413511 517017 SCK IV BBK 15413511 59.6120 ST GR SUPP 15413511 596150 PVTGR SUPP 15413511 596180 TRFND SUPP TOTAL SALARIES 05 EXPENSES 15415531 531010 PRDEV DUES 15415531 531090 PRDEV REG 15415531 531091 PRDEV TRAV 15415535 535304 PROGRAMS 15415536 536000 LIC SFTWR 15415540 540000 SUPP/EQUIP 15415540 540049 FURNISHING 15415548 548000 AUTO MAINT 15415551 551000 VOLNTTRAIN 15415571 571000 MILEAGE 15415577 577540 MEAL DELIV 15415578 578000 OTHER EXPN 15415578 578018 VOLUNTCOST 15415578 596120 ST GR SUPP TOTAL EXPENSES TOTAL ELDER SERVICES 0543 VETERANS 03 SALARIES 58,450.95 25,760.46 2,449.84 44,239.50 33,963.93 22,452.57 21,817.05 .00 26,603.58 3,000.00 .00 238,737.88 IPG 3 bgnyrpts FOR PERIOD 99 CY ACTUALS CY REV BUDGET PROJECTION LEVEL 3 PCT CHANGE .00 .00 .00 .0% 597.80 2,222.00 2,250.00 1.31 520.05 1,800.00 1,800.00 .01- .00 -2,100.00 .00 -100.0% 1,180.03 1,600.00 1,600.00 .026 4,083.34 7,000.00 7,000.00 .D% 9,750.00 13,000.00 13,000.00 .0% 39,586.06 64,910.00 67,050.00 3.3% 147,516.68 237,965.00 207,736.00 -12.7% 62,157.00 69.38 27 3 63,.813.77 29,778.56 39,292.52 12,451.55 63,619.00 28,298.00 32,470.00 31,111:00 -49.0% 9.9% , . 2,488.90 821.09 47 3,186.10 51,895.39 5,662.51 31,953.92 2,500.00 51,737.00 3,000.00 52,815.00 20.0% 2.1% , 35,672.54 37,466.26 23,258.38 37,741.00 38;263.00 00 1.4% 0% 26,309.11 129.61 29 .00 30,609.49 .00 18,848.79 .00 30,518.00 . 31,268.00 . 2.5% , 00 .00 4,468.58 4,470.00 .00 -100.0% . -24,200.00 -24;200.00 -24,200.00 -24,200.00 -24,200.00 00 .0% 0% -2,600.00 -3,000.00 .00 -3,000.00 .00 .00 .00 -3,000.00 . -3,000.00 . .0% 201,147.63 189,549.57 111,736.25 191,683.00 161,727.00 -15.60 00 .00 816.87 626.02 796 16 730.00 00 750 750.00 200.00 2.7% -73.3% .00 00 29.65 511 39 156.71 344.15 . 26.70 . .00 .00 .0% . .00 . .00 924.03 164.00 1,121.00 1,125.00 .4% 0% .00 790.00 284 96 .00 67 553 1 893.00 205.97. 900.00 1,325.00 900.00 1,325.00 . .0% 363.96 00 . 00 . , . 1,557.00 .00 1,200.00 .00 -100.0% . .00 . .00 .00 .00 11 75 400.00 250 00 .00 100.00 -100.0% -60.0% 265.61 38 006 1 141.51 587.41 236.53 657.77 . 540.17 . 1,250.00 1,000.00 -20.0% . , 5,593.00 5,593.00 5,593.00 5,593.00 5,600.00 5,600.00 00 .0% 0% .00 .00 .00 450.00 500 00 .00 .00 .00 600.00 . .00 . -100.0% .00 .00 .00 . =5,851.00 -5,851.00 -5,851.00 -5,851.00 .0% 7,228.95 7,937.92 6,938.73 3,069.13 38 114 805 8,275.00 00 958 199 5,149.00 166,876.00 -37.8% -16.5% 245,966.83 209,085.55 196,488.30 , . . , 02/22/2011 17:14 blelacheur PROJECTION: 20121 ACCOUNTS FOR: COMMUNITY SERVICES 2012 General (TOWN OF READING NEXT YEAR BUDGET Fund PRIOR FY3 ACTUALS HISTORICAL COMPARISON PRIOR FY2 LAST FY1 ACTUALS ACTUALS Y ACTUALS Y REV BUDGET IPG 4 bgnyrpts FOR PERIOD 99 PROJECTION' PCT LEVEL 3 CHANGE 15433511 511003 VET SV OFF 13,810.68 16,104..44 18,169.02 8,441.22 15,288.00 19,602.00 28.2% TOTAL SALARIES 13,810.68 16,104.44 18,169.02 8,441.22 15,288.00 19,602.00 28.2% 05 EXPENSES 15435571 571000 MILEAGE .00 .00 .00 .00 700.00 500.00 -28.6% TOTAL EXPENSES ANS .00 810 68 13 .00_ 104.44 16 .00 18,169.02 00 8,441.22 700.00 15,988.00 500.00 20,102.00 -28.6% 25.7% TOTAL VETER . , , 0544 VETERANS' AID OS EXPENSES 15445577 577000 VETS BENEF 75,887.46 123,531.30 161,458.81 89,275.00 150,000.00 150,000.00 00 .0% 0% 15445577 577506 MED BENEFI .00 .00 .00 00 12,221.61 292 69 .00 .00 . .00 . .0% 15445577 577508 ONE TIME B .00 .00 . . TOTAL EXPENSES 75,887.46 123,531.30 161,458.81 81 458 101,789.30 30 789 101 150,000.00 00 150 000 150,000.00 150,000.00 .0% .0% t0 TOTAL VETERANS' AID 75,887.46 123,531.30 161, . . , , . 0691 HISTORICAL COMMISSION 05 EXPENSES 16915540 540000 SUPP/EQUIP. 999.11 995.17 999.16 399.85 1,000.00 1,000.00 .0% TOTAL EXPENSES 999.11 995.17 999.16 16 999 399.85 85 399 1,000.00 000.00 1 1,000.00 1,000.00 .0% TOTAL HISTORICA TOTAL COMMUNITY L COMMISSION SERVICES 999.11 840,750.68 995.17 990,724.38 . 1,029,666.05 . 699,404.17 , 1,116,042.00 998,458.00 -10.5% GRAND TOTAL 840,750.68 990,724.38 1,029,666.05 699,404.17 '1,116,042.00 998,458.00 -10.5% END OF REPORT - Generated by Bob LeLacheur U1 0 Library FY12 Budget Overview The Reading Public Library general fund budget for FY12 is $1,223,530 which is a 0.9% decrease compared to FYI 1. When a November 2010 Town Meeting one-time funding of sick- leave buyback ($5,145) for a retired employee is removed from the FYI l budget, the decrease of 0.5% is a bit better than the average decrease across all Municipal government departments. The Library is divided into these divisions: Administration Staff (3.0 FTEs): Director MLS (Master's in Library Science); Assistant Director MLS; Administrative Assistant. Responsibilities: Administration and Management, Planning, Policy, Budgeting, Accounting & Payroll, Data Collection, Reports, Grant .Management, State Aid and Network Policy & Standards, Personnel, Technology, Volunteers, Staff Development, Public & Donor Relations. Circulation Staff (5.75 FTEs): Division Head 1.0 MIS; Library technicians 3.5 FTE (Eleven part-time); Pages 1.25 FTE (Five part-time). Responsibilities: Collection Management, Customer Assistance and Referral, General Information, Interlibrary Lending, Services for Groups and Community Organizations, Management of Meeting Rooms and Museum Pass Programs and other Public Services. Children's Division Staff (4.47 FTEs): Division Head MLS; Children's Librarians 1.77 FTE (Three part-time MLS Librarians); Library Associate .6 FTE; Pages 1.1 FTE (Five part-time). Responsibilities: Programming, Collection Development, Education, Outreach, Summer Reading Program, Volunteen Program, Website Management, Readers and Parent Advisory Services. Reference Division Staff (4.5 FTEs): Division Head MLS; Staff Librarians 3.0 FTE (Five. part-time MLS Librarians); Young Adult Librarians .5 FTE (Two part-time MLS Librarians). Responsibilities: Instruction, Research Assistance, Programming, Outreach, Information Services, Teen Services, Grantsmanship, NetGuides, Volunteens, Local History; Website Development & Management. Technical Services Staff (2.4 FTEs): Division Head MLS; Library Associates 1.0 FTE (Two part-time); Pages .4 FTE (One part-time). Responsibilities: Vendor Accounts, Purchasing Contracts, Acquisitions, Cataloging, Processing, Network Databases. Staffing (20.1 FTEs; no change - 42 staff members consisting of 7 full time librarians, 9 part-time librarians, 15 part-time library associates and technicians, and 11 library pages). Wages ($969,717; +0.4%) The library has recently introduced a new way to track wage costs by division. While there is not yet much history, in the future this method will provide more detailed insight into the different functions at the library. All employees are budgeted for a 2% step increase, but several staffing changes are described below. Funding for Sundays is tracked newly within appropriate division accounts so "Sundays" don't appear as a separate line item. The anticipated amount for Sundays included in the FY12 across three divisions is $28,772. Note that there is NO- overtime budget for the library. Sick time, earned time off, and extended leaves have never been budgeted. In Administration an Administrative Assistant position was upgraded from Administrative Secretary and increased. from part time to full time due to a retirement. In Circulation two pages positions are eliminated and one hour/week of paralibrarians staffing is reduced. In Children's the part time paralibrarians are reduced by 20%; two or three page positions are eliminated; one weekend paralibrarian is eliminated. In Reference one reference librarian is reduced by 1 hour/wlc. In Tech Services two part-time positions are reduced by a combined 1.5 