HomeMy WebLinkAbout2011-08-23 Board of Selectmen PacketDRAFT - BOARD OF SELECTMEN AGENDAS
Staff Estimated
Responsibility Start time
Items for
fu to re
agendas
Review Strout Avenue property
Wine Bunker Liquor license - Pledge of license
1-fechenbleikner
7:30
Policy on use of the AHTF
Policy establishing an ad hoc Committee on
Policy on displaying street numbers
Amplified Sound in Parks
lechenbleilcner
7:45
Review HRAC
Appointment of an ad hoc Committee on
,August 23, 2011 7:00 PM
Hearing
Wine Bunker Liquor license - Pledge of license
1-fechenbleikner
7:30
Highlights
Policy establishing an ad hoc Committee on
Hearing
Amplified Sound in Parks
lechenbleilcner
7:45
Appointment of an ad hoc Committee on
Amplified Sound in Parks
Iechenbleilcner
7:55
Ilearing
Approval oflnterlocal Services Agreement -
Hechenbleilcner /
Public Ilealth
Delios
8:00
Approval of Special Liquor license - Reading
Hechenbleilcner /
Fall Sheet Faire
Cormier
8:15
Discussion of Town owned property - re
9:00
instructional motions
Iechenbleilcner
8:30
September 6, 2011 7:00 PM
Office Hour
James Bonazoli
Highlights
Approval of permit to serve wine - Reading
Library Foundation
A'ppplication foi- Waiver of Retail Sales before
Ilearing
6 am - JI< Market, 212 Main Street
Precious Metal License
Ilechenbleikner/
Review ol'General Bylaw recoditication
Gemme
Approval of change in plan - Cafe Capri
9:00
Traffic night - Haven /High Street
improvements; availability of additional
employee /merchant parking spaces on High
Street; Wayfinding signs; downtown project
follow -up and status; bus shelter; sidewalks -
repair, replacement, and new construction;
Hopkins and Main signal; Washington Street
night time HVE; permit parking - status of
rental of permit spaces; HC space downtown -
Haven at Main; West Street - go to 100%
design; Grant Street;
Preview Subsequent Town Meeting Warrant
flechenbleiltner
7:45
September 20, 2011 7 :00 PM
Hearing
Amendments to Table of Organization
HechenbleWner
Review amendments to the CIP
Review Industrial area - Ash Street
October 25, 2011 7:00 PM
September 27, 2011 7:00 PM
Camille Anthony
Subsequent Town meeting warrant closes
8:00
November 8, 2011 7:00 PM
Office Hour
September 29,2011-- RCASA Annual Meeting
October 11, 2011 7:00 PM.
Office Hour
Highlights
Richard Schubert
Tax Classilication preview
October 25, 2011 7:00 PM
Office Hour
Camille Anthony
November 8, 2011 7:00 PM
Office Hour
Stephen Goldy
Highlights
Hearing
Tax Classification hearing - set tax rate
December 20, 2011 7 :00 PM
Town Manager's Performance Evaluation
Discussion re liquor license renewals
Establish a Town Mgr Evaluation subcommittee
November 22, 2011 7:00 PM
Approval of liquor licenses
December 6, 2011 7:00 PM
Office Hour
Camille Anthony
Highlights
Approval of licenses
December 20, 2011 7 :00 PM
Town Manager's Performance Evaluation
January 17, 2012 7:00 PM
Tentative - FY13 Budget Meeting
January 24, 2012 7:00 PM
Tentative - FY13 Budget Meeting
OFRFgoy own of Reading
16 Lowell Street
,9 Reading, MA 01867 -2685
6 INCORQORP
FAX: (781) 942 -9071
Email: townmanager @ci.reading.ma.us TOWN MANAGER
Wehsite: www. readinama.dov (781) 942 -9043
MEMORANDUM
TO: Board of Selectmen
FROM: Peter 1. Hechenbleikner
DATE: August 11, 2011
RE: Agenda - August 23, 2011
5a) A hearing is scheduled for the Wine Bunker liquor license modification. This is a
modification on the pledge of license — i.e, the company to whom the license is pledged.
5b) This is a hearing on the policy establishing an ad hoc Committee on Amplified Sound in
Parks. I have made a few amendments to the policy based on the Board of Selectmen's
discussion at your last meeting.
4a) You have the appointment of two Recreation Committee members to the ad hoc
Committee on Amplified Sound in Parks. The Board of Selectmen may appoint their two
members and the committee will have a quorum. An effort should be made to solicit the
three citizen members to form a complete committee.
5c) Enclosed in your packet of material is a proposed Interiocal Agreement with the City of
Melrose to provide for administrative support for the Public Health Division. This will
go into effect as soon as Melrose approves it, which given their schedule may not be until
September for a start date of the end of October. This is a milestone in the town's effort
to regionalize some services, and Ruth Clay, the Health Director for Melrose, is a very
experienced professional who used to work in Reading. I have reviewed this proposal
with the Board of Health and have made the Health Division staff aware of the program.
5d) Sheila Clarke and representatives of Grumpy Doyle's will be present to ask for
Selectmen's approval for a special liquor license for the Reading Fall Street Faire.
Grumpy Doyle's will be operating the facility in lieu of Ms. Clarke having done it. The
license will actually be in the name of an individual, not Grumpy Doyle's, as required by
State regulation.
5e) Included in your packet are copies of the various instructional motions from the Annual
Town Meeting. A couple of these have to do with town -owned property. Our GIS
Coordinator Kim Honetschlager has put together fact sheets on each of the individual
properties, and we will have these available on overhead slides for the Board's
information. We will be looking for direction from the Board as to how to proceed on
any or all of these properties. The information in the fact sheets has been reviewed by
staff and ]'own Counsel and the fact sheets include there information and comments.
PIH /ps
MBTA Advisory Board
MAIS 177 Tremont Street, Boston, MA 02111
METROPOUTAM AREA PLAM-O COVNCLL Tel: (617) 426 -6054 Fax: (617) 451 -2054
August 4, 2011
TO: Chief Elected Officials
FR: Paul Regan, Executive Director, MBTA Advisory Board
Marc Draisen, Executive Director, Metropolitan Area Plam-ling Council
RE: Municipal Elections to the Boston Region Metropolitan Planning Organization
IMPORTANT DATES:
• Nomination Papers Due —Friday, September 23, 2011, at 5:00 PM, to MAPC;
• Candidates Night— Wednesday October 12, 2011, at,10 Park Plaza, Boston;
® Election — Wednesday October 26, 2011, at the MAPC Fall Council Meeting, at
the Cambridge Marriott, Two Cambridge Center, 50 Broadway, Cambridge MA
02142, adjacent to the Kendall Square MBTA Red Line station, 8:30 — 1.1:30
AM.
We are pleased to forward a copy of the new election procedures for the elected municipal seats
on the Boston Region Metropolitan Planning Organization (MPO). The MPO is responsible for
planning and programming financial resources for a multi -modal transportation system for the
101 municipalities in the Boston region. (An ovei view of MPO member responsibilities is
included as Attachment C of the Official Notice of Elections.)
The new municipal membership and procedures to elect local officials to the MPO were
revised by vote of the MPO on July 7, 2011. The new MPO membership will be in effect
November 1, when the MPO will grow to twenty two (22) seats, which will include:
State members
Massachusetts Department of Transportation (MassDOT) with three seats appointed by the
Secretary of Transportation, at least one of which is from its Highway Division;
Massachusetts Bay Transit Authority (MBTA);
Massachusetts Port Authority (Massport);
Regional members
Metropolitan Area Planning Council (MAPC);
MBTA Advisory Board;
Regional Transportation Advisory Council (RTAC);
Local members
City of Boston with two MPO seats;
Eight.(8) elected municipalities, one seat each from the eight MAPC sub - regions;
\. C
Two (2) cities filling at -large seats;
Two (2) towns filling at -large seats.
Terms of election for sub - regional and at -large local members of the new MPO are for three
years. However, transitioning to the new membership structure will call for a few anomalies in
the length of terms for several of the elected municipalities. This will allow some of the existing
members who are in the middle of their terms to serve as sub - regional members for the duration
of those terms, and it will ensure that — going forward — terms of local members are staggered.
With this consideration in mind, the following MPO local municipal seats are up for election
in October 2011:
One (1) from the North Shore Task Force sub - region
One (1) from the North Suburban sub - region
One (1) from the South West Advisory Planning Committee (SWAP) sub - region
One (1) from the Three Rivers Interlocal Council (TRIC) sub - region
Two (2) at -large town seats
Two (2) at -large city seats
For the 2011 elections, the city and the town running for an at -large seat that receive the most
votes will serve an additional (fourth) year on the MPO. The North Suburban and TRIC
representatives will also serve a fourth year. These communities will serve an additional year in
order to stagger the MPO elections in future years so that there are four (4) municipal seats up
for election each year.
All elected municipal seats (including the sub - regional seats) are elected by all of the 101
municipalities in the Boston Region MPO area. Each of the 101 municipalities may vote for, one
(1) municipality from each of the four (4) open sub - regional seats, one (1) town for each of the
two (2) at -large town seats, and one (1) city for each of the two (2) at -large city seats, for a.total
of eight (8) votes that each of the 101 municipalities may cast.
The election will be held at MAPC's Fall Council Meeting on Wednesday October 26, 2011 at
the Cambridge Marriott Two Cambridge Center, 50 Broadway Cambridge MA 02142 adl cent
to the Kendall Square MBTA Red Line station 8:30 —11:30 AM. At that time, the four sub -
regional seats and the four at -large seats will be elected to the MPO. The usual process of
mailing ballots and accepting absentee ballots will apply, as described in the procedures.
In order to qualify to be on the ballot, each chief elected official who wishes to be a candidate
must secure the signatures of five chief elected officials in the region, including their own. Chief
elected officials may only sign nomination papers for one municipality per sub - region for
the four open sub - regional seats, and one nomination paper for each of the at -large seats
(two cities and two towns). Nominations are due to MAPC by 5:00 PM on Friday,
September 23, 2011, and must be filed in person or by mail at the MAPC, 60 Temple Place,
6'h Floor, Boston, MA 02111. Faxes or emails will not be accepted.
A copy of the official notice and procedures for nomination and election to the MPO are
attached. We appreciate your interest in this important matter and look forward to your
C 2'
Official Notice
2011 Boston Region MPO Municipal Election Procedures
On Wednesday October 26, 2011, elections will be held for eight (8) of the twelve (12) total local
municipal seats on the Boston Region Metropolitan Planning Organization (MPO). The election will be
convened at the "C Fall Council meeting, which will be held at the Cambridge Marriott, Two
Cambridge Center, 50 Broadway, Cambridge MA 02142, adjacent to the Kendall Square MBTA Red
Line station, 8:30 — 11:30 AM. At that time eight (8) municipalities will be elected to the MPO by the
chief elected officials of the 101 municipalities which constitute the Boston metropolitan region.
Pursuant to the Memorandum of Understanding, approved on July 7, 2011 detailing the restructuring of
the MPO, the Metropolitan Area Planning Council (MAPC) and the META Advisory Board (Advisory
Board) will administer the election of the municipal representatives to the MPO.
New MPO Structure
The new MPO will be made up of twenty two (22) seats, which include:
Massachusetts Department of Transportation (MassDOT) with three seats appointed by the Secretary of
Transportation, at least one of which is from its Highway Division;
Massachusetts Bay Transit Authority (MBTA);
Massachusetts Port Authority (Massport);
Metropolitan Area Planning Council (MAPC);
MBTA Advisory Board;
Regional Transportation Advisory Council (RTAC);
City of Boston with two MPO seats;
Eight (8) elected municipalities, one seat each from the eight MAPC.sub- regions;
Two (2) cities filling at -large seats;
Two (2) towns filling at -large seats.
MPO Seats Up For Election
One (1) from the North Shore Task Force sub- region
One (1) from the North Suburban sub - region
One (1) from the South West Advisory Planning Committee (SWAP) sub - region
One (1) from the Three Rivers Interlocal Council (TRIC) sub - region
Two (2) at -large town seats
Two (2) at -large city seats
Terms of election on the new MPO are for three years, however adjusting to the new membership will
call for a few anomalies in the terms for several of the elected municipalities. For the 2011 elections, the
city and the town running for an at -large seat that receive the most votes will serve an additional (fourth)
year on the MPO. The North Suburban and TRIC representatives will also serve a fourth year. These
communities will serve an additional year in order to stagger the MPO elections in future years so that
there are four (4) municipal seats up for election each year.
Nomination Process
Nominees for the elected municipal seats shall be the chief elected official of the municipality. In cities,
this is the Mayor or, if the city does not have the office of Mayor, then the Chairman of the Council,
with the exception of Plan E cities (Cambridge) in which case it shall be the City Manager. In towns,
the chief elected official is the Chairman of the Board of Selectmen. The MPO will accept the
Chairman's nomination regardless if the full Board of Selectman has not voted it.
1
icy
A nominee for an open municipal seat must receive five nominations made by any chief elected official
from the Boston region. A chief elected official may nominate his or her municipality and that
nomination shall count as one of the five nominations needed to place a municipality on the ballot.
Each chief elected official may only sign nomination papers for one municipality per sub- region for the four
open sub - regional seats, and one nomination paper for each of the at -large seats (two cities and two towns).
Nomination papers must be filed by 5 PM on Friday September 23, 2011 with the Executive Director of
the Metropolitan Area Planning Council (MAPC) who will coordinate the certification of the
nominations with the Executive Director of the Advisory Board.
Nomination papers shall include a statement of candidacy (250 word limit) of the community.
Nominations papers are due on Friday, September 23, 2011 to MAPC by 5:00 PM and must be
filed in person or by mail at MAPC, 60 Temple Place, 6th Floor, Boston, MA 02111, Attn: MPO
Elections. Faxes or emails will not be accepted.
Voting Process
Each of the 101 communities may vote for one (1) municipality from each of the four (4) open sub - regional seats,
one (1) town for each of the two (2) open at -large town seats, and one (1) city for each of the two (2) open at -large
city seats, for a total of eight (8) votes that each of the 101 municipalities may cast.
MAPC Sub - regions
Attached for your reference is a list and map of towns and cities by sub - region. (Attachment A).
Because Bedford (Minuteman Advisory Group on Interlocal Coordination), Somerville (Inner Core
Committee), Framingham (Metro West Regional Collaborative), and Braintree (South Shore Coalition)
already serve on the MPO until at least 2012, only communities from the North Suburban Planning
Council, North Shore Task Force, South West Advisory Planning Committee, and Three Rivers
Interlocal Council can run for the open sub - regional seats. However, any municipality not currently
serving on the MPO may run for one of the two open at -large town seats and two at -large city seats.
Ballot
A ballot will be prepared by MAPC and the Advisory Board based on the certification of nomination
papers for the communities. The ballot shall contain a list of the nominated municipalities. Candidate
communities shall appear on the ballot in an order drawn by lot by designated officers of MAPC and the
Advisory Board. The subregion of each of the communities, as well as the communities running for at-
large seats, shall be identified on the ballot. A candidates' booklet shall be issued that shall contain the
statement of candidacy of the communities. The list of communities shall appear in the booklet in the
same order that they appear on the ballot. In the second mailing, MAPC and the Advisory Board will
include an absentee ballot and instructions for how municipalities can cast their vote.
Opportunities for Discussion with Representatives of the Candidate Communities
The Metropolitan Area Planning Council and the MBTA Advisory Board shall provide appropriate
opportunities for the electorate to meet representatives of candidate communities and discuss issues. In
2011, this will be accomplished by holding a Candidates Night approximately two weeks before the
MPO election. The date, time, and location of the Candidates Night will follow in a second mailing.
Election
The election will be held at MAPC's Fall Council Meeting on Wednesday October 26, 2011 at the
Cambridge Marriott Two Cambridge Center, 50 Broadway Cambridge MA 02142 adjacent to the
Kendall Square MBTA Red Line station 8:30 — 11:30 AM. On that day, the designated officers of
z
GS
MAPC and the Advisory Board shall supervise the election to the municipal seats. Ballots shall be cast
by the chief elected official of the community (as defined by the rules for nominees), or that person's
designee. Designees shall present a letter signed by the chief elected official to the designated officers of
MAPC and of the Advisory Board 30 minutes prior to the convening of the election on election day.
This letter will appoint the designee and confirm his or her authority to cast the community's ballot.
Such a designation shall be delivered in person or by mail. Designees may represent only one
community in the election. The designation may require the designee to vote for specific individuals or
may vest discretion in the designee.
If the chief elected official is unable to attend the election and does not designate another individual to
attend, an absentee ballot may be filed. Such an absentee ballot must be filed by 5 PM on Tuesday
October 25 2011 with the Metropolitan Area Planning Council 60 Temple Place Boston MA 02111.
No faxes will be accepted. This ballot is valid for any election (e.g. run off election in case of a tie)
held on the day of the MPO election for which the candidates selected on the ballot are still eligible to
receive votes.
The eight municipalities that receive the most votes, from the 101 cities and towns in the region, for the
open seats for which they are running, shall be elected to a three -year term. The exception, for the 2011
elections, is that the city and the town running for an at -large seat that receive the most votes will serve
an additional (fourth) year on the MPO.
The seats are held by the municipality and the chief elected official (or their official designee) shall
represent the municipality throughout the municipality's term of office.
The designated officers of MAPC and of the Advisory Board shall certify the results of the election to
the chairman of the MPO by 12 noon on Friday October 28, 2011.
3
Attachment A
SUBREGION COMMUNITIES
North Shore Task Force Beverly, Danvers, Essex, Gloucester, Hamilton, Ipswich,
Manchester -by -the -Sea, Marblehead, Middleton, Nahant,
Peabody, Rockport, Salem, Swampscott, Topsfield;
Wenham
North Suburban Planning
Council
Minuteman Advisory Group
Interlocal Coordination
(MAGIC)
MetroWest Regional
Collaborative
South West Advisory
Planning Committee (SWAP)
Burlington, Lynnfield, North Reading, Reading,
Stoneham, Wakefield, Wilmington, Winchester,
Woburn
Acton, Bedford, Bolton, Boxborough, Carlisle,
Concord, Hudson, Lexington, Littleton, Lincoln,
Maynard, Stow, Sudbury
Ashland, Framingham, Holliston, Marlborough, Natick,
Southborough, Wayland, Wellesley, Weston
Bellingham, Dover, Franklin, Hopkinton, Medway,
Milford, Millis, Norfolk, Sherborn, Wrentham
Three Rivers (TRIC) Canton, Dedham, Dover, Foxborough, Medfield, Milton,
Needham, Norwood, Randolph, Sharon,. Stoughton,
Walpole, Westwood
South Shore Coalition Braintree, Cohasset, Duxbury, Hanover, Hingham,
Holbrook, Hull, Marshfield, Norwell, Pembroke, Rockland,
Scituate, Weymouth
Inner Core Arlington, Belmont, Boston, Brookline, Cambridge,
Chelsea, Everett, Lynn, Malden, Medford, Melrose, Milton,
Newton, Quincy, Revere, Saugus, Somerville, Waltham,
Watertown, Winthrop
4
� G �i
Metropolitan . 1 1 1 Council
101 Cities and Towns
Cities
Attachment B
Beverly
Lynn
Revere
Boston
Malden
Salem
Braintree
Marlborough
Somerville
Cambridge
Medford
Waltham
Chelsea
Melrose
Watertown*
Everett
Newton
Weymouth
Franklin*
Peabody
Woburn
Gloucester
Quincy
Sherborn
*MAPC Legal Counsel has rendered an opinion that Franklin and Watertown are defined as cities for
the pui pose of the MPO Election.
Towns
Acton
Hopkinton
Randolph
Arlington
Hudson
Reading
Ashland
Hull
Rockland
Bedford
Ipswich
Rockport
Bellingham
Lexington
Saugus
Belmont
Lincoln
Scituate
Bolton
Littleton
Sharon
Boxborough
Lynnfield
Sherborn
Brookline
Manchester
Southborough
Burlington
Marblehead
Stoneham
Canton
Marshfield
Stoughton
Carlisle
Maynard
Stow
Cohasset .
Medfield
Sudbury
Concord
Medway
Swampscott
Danvers
Middleton
Topsfield
Dedham
Milford
Wakefield
Dover
Millis
Walpole
Duxbury
Milton
Wayland
Essex
Nahant
Wellesley
Foxborough
Natick
Wenham
Framingham
Needham
Weston
Hamilton
Norfolk
Westwood
Hanover
North Reading
Wilmington
Hingham
Norwell
Winchester
Holbrook
Norwood
Winthrop
Holliston
Pembroke
Wrentham
5
1 CS'
Attachment C
Background:.