hrs/wk. The Trustees forecast that with these changes the library may need to close during several Saturdays in the summer. Wages FY11 FY12 Change Administration $189,509 $193,905 +2.3% Circulation $202,957 $201,958 -0.8% Children's $216,267 $212,421 -1.8% Reference $252,713 $256,467 +1.5% Tech Services $104,560 $105,666 +1.1% Total $966,006 $969,717 +0.4% Expenses ($253,813; -5.6%) Most expenses are level funded for FY12. Supplies have been reduced by $3,004 or about 10%. In FY11, the materials budget was funded at $178,000, or just over the 15% state requirement. In this budget it is reduced to $173,000 or 14.1% of the proposed overall budget. Other sources of revenues will be sought to make up the difference. Services Through its collections, classes, programs, and outreach activities, the Library supports and encourages reading and learning, and personal growth and development. In 2010: 506,594 Books and AN borrowed (22 books per person in Reading) , 13,052 Attended Children's Programs 973 Teens in library classes, afternoon & evening programs 1,903 Hours 122 Library `Volunteers worked 107,930 Books, Audio, and Video Holdings 1,324,770 Website hits 3047 Hours open total, includes 48 Saturdays, 31 Sunday afternoons 211,582 People visited the library 49,920 People used library computers 62,867 Consultations with Research & Children's Librari ans 1,834 Museum Passes borrowed by residents Who .does the library serve? The Reading Public Library serves the community from birth through old age. 20,676 Reading residents have current library cards (89.6% of Reading population of 23,052.) Using a national consulting firm, the library conducted a community- wide survey in 2007. A response rate of 20% led to the following customer profile: ® 88% of residents visited in past year; 75% visit once a month or more ® 93% of library users borrow books; 58% of library users borrow dvds or a-v materials ® 99% of library patrons expressed satisfaction with service received The Value of Library Services The value of library services for the average adult who uses the library once a month is $3000.00. - You can measure your family's value on our website at htt-o://www.readingpl.org. 01 N Budget Impact State Certification The Municipal Appropriation Requirement (M.A.R.) for FY12 is $1,251,170. The MAR is based on a formula of 1021/2 % of the average of the previous three years. The proposed FY12 budget is short by $27,640 of the MAR. In addition to the MAR, the library is required to spend 15% of its budget on books. The proposed book budget at 14.1% is short by $10,800 of this requirement. Service Levels The Trustees are committed to keeping the library open and all services fully available at all times. Current staff have. delivered increasing amounts of service as circulation, attendance at programs, requests for information and help, traffic and general library business have increased by approximately 8-10% annually. The library. has maximized every opportunity to share resources, regionalize borrowing and lending, participate in purchasing cooperatives, take advantage of free and low-cost training possibilities, actively seek grants .and private donations, encourage fundraising, and implement cost-savings across the board. The library is open seven days per week, 64 hours per week, for forty weeks per year and six days and 60 hours per week for the remaining twelve weeks per year... To ensure public safety, minimum staffing levels are essential for a public building with three floors and many blind spots, especially during long winter evenings. At a minimum, three public service desks must be staffed at all open times. The Trustees and administration carefully examined traffic patterns (the library has a people counter and uses software to collect exact visit statistics daily, hourly, weekly, and annually), circulation data, and past library history to weigh options for how to absorb the current budget- reduction. We concluded 'that in order to manage a small but significant reduction in staffing levels, there will be an inevitable loss in service. To implement the proposed budget reduction, the plan is: ® to close the library on Saturdays from Memorial Day through Labor Day, a total of 13 Saturdays during June, July, and August. This would reduce the overall library hours by 3% over the course of the year; ® to eliminate two pages from Circulation division, a reduction of 11 out of 47 page hours in Circulation, or - 23%; ® eliminate two to three pages from Children's services, a. - loss of 14.5 out of 40 page hours in Children's Services, or -36%; ® further reduce other support positions by approximately 2.5% in net hours; 9 reduce the book' budget below state recommended minimum and below requirement for certification. While meaningful in impact and painful to implement, these choices would enable the library to continue to meet the required minimum number of hours open to comply with state aid requirements. It would preserve long-term staff, mitigate the effects of layoffs and unemployment benefit consequences, and it would maintain professional staffing and the availability of high quality, services during open hours year round. The Sunday afternoon October - May would be maintained at current levels, as would the four evenings per week. that the library is open until 9 p.m. to serve all members of the community equitably. 02/21/2011 13:13 (TOWN OF READING blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI LIBRARY ACTUALS ACTUALS ACTUALS IPG 1 bgnyrpts FOR PERIOD 99 CY CY REV PROJECTION PCT ACTUALS BUDGET LEVEL 3 CHANGE 03 SALARIES 0610 LIBRARY ADMINISTRATION 16103511 511010 ADMIN ASST 16103511 511641 DIRECTOR 16103511 511642 ASST DIREC 16103511 511643 ADMIN SECR 16103511 511644 DIVSN HEAD 16103511 511645 LIBRARIAN 16103511 511646 SR ASSOC 16103511 511647 LIBR ASSOC 16103511 511648 SR TECH 16103511 511649 CIRC TECH 16103511 511651 PAGE 16103511 515000 OVERTIME 16103517 5170117 SCK IV BBK 0612• LIBRARY CIRCULATION W 00 .00 .00 11,678.10 5,950.00 .00 -100.0% . 76,903.20 83,093.64 83,017.63 51,740.31 83,018.00 84,678.00 2.0% 60,839.10 48,306.23 67,686.72 41,905.42 67,507.00 68,857.00 2.0% 25,699.92 26,344.61 27,419.89 5,978.50 26,862.00 40,370.00 50.3% 1 216,770.65 228,161.43 233,224.73 .00 .00 .00 .0 - 0% 292,911.44 283,370.12 289,742.79 .00. .00 00 .00 00 . 0% 23,821.46 37,415.04 76,950.65 2,942.09 00 . 00 . O 23,037.27 9,906.39 11,863.55 10,579.59 .00 10,477.65 .00 .00 . .00 . .00 .0% 104,836.82 112,443.36 98,070.57 .01 ..00 .00 00 .0% 0% 40,878.95 494.21 44,231.81 27,651.50 47,024.59 22,193.75 50.94 1,750.55 .00 1,027.00 . .00 . -100.0% .00 .00 .00 5,145.00 5,145.00 .00 -100.0-1 16123511 511644 CIRC DIVHD 16123511 511646 SR. LIBRAR 16123511 511649 TECHNICIAN 16123511 511651 PAGE 16123511 515000 OVERTIME 16123511 515610 SUNDAY HRS 0614 LIBRARY CHILDRENS DIVISION 00 .00 .00 33,157.46 53,215.00 54,280.00 2.0% 00 .00 .00 16,920.46 28,553.00 29,124.00 2.0% 00 .00 .00 58,239.89 94,659.00 94,140.00 -.5% 00 .00 .00 12,431.53 19,684.00 16,731.00 -15.0% 00 .00 .00 4,015.23 .00 .00 .0%. 00 .00 .00 .00 6,846.00 6,983.00 2.0% 16,143511 511644 CHLD DIVHD .00 .00 .00 37,564.28 60,542.00 16143511 511645 CHILD LIBR .00 .00 .00 66,409.16 106,442.00 16143511 511646 SRLIBASSOC .00 .00 .00 15,153.31 24,703.00 16143511 511649 TECHNICIAN .00 00 .00 00 .00 00 208.95 459.95 8 522.00 14,154.00 16143511 16143511 511651 515000 PAGE OVERTIME . .00 . .00 . .00 , 5,216.53 .00 16143511 515610 SUNDAY HRS .00 .00 .00 .00 9,904.00 0616 LIBRARY REFERENCE DIVISION 16163511 511644 REF DIVHD .00 .00 .00 36,608.02 16163511 511645 LIBRARIANS .00 .00 .00 114,829.42 16163511 515000 OVERTIME .00 .00 .00 3,364.22 16163511 515610 SUNDAY HRS .00 .00 .00 .00 0618 LIBRARY TECH SERVICES DIVISION 16183511 511644 TECH DIVHD .00 .00 .00 37,702.61 58,753.00 183,942.00 .00 10,018.00 59,943.00 61,753.00 2.0% 108,571.00 2.0% 20,570.00 -16.7% . .00 -100.0% 11,425.00 -19.3% .00 .0% 10,102.00 2.0% 59,928.00 2.0% 186,321.00 1.3% .00 .0% 10,218.00 2.0o 61,142.00. 2.0% 02/21/2011 13:13 blelaeheur PROJECTION: 20121 ACCOUNTS FOR: LIBRARY 16183511 511646' 16183511 511648 16183511 511651 16183511 515000 16183511 515610 TOTAL SALARIES 05 EXPENSES TOWN OF READING I PG 2 ( NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts 2012 General Fund FOR PERIOD 99 PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE. SR. LIBRAR .00 .00 .00 16,002.99 25,684.00 25,652.00 SR LIBTECH .00 .00 .00 6,155.24 10,789.00 10,564.00 -2.1% PAGE .00 .00 .00 4,358.10 7,244.00 7,390.00 2.0% OVERTIME .00 .00 .00 891.94 .00 .00 .0% SUNDAY HRS .00 .00 .00 .00 900.00 918.00 2.0% 876,159.41 913,460.88 955,808.97 598,880.21 966,006.00 969,717.00 .4% cn -Ph 0610 LIBRARY ADMINISTRATION 16105524 524000 MAINT/REPR 16105531 531090 PRDEV REG 16105531 531091 PRDEV TRAV 16105536 536000 LIC SFTWR 16105540 540000 SUPP/EQUIP 16105542 542000 OFFC SUPPL 16105555 555000 TECH SUPP 16105556 556000 MATERIALS 16105556 556610 ADLT BOOKS 16105556 556611 CHLD BOOKS 16105556 556612 TEEN BOOKS 16105556 556620 ADLT AUDIO 16105556 556621 CHLD AUDIO 16105556 556630 ADLT VIDEO 16105556 556631 CHLD VIDEO '16105556 556640 PERIODICAL 16105556 556650 ELECTRONIC 16105556 556660 ONLINE DB TOTAL EXPENSES TOTAL LIBRARY GRAND TOTAL 3,892.37 7,327.07 8,690.83 2,585.95 3,500.00 3,500.00 .0 3,307.68 3,320.63 4,811.31 1,500.90 3,500.00 3,500.00 .0% 1,710.54 3,616.99 3,063.12 731.12 2,135.00 2,135.00 .0% 47,498.00 47,224.98 47,147.98 31,438.68 47,278.00 47,278.00 .0a 5,188.71 4,355.20 11,679.05 4,419.37 8,700.00 7,700.00 -11.50 10,943.38 10,487.22 11,090.13 8,920.10 10,204.00 9,200.00. -9.8% .00 8,563.94 8,731.43 210.38 8,500.00 7,500.00 -11.8% 00 4,040.00 .00 16.70. .00 .00 .0% 72,389.23 81,753.60 73,713.19 41,117.96 76,000.00 72,000.00 -5.3% 26,711.02 29,213.44 27,555.82 11,745.75 28,500.00 26,000.00 -8.8o .00 .00 .00 .00 9,000.00 9,000.00 .0% 16,964.45 18,755.86 19,816.56 8,641.03 15,000.00 14,000.00 -6.7- - 4,03G.55 4,956.32 6,607.05 1,248.55 6,500.00 5,500.00 -15.4- 18,508.70 22,802.22 23,012.87 14,058.72 22,000.00 20,000.00 -9.10 1 6,340.92 8,154.30 6,110.72 3,959.02 7,000.00 7,000.00 s .0 12,909.36 10,044.73 2,008.94 1,427.62 10,000.00 9,000.00 -10.0% . 19.99 .00 .00 .00 .00 .00 .0o 10,984.10 6,032.50 10,428.00 5,530.00 11,000.00 10,500.00 -4.5o 241,405.00 270,651.00 264,467:00 137,551.85 268,817.00 253,813.00 -5.6a 1,117,564.41 1,184,111.88 1,220,275.97 736,432.06 1,234,823.00 1,223,530.00 -.9% 1,117,564.41 1,184,111.88 1,220,275.97 736,432.06 1,234,823.00 1,223,530.00 -.9% END OF REPORT - Generated by Bob LeLacheur cn CA Public Works FY12 Budget Overview The Department of Public works consists of several divisions including engineering, highway and equipment maintenance,. general administration, storm water (not the enterprise fund), cemetery, recreation, and parks and forestry. Town Meeting also votes individual budgets for the categories of snow and ice, street lights, and rubbish collection and disposal, as well as the three enterprise funds. FY11 FY12 Change Engineering $458,818 $415,588 -9.4% Hwy&Equip. $1,349,790 $1,358,981 +0.7% Administration $254,731 $257,441 +1.1% Storm Water $169,722 $149,463 -11.9% Cemetery $186,995 $184,761 -1.2% Recreation $147,798 $149,133 +0.9% Pks & Forestry $522,486 $506,273 -3.1% Divisions $3;090,340 $3,021,640 -1.2% Snow/Lts/Trash $2,327,270 $2,315,255 -0.5% Department $5,417,610 $5,336,895 -1.5% Staffing (42.0 FTEs; -1.0 FTEs excluding seasonal workers) Wage costs - Divisions ($2,289,710; -2.6%) All wage costs assume a +2% step movement for eligible employees. Two FTE changes are made with this budget. One of two long-term seasonal workers in the parks & forestry division is eliminated in this budget. As a result, less timely maintenance will be provided in Town parks, playgrounds and ball fields. If the Town would adopt - and users would adhere to - a carry-in, carry-out policy, the impact of this budget reduction would be diminished. Wages FY11 FY12 Change Engineering $439,061 $400,838 -8.7% Hwy&Equip. $741,260 $735,051 -0.8% Administration $248,940 $252,891 +1.6% Storm Water $147,582 $142,463 -3.5% Cemetery $148,226 $145,661 -1.7% Recreation $147,798 $149,133 +0.9% Pks & Forestry $478,447 .$463,673 -3.1% Divisions $2,351,314 $2,2899710 -2.6% Snow/Lts/Trash $73,783 $77,000 +4.4% Department $29425,097 $2,3669710 -2.4% Another change, which has been discussed for a couple of years, is the shifting of a 1.0 FTE engineer from the general fund to the Storm Water enterprise fund. The federal NPDES Phase I Program has caused more than 1.0 FTEs to be working on new storm water requirements, and the Phase II Program will increase that demand for support. Staff will. be required to complete. outfall inspections and sampling, expand public participation programs, and work with a consultant in developing detailed snapping on the Town's entire drainage infrastructure. Within the next six months the EPA is expected c.n CY) to issue a new permit that will increase compliance on Town- owned facilities and increase monitoring and documentation on all regulatory requirements for commercial and industrial sites. Finally, overtime has been reduced in nearly every division and by a total of $27,756 to reflect a lower priority of non- emergency tasks done by the department. Expenses -Divisions ($731,930; -0.9%) Most line items are approximately level funded for FY12. Engineering expenses have been reduced to be in line with recent levels of activity. Professional development has been reduced to essential activities. Highway equipment repairs & outsourced maintenance costs have been increased by over $25,000. In combination with recent capital purchases, these two budgets should now finally be self-sufficient unless unusual emergencies arise. Outside contracted street sweeping was eliminated by this budget, but included under snow & ice. Expenses FY11 FY12 Change Engineering $19,757 $14,750 -25.3% Hwy&Equip. $608,530 $623,930 +2.5% Administration $5,791 $4,550 -21.4% Storm Water $22,140 $7,000 -68.4% Cemetery $38,769 $39,100 0.9% Recreation $0 $0 0.0% Pks & Forestry $44,039 $42,600 -3.3% Divisions $739,026 $731,930 -0.9%. Snow/Lts/Trash $2,253,487 $2,238,255 -0.6% Department $2,992,513 $2,970,185 -0.7% The snow and ice budget has been increased by $40,000 for two reasons: $25,000 is the annual addition to move it closer to long term averages, and $15,000 is for outside contracted street sweeping. This street sweeping is in addition to what is done by town staff during regular hours. A few years ago town staff did this task exclusively, and it was not completed until early fall. Projected energy expenses for street lighting. and traffic lights are up an additional $12,075. Finally, waste collection and disposal costs are projected to decrease by $64,090. Curbside collections and recycling are projected to decrease by about 5% each. Recent changes to the recycling policy have caused a significant decrease in rubbish volume and a corresponding increase in recycling. However as these changes are recent and only for a few months, no budget impact is yet predicted. Savings could be realized if this trend continues. The $18,000 supplemental landfill monitoring costs have been eliminated in this budget. Last year this became an expense of the general fund temporarily as the Permits Revolving Fund ran out of money and could not cover the gap between what is commercially funded each year and what was required by the state. From now on, the frequency and cost of annual inspections is expected to be fully paid commercially with no gap to be covered by the Town. t37 02/23/2011 12:33 blelaeheur PROJECTION: 20121 ACCOUNTS FOR: PUBLIC WORKS 2012 General (TOWN OF READING. NEXT YEAR BUDGET Fund PRIOR FY3 ACTUALS HISTORICAL COMPARISON PRIOR FY2 LAST FYI ACTUALS ACTUALS Y ACTUALS Y REV BUDGET IPG 1 bgnyrpts FOR PERIOD'99 PROJECTION PCT LEVEL 3 CHANGE 0411 ENGINEERING 03 SALARIES 14113511 511451 TOWN ENGNR 84,133.35 87,727.50 90,124.65 55,493.10 40 89,854.00 00 91,651.00 728 00 54 2.0% .0% 14113511 14113511 511452 511453 SR CIV ENG CVL ENGNR .00 169,513.44 .00 ,985.51 175 .0.0 183,872.12 6,992. 110,228.21 . 183,285.00 . , 127,097.00 -30.7% 14113511 511454 AST CV ENG 170.64 , 49,682.17 480 40 6 51,200.32 607 92 57 32,558.40 24. 860 36 51,114.00 57,608.00 .00 57,608.00 -100.0% .0% 14113511 14113511 511455 511457 FLD TCH II FLD TCH I 54,348.00. 48,271.92 . , 5 50,583.15 . , 52,.200.00 . , 33,400.00 52,200.00 53,244.00 2.0% 0% 14113511 511459 ENG.AIDE 27,961.44 7,796.04 195.70 00 .00 00 00 .00 .00 .00 . .0% 14113511 511460 TMP ENG AD OVERTIME 7,204.84 579 47 2 4,505.54 038.25 2 . 2,114.14 . 4,591.53 4,490.00 6,000.00 • 33.6% 14113511 14113511 515000 516050 OUTOFGRADE , . 592.00 , 696.00 720.00 462.00 510.00 510.00 .0% TOTAL SALARIES 394,775.10 435,694.56 438,034.85 280,585.88 439,061.00 400,838:00 -8.7% 05 EXPENSES 14115530 530015 REVIEW SVC -2,228.13 1,742.57 1,076.05 275.00 00 2,150.00 000 00 8 1,250..00 000.00 5 -41.9% -37.5% 14115530 530420 PLC DETAIL 5,995.41 8,000.00 4,253.53 00 . 00 . , .00 , .00 .0% 14115530 14115540 530450 540000 CVL ENGNN SUPP/EQUIP .00 3,250.45- -72.42 4,628.91 . 4,959.45 . B6'9.47 4,107.00 3,SQ0.00 -14.8% 10 0% ].4115555 555000 TECH SUPP 2,814:58 3,794.82 481.22 2,326.59 00 5,000.00 00 500 4,500.00 500.00 . - .0%. 14115578 578009 RCRDNG FEE 150.00 375.00 150.00 . . TOTAL EXPENSES 9,982..31 41 757 18,468.88 44 163 454 10,920.25 10 448 955 3,471.06 284,056.94 19,757.00 458,818.00 14,75.0.00 415,58B.00 -25.3%- -9.4% TOTA L ENGINEERIN G . 404, . , , . 0420 HIGHWAY & E QUIPMENT MAINT. 03 SALARIES 14203511 511401 SUPERVISOR 68,507.28 59,184.00 69 27 62,].22.19 22 61 909 38,558.63 612.40 39 62,130.00 61,909.00 63;375.00 63,142.00 2.0% 2.0% 14203511 511403 FOREMAN WRKNG FRMN 57,113.44 27 262 73 . 61,3 89,846.49 , . 90,207.64 , 58,756.19 91,591.00 93,873.00 2.5% 14203511 14203511 511405 511409 EQUIP OPER . , 140,500.23 150,842.00 153,426.72 95,373.12 00 718 25 153,719.00 00 63 668 154,721.00 988.00 40 .7% -35.6% 14203511 511413 SKLLD LABR ORER 35,126.04 21 77 104 61,942.66 31,745.72 42,406.66 28,019.11 . , 31,641.58 , . 33,352.00 , 52,669.00 57.9% 14203511 14203511 511417 511421 LAB MSTR MECH , . 49,278.68 55,683.09 55,521.18 35,684.32 55,503.00 00 48 859 57,191.00 00 47 898 3.0% -2 0% 14203511 511423 MECH CLS I LS II 46,508.24 26 068 53 47,617.13 906 83 63 47,010.60 75,491.50 12,431.25 48,101.97 , . 75,211.00 , . 76,719.00 . 2.0% 14203511 14203511 511425 515000 MCH C OVERTIME . , 62,979.64 . , .55,748.66 58,994.69 26,089.48 72,828..00 00 5 026 60,000.00 000 00 7 -17.6% 3% 39 14203511 516050 OUTOFGRADE 7,460.24 00 524 2,.644.63 672 00 12 3,805.84 404.00 12 6,283.68 8,052.00 , . 12,389.00 . , 12,400.00 . .1% 14203511 14203511 516060 516080 ONCALL PRM LONGEVITY . 9, 7,125.00 . , 4,760.00 , 4,760.00 4,860.00 5,075.00 5,075.00 .0% 0% 14203512 512000 WAGES TEMP 13,919.88 7,944.40 .00 .00 .00 .00 . TOTAL SALARIES 701,477.41 705,865.30 696,079.35 431,362.62 741,260.00 735,051.00 -.8% 05 EXPENSES 02/23/2011 12:33 blelacheur PROJECTION: 20121 ACCOUNTS FOR: PUBLIC WORKS ( 2012 General TOWN OF READING NEXT YEAR BUDGET Fund PRIOR FY3 ACTUALS HISTORICAL COMPARISON PRIOR FY2 LAST FY1 ACTUALS ACTUALS Y ACTUALS Y REV BUDGET IPG 2 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 14205521 521309 WTR/SWR/SW 2,607.72 1,928.68 1,928.68 1,045.92 453 99 2,100.00 1 000 00 2,100.00 00 1 000 0% 14205521 14205524 521392 524305 WRLS PHONE EQUIP REP .00 153,525.94 584.46 125,183.71 579.36 95,270.91 . 60,615.65 , . 101,000.00 , . 110,000.00 . 8.9% 14205530 530000 . PROF SVCS 8,426.28 14,515.00 8,403.56 2,623.00 622 52 14 9,140.00 425 00 6 7;000.00 00 500 6 -23.4- 1 2% 14205530 530420 PLC DETAIL LINE PAINT 6,800.30 17 31 284 15,264.66 074 39' 31 10,513.11 134.27 24 . , .00 , . 33,420.00 . , 33,000.00 . -1.3% 14205530 14205530 530421 530460 HWY PATCH , . 14,150.25 . , 5,657.30 , 12,906.09 .00 .00 .00 .0% 14205540 540000 SUPP/EQUIP PARTSMAINT 8,398.75 146 78 220 6,661.28 187 91 215 8,497.37 885.59 204 3,600.27 116,201.11 8,000.00 168,430.00 8,000.00 185,000.00 .01 9.8% 14205540 14205540 540408 540409 ST SIGNS . , 6,252.60 . , 7,250.27 , 8,443.41 7,474.01 6,000.00 6,000.00 .0% 5 14205540 540410 SIDEWALKS 7,191.94 7,023.68 1,497.23 4,533.23 6,000.00 5,000.D0 00 -16.7 . 0% -100 14205540 540415 PARK AREAS HWY PATCH 3,593.17 04 167 22 1,091.34 21 063 21 1,967.36 082.96 19 3,059.70 11,.358.09 2,700.00 33,565.00 . 30,000.00 . -10.6% 14205540 14205548 540460 548999 GASOLINE . , 180,373.23 . , 159,696.55 , 160,534.37 95,553.65 221,330.00 221,330.00 .0% 14205554 554000 UNFRM/CLTH 499.83 9,674.40 6,784.87 5,685.98 8,670.00 8,250.00 750 00 -4.8% 14205578 578100 LICENSES 974.50 450.00 659.00 465.00 750.00 . TOTAL EXPENSES UIPMENT MA E 666,392.50 91 367 869 1 622,306.84 172.14 328 1 566,088.14 262,167.49 1 327,292.12 758,654.74 608,530.00 1,349,790.00 623,930.00 1,358,981.00 2.50 .7% TOTA C37 L HIGHWAY & Q , . , , , , 00 0421 DPW-ADMINISTRATION 03 SALARIES 14213511 511001 DPW DIR 96,348.15' 132,696.08 106,331.22 65,830.09 106,595.00 108,720.00 4 2.0% 2 0% 14213511 511010 ADMIN ASST 39,405.78 42,042.57 40 109 5 43,589.71 62 010 36 26,839.80 08 22 173 43;440.00 905.00 .35 4,318.00 36,625.00 . 2.0- 14213511 14213511 511012 511019 CLERK BSN ADMIN 33,063.48 54,008.73 . 3 , 58,513.69 . , 61,339.74. , . 37,769.16 , 61,138.00 62,366.00 2.0- 14213511 515000 OVERTIME 736.13 1,110.63 915.75 299.70 00 1,550.00 312 00 550.00 00 312 -64.5% .0% 14213511 516050 OUTOFGRADE 44.58 .00 52.80 . . . TOTAL SALARIES 223,606.85 269,472.37 248,239.84 152,911.83 248,940.00 252,891..00 05 EXPENSES 14215531 531000 PRDEV TRN. 3,000.00 2,797.25 2,329.85 2,.045.25 3,114.00 2,500.00 50 00 -19.7% 0% 14215531 531091. PRDEV TRAY 38.00 412 94 2 70.20 406 58 2 197.75 39 1 328 35.00 763.85 50.00 2,627.00 . 2,000.00 . -23.9% 14215540 540000 SUPP/EQUIP . , , . , . TOTAL EXPENSES 5,450.94 79 057 229 5,274.03 40 274 746 3,855.99 83 252 095 2,844.10 155,755.93 5,791.00 254,731.00 4,550.00 257,441.00 -21.4% 1.1% TOTA L DPW-ADMIN ISTRATION . , , . , . 0428 -STORM WATER MANAGEMENT 03 SALARIES 14283511 511401 SUPERVISOR .00 14,732.04 82 10 285 15,456.15 85 10 956 9,714.02 70 697 6 15,531.00 10,683.00 15,844.00 11,008.00 2.0- 3.0% 14283511 14283511 511405 511409 WRKNG FRMN EQUIP OPER .00 47,893.01 , . 51,885.33 , . 50,195.04 . , 31,930.40 49,903.00 50,906.00 2.0% - 14283511 51141.3 SKLD LABOR 154.48 58,498.76 44,463.43 27,523.30 0 58,925.00 00 43,008.00 00 877 13 -27.0- 0% 14283511 511417 LABORER 40,203.16 .00 5,690.66 8,710.2 . . , . to 02/23/2011 12:33 blelaeheur PROJECTION: 20121 ACCOUNTS FOR: PUBLIC WORKS ( 2012 General TOWN OF READING NEXT YEAR BUDGET Fund PRIOR FY3 ACTUALS HISTORICAL COMPARISON PRIOR FY2 LAST FYI -ACTUALS ACTUALS Y ACTUALS Y REV BUDGET IPG 3 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 14283511 511425 MECHANIC C .00 3,765.47 3,937,62 2,547.50 3,940.00 4,020..00 2.0% 14283511 515000 OVERTIME 970.04 11,748.37 8,432.75 4,570.98 450.00. 450.00 .0% 01 14283511 516050 OUTOFGRADE LONGEVITY 288.80 650 00 1 1,361.56 00 1 865 1,203.20 965.00 1 1,671.19 2,065.00 .00 1,650.00 1,500.00 1,850.00 . 1 12.1% 14283511 14283512 516080 512000 WAGES TEMP . , .00 , . 4,086.46 , 2,062.98 .00 6,500.00 .00 -100.0% 14283512 515000 OVERTIME 3,954.56 .00 .00 .00 .00. .00 .0%- TOTAL SALARIES 95,114.05 158,228.81 144,363.68 95,430..29 147,582.00 142,463.00 -3.5% 05 EXPENSES 14285530 530465 ST SWEEP P 16,614.90 697 26 8 14,375.00 253 40 7 14,398.35 567 31 7 _00 26 098 4 15,000.00 7,140.00 .00 7,000.00 -100.0% -2.0- 14255540 540000 SUPP/EQUI . , . , . , . , TOTAL EXPENSES 25,312.16 21,628.40 21,965.66 4,098:26 22,140.00 7,000.00 -68.4% TOTAL STORM WATER MANAGEMENT 120,426.21 179,857.21 166,329.34 99,528.55 169,722.00 149,463.00 -11.9% 0491 CEMETERY 03 SALARIES 14913511 511401 SUPERVISOR 36,654.84 38,432.03 3.9,609.35 24,585.11 39,602.00 40,393.00 2.0'- 14913511 511403 FOREMAN 54,003.88 57,270.25 58,677.28 37,556.66 58,689.00 59,838.00 00 2.0% 2 0% 14913511 511409 EQUIP OPER 37,681.46 30,019.57 602 24 39 24,205.62 03 59 578 30,030.42 52 040 33 47,022.00 987.00 40 47,962. 41,823.00 . 2.0% x.4913511 14913511 511413 511417 SKLD LABOR LABORER 37,795.98. 32,428.90 . 34,576.74 . , 19,-275.84 . , 13,461.40 , 37,530.00 31,445.00 -16.2% 14913511 . 515000 OVERTIME 9,272.68 7,373.30 8,971.62 2,878.57 52 2 885 7,484.00 00 1 283 6,500.00 750:00 2 -13.1% 114.3% 14913511 516050 0 5 OUTOFGRADE LONGEVITY 1,958.80 00 1 750 2,711.66 00 1 850 2;919.18 1,850.00 , . 1,950.00 , . 1,850.00 , 1,950.00 5.4% 14913511 14913511 1608 596180 TRFND SUPP , . .00 , . -105,000.00 -120,000.00 -70,000.00 -120,000.00 -120,000.00 .0% 14913512 512000. WAGES TEMP 28,701.98 39,391.64 46,566.97 13,989.37 33,779.00 33,000.00 00 -2.3% 0% 14913512. 515000 OVERTIME .00 118.37 9.29 .00 .00 . TOTAL SALARIES 240,248.52 146,345.80 141,663.18 90,377.57 148,226.00 145,661.00 -1.7% 05 EXPENSES 14915521 521301 ELECTRCTY 841.54 999.22 906.79 05 665.41 726 96 903.00 00 800 1 900.00 800' 00 1 -.3% .0-- 14915521 21 521308 521309 FUEL OIL WTR/SWR/SW 1,719.17 60 2 889 2,047.51 546.05 2 1,008. 2,536.72 . 961.59 . , 2,826.00 . , 2,800.00 =:9% 149155 14915521 521392 WRLS PHONE , . .00 , 173.30 173.40 115.60 .00 .00 00 .0% 0% 14915530 530000 PROF SVCS 434.06 .00 .00 4,990.00 .00 00 . 00 . 0% 14915530 14915540 596180 540000 TRFND SUPP SUPP/EQUIP .00 5,642.33 .00 3,456.72 .00 5,191.11 -5,500.00 1,462.39 . 6,000.00 . 6,000.00 . .0% 14915540 540019 BLDG REPR 1,058.00 750 00 5 1,055.19 555 00 8 782.46 970 00 7 644.96 290.00 4 500.00 6,000.00 500.00 6,000.00 .0- 14915540 14915540 540440 '540441 GRAVELINRS FLAGMARKER . , 776.82 . , 806.74 , . 689.38 , .00 1,000.00 1,000.00 .0% 14915540 540442 LOTREPURCH .00 2,900.00 4,660.00 .00 00 2,000.00 200 00 2,000.00 200 00 .0% 011 14915542 542000 OFFC SUPPL 160.99 213.36 .00 . 00 . 00 . 00 . . .0% 14915546 14915546 546000 546401 GRNDSKP S VETFLOWERS .00 4,535.00 20..06 .00 .00 .00. . .00 . 4,700.00 . 4,700.00 .0% 14915546 . . 546405 MASONRY 11326.64 1,430.54 2,009.24 986.59 2,000.00 2,000.00 .0% m c:) 02/23/2011 12:33 blelacheur PROJECTION: 20121 ACCOUNTS FOR: PUBLIC WORKS ( 2012 General TOWN OF READING NEXT YEAR BUDGET Fund PRIOR FY3 ACTUALS HISTORICAL COMPARISON PRIOR FY2 LAST FYI ACTUALS ACTUALS Y ACTUALS Y REV BUDGET IPG 4 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 CHANGE 14915546 46 546415 546420 PLNTS/MLCH CHEM/SEED 487.00 62 778 487.00. 508.86 653.50 744.22 .00 189.09 600.00 1,200.00 600.00 1,200.00 .0% .01 149155 14915546 546440 TREES/SHRB . 315.00 87.00 429.00 .00 400.00 400.00 00 .0% 0% 14915546 596180 TRFND SUPP -4,S35.00 01 2 920 .00 61 2 803 -2,000.00 98 699 3 .00 661.36 1 -4,700.00 3,500.00 -4,700. 3,500.00 . . .0% 14915548 14915548 548000 548999 AUTOREPAIR GASOLINE , . 9,587.53 , . 8,821.91 . , 6,334.64 , 5,725.94 8;000.00 8,000.00 .0- ° 149155S4 554000 UNFRM/CLTH 2,714.80 1,640.00 1,674.92 1,600.00 1,640.00 2,000.00 00 200 22.0 % 0% 14915578 578100 LICENSES 110.00 357.75 185.00 160.00 200.00 . . TOTAL EXPENSES TERY 37,512.11 63 277 760 38,909.82 255.62 185 37,648.41 179,311.59 18,679.'89 109,057.46 38,769.00 186,995.00 39,100.00 184,761.00 .9% -1.2% TOTAL CEME , . , 0630 RECREATION 03 SALARIES 16303511 511003 REC ADMIN 58,450.95 64-,604.96 69,075.93 261 59 33 42,532.62 492 59 20 68,857.00 33 176 00 70,236.00 .846.00 33 2.0% 2.0% 16303511 511012 CLERK PROG COORD 25,926.33 87 476 36 26,173.22 905.25 38 . , 40,271.45 . , 24,796.64 , . 40,141.00 , 40,951.00 2.0% 16303511 16303511 511473 515000 OVERTIME . , .00 , 1,300.88 4,030.24 1,015.26 5,000.00 3,500.00 00 -30.0% 3' 8% 16303511. 516050 OUTOFGRADE 259.80 274.52 200.61 .00 624.00 600. . - TOTAL SALARIES 121,113.95 131,258.83 146,839.82 88,837.11 147,798.00 149,133.00 ..9% 9% TOTAL RECREATION 121,113.95 131,2.58.83 146,839.82 88,837.11 147,798.00 149,133.00 . 0650 PARKS AND FORESTRY 03 SALARIES 16503511 511401 SUPERVISOR 36,654.84 38,432.05 39,609.37 34 8D7 8 24,585.13 556 66 37 39,602.00 00 689 58 40,393.00 838.00 59 2.0% 2.0% 16503511 511403 FOREMAN WRK FRMN 53,985.75 17 175 92 57,729.95 573.29 102 . 5 , 104,526.85 . , 65,495.63 . , 104,144.00 , 106,233.00 2.0% 16503511 16503511 511405 511409 EQUIP OPER . , 45,890.87 , 49,334.96 49,760.18 32,170.50 49,757.00 00 160 51;256.00 00 41 823 3.0% 7% -49 16503511 511413 SKLD LBR 38,838.75 425 53 56 26,099.72 325 38 37 52,973.86 76 625 35 26,225.69 052.00 44 . 83, 32,058.00 , . 71,551.00 . 123.2% 16503511 16503511 511417 511431 LABORER TR CLMBR I . , 40,321.98 . , 44,095.24 . , 45,725.44 , 29,153.22 45,555.00 46,454.00 2.0% 3% 16503511 515000 OVERTIME 5,932.87 24,348.04 26,632.07 84 726 2 13,978.34 36 603 5 16,954.00 014 00 6 17,000.00 6,000.00 . -.2% 16503511 516050 OUTOFGRADE RM 2,435.27 00 2,086.94 46 295 4 . , 904.00 3 . , 4,148.00 . , 4,936.00 5,000.00 1.3% 16503511 16503511 516060 516080 ONCALL P LONGEVITY . 3,800.00 . , 3,800.00 , 3,412.48 3,025.00 3,800.00 - 3,125.00 0 00 -17.8% 6% 55 16503512 512000 WAGES TEMP 33,185.70 38,863.71 36,754.63 19,923.24 .00 33,778 . 15,00 . - TOTAL SALARIES 409,646.73 428,984.74 460,458.82 305,916.77 478,447.00 463,673.00 -3.1% 05 EXPENSES 16505521 521301 ELECTRCTY 961.31 1,b57.44 879.21 553.15 1,819.00 00 600 1,000.00 600 00 -45.0% 01- 16505521 521309 WTR/SWR/SW 755.44 468.22 566.40 590 37 715.84 71 404 . 00 . .00 . .0% 16505521 16505530 521392 530000 WRLS PHONE PROF SVCS .00 682:90 6 591.05 3,882.79 . 7,273.90 . 4,569.00 . 7,705.00 7,500.00 -2.7% 16505530 530420 PLC DETAIL , 3,627.58 6,040.71 5,962.99 980 00 2 5,064.22 440 00 1 3,478.00 00 437 13 3,500.00 13,500.00 .6s .5--. 16505530 530431 STMP/BRSH 12,458.00 9,940.00 . , . , . , Cn 02/23/2011 12:33 (TOWN OF READING blelacheur NEXT YEAR BUDGET .HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI CY PUBLIC WORKS ACTUALS ACTUALS ACTUALS ACTUALS 16505530 530433 TURF TRTMT 1,672.82 2,436.00 531.56 1,725..89 16505530 596130 RVFND SUPP -17,979.00 -17,979.00 -17,979.00 .00 16505540 540000 SUPP/EQUIP 4,295.97 2,264.84 2,508.39 2,255.13 16505546 546410 SOIL/SOD .00 2,200.00 811.43 .00 16505546 546415 PLNTS/MLCH 3,654.87 .00 .00 .00 16505546 546416 SHADE TREE .00 3,731.84 3,965.00 3,196.50 16505546 546420 CHEM/SEED 2,879.18 2,368.40 2,918.24 184.80 16505546 546430 TOOLS 4,421.83 1,708.72 4,757.34 1,282.74 16505546 546450 GRAVEL 522.50 4,329.15 1,335.74 .00 16505546 546460 ATHL FLDS 3,183.71 3,193.91. 3,605.28 901.50 16505546 546470 PLYGRD MLC 4,080.00 43.70 3,995.00 .00 16505554 554000 UNIFORMS 25.89 4,254.00 4,087.42 2',974.99 16505578 578100 LICENSES 804.00 1,107.75 567.00 630.00 TOTAL EXPENSES 32,047.00 31,659.52 29,356.27 25,898.47 TOTAL PARKS AND FORESTRY 441,693.73 460,644.26 489,815.09 331,815.24 TOTAL PUBLIC WORKS 2,962,679.63 3,014,097.90 2,945,514.26 1,827,705.97 GRAND TOTAL 2,962,679.63 3,014,097.90 2,945,514.26 1,827,705.97 END OF REPORT.- Generated by Bob LeLacheur IPG 5 bgnyrpts FOR PERIOD 99 CY REV BUDGET PROJECTION LEVEL 3 PCT CHANGE 3,450.00 3,500.00 1.40 -17,979.00 -18,000.00 l%. 2,461.'00 2,500.00 1.6% 2,421.00 2,500.00 3.3% .00 .00 .0% 4,000.00 4,000.00 .0% 4,057.00 4,000.00 -1.4% 4,194.00 4,000.00 -4.6% 1,423.00 1,400.00 -1.6% .4,229.00 4,000.00 -5.4% 4,080.00 4,000.00 -2.0 4,254.00 4,000.00 =6.0% 410.00 600.00 46.3% 44,039.00 42,600.00 -3.3% 522,486.00 506,273.00 -3.1% 3,090,340.00 3,021,640.00 -2.20 3,090,340.00 3,021,640.00 -2.2-. m N 02/22/2011 13:22 blelacheur PROJECTION: 20121 2012 General ACCOUNTS FOR: DPW-TRASH SNOW STREET LIGHTING (TOWN OF READING NEXT YEAR BUDGET Fund PRIOR FY3 ACTUALS HISTORICAL COMPARISON PRIOR FY2 LAST FY1_ ACTUALS ACTUALS Y ACTUALS Y REV BUDGET IPG 1 bgnyrpts FOR PERIOD 99 PROJECTION PCT LEVEL 3 _ CHANGE 0423 SNOW / ICE CONTROL 03 SALARIES 14233511 511000 WAGES PERM 14,778.94 12,590.10 334 83 198 10,035.92 28 698 133 •11,031.01 045.62 175 11,971.00 61,812.00 12,000.00 65,000.00- .2% 5.2% 14233511 515000 OVERTIME 160,636.07 . , . , , TOTAL SALARIES 175,415.01. 210,924.93 143,734.20 186,076.63 73,783.00 77,000.00 4.4% 0-5 EXPENSES 14235530 530415 PLOW/HAUL 260,698.50 341,218.75 14 010 201,881.25 16 4 406 376,188.25 10,174.36 169,517.00' 8,000.00 200,000.00 10,000.00 18.0% 25.0% 14235530 530420 540000 PLC DETAIL SUPP/EQUIP 7,172.92 835.42 534 . 11, 125,203.28 , . 300,621.63 234,938.08 248,700.00 250,000.00 .5% , 14235540 14235540 540425 SAND , .00 20,709.59 .00 .00 .00 00 .00 00 .0 016 14235540 540430 SALT .00 410,283.08 78,444.73 103,142.87 00 . 00 . .00 . .0% 14235540 540435 CALL .00 40 892 13 6,825.00 30 200 23 .00 000.00 25 . 28,444.82 . 25,000.00 28,000.00 12.0% 14235548 548999 GASOLINE . , . , , TOTAL EXPENSES 816,599.24 938,450.14 07 75 610,353.77 97 087 754 752,888.38 965.01 938 451,217.00 525,000.00 488,000.00 565,000.00 8.2% 7.6% TOTAL SNOW / ICE CONTROL 992,014.25 1,149,3 . . , , 0424 STREET LIGHTING 05 EXPENSES 14245521 521300 TRLGT ELEC 13,076.82 13,950.61 28 406 11,467.85 93 449 205 6,442.76 369.89 137 75,400.00 226,100.00 16,170.00 237,405.00 - 5.0% 5.0% 14245521 521301 SRLGT ELEC 199,000.00 . 215, . , , TOTAL EXPENSES 212,076.82 229,356.89 216,917.78 78 917 6 143,812.65 812 65 143 241,500.00 500.00 241 253,575.00 253,575.00 5.0% 5.0% TOTAL STREET LIG HTING 212,076.82 229,356.89 . 21 , . , , 0433 WASTE COLLECTION & DISPOSAL 05 EXPENSES 14335529 529430 GB.COLLECT 636,410.30 635,956.84 653,104.53 41 816 15 670,398.23 153 90 300 672,748.00 116.00 633 639,500.00 633,120.00 -4.9% .0% 14335529 529431 GB DISPOSE ECYC 535,202.40 741 69 179 514,841.19 545.11 194 . , 5 184,606.30 . , 188,956.37 , 208,346.00 195,500.00 -6.2% 14335529 529432 14335529 529435 CURB R MISC RECYC . , 17,027.63 , 14,218.24 22,894.70 36,435.44 28,560.00 28,560.00 00 .0% 100 0% 14335530 530086 MONITORING .00 .00 .00 2,063.00 18,000.00 . . TOTAL EXPENSES 1,368,382.02 02 2 .1,359,561.38 38 561 359 1 1,376,421.94 421.94 376 1 1,198,006.94 1,198,006.94 1,560,770.00 1,560,770.00 1,496,680.00 1,496,680.00 -4.1% -4.1% TOTAL WASTE COL TOTAL DPW-TRASH LECTION & DIS SNOW STREET . 1,368,38 2,572,473.09 . , , 2,738,293.34 , , 2,347,427.69 2,280,784.60- 2,327,270.00 2,315,255.00 -.5% GRAND TOTAL 2,572,473.09 2,738,293.34 2,347,427.69 2,280,784.60 2,327,270.00 2,315,255.00 -.5% END OF REPORT - Generated by Bob LeLacheur 01 W Police Department FY12 Budget Overview The Reading Police Department budget for FY12 is funded at $3,795,866 or +2.1% when compared to FY11. Approximately 95% of this budget is personnel costs, with only 5% spent on expenses. The department currently is budgeted for 40 sworn personnel, 3 civilian office employees, 1 civilian part-time Animal Control Officer and part-time Parking Enforcement Officer. Staffing (44 FTEs; no change) Wages ($3,594,381; +2.5%) The FY12 Police salary budget reflects an overall increase of 2.5% from current FY1.1 levels which, in turn, reflect. a 0% COLA and steps from FY 10. These increases are attributable to contractual step increases, including educational incentives, certification stipends, and non-union step increases. The overtime line is being increased by 12.9% which is 100% offset with decreases in other lines. This change is due to contractual increases reflected in the salary lines and to a contractual change which brings our Superior Officers into full compliance with federal FLSA regulations. We have also had to reduce the OT available for training, School Crossing Guards, and the Fitness Stipend. Some required training costs have been absorbed in the new contract agreement. If crime trends continue to rise as shown below, demand for additional investigative overtime as well as court appearances will also impact Overtime spending. Most discretionary overtime, like that used for the annual Tree Lighting, Friends and Family Day, the RAD program and other events, will be reduced or eliminated. It is important to note that demand for Police services continues to grow. Our total calls for service are steadily increasing, but the volume of crime reports and the type of crimes are creating an increase in workload for the entire department. Criminal applications (summons, warrants) have doubled in the past five years and are approaching nearly 1000 per year. Breaking & Entering crimes are up 400% in 2010 (214) from the preceding year and the trailing five year average. See Figure 1. 400 350 354 3 328 300 293 301 250 214, 200- _ LARCENY 150 100 42 54 51 50 0 2006 2007 2008 2009 2010 Figure 1 Robberies and sexual assaults, both of which require lengthy investigations, are up 200%. See Figure 2. While some common police service requests are. within historical averages, many others are trending upward and two new types were added in 2009, including Marijuana Citations (possession under 1 oz.) which recorded 71 offenses in 2010. rn Figure 2 .Q Expenses ($201,485; -3.3%) The - department's expense budget has been decreased by $6,800 or 3.3%.. This will have a direct impact on our ability to maintain services throughout the department. Line items have been carefully reviewed and reduced with most of the reductions coming from equipment maintenance deferrals. Our vehicle fleet and communications equipment are in excellent condition and can withstand this reduction for the coming year. However, long term maintenance deferrals tend to become costly and these same lines will need to be carefully assessed with this in mind in the coming year. The uniform line is also reduced as no new officers are expected to be hired in FY12. When officers are hired, the uniform line will not be adequate to cover academy and initial outfitting requirements. 02/22/2011 17:15 ( TOWN OF READING I PG 1 bgnyrpts blelaeheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund FOR PERIOD 9.9 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT PUBLIC SAFETY ACTUALS ACTUALS A&UALS ACTUALS BUDGET LEVEL 3 CHANGE 0210 POLICE 03 SALARIES 12103511 511003 POL CHIEF 119,246.74 129,843.29 133,405.84 504 74 82 83,515.96 76 51 156 133,386.00 00 285 83 136,534.00 858.00 85 2.4% 3.1% 12103511 12103511 511012 511231 CLERK LIEUTENANT 75,281.42 293,930.84 79,896.08 250,466.81 . , 294,173.55 , . 191,261.54 . , 296,252.00 , 299,167.00 1.0% 12103511 511232 SERGEANT 582,662.31 32 184 371 551,245.43 475 64 664 1 558,001.00 871 76 607 1 395,374.35 341.41 967 612,786.00 1,597,876.00 619,371.00 1,664,276.00 1.1% 4.21 12103511 12103511 511233 511234 OFFICER DETECTIVE . , 1, 165,824.57 . , , 140,821.55 . . , , 236,586.94 , 197,043.94 302,967.00 307,693.00 1.6- 121035-11 511235 PARK ENFOR TR 14,982.17 76 13,625 15,891.13 22 027 15 16,300.85 57 15 983 10,118.53 9,923.47 16,306.00 15,985.00 16,631.00 16,307.00 2.0% 2.0% 12103511 12103511 511236 511237 ANIM CON BSN ADMIN . 59,045.75 . , 64,622.70 , . 67,514.36 41,905.46 67,513.00 0 0 68,9 2.0% 12103511 511238 SCHL TRAFF 115,472.18 110,665.90 882 60 301 113,215.93 64 304 671 64,863.76 37 081 185 129,315.00 000.00 209 120,99229. 0 0 236,000.00 -6.5% 12.9% 12103511 12103511 515000 515210 OVERTIME TRAINING 262,416.10 13,492.11 . , 7,806.66 . 13,650.12 . , 4,767.07 , 18,000.00 10,000.00 -44.4% 12103511 515220 FLSA 4,518.76 00 1,797.01 00 750 6 2,699.40 00 000 6 1,813.08 500.00 4 5,000.00 15,000.00 .00 8,250.00 -100.0% -45.0% 12103511 12103512 516210 512000 FITNESS ST WAGES TEMP . 2,573.60 . , .00 . , .00 , .00 .00 .00 .0% 12103512 512205 CELL MONIT .00 3,945.80 4,528.07 2,035.20 5,465.00 4,500.00 00 -17.7% 0% 12103517 517017 SCK IV BBK 60,073.94 -.21 .00 .00 .00 . . TOTAL SALARIES 3,154,530.57 3,345,137.61 3,457,107.77 2,210,701.90 3,508,136.00 3,594,381.00 2.5% 05 EXPENSES 12105521 521392 WRLS PHONE .00 656.08 11,068.18 283 20 13 10,753.39 280 80 2 11,900.00 000 00 13 12,200.00 000.00 10 2.5% -23.11 12105524 524001 VEH REPAIR PO S 11,441.00 98 13 658 7,939.05 987 53 8 . , 260.85 9 . , 5,416.00 . , 9,200.00 , 9,200.00 .0% 12105524 12105524 524201 524250 N WEA TRF CTL RP . , 9,552.55 . , 8,116:74 , 13,138.09 9,570.00 8,250.00 10,200.00 23.6% 12105524 524271 EQUIPMENT .00 5,002.00 1,945.75 389.00 00 2,800.00 750.00 2,000.00 00 -28.6% -100.0% 12105530 530000 PROF SVCS .00 50 713 450.00 00 393.50 .00 . .00 1,500.00 . 900.00 .-40.0%. 12105530 12105530 530422 530423 KENNEL BRD SPC INVEST . .00 . 198.39 .00 79.69 400.00 400.00 00 00 .0% 3% 35 12105531 531000 PRDEV TRN 13,370.16 4,526.09 57 563 9 2,304.04 45 675 9 1,091.30 194 95 10 1,700.00 500.00 9 . 2,3 9,500.00 . .0% 12105531 531010 PRDEV DUES PRDEV REG 8,150.00 00• . , 135.00 6 . , 1,470.30 . , 2,827.45 , 1,500.00 1,500.00 .0% 12105531 12105531 531090 531091 PRDEV TRAV . 768.78 , 1,184.87 455.74 3,515.33 361 00 5 1,000..00 00 500 5 1,100.00 800 00 4 10.0- -12:7% 12105531 0 531210 540000 OFFCR TRN SUPP/EQUIP .00 00 18,406.17 8,554.31 5,044.00 7,974.62 . , 4,587.39 . , 1,500.00 . 1,500.00 .0% 1210554 12105540 540221 COMM EQUIP . 19,604.51 8,060.10• 5,722.84 2,315.00 12,900.00 13,000.00 00 ..8% 0% 12105540 540231 RADAR UNIT 942.75 1,923.80 736.00 00" 5 593 927.28 168 00 4 31500.00 00 000 9 3,500. 000.00 8 . 12105540 540281 PRKPRGSUPP PS SUPP 6,679.55 012 50 11 5,806.00 705.01 4 , . 1,780.62 . , 1,871.03 . . , 5,500.00 , 5,000.00 -9.1% 12105540 12105540 540282 540285 LGHT/LASER . , .00 , 2,841.35 .00 .00 .00 .00 00 .0% 5 7- 12105542 542000 OFFC SUPPL 7,257.92 9,405.03 16,144.72 8,698.30 00 8,700.00 00 500 1 9,200. 1,000.00 . -33.3% 12105542 542120 5 FURNISHING COPY SUPP 1,012.28 55 1 892 312.49 548.45 1 5,742.36 1,879.40 . 2,064.60 . , 2,900.00 2,900.00 .0- 12105542 12105542 54212 542127 POSTAGE , . 1,765.71 , 1,316.60 1,020.49 913.33 1,385.00 1,385.00 .0% 6 7% 12105554 554000 UNFRM/CLTH 33,808.89 42,196.68 32,965.21 32,878.92 37,500.00 35,000.00 00 . - 0% 12105578 578000 OTHER EXPN .00 43.50 .00 .00 .00 . . 02/22/2011'17:'15 TOWN OF READING I PG 2 blelacheur ( NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20121 2012 General Fund FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT PUBLIC SAFETY ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 12105578 578250 FOOD PRSNR .00 .00 342.91 90.00 400.00 400.00 .0% 1210,5580 580250 CRUISERS 49,704.90 55,678.35 53,765.75 35,253.25 56,500.00. 56,500.00 .0o TOTAL EXPENSES 191,336.53 213,557.16 201,707.02 145,246.01 20.8;285.00 201,485.00 -3.3% TOTAL POLICE 3,345,867.10 3,558,694.77 3,658,814.79 2,355,947.91 3,716,421.00 3,795,866.00 2.1% C.7 C.7 rn Dispatch FY12 Budget Overview The Reading Dispatch budget for FY12 is funded at $423,545, a 5.4% reduction compared with FY 11. Approximately 91% of this budget is personnel costs, with only 9%. spent on expenses. Dispatch currently is staffed with 8 civilian Dispatch personnel and one civilian Head Dispatcher who works as a Dispatcher and oversees the administration of the Dispatch center. The Town is actively involved in a grant funded study to explore the feasibility of regionalizing our Dispatch services. Staffing (9 FTEs; no change) Wages ($385,945; -4.9%) The Dispatch wage budget has been reduced by 4.9%. In anticipation of negotiations with this Union for FY12, we have budgeted for a 2% increase, which is the figure being used for all non-union Town personnel and other Town unions in contract negotiations. Salary costs are being offset by a State 911 Department support grant of $50,000 (a 20% increase in support over FYI 1). The OT line has been increased to $43,200,.an 8% increase. Since establishing the staffing level at eight (8) Dispatchers in 2007, the overtime budget has not increased. Contractual increases in the five years since then now make the $40,000 inadequate for overtime requirements. Figure 1, below summarizes the volume of services being provided by our Dispatch in support of Police, Fire, EMS, and other town initiatives. The complexity of work, as mentioned in the Police narrative, is reflected in the steadily increasing Calls for Service even while total log entries show a slight decline. Expenses ($37,600; -9.7%) Dispatch expenses are being reduced 9.7%. About half of this is due to moving training expenses to an annually renewable training grant from the State 911 Department which is funded through a telephone bill surcharge. We have also been able to reduce technology - expenditures because of the capital investment made in 2009-2010 to upgrade the radio network used by Police, Fire, and Dispatch. Figure 1 02/17/2011 10:04 (TOWN OF READING (PG 3 blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON bgnyrpts PROJECTION: 20121 2012 General Fund FOR PERIOD 99 ACCOUNTS. FOR: PRIOR FY3 PRIOR FY2 LAST FYI CY CY REV PROJECTION PCT PUBLIC SAFETY ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 3 CHANGE 0215 DISPATCHERS 03 SALARIES OD 12153511 511000 WAGES PERM 306,003.42 288,770.89. 289,916.27 212,242.44 342,000.00 339,554.00 -.7% 12153511 511003 HEAD DISP 51,044.70 53,542.24 56,106.35 34,797.64 56,068.00 57,191.00 2.0% 12153511 515000 OVERTIME .00 38,616.25 47,398.78 25,309.41 40,000.00 43,200.00 8..0% 12153511 515210 TRAINING .00 713.06 650.61 780.40 5,781.00 _ .00 -100.0% 12153511 596120 ST GR SUPP .00 .00 .00 -40,000.00 -40,000.00 -56,000.00 40.0% 12153512 512000 WAGES TEMP 5,790.12 1,702.46 2,443.95 753.83 2,000:00 2,000.00 .0% TOTAL SALARIES 362,838.24 383,344.90 396,515.96 233,883.72 405,849.00 385,945.00 -4.9% 05 EXPENSES 12155524 524000 MAINT/REPR 34.82 25.00 112.00 1,603.00 .00 .00 12155524 524260 VIDEO SURV 550.00 .00 2,256.00 1,350.00 2,000.00 1,500.00 -25.0% 12155524 524271 EQUIP M&R 1,506.61 111.94 1,402.00 3,043.28 4,300.00 4,000.00 -7.0% 12155531 531000 PRDEV TRN 988.47 1,476.46 2,474.57 300.00 2,200.00 .00 -100.0% 12155531 531091 PRDEV TRAV .00 .00 .00 110.45 .00 .00 .0% 12155536 536000 LIC SFTWR 11,395.81 16,205.81 11,395.81 4,443.90 15,000.00 18,000.00 20.0% 12155536 596120 ST GR SUPP .00 .00 .00 .00 .00 -2,500.00 .0% 12155540 540221 COMM EQUIP 4,386.90 11,554.07 6,467.02 10,945.22 5,539.00 5,000.00 .-9.7% 12155542 542000 OFFC SUPPL 1,751.81 2,959.38 2,276.10 1,500.00 2,100.00 2,100.00 .0% 12155554 554000 UNFRM/CLTH 1,030.85 11,226.23, 2,160.00 2,160.00 2,500.00 2,500.00 .0% 12155555 555000 TECH SUPP 5,360.11 11,.386.55 6,203.31 5,414.30 7,000.00 6,000.00 -14.3% 12155580 580000 EQUIP OPER .00 709.09 921.57 .00 1,000.00 1,000.00 .0%. TOTAL EXPENSES 27,005.38 55,654.53 35,668.38 30,870.15 41,639.00 37,600.00 -9.7% TOTAL DISPATCHERS 389,843.62 438,999.43 432,184.34 264,753.87 447,488.00 423,545.00 -5.4% rn C.0 Fire and. Emergency Management FY12 Budget Overview The FY12 budget will retain staffing and response at present levels. The salary accounts have been increased to reflect contractual increases and step increases for non union personnel, as well as a significant increase to the Overtime line in an attempt to fully fund that cost if the department were fully staffed. Expenses have been trimmed except for a new line item for ambulance billing that will be described below. The total FY12 Fire/EMS budget is $3,741,872, up 4.4% from FY11. The Reading Fire Department's 48 full time employees are primarily organized around four Groups of Officers and Firefighters. The budget requests the funding of a Chief, Secretary, four Captains, five Lieutenants, thirty seven Firefighters and two part time Fire Alarm Technicians. Our major responsibilities are: Delivery of Emergency Medical Services; Fire Suppression; Fire Prevention and Emergency Management Staffing (48 FTEs; no change) Wage costs ($3,614,943; +3.9%) Fire Overtime has been increased by $55,953 (+20.8%). This amount was requested to have this account reflect the anticipated overtime needs. The overtime budget is used to maintain proper staffing due to illnesses, injuries and mandatory training. Fire Sick Leave Buyback was reduced $6,000 to reflect the anticipated annual cost of this contractual item. This benefit is being phased out of the Firefighters contract. Fire Alarm Salaries have been reduced by $2,000. In order to stay within the allotted budget we will.perform less maintenance on the municipal fire alarm system. The municipal fire alarm system provides fire alarm reporting for municipal and school buildings. The system also provides reporting for churches, large apartment buildings, large commercial buildings and neighborhood call boxes. . - Fire activity for the year 2010 The chart (figure 1) below illustrates our fire response data for 2010 and is based upon mandatory National Fire Incident Reporting requirements. Fire Response By Catagory Brush Fire Passenger Vehicle Fire Heating Equipment Fire Chimney or Flue Fire Cooking Fire Structure Fire Mutual Aid Fire Other 0 10 20 30 40 50 60 70 80 Figure I J 0 In 2010 we responded to 284 fires that were required to be reported to the State Fire Marshal, of these, 159 were classified as structure fires. The leading fire cause was cooking related and this is consistent with State data. Emergency Medical Activity for 2010 Although requests for emergency medical treatment have remained constant for the last four years, when the response data is reviewed for the past 15 years we see a rising trend. Our highest year for emergency medical responses occurred in 2006 when we responded to 1,997 requests for treatment. Our emergency medical responses for 2010 were 1,815. See figure 2. EMS Runs 1995 to 2010 2,200 2,000 1,800 N C 1,600 1,400 W 1,200 1,000 800 Year Figure 2 Expenses'($126,929; +22.1%) A new and significant line item appears in this budget for FY12 - ambulance billing services for $25,000. As of this writing, a decision has not been made but we are in the middle of interviewing companies that provide this service and for the first time in years it appears to be a viable option. We have increased 'local revenues (charges for services) by $25,000 as an offset to this possible expense. If selected, the additional collections are expected to offset the cost of these services. At present we collect over $600,000 in ambulance billing, and typical charges for this service are 4% of collections. The remainder of the expense budget has been reduced by 1.9%. Fire Alarm Maintenance has been reduced $500. In order to stay within the allotted budget we will perform less maintenance on the municipal fire alarm system. The flags expense account is used to purchase replacement flags for the Downtown display' on the light poles. The account has been reduced $1,000. We currently have spare flags and we can defer purchasing replacement flags for a year or two. 02/22/2011 17:15 (TOWN OF READING blelacheur NEXT YEAR BUDGET HISTORICAL COMPARISON PROJECTION: 20121 2012 General Fund ACCOUNTS FOR: PUBLIC SAFETY PRIOR FY3 PRIOR FY2 LAST FY1 ACTUALS ACTUALS ACTUALS PG 4 bgnyrpts FOR PERIOD 99 CY CY REV PROJECTION PCT ACTUALS BUDGET LEVEL 3 CHANGE 0220 FIRE 03 SALARIES 12203511 511003 FIRE CHIEF 96,354.76 106,478.57 111,377.54 69,641.58 106,586.00 108,303.00 1.6% 12203511 511009 ADM ASST 39,994.49 42,039.81 43,456.51 26,973.00 43,457.00' 44,148.00 1.6% 12203511 511241 CAPTAIN 317,360.30 328,714.10 360,786.92 224,508.32 335,895.00 347,647.00 3.5% 12203511 511242 LIEUTENANT 326,975.92 330,116.99 322,921.11 210,341.20 349,006.00 357,227.00 2.40 12203511 511243 FIREFIGHTR 1,883,222.94 1,987,158.26 2,081,221.50 1,376,106.21 2,157,086.00 2,216,565.00 2.8% 12203511 511246 FIRE ALARM 5,219.85 1,421.29 8,266.99 6,009.78 10,000.00 8,000.00 -20.0% 12203511 515000 OVERTIME 382,187.49 383,910.96 369,383.41 272,290.00 269,047.00 325,000.00 20.8% 12203511 515200 HOLDAY PAY 155,580.73 159,828.70 170,305.61 126,858.53 185,060.00 189,921.00 2.60 12203517 517017 SCK LV BBK 11,721.30 .00 :00 .00 23,605.00 18,132.00 -23.20 TOTAL SALARIES. 3,218,617.78 3,339,668.68 3,467,719.59 2,312,728.62 3,479,742.00 3,614,943.00 3.90 05 EXPENSES 12205521 521392 WRLS PHONE .00 970.69 907.00 528.55 .00 .00 .0% 12205524 524270 RADIO MNT 3,100.69 4,405.26 4,218.99 1,239.70 2,250.00 2,250.00 .0%: 12205524 524271 EQUIPMENT 4,820.92 7,470.71- 5,659.30 5,426.64 2,600.00 3,500.00 34.60 12205524 524273 APARATREPR 1,187.13 977.85 2,030.12 453.10 1,075.00 1,075.00 .0% 12205524 524275 PRE ALRM M 995.01 64.82 542.46 -529.79 3,150.00 2,000.00 -3.6.5% 12205524 524276 HOSE RPLCM .00 927.00 109.00 .00 1,075.00 _1,029.00 -4.36 12205530 530022 BILLINGSVC .00 .00 .00 .00 .00 25,000.00 .0% 12205531 531000 PRDEV TRN 7,859.48 .00 894.00 .00 .00 .00 .0% 12205531 531010 PRDEV DUES 2,500.00 2,750.00 2,900.00 2,500.00 2,500.00 3,000.00 20.0% 12205531 531050 PUBLCTNS 170.87 315.90 229.90 203.95 275.00 275.00 .0% 12205531 531090 PRDEV REG .00 899.00 192.-00 100.00 900.00 900.00 .0% 12205531 531220 FFGHTR TRN .00 3,884.78 5,884.66 3,260.15 15,000.00 6,000.00 -60.0% 12205540 540000 SUPP/EQUIP .00 1,609.09 2,101.40 .00 4,500.00 4,500.00 .0% 12205540 540220 FIRE HOSE .00 5,325.00- .00 .00 .00 .00 .0- .12205540 540225 EQUIPMENT 813.87 1,174.78 :.00 325:76 .00 .00 .0% 12205542 542000 OFFC SUPPL 1,262.40 1,349.71 1,047.59 1,407.15 2,000.00 2,000.00 .0% 12205550 550000 ALS SUPP 29,404.10 36,371.35 30,477.84 19,707:21 28,500.00 32,000.00 12.3% 12205550 550290 AMBUL SRVC 4,780.00 3,453.33 6,518.21 9,829.84 4,805.00 10,400.00 116.40 12205554 554000. UNFRM/CLTH 15,520.91 39,199.33 27,931.32 28,011.98 28,900.00 29,450.00 1.9% 12205554 554220 PRTCT CLTH 1,763.60 1,759.48 1,727.73 452.00 3,750.00 2,400.00 .-36.0% 12205578 578000 OTHER EXPN 3,158.12 1,117.97 930.38 232.43 1,650.00 1,150.00 -30.3% 12205578 578062 FLAGS 791.04 263.28 17.60 86.40 1,000.00 .00 -100.0% TOTAL EXPENSES 78,128.14 114,309.33 94,319.50 73,235.07 103,930.00 126,929.00 22.1% TOTAL FIRE 3,296,745.92 3,453,978.01 3,562,039.09 2,385,963.69 3,583,672.00 3,741,872.00 4.4% TOTAL PUBLIC SAFETY 7,032,456.64 7,451,672.21 .7,653,038.22 5,006,665.47 7,747,581.00 7,961,283.00 2.,8%. GRAND TOTAL 7,032,456.64 7,451,672.21 7,653,038.22 5,006,665.47 7,747,581.00 7,961,283.00 2.8% END.OF REPORT - Generated by Bob LeLacheur