The Metropolitan Planning Organization is established as a required part of the transportation planning
process under federal law. It is responsible for planning and programming financial resources for a
multi- modal transportation system for the Boston region. The MPO was established in 1973. In 2011
the MPO Memorandum of Understanding (MOU) was updated to reflect the new Massachusetts
Department of Transportation (MassDOT) and the new MPO membership.
The Boston MPO Memorandum of Understanding (MOU) that details the governing structure and
process of the MPO can be viewed at www.bostonmpo.or /rg -nou
Specific Responsibilities:
The MPO must prepare and approve several plans and programs on an annual basis. These include:
• The Unified Planning Work Program (UPWP), which programs funds for transportation
planning programs in the region;
• The Transportation Improvement Program (TIP), which programs federal, state, and local
funding for surface transportation projects (highway and transit).
The MPO also prepares and approves several other plans and programs as necessary. These include:
• The Regional Transportation Plan (RTP), which provides a 25 -year plan for the Region's
transportation needs and priorities and;
• The conformity of all surface transportation plans and programs with applicable federal laws
(including air quality, and the Americans with Disabilities Act).
MPO Meetings:
Meetings are held as needed to accomplish the MPO's business. There are approximately two MPO
related meetings a month that are held in Boston, during the day, at the state transportation building.
Four of these meeting will be held quarterly outside of Boston. These meetings typically occur at I Oam
on the first and third Thursday of the month, and last approximately three hours. The MPO has the
authority to establish necessary committees to accomplish its responsibilities. Recent experience
suggests that the municipal members of the MPO or their designees attend at least two meetings per
month to accomplish the work of the committees.
6
Cr
O Election Nomination Papers
Nominated Community Name of Chief Elected Signature
Official
Open MPO Seat Community
Is Running For
(only check one)
Nominating Community
At -Large F—] At -Large
Town Seat City Seat
Sub- regional
Seat
Endorsers
Name of Chief Elected
Official
Signature
Individual endorsements may be attached as a separate letter but must specify the municipality and the official being
nominated and must be signed by the chief elected official of the endorsing community.
Please return in person or by mail
By 5 PM on Friday, September 23, 2011 to:
Marc Draisen, Executive Director
Metropolitan Area Planning Council
60 Temple Place
Boston, MA 02111
Phone inquiries to
Eric Bourassa, MAPC (617) 451 - 2770 x2043
Paul Regan, MBTA Advisory Board (617) 426 -6054
Certification of Receipt
Metropolitan Area Planning Council
�G�n
MPO Statement of Candidacy
(250 Word Limit)
Community:
Chief Elected Official:
(Suggestions include a brief statement of qualifications; comments on the importance of
transportation to the region; and expectations for the Metropolitan Planning Organization)
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JEREMIAH P. SULLIVAN,JR.
DIRECT LINE (617) 323 -2108
jerrysuflivan@smlawl.com
ANN MARIEJOHIVNENE
DIRECT LINE (617) 323 -3150
amjohnnene @smlawl.com
August 8, .2011
Ron Kehoe
Assistant Attorney General
SULLIVAN and MCDERMOTr
ATTORNEYS AT LAW
1990 CENTRE STREET
WEST ROXBURY, MASSACHUSETTS 02132
(617) 323 -0213
FACSIMILE (617) 323 -3384
EMAIL: sullivanandmcdermotL @snilawl.com
Proposed Summary
lL
WILLIAM A. MCDERMOTI , JR.
(617) 323 -0213
biUmcdennott@srrAawl.com
The effect of this Act would be to limit the amount by which water or sewer rates may be raised
to an amount not greater than two and one -half percent annually. It also provides for an override
ballot question to be placed on municipal ballots in the effected municipality.
This Act covers all Municipal Corporations or Districts which provide water or sewer to
municipalities.
Water or sewer districts and municipal corporations must file with the Department of
Technology and Energy the proposed rates for the next fiscal year and the Department shall
review the new rates to determine if the charges are allowed within the law.
The schedules are to be filed with the Department on the first Tuesday in January and the rates
must be reviewed and approved by the first Monday in April. All rate increases scheduled to
effect in any fiscal year must be published in a local newspaper at least six months prior to the
holding of the next municipal or state election as the case may be. The governing body of the
municipality shall require that a question be placed on the ballot in the next succeeding
municipal or state election for the consideration of an override. No rates greater than 2 /2% may
take effect until such time the municipality has voted on the question.
The proposed municipal question is as follows:'
Shall the (City /Town of ),be allowed to charge an increase of %
(over the rate in effect for the fiscal year beginning July 1 st, [insert year] _, to the water rate for
the fiscal year beginning July 1", [insert year] _?
`GCq
Shall the (City /Town of ) be allowed to charge an increase of % to the
water and sewer rate for the fiscal year beginning July I", [insert year] _?
Any bond issue for water or sewer related services in effect at the time that this law becomes
effective shall not be subject to the provisions of this law. Water or sewer rates greater than 2
and Y2% may be approved by the Department if the rate has been voted in an override question as
provided in this law.
I G AS
Town of
16 Lowell Street
Reading, MA 01867 -2683
"hone: 781 - 942 -9012
Fax: 781- 942 -9071
Hmail: jdelios@ci.reading.ma.us
COMMUNTTY Pi.ANNiNG AND DEVELOPMENT COMMISSION
ADIMINIS7'IZATIVE RULES for Section 4.3.3.11 Minor Site Plan Review:
Minor Site Plan Review by CPDC
A Minor Site Plan Review will be required by the CPDC for development projects that could have
an impact on the areas described in Sections 4.33.5 or 433.6 and thus require abutter notification
and review at a public meeting. in accordance with Sections 4.3.3.5 and 4.33.6, the CPDC will
review the proposed pro .iect's impact on landscaping changes, the site layout, fences, walls,
parking, pedestrian and vehicular safety, visibility ol'parking, storage and other outdoor storage
areas, light intrusion, drainage and wastewater disposal, utilities, environmental impacts such as
hours of operation, deliveries, noise and rubbish removal. The CPDC will review the request for a
Minor Site Plan Review at one ofthe regularly scheduled meetings and may approve the request
with or without Conditions to address items under the CPDC's authority and in accordance with
Section 4.3.3.11 as outlined below:
1. The property has been developed according to a full site plan review and approval within
the last five years;
7. A change of use; but in a different use category — Per ZBL Section 4.2.2, Table of Uses, A
change of ase is proposed in cr different "use category)" that requires different parking
requirements larch as office to retail sales srach a5 a restourant and involves minor exterior
changes.
3. Change of use is within the same use category (e.g., retail to office);
4. Minor Exterior changes proposed (doors, paint, awnings, railing or step replacement,
handicap ramp or other handicapped accessibility improvement related to compliances with the
State Building Code);
5. Interior Worlc Only within an existing space;
6. The property has not been approved for a Minor Site Plan review within the last three (3)
years;
Procedure:
The Applicant shall submit to the CPDC through the Town Planner's office, one electronic copy and 8
sets of:
o a written narrative explaining the proposed changes
o photographs of the existing site or area to be altered
® a rendering, site plan, plot plan or sketch
® The Applicant shall also submit stamped addressed envelopes for the abutter notification.
The Application and abutter envelopes are due at least 2 -3 weeks prior to the schedule
meeting to allow time for abutter notification.
OBI �
The Minor Site Plan Review shall not be considered complete, and ,a building permit shall not be
issued, until a written approval is granted by the CPDC.
Minor Site Plan Review by Town Planner:
Projects subject to a Site Plan Review according to Section 43.3.1 may be eligible for
administrative approval by the Town Planner under a Minor Site Plan Review. The Minor Site
.Plan Review applicants may bypass the Community Planning "& Development Commission review
when Section 4.3.3.11 can be met. Further, when there is no impact as determined by the Town
Planner in accordance with Section 43.3.6 (e.g., hours of operation; intensity of use; parking
requirements; traffic and circulation including drive thru's; substantial change in land use;
pedestrian safety) or any other issue that meets the spirit ofthe zoning by -law under this section.
This is further outlined below:
1. Property has had Site Plan Review (w /in past 5 years);
2. Change of use is within the same use category (e.g., retail to office);
3. Interior Work Only with no change in business;
4. Interior Work Only within an existing space;
Procedure:
The Applicant shall submit to the Town Planner one electronic copy and three complete sets of:
a written narrative explaining the proposed changes
® photographs of the existing site or area to be altered
® a rendering, plan or sketch of- the proposed changes.
After receipt of a complete application, the Town Planner will review and may approve an
application with or without conditions. The Minor Site Plan Review shall not be considered
complete, and a building permit shall not be issued, until a written approval is granted by the Town
Planner,
Minor Site Plan Review Reminders (both CPDC and Town Planner Approval)
1. Storefront glass shall not be tinted or otherwise obstructed by any exterior or interior
construction including security grates or panelization and shall provide a clear unobstructed
view into the commercial space;
2. Accessory structures such as drop boxes for charitable or other use; exterior coolers or
hampers; storage sheds (such as pods) require a minor site plan review
3. Applicants are reminded that permits are required for signage including Grand Opening
Banners and Temporary Signs;
4. Modification of lettering on an existing awning sign without proper permits is prohibited;
5. Exterior lighting of signs must be turned off at the close of business;
6. The dumpster enclosure may not be used for storage of other materials;
7. Parking signage shall be included as part of the Site Plan Review and may require a Master
Signage Plan.
Page l of
Schena/PaQla
From: Feudo.Jnhn .
Sent Wednesday, August 1O.2O11Q:45AM
To: Sohona.Pau|o
Cc: Francis Driscoll
Subject; Ad Hoc AS Committee
Frank Driscoll as Rec committee chairman has appointed Adam Chase and Kate Kaminer to represent the
Recreation Committee on the Amplified sound committee.
Here are there email addresses.'
Please note new Town Hall Hours effective June 7, 2010:Monday, Wednesday and Thursday: 7:30 a.m - 5�30
Please let Lis know how we are doin fill out our brief customer service survey sdhttp:8readinQrno-
CA '
Page 5 of 5
surveyxirtuaItownhaU.net/survev/sd/887434dd9e2130b7/
From: PeterDonovan [naUtn: n@cam .con]
Sent Wednesday, June 08, 20118:41AM
To. Reading ' Selectmen
Subject: License
Dear Selectman:
When I first applied for my liquor license (Wine Bunker) I had license pledged to Northmark Bank as collateral.
In December 2010, 1 went with a new bank (Leader Bank) and received an SBA Loan for my Reading location
pledging license toLeader. Since that time, I have not had amble time to go to town of Reading in regards to
pledging license to Leader Bank. Can someone give me guidelines on how todothis. Thanks. My cell phone is
781-572-6153.
Peter Donovan, Vice President
Cambridge Savings Bank
IS74 Massachusetts Ave,,ZndF|
Cambridge, MA01138
Work Phone: 617-520'5355
Cell: 781-572-6153
Fax: 617-520-5340
Email: pdonovan@cambridQesaying§.cnm
Cambridge SaVngs'B8Rk '
mOT|CE REGARDING PRIVACY: This message ix intended only for the designated redpient(s). It may contain confidential
and proprietary information. If you are not the designated recipient, you may not review, copy or distribute this message.
If you have received this message in error, please notify me by telephone immediately at 617- 520-5355. Thank you.
7/l2/3011
The Commonwealth of Massachusetts
Alcoholic Beverages Control Commission
239 Causeway Street
Boston, MA 02114
www.mass.gov/abee loll M-1 28 OF 10: 30
RETAIL ALCOHOLIC BEVERAGES LICENSE APPLICATION
MONETARY TRANSMITTAL FORM
APPLICATION SHOULD BE COMPLETED ON-LINE, PRINTED, SIGNED, AND SUBMITTED TO THE
LOCAL LICENSING AUTHORITY.
Imo- 2l] "Ly-63 11
CHECK PAYABLE TO ABCC OR COMMONWEALTH OF MA: ' $200.00
(CHECK MUST DENOTE THE NAME OF THE LICENSEE CORPORATION, LLQ PARTNERSHIP, OR INDIVIDUAL)
CHECK NUMBER 11197
IF USED EPAY, CONFIRMATION NUMBER:
A.B.C.C. LICENSE NUMBER (IF AN EXISTING LICENSEE, CAN BE OBTAINED FROM THE CITY):
LICENSEE NAME: 1PETER J. DONOVAN D/B/A. THE WINE BUNKER
ADDRESS: 1128 MARKET PLAZA, ONE GENERAL WAY
CITY/TOWN: IREADING I STATE IMA I ZIP CODE 101942 1
TRANSACTION TYPE (Please check all relevant transactions)
❑ New License
New Officer/Di rector
nx Pledge of License
❑ Change Corporate Name
Transfer of License
Change of Location
❑ Pledge of Stock
0 Seasonal to Annual
❑ Change of Manager
❑ Alteration of Licensed Premises
Transfer of Stock
❑ Change of License Type
❑ Cordials/Liqueurs Permit
n New Stockholder
❑ Issuance of Stock
❑ Otherl
❑ 6-Day to 7-Day License
n Management/Operating Agreement
❑ Wine& Malt to All Alcohol
THE LOCAL LICENSING AUTHORITY MUST MAIL THIS TRANSMITTAL
FORM ALONG WITH THE CHECK, COMPLETED APPLICATION, AND
SUPPORTING DOCUMENTS TO:
ALCOHOLIC BEVERAGES CONTROL COMMISSION
P.O. BOX 3396
BOSTON, MA 02241-3396
The Commonwealth of Massachusetts
Alcoholic Beverages Control Commission
239 Causeway Street
Boston, MA 02114
www.mass.gov/abec
PETITION FOR CHANGE OF LICENSE
101600034
ABCC License Number
Ireading I
City/Town
licenseel respectfully petitions the Licensing Authorities to approve the
owina transactions:
❑ Change of Manager
� Alteration of Premises
Z Pledge of License/Stock ❑ Cordial & Liqueurs
❑ Change of Corporate Name/bBA � Change of Location
Ej Change of License Type (§12 ONLY, e.g. "club" to "restaurant")
❑ Change of Manager Last-Approved Manager: F
Requested New Manager: F
Rx Pledge of License /Stock Loan Principal Amount: $ 250,000 Interest Rate:
Payment Term: 5 YRS Lender: ILEADER BANK
❑ Change of Corporate Name/DBA
❑ Change of License Type
Last-Approved Corporate Name/DBA: F
Requested New Corporate Name/DBA:
Last-Approved License Type:
Requested New License Type:
[-] Alteration of Premises: (must fill out attached financial information form)
Description of Alteration:
❑ Change of Location: (must fill out attached financial information form)
Last-Approved Location:
Requested New Location: F
Signature of Licensee Date Signed t -
#1,41f . C.rp.ratlon/LLC, by Its authorized representative) -
S; 3
2�
Pledge of License Checklist
is application will be returned if the following documentation is not submitted:
❑ Retail Transmittal Form
$200.00 Fee made payable to the Commonwealth of Massachusetts or the ABCC
❑ Petition for Change of License
Pledge Agreement
❑ Promissory Note
❑ Supporting Financial Records (if needed)
❑ All records, loan agreements, documents, as well as affidavits detailing the source(s) of
money for this license transaction
❑ 3 months worth of bank statements confirming the sources of funds
❑ Vote of Corporate Board or LLC
SaS
0 A, 0 1 a' 0 0 '' 9 i, I I
HEREBY GRANTS A RETAIL PACKAGE GOODS STORE LICENSE
to Expose, Keep for Sale and to SO]
All Kinds of Alcoholic Beverages
Not to be Drunk on the Premises
License No. 10160;0034
on the following described premises: 9,000 sq. ft. entrance/exit front of building.
Exit/loading dock rear of building. Space is 77' wide, 100' deep with 1,200 sq. ft. of
mezzanine area.
This license is granted and accepted upon the express condition ion that the
licensee shall, in all respects, conform to all the provisions of the Liquor Control Act,
Chapter 138 of the General Laws, as amended., and any rules or regulations made
thereunder by the licensing authorities. This license expires December 31, 2011, unless
earlier suspended, cancelled or revoked and is •subject to the following. conditions:
• All Bylaws, Rules and Regulations of the Town of Reading and of the
Commonwealth of Massachusetts shall be followed, and also subject to a
satisfactory inspection of, the establishment �by the Town Manager;
• Retail space be limited to a total of 5,.00.0 sq. ft.;
• No wine coolers, nips, 1/2 pints, tobacco or lottery will be sold;
• No walk in cooler will be installed;
• A maximum of 10 linear feet for wine refrigerator. units will be installed;
• Deliveries from Route 128 will be via Walkers Brook Drive to General Way, and
deliveries from Route 28 will be via Goodall Sanford Road.
In Testimony Whereof, the undersigned have hereunto aV their 51 * tu
this 23rd of December, 2010.
rth
e
The hours during which
Alcoholic Beverages may be
sold are:
Monday-Saturday
From 8:00 a.m. to 11:00 p.m.
except 8:00 a.m. to 11:30 p.m.
The day before a holiday.
Sunday
From 12:00 noon to 11:00 p.m.
THIS LICENSE SHALL BE 611SPLAYED, ON THE PREMISES IN A
CONSPICUOUS POSITION WHERE IT CAN EASILY BE READ.
November 8, 2010
Peter J. Donovan
c/o Corporate Wines
16 A Cummings Park
Woburn, MA 01801
Re: Commercial Loans — Corporate Wines and The Wine Bunker
Dear Mr. Donovan:
I am pleased to inform you that Leader Bank, N.A., (hereinafter, the "Bank" or "Lender") has
approved to Peter J. Donovan d /b /a Corporate Wines and The Wine Bunker (hereinafter the
"Borrower") a Commercial Term Loan of One Hundred Fifty Thousand Dollars ($150,000.00) and a
One Hundred Thousand ($100,000.00) Commercial Revolving Line of Credit (hereinafter, the
"Loans ") for the businesses known as Corporate Wines and The Wine Bunker. The terms and
conditions of this loan commitment are as follows: '
I - Borrower: Peter I Donovan d /b /a Corporate Wines and The Wine Bunker
2- Loan Amount: A) $150,000 Commercial Term Loan
B) $100,000 Commercial Revolving Line of Credit
3- Security — In order to secure the Loans, the Borrower shall grant to the Bank the following
(hereinafter, collectively "the Collateral "):
A) Commercial Term Loan:
a) A first UCC -1 lien on all business assets of Corporate Wines located at 16A Cummings
Park, Woburn, MA and a first UCC -I lien on all business assets of The Wine Bunker
located at Market Basket Plaza, One General Way, Reading, MA.
b) A collateral assignment of all licenses, permits, approvals or contracts relative to the
Collateral at the both premises, including the Liquor License for The Wine Bunker.
13) Commercial Revolving Line of Credit:
a) A second UCC- 2 lien on all business assets of Corporate Wines Iocated at 16A Cummings
Park, Woburn, MA and a first UCC -1 lien on all business assets of The Wine Bunker
located at Market Basket Plaza, One General Way, Reading, MA.
b) A collateral assignment of all licenses, permits, approvals or contracts relative to the
Collateral at the both premises, including the Liquor License for The Wine Bunker.
180 Massachusetts Avenue, Arlington, MA 02474
Phone: 781- 646 -3900 e Fax: 781 - 646 -3910
www.leaderbank.com
"ea-I
4- Maturity Date of Loan — A) The entire unpaid principal balance and all accrued and
unpaid interest shall all be due and payable in five (5) years
from the date of the Note.
B) One (1) year maturity, subject to an annual review and
renewal.
5- Interest Rate — A) The interest rate shall be fixed at 5.99% per annum for
five (5) years.
B) The interest rate will be floating daily at the Wall Street
Journal Prime rate + 2.0 %, with a floor rate of 5.0% until
maturity.
Interest shall be computed on the basis of the 365/360
amortization schedule.
6- Payments — A) Based on a $150,000 loan amount, monthly payments of
principal and interest are estimated to be $2,905.07.
B) Monthly interest only payments will be required on the
balance outstanding. All outstanding accrued interest,
principal and fees shall be paid in frill at maturity, subject
to an annual review and renewal.
7- Pre - Payment Fee: A & B) Both loans may be prepaid in part of full with no
penalty.
8- Covenants — During the life of the Loans'(i) the Borrower shall generate net income sufficient to
achieve and maintain a Global Debt Service Coverage Ratio of L. 5x tested annually; (ii) the Line of
Credit will have a 30 day clean up period, tested annually, where the line must have a zero balance
for 30 consecutive days in a calendar year; (iii) any and all management fees shall be fully
subordinated to the Bank debt.
9- .Title and Documents — The Borrower shall execute all such documents, agreements or other
instruments as the Lender or Lender's counsel shall request in conjunction with this transaction each
.in form and substance satisfactory to Lender and Lender's counsel. The Lender is to be furnished
with a title insurance policy on the Mortgaged Premises in the amount of the loan containing no
exceptions (other than those approved by the Lender and counsel to the Lender) in a company or
companies acceptable to the Lender and Lender's counsel. Without limiting the generality of the
foregoing, such policy shall not include the standard exceptions relating to rights of tenants,
mechanic's liens, survey and acreage.
10- Default Rate of Interest — In the event the Borrower is in default under the terms and provisions
of the Loan, or the unpaid principal and interest and other, charges due the Lender are not paid when
due, including acceleration after default, then the default rate of interest on the unpaid principal and
interest due shall be equal to the aggregate of the contract rate of interest recited herein from time to
time plus Five (5 %) percent.
=I
11- Statutory Compliance — This commitment is subject and expressly conditioned upon the
approval of the Project by all federal, state and local authorities and such other regulatory agencies
having jurisdiction and upon the, issuance of all applicable state, federal and local licenses, permits
and certificates for the establishment of all necessary septic and utility services and the construction
of the Projects.
12- Financial and Operating Statements — the Borrower /Guarantor shall provide the Lender with the
following financial information:
a) Copies of the federal tax returns for the Borrower /Guarantor upon filing each calendar year.
b) Updated personal financial statement to be submitted to the Bank upon request.
c) Such additional financial information and documentation as the Bank may from time to time
reasonably request.
13- Insurance — The Loan, documents shall provide for fire, casualty, liability and other insurance
coverage as the Bank may require from time to time in amounts and in companies acceptable to the
Bank. The policies shall contain the proper mortgagee clause, "Leader Bank, N.A., its successors
and assigns ATIMA ", and shall be deposited with the Bank throughout the life of the Loan. The
property insurance shall be for 100 percent of its full replacement value, which in no event shall be
less than the amount of the Loan, meeting all co-insurance requirements. All policies shall contain a
provision requiring at least twenty (20) days notice to the Bank before any policy cancellation or
modification.
14- Taxes — Prior to disbursement of the Loan proceeds, any outstanding unpaid taxes and
assessments are to be paid.
15- Late Charges — The borrower shall pay a late charge equal to five (5.00 %) percent of any
payment not received by the lender within ten days of the due date.
16- Transfer or Mortgage of Borrower's Interest — The Borrower shall not convey, sell, assign,
mortgage, pledge, or transfer in any manner whatsoever the Borrower's legal or beneficial interest in
the Collateral. If the Collateral is so transferred, the Lender reserves the right to demand in full of
the obligations due under the within loan arrangement, including, without limitation, principal,
interest, prepayment penalty (if any), late charges, costs and costs of collection.
17- Adverse change — There must be no material change in the condition of the Collateral or in the
financial condition of the Borrower from the date of this commitment to the date of loan closing.
18- General Condition/ Future Information — The forgoing terms and conditions are predicated upon
our present understanding of the proposed financing and after a more comprehensive appreciation of
the necessary mechanics and other details involved, some further assurance in the nature of security
may be required. In addition to those terms and conditions, which are stated above, the Bank's
obligations hereunder are conditioned upon the Borrower's execution of such representations,
covenants and warranties as may be required by the Bank. Such obligations are also conditioned
upon no material adverse change taking place between the date of this letter and the closing
concerning the borrower's and /or any Guarantor's financial conditions. In the event of any such
material adverse change, the Bank may, in the Bank's sole discretion, terminate the commitment
provided for hereunder.
19- Cost - Whether or not the transaction herein contemplated is completed for any reason
whatsoever, the Borrower will pay all costs which may be incurred by Lender in connection with the
Mi
within transaction, including without limitations, all costs of title insurance, recording fees, appraisal
fees, environmental review fees, survey costs and fees of Lender's counsel, so that Lender shall bear
no expenses whatsoever in connection with this commitment and the loan contemplated hereby. In
the event that the Lender is made or becomes a party to any litigation arising out of this
commitment, Borrower agrees to pay Lender's court costs and attorney's fees in connection with
such litigation. If litigation is between the Borrower and the Lender, the Borrower shall have no
obligation to pay costs incurred by the Lender if there is a final judicial determination in favor of the
Borrower. In any such litigation, Lender shall have- the right to select its own counsel. The
obligations of the Borrower under this paragraph shall survive the expiration, cancellation or
termination of this commitment, and the closing of the Loan.
20- Compliance with Commitment— In the event that the Borrower fails to comply with any of the
terms and conditions contained herein or fails to provide the Lender with any of the information
requested herein in form and substance satisfactory to the Lender and Lender's counsel, the Lender
shall have the right to withdrawal or modify the within commitment.
21- Evidence of Hazardous Materials — The Bank shall have, at the Borrower's expense, an
Environmental FirstSearch Report by IES Inc. performed on the Mortgaged Premises. The report
must provide, to the satisfaction of the Bank and Bank's counsel, indications that the Mortgaged
Premises do not contain hazardous materials as defined in any applicable law. Borrowers covenants
to strictly comply with the requirements of any application of law and to promptly notify the lender
of any releases of oil or hazardous material upon the Mortgage Premises. The borrowers agree to
indemnify the Bank against all loss, liability, damage and expense, including attorney's fees,
suffered or incurred by the Bank under or on account of any applicable law (including the assertion
of the super lien).
22- Conditions Precedent — Unless otherwise indicated, the conditions, provided for herein are
conditions precedent to the Lender's obligation to'enter into the loan transaction and disburse any
funds thereunder. In order to facilitate the Lender's review of the material necessary to evidence the
compliance with such conditions, the Borrower agrees to deliver any and all material required
thereunder to Lender and Lender's counsel at lease ten (10) days before the closing.
23- Conditions to Close — This commitment is further subject to:
No material adverse change in the financial condition of the Borrower..
24- Termination — Lender may terminate this commitment by written or telephone notice to the
Borrower in the event that (a) Borrower shall fail to comply with any of the terms, provisions or
conditions hereof-, or (b) any representation, warranty, statement, certificate, schedule or report made
herein or delivered to Lender in connection with this commitment is false or misleading in any
material respect as of the time made or furnished; or (c) the Borrower shall (i) apply for or consent
to the appointment of a receiver, trustee, or liquidator for any of its property; (ii) admit in writing an
inability to pay debts as they mature; (iii) make a general assignment for the benefit of bankruptcy,
reorganization or an arrangement of debt, dissolution or liquidation law or statute or an answer
admitting the material allegation of a petition filed against him in any proceeding under such law;
or (d) Borrower does not -pay any of the fees and expenses provided for herein; or (e) the financial
condition or operations of the Borrower prior to closing shall have changed unfavorably in any
material degree from its condition or operations as heretofore represented to Lender', or (f) any
material adverse action, suit or proceeding shall be instated against or threatened against Borrower
or the Mortgaged Premises; or (g) Borrower defaults on any other loan it may have with Lender or
any, affiliate thereof; or (h) there shall be any material adverse change in the condition of the
Mortgaged Premises.
25- Marketing —The Borrower agrees to allow the Bank to freely market and advertise the loan
amount and address of this deal not making mention of the Borrower's name and personal financial
information.
26 — Depository — Deposit accounts related to Corporate Wines and The Wine Bunker are to be
actively maintained and used at Leader Bank during the tern of the loan.
27- Governing Law — This commitment and all of the Loan Documents shall be interpreted under
and governed by the laws of the Commonwealth -of Massachusetts.
28- Acceptance — This commitment shall not be effective or binding on the Lender unless the
enclosed copy has been signed by you and received by the Lender at its office, on or before
November 10, 2010. This commitment is issued on the condition that none of the Lender's directors,
officers, counsel, or agents shall be liable personally hereunder.
29 - Commitment Expiration - This commitment expires thirty (30) days from the date of acceptance
by you and the loan must be closed in accordance with the terms of this letter not later than such
date (the "Closing Date ").
No waiver, at any time, of any of the provisions or conditions of this agreement or of any of the
provisions or conditions of the related mortgage or note shall be construed as a right to a subsequent
waiver of the same or any other provision or condition.
I am pleased to offer this accommodation and look forward to a long and mutually beneficial
banking relationship.
Very Truly Yours
Sushil K. Tuli
President & CEO
ACCEPTED:
We hereby unconditionally accept the above commitment letter and agree to be bound by and
comply with all its terms and conditions and to close the loan described therein with the Bank.
Peter I Donovan d /b /a Corporate Wines and The Wine ]bunker
//Z,//& zt
Peter J Donovan
Date
LEGAL' NOTICE
.r
g� 1
c0 fi �a
TOWN Ok REAgING
To the' Inhabitants of the:..
Town of Reading
'
Please take notice. that the-
, of Selectmen of'the flown':
of :Reading will hold'.a putil�c
hearing W T.uesdayd. ugust 2%
2011 at 7:45 :they;
Conference Room, 1.6 Lowell
Street, Reading, Massachusetts:
on approving a policy'establsh-
ing an .ad hoc Committee 'one
Amplified Sound I n Parks
Copies of the proposed do��
urnent regarding thistopic ;are.;
available', in the • ' Town',
MahageCs- office, °1;6 Low sill
Street, Reading, MA, M ;IM`;
Thurs from
m., Tues from 7.30 a.m`
7:00 p.m. and is att achetl to.
hearing notice on the w4"1te' `v
www.readingma.gov
.1
"AII interested-parties. aEO
invited td'. attend the,. hearing; 0)
may submit their comments'•i.�,
writing, or, by email prior to 6:00' '
pm on August 23 2011 to
townmanager@ci.reading ma d:
s i
By order o
Peter 1. Hechenblelkner
Town Manager;
8/16 ?
.y
+cy
Policy establishing an.
ad hoe Committee to Review Amplified Sound on Public Property under the
Jurisdiction of the Board of Selectmen
Policy Establishing an ad hoc Committee to Review Amplified Sound on Public Property under the
Jurisdiction of the Board of Selectmen
There is hereby established an ad hoc Committee to Review Amplified Sound on Public Property under
the Jurisdiction of the Board of Selectmen (the ad hoc Committee), which shall exist until December 31, 2011
or until such earlier date the ad hoc Committee may have completed its work. The terms of ad hoc committee
members may be extended by the Board of Selectmen for up to an additional 3 months.
The ad hoc Committee shall consist of seven (7) residents of Reading for terms expiring December 31,
2011. In selecting the membership, an attempt will be made to fill the membership as follows:
o I member of the Board of Selectmen appointed by the Board of Selectmen;
o l member of the School Committee appointed by the School Committee
o 2 members of the Recreation Committee appointed by the Recreation Committee from among
their members;
o 3 Residents at Large appointed by the Board of Selectmen. The residents at large shall not be
members of the Recreation Committee or the Board of Selectmen, and at least one of the
members at large shall live within 300 feet of one of the following Public Parks, Playgrounds,
and Recreation Areas: Birch Meadow, Hunt Park, Longwood Place, Memorial Park, Sturgis
Park, Symonds Way, Washington Park, or school grounds that are used for public recreation.
The ad hoc Committee shall perform the following activities related to the issue of the use of amplified
sound in Public Parks, Playgrounds, and Recreation Areas under the jurisdiction of the Board of Selectmen
which:
1. Review and understand the scope of the charge to the ad hoc committee, and develop a work plan
and schedule;
2. Review and. understand "Section 4 -14 Rules and Regulations Relating to Public Parks,
Playgrounds, and Recreation Areas" of the Board of Selectmen Policies and Rules and regulations,
and especially to Section 4.14.3 Rule 3: "RULE 3. No person shrill, on any public park,
playground, recreation or other area tinder the jurisdiction of the Recreation Committee in the
TOYYl9 of Reading, solicit the acquaintance of or annoy another person or utter any profane,
threatening abusive or indecent language or loud outcry; or solicit any subscription or
contribution; or have possession of or drink any alcoholic beverages as defined by Chapter 138,
Section 1, of the General Laivs; or play any game of chance, or have possession of any instrument
of gambling; or make an oration or harangue or any political or other canvass; or preach or pray
aloud; or do any obscene or indecent act; or play any musical instrument or use any sound
amplifier, except by ivritten authority fi°oin the Recreation Committee or their designee. (emphasis
added);
3. Review and understand any regulations that exist with regard to use of amplified sound on school
grounds;
4. Reach out to Town Departments, Boards /Committees /Commissions, volunteer athletic
organizations, and the community broadly (with particular emphasis on those who live in the
proximity of public parks, playgrounds, recreation areas, and school grounds) that may have an
interest in this issue, and request their information and ideas;
\ \Serverl \files \peter paula \ad hoc Committee to review amplified sound in parks.doc Sb
5. Develop draft amendments to "Section 4 -14 of the Selectmen's Policies - Rules and Regulations
Relating to Public Parks, Playgrounds, and Recreation Areas ", and concurrent regulations for the
School Department (if requested);
6. If amplified sound is recommended to be allowed in Public Parks, Playgrounds, Recreation Areas,
and School grounds with a permit from the .Recreation Committee or School Administration as
appropriate, develop draft regulations or other guidance to the Recreation Committee and School
Administration on the circumstances and manner in which amplified sound is to be permitted;
7. Prepare a preliminary report on the issue of "Amplified Sound on Public Property under the
Jurisdiction of the Board of Selectmen ", and solicit public input on the preliminary report;
8. Submit the preliminary report to the Board of Selectmen and School Committee for their review
and comment;
9. Based on review with the Board of Selectmen and Schoo.l Committee, finalize the report and
submit it to the Board of Selectmen and School Committee;
Staff and Town Counsel will be assigned to work with the
Manager. The act hoc Committee will be considered to be pa rt
administrative purposes.
Adopted
ad hoc Committee, through the Town
of the Town Managers Office for
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INTER- MUNICIPAL AGREEMENT
BETWEEN THE CITY OF MELROSE AND THE TOWN OF READING
DIRECTOR OF THE HEALTH DEPARTMENT
THIS AGREEMENT dated as of this day of , 2011 ( "Agreement ") by and between the
Town of Reading, a Massachusetts municipal corporation having a usual place of business at Town Hall, 16
Lowell Street, Reading MA 01867, acting by and through its Board of Selectmen ( "Reading "), and the City of
Melrose, a Massachusetts municipal corporation having a usual place of business at 562 Main Street, Melrose,
Massachusetts 02176, acting by and through its Mayor, the honorable Robert J. Dolan, with the approval of its
Board of Aldermen ( "Melrose ").
WITNESSETH THAT:
WHEREAS, Reading and Melrose desire to share the services and costs associated with a Director of
the Health Department; and
WHEREAS, each of the parties has obtained authority to enter into this Agreement pursuant to G.L. c.
40, s 4A;
NOW, TIIF.,REFORE, in consideration of the premises set forth above and for other good and valuable
consideration the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be
legally bound, hereby agree under sea] as follows:
1. Director of the Health Department. Subject to appropriation, the parties shall share the services
and costs of the Director of the Health Department of Melrose ( "Director "), or a successor hired through the
standard personnel practices of Melrose. Notwithstanding any other provision of this Agreement to the
contrary, Reading and Melrose shall each maintain their respective local Board of Health which shall retain
their own legal authority and autonomy as provided by law. If it is mutually beneficial, both parties may amend
this Agreement to include other Health Department staff under terms and conditions as set forth hereafter. The
Director shall report to the Reading Community Services Director - Town Planner. In the event the parties
jointly agree that this,reporting structure is not mutually beneficial to their contractual arrangement, they may,
by agreement, modify said reporting structure to accomplish the purposes of this agreement.
2. Term. The term of this Agreement shall commence on the date of execution hereof, and shall
expire on June 30, 2014, unless earlier terminated as set forth herein. On or before May 1" of each year during
the Term of this Agreement, the parties shall review their contractual relationship, the terms of which are set
forth herein, to ensure that this Agreement continues to satisfy the needs and objectives of each community.
3. Identity of Health Department Director. The parties shall share the services and costs of the
incumbent Director of the Health Department of Melrose, Ruth L. Clay, MPH, or a successor hired tluough the
standard personnel practice of Melrose.
4. Compensation. Melrose shall pay the salary of the Director of the Health Department. Reading
shall contribute its share of the Melrose Director of the Health Department costs by paying to Melrose a
variable sum, as required by the terms and conditions of this Agreement, per fiscal quarter during the Term,
each payment to be due and payable within fifteen (15) days after the commencement of such fiscal quarter
(i.e., after 7/1, 10 /1, 1/1 and 4/1). Melrose shall adjust the compensation it pays the Director of the Health
Department as it may be required to do in accordance with any collective bargaining agreements and standard
sal
personnel practices which impact upon the Health Department Staff, both managerial and labor, and shall give
prompt written notice to Reading of any such adjustment. Reading shall adjust its quarterly payments
accordingly. In the event that any collective bargaining agreement requires Melrose to make a lump sum
payment to the Director of the Health Department reflecting a retroactive salary increase during. the Term,
Melrose shall promptly give written notice thereof to Reading and Reading shall, within sixty (60) days
-thereafter, pay Melrose one -third (1 /3) such amount to the extent that the retroactive pay period includes any
part of the term hereof. For Fiscal Year 2012, the compensation paid by Reading to Melrose shall be in
accordance with Exhibit A attached hereto.
5.. Other Collective Bargaining Agreement Benefits. Melrose shall provide the Director with all
benefits to which she is entitled under standard personnel practices. Both parties agree to allow the Director to
enjoy such vacation, sick days, personal days and other leave as she may be entitled to receive under such
agreement and under standard personnel practices of Melrose. Neither party shall make any demand on the
Director or take any action with respect to the Director that is in violation of her rights under standard personnel
practices of Melrose or under any applicable legislation.
6. Retirement and Workers Compensation Benefits. The Director will remain a member. of the
Melrose Contributory Retirement System. Upon retirement, Reading will be assessed a share of the cost of
pension plans reflecting any concurrent time the Director spent working for Reading hereunder pursuant to
applicable Massachusetts General Laws. At the end of each fiscal year, Reading shall reimburse Melrose for its
workers' compensation costs associated with the employment of the Director , such reimbursement to be equal
to the product of Reading's contribution to the Director's salaries during such year multiplied by the rate paid
by Melrose for workers' compensation? insurance for the Director for such year. Reading shall also reimburse
Melrose for its health insurance, life insurance, and Medicare, costs associated with the Director said
reimbursement to be equal to the proportion of Reading's contribution to the Director's.
7. Duties. The Director shall perform her duties as required by the respective local laws and
regulations of Melrose and Reading. Attached as an appendix to this document is a "Community Services
Department, Employee Task List - Date: January 25, 2011; Position: _Public Health Administrator" to provide
guidance as to the. expectations of the duties as they pertain to Reading. Also attached as an appendix is the
Organizational Chart for Reading which details the administrative structure within which the Health Division
falls within Reading. This organizational chart may be changed by Reading from time to time. Melrose and
Reading shall provide the Director with office space and office equipment for work within their respective
communities. The Director shall,work primarily in the office space provided by Melrose and shall maintain
regular, public office hours in Reading, such office hours to be mutually agreed upon by the parties.
8. Car. Melrose shall reimburse the Director, or any other Melrose Health Department staff
member, for any mileage used during the performance of duties in Melrose and Reading. However, as part of
the quarterly payment as set forth in Paragraph 4 above, Reading shall pay Melrose for those miles incurred for
an), services performed by the Director, or any other Melrose Health Department staff member, on behalf of
Reading. All mileage reimbursement shall be paid at the rate then governing in Melrose, which rate shall not
exceed the IRS rate in effect at that time.
9. Indemnifi cation. Melrose shall hold Reading harmless from any and all claims related to
employment or. employee benefits, collectively bargained or .otherwise, made by the Director prior to the
commencement of the term of this Agreement. Reading shall indemnify and hold harmless Melrose and each
and all of its officials, officers, employees, agents, servants and representatives from and against any claim
arising from or in connection with the performance by the Director of her duties in or for Reading including,
without limitation, any claim of liability, loss, damages, costs and expenses for personal injury or damage to
2 S-C, Z
real or personal property by reason of any negligent act or omission or intentional misconduct by the Director
while in or performing services for Reading. Similarly, Melrose shall indemnify and hold harmless Reading
and each and all of its officials, officers, employees, agents, servants and representatives from and against any
claim arising from or in connection with the performance by the Director of her duties in or for Melrose,
including without limitation, any claim of liability, loss, damages, costs and expenses for personal injury or
damage to real or personal property by reason of any negligent act or omission or intentional misconduct by the
Director while in or performing services for Melrose. Such indemnification shall include, without limitation,
current payment of all costs of defense (including reasonable attorneys fees, expert witness fees, court costs and
related expenses) as and when such costs become due and the amounts of any judgments, awards and /or
settlements, provided that (a) Melrose and Reading shall each have the right to select counsel to defend against
such claims, such counsel to be reasonably acceptable to the other party and its insurer, if any, and to approve or
reject any settlement with respect to which indemnification is sought; (b) Each party shall cooperate with the
other in all reasonable respects in conmection with such defense; and (c) neither party shall be responsible to pay
any judgment, award or settlement to the extent occasioned by the negligence or intentional misconduct of any
employee, agent, official or representative of the other party other than the Director. By entering into this
Agreement, neither of the parties have waived any governmental immunity or limitation of damages which may
be extended to them by operation of law.
10. Termination. This Agreement may be terminated by either party for any reason or no reason on
thirty (30) days written notice to the other. No such termination shall affect any obligation of indemnification
that may have arisen hereunder prior to such termination. The parties shall equitably adjust any payments made
or due relating to the unexpired portion of the Term following such termination.
11. Assignment. Neither party shall assign or transfer any of its rights or interests in or to this
Agreement, or delegate any of its obligations hereunder, without the prior written consent of the other.
12. , Severability. If any provision of this Agreement is held by a court of competent jurisdiction to
be invalid, illegal or unenforceable, or if any such term is so held when applied to any particular circumstance,
such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement, or affect the
application of such provision to any other circumstances, and this Agreement shall be construed and enforced as
if such invalid, illegal or unenforceable provision were not contained herein.
13. Waiver. The obligations and conditions set forth in this Agreement may be waived only by a
writing signed by the party waiving such obligation or condition. Forbearance or indulgence by a party shall
not be construed as a waiver, nor limit the remedies that would otherwise be available to that party under this
Agreement or applicable law. No waiver of any breach or default shall constitute or be deemed evidence of a
waiver of any subsequent breach or default.
14. Amendment, This Agreement may be amended only by a writing signed by both parties duly
authorized thereunto.
15. Governing Law. This Agreement shall be governed by and construed in accordance with the
substantive laws of the Commonwealth of Massachusetts, without regard to the conflicts of laws provisions
thereof.
16. Headings. The paragraph headings herein are for convenience only, are no part of this
Agreement and shall not affect the interpretation of this Agreement.
17. Notices. Any notice permitted or required hereunder to be given or served on either party by the
3 J G�
other shall be in writing signed in the name of or on behalf of the party giving or serving the same. Notice shall
be deemed to have been received at the time of actual receipt of any hand delivery or three (3) business days
after the date of any properly addressed notice sent by mail as set forth below.
a. To Reading. Any notice to Reading hereunder shall be delivered by hand or sent by
registered or certified mail, return receipt requested, postage prepaid, to:
Peter 1. Heehenbleikner
Town Manager
Town Hall
16 Lowell Street
Reading MNA 01867
or to such other address(es) as Reading may designate in writing to Melrose.
b. To Melrose. Any notice to Melrose hereunder shall be delivered by hand or sent by
registered or certified mail, return receipt requested, postage prepaid, to:
The Honorable Mayor Robert J. Dolan
Melrose City Hall
562 Main Street
Melrose, Massachusetts 02176.
or to such other address(es) as Melrose may designate in writing to Reading.
18. Complete Agreement. This Agreement constitutes the entire agreement between the parties
concerning the subject matter hereof, superseding all prior agreements and understandings. There are no other
agreements or understandings between the parties concerning the subject matter hereof. Each party
acknowledges that it has not relied on any representations by the other party or by anyone acting or purporting
to act for the other party or for whose actions the other party is responsible, other than the express, written
representations set forth herein.
19. Financial Safeguards, Melrose shall maintain separate, accurate and comprehensive records of
all services performed for each. of the parties hereto. Melrose shall maintain. accurate and comprehensive
records of all costs incurred by or on account of the IIealth Department, and all reimbursements and
contributions received from Reading. Periodic financial statements must be issued to each party. On an annual
basis, the parties' Financial Officers shall jointly audit the accounts of the Director of the Health Department for
accounting consistency and reliability.
W I NESS OUR HANDS AND SEALS as of.the first date written above.
TOWN OF READING
By its Board of Selectmen
a S-C, U
I
Appendix endix A
Community Services Department
Employee Task List
Date: January 25, 2011
Position: Public Health Administrator
Reports to: Board Of Health / Community Services Director
Board/Committee/Commission Related Work: Board of Health
Overview:
Summary of Duties:
Manage the Public Health Function in the Town of Reading. Advise the Board of Health on
technical aspects of Public Health; discharge function of Board of Health when they cannot
assemble; serve as Incident Commander in Public Health Emergency response; enforce all
required State Local and Federal Public Health rules and requirements.
List of Tasks (in prioritized order):
1. Manage Health Division and Public Health function within the Town of Reading including
enforcement of 14 State regulations ( at a minimum) and 4 General Laws
2. Advise Board of Health on all matters pertaining to Public Health in Reading, including regulatory
actions, Public Health response actions, prevalence of illnesses
3. Respond to requests/ questions from Board of Health on Public Health issues
4. 1 4 Advise the Town Manager and Community Services Director on current issues related to Public
Health and Public Health plans to alleviate Public Health threats to community
5. Prepare, implement and execute Public Health Emergency response plans as mandated by State
and Federal requirements and apprise Board of Health of same.
6. Conduct annual Technical Assessment Review (TAR) of Public Health Emergency Plan as
mandated by State Department of Public Health and CDC
7. Prepare Reports to the Board of Health on a Monthly basis reporting Health Division activities.
Prepare Board of Health Annual reports. Prepare advisory reports to Town Manager, Community
Services Director on Public Health issues.
8. Review plans of regulated facilities for compliance with State and Board of Health regulations:
including but not limited to- Food Establishments, Swimming pools, developments and
Subdivision
9. Review applications for new facilities regulated by the Board of Health and advise the applicants
on deficiencies and strategies to correct deficiencies
10. Educate the Citizens of Reading on issues relevant to public Health , risks and efforts that can be
taken to alleviate /reduce those risk factors.
11. Advise Health Division Staff on technical issues related to their function
12. Meet with Establishment owners to discuss violations and strategies for compliance with Public
Health laws
13. Respond to Complaints from Residents
14. Respond to emergency response calls from Town Departments, Coalition partners, State
Department of Public Health
15. Investigate Food Borne illness outbreaks and manage the Public Health Disease surveillance
6
function in Reading
16. Inspect Housing in response to complaints from tenants/ Landlords in Compliance with Chapter 11
of the State Sanitary Code
17. Develop and manage Vector Control programs in conjunction with Eastern Middlesex Mosquito
Control Program
18. Conduct inspections , plan reviews and other duties required under MA Title V — Onsite waste
water disposal regulations including - Witness Septic Tank abandonments, review system
upgrades, soil evaluation , percolation testing and system testing
19.Train/mentor Health Division staff in execution of their core duties /functions
20. Consider and issue Emergency permits as for Beaver removal
21. Represent Town of Reading on Regional Coalition, Tobacco Control, Medical reserve Corps,
Mosquito Control Boards and other groups as required by job function
22. Represent Health Division of Design Review Team
23. Function as Incident Commander in Public Health Emergencies one of the Joint Incident
Commanders in Reading Emergency response structure\
24. Review Temporary Food Permit applications and advise applicants, on Safe Food handling
practices
25. Develop Community wellness programs and prepare and disseminate routine advisories on Public
. Health related issues
26. Prepare content for Health Division Webpage
27. Coordinate Town Rabies clinic with Veterinarian
28. Conduct emergency preparedness drills for compliance with CDC requirements and prepare
reports on drills for submission to State Department of Public Health
29. Provide Technical Advice to Town Departments on Public Health related topics
30. Review Demolition applications to ensure that they comply with Public Health requirements
31.Attend Town Meeting and prepare responses to Public Health concerns on direction of Town
Manager
32. Prepare and issue Public Health compliance orders
33. Institute Regulatory/legal proceeding s for non compliance with Health laws
34. Coordinate community wellness programs with internal and external partners
35. Investigate Nuisance, noise and odor complaints and seek resolution
36. Keeper of Public Health Records and respond to Requests for Public Documents
37. Coordinate with GRVMRC to provide Lost Child/ First Aid Station at Reading Public Events
(Town day and Fall Faire)
38. Prepare presentations to Board of Selectmen and other town Departments
39. Record and Prepare Board of Health minutes and agendas
40. Review and comment on Civic function permit applications, liquor permit applications and other
non-Board of Health permits as requested
41. Other duties as assigned by Board of Health , Community Services Director or Town Manager
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JEAN DELIOS
Community Services Director
Town of Reading Town Planner
Phone: (781) 942-6612
16 Lowell Street Fax: (781) 942-9071
Reading, MA 01867-2683 jde1ios@d.reading.ma.us
Community Services Department
Employee Task List
Date: January 25, 2011
Position: —Public Health Administrator
Reports to: Board Of Health / Community Services Director
Board /Committee /Commission Related Work: Board of Health
Overview:
Current Weekly Hours: 37.5 Work Schedule: Monday — Thursday on call
24/7 for Public Health Emergency response)
Estimated Annual Overtime (in hours): Not eligible - exempt position
Estimated Annual Comp Time (in hours):50
2 keys assigned for Town Hall side and front doors.
No Department or Town issued Phone. Phone owned and issued by EP
Coalition for emergency response
Summary of Duties:
Manage the Public Health Function in the Town of Reading. Advise the*
Board of Health on technical aspects of Public Health; discharge function
of Board of Health when they cannot assemble; serve as Incident
Commander in Public Health Emergency response; enforce all required
State Local and Federal Public Health rules and requirements.
List of Tasks (in prioritized order): (attach additional sheets as necessary)
1. Manage Health Division and Public Health function within the Town of
Reading including enforcement of 14 State regulations (at a minimum) and
4 General Laws,
2. Advise Board of Health on all matters pertaining to Public Health in
Reading, including regulatory actions, Public Health response actions,
prevalence of illnesses
3. Respond to requests/ questions from Board of Health on Public Health
issues
4 Advise the Town Manager and Community Services Director on current
issues related to Public Health and Public Health plans to alleviate Public
Health threats to community
5. Prepare, implement and execute Public Health Emergency response
clans as mandated by State and Federal requirements and apprise Board of
6. Conduct annual Technical Assessment Review (TAR) of Public Health
Emergency Plan as mandated by State Department of Public Health and
CDC
6. Prepare Reports to the Board of Health on a Monthly basis reporting
Health Division activities. Prepare Board of Health Annual reports. -Prepare
advisory reports to Town Manager, Community Services Director on Public
Health issues.
7. Review plans of regulated facilities for compliance with State and Board
of Health regulations: including but not limited to- Food Establishments,
Swimming pools, developments and Subdivision
8. Review applications for new facilities regulated by the Board of Health
and advise the applicants on deficiencies and strategies to correct
deficiencies
9. Educate the Citizens of Reading on issues relevant to public Health ,
risks and efforts that can be taken to alleviate /reduce those risk factors.
I O.Advise Health Division Staff on technical issues related to their function
11 Meet with Establishment owners to discuss violations and strategies for
compliance with Public Health laws
12. Respond to Complaints from Residents
13 Respond to emergencv response calls from Town Departments,
Coalition partners, State Department of Public Health
14 Investigate Food Borne illness outbreaks and manage the Public Health
Disease surveillance function in Reading
15 Inspect Housing in response to complaints from tenants/ Landlords in
Compliance with Chapter 11 of the State Sanitary Code
16 Develop and manage Vector Control programs in conjunction with
Eastern Middlesex Mosquito Control Program
17 Conduct inspections, plan reviews and other duties required under MA
Title V — Onsite waste water disposal regulations including - Witness
Septic Tank abandonments, review system upgrades, soil evaluation,
percolation testing and system testing
18. Train/mentor Health Division staff in execution of their core duties
functions
19 Consider and issue Emergency permits as for Beaver removal
20 Represent Town of Reading on Regional Coalition, Tobacco Control,
Medical reserve Corps, Mosquito Control Boards and other groups as
required by wob function'
21 Represent Health Division of Design Review Team
22 Function as Incident Commander in Public Health Emergencies one of
the Joint Incident Commanders in Reading Emergency response structure
22 Review Temporary Food Permit applications and advise applicants on
Safe Food handling practices
23. Develop Community wellness programs and prepare and disseminate
routine advisories on Public Health related issues
23. Prepare content for Health Division Webpage
24. Coordinate Town Rabies clinic with Veterinarian
25 Conduct emergency preparedness drills for compliance with CDC
requirements and prepare reports on drills for submission to State
Department of Public Health
26 Provide Technical Advice to Town Departments on Public Health related
topics ,
,5-C 11
27 Review Demolition applications to ensure that they comply with Public
Health requirements
28 Attend Town Meeting and prepare responses to Public Health concerns
on direction of Town Manager
29. Prepare and issue Public Health compliance orders
30 Institute Regulatory/legal proceeding s for non compliance with Health
laws
31. Coordinate community wellness programs with internal and external
partners
32. Investigate Nuisance, noise and odor complaints and seek resolution
33. Keeper of Public Health Records and . respond to Requests for Public
Documents
34 Coordinate with GRVMRC to provide Lost Child/ First Aid Station at
Reading Public Events (Town day and Fall Faire
35 Prepare presentations to Board of Selectmen and other town
Departments
36. Record and Prepare Board of Health minutes and agendas
37. Review and comment on Civic function permit applications, liquor
permit applications and other non -Board of Health permits as requested
38. Other duties as assigned by Board of Health , Community Services
Director or Town Manager
5-01111-1
Dermot Blodger
Grumpy Doyles
Main Street
Reading, Ma -1867
August 17, 2011
Board of Selectmen;'Reading Fall Street Faire Committee
RE: Reading Fall Street Faire Proposal — Outdoor Area
Grumpy Doyles is excited to be part of the 2011 Reading Fall Street Faire. We are requesting a one day special liquor license to
serve beer and wine.
SCOPE OF EVENT
1. Alcohol Service
A. Beer and wine will be only be served.
B. Product will be delivered by one of Grumpy Doyles beer and wine vendors on September the 11`h. The product will'be
ordered under the temporary one day license and licensee.
C. All product will be stored under the designated area and will not be stored on the Grumpy Doyles premises,
D. All remaining product will be returned and picked up by the designated beer and wine wholesaler.
E. All servers will be current employees of Grumpy Doyles and are current on their ServSafe training.
F. All servers and staff are meticulously trained to spot and control any alcohol related issues. This is part of their daily
operating procedures at Grumpy Doyles
G. All beverages will be contained to the area.
2. Logistics
A. (3) 10 x10 Tents for shading
B. Amount of tables and chairs will be determined. Approximately 30 -40 seats.will be available for dining.
C. A three foot barricade will enclose the area. There will be one entrance /exit point. This entrance /exit point will be
manned by a host at all times.
D. An Irish Band will be playing in the tent area
3. Food Service
A. Grumpy Doyles will be serving food for entire length of the Street Faire,
B. All food temperatures, procedures, and policies will comply with the board of health requirements.
C, Hand washing station will be provided for tent staff.
4. Security
A. One Reading Police detail will be hired from 11am — 6pm.
5. Trash — All trash will be handled and disposed by Grumpy Doyles in its' private dumpster.
6. Electricity —Will be need (2) electrical outlets
7. Insurance - An insurance rider will be issued to the one day license and licensee. This will be issued under Grumpy Doyles
current insurance policies.
We appreciate this opportunity to be part of the 2011 Reading Street Faire.
Sincerely,
Dermot Bloger
�f3
Town of Reading Massachusetts
Application for SPECIAL (One Du), Alcoholic Beverage License
THE COMMONWEALTH OF MASSACHUSETTS
Alcoholic Beverages Control Commission
239 Causeway Street Boston, MA 02114
gyqji� for which application is made (type of event): vs
Date of Event:
Neme10 Appear mn the License (note — the licensee may only bean individual — notan
organization, corporation, etc,):
Give o full description of the premises to be licensed, including the name of the site
� /if8`p^o|iCeble ) "
street address, rooms ot the address to licensed, location uf all entrances mDdexbe(N~^^- All
alcoholic beverages must be stored only on the licensed premises, and etno other site. Chapter Y3D Section 22 requires m permit for any vehicle transporting alcoholic beverages except
for
personal use):
Address ofPremises:
Seating Capacity for this event:
License Category
LJ All Alcoholic (non-prVfitaonly)
Occupancy Number:
[R� Wine and Malt (for profit only)
Contact Person (attorney o[ representative, ifGpp|icable) who can be contacted concerning this
application:
Name:
Address:
Phone Number:
Email Address: S
APPILIcant is an individual representing (check ona):
LJ
F1 Partnership Corporation F-I LLC
*soome[|nn Non-Profit Corporation Individual
| have read and oQ[Be to abide by all Commonwealth Of K8omaaohUGetts |GvVs. rules and regulations |nc|UdinQ all rules and regulations of the Me888ohUs8tha Alcoholic Beverage Control Commission, and all
Town of Reading Liquor License Policy - Requirements for Special (One-Day) Liquor Licenses, and attest
that the information submitted in this application is true, accurate, and complete.
Signed and subscribed to under the p8noUv of perjury this ` -I day of /l \- O N(
By: Signature of Full Name
Title:
^
Please attach:
m A letter on Ul*}r |ettedhoad, from the organization that you are representing, giving outhor�otionto�|e
'this application for the event noted in the application, and signed `" by the individual or officer
authorized tofile all forms and disclosures with the Secretary ofState's office
m A letter on their letterhead, of the owner of the premises, indicating that .�Uhave their p8rnliseiOnto
use the premises for the event that is the subject of this application
'-
* If caterer is being utilized, please include a statement on their letterhead that confirms that they are
being paid a set fee, and not a fee based nn alcoholic beverage sales
* A Copy of the insurance certificate showing proof Of issuance of Liquor Liability Insurance for this
event
w A copy Of the insurance certificate showing prnOfOf workers comp
m Check for $50 made payable to the Town of Reading if you one seU�o the liquor, There is no fee if
you are just serving
----�
N
O
G7
�
N
=I
RF,ADING POLICE DEPARTmFNT
e' OFFICE OF T E CHIEF
J6�9rINCO004
15 Union Street, Reading, Massachusetts 01867
James W Cormier Emergency Only: 911 All Other Calls: 781.944 -1212 Fax: 781 - 944 -2893
Chuf of Police E-Mail; J(ormier @ci,reading.ma.us
August 18, 2011
Peter I-lechenbleikner, Town Manger
16 Lowell St.
Reading, MA 01867
Peter,
I have reviewed the proposal and application from Grumpy Doyle's regarding a Special
liquor license and serving area to be set up on the cobblestone area near the intersection
of Main St. and Haven St. during the Fall Street Faire.
From a public safety stand point, I have no objection to the proposal as presented. A
virtually identical proposal was received and approved by me last year from Venetian
Moon. There were no incidents from last year that would negatively impact this
proposal.
If you need any further information or recommendations on this matter please feel free to
contact me.
Sincerely,
1 G�/
Chief James W. Cormier
Chief of Police
s;S--
OF Town of Reading
��� UU o���«���
"~w x�~�""~~"^ ~~~~---
Reading, ' ���k �����-����
mm:�x vx v^x.wx -w�"�"�~" IRE
NCO
FAX: (781) 94219@70
Websitsmwwreadnngma.gm
TOWN CLERK
(781) 942-9050
ANNUAL TOWN MEETING
May 5.2O1i
Instructional Motion made by Ronald D.'Addario* Precinct 6,
In recognition of May as National Bike nonth, this motion instructs our to work our Walkable Reading Committee and the Reading Climate Committee to provide safe street lanes for
bicncam. _
Backgrou nd: Wa have already in P/ bike racks installed around town at our schools and municipal
buildings to our depot, Wm need to take the next step tomake bike riding safer for family outings whether
hn our downtown ortooneof our recreational parks.
�h ntn� id�aannmrg\nofoafetv
|netaxngbike lanes, v«//eu'"'" separate path —just
required by bicyclists especially thooe»Kh younger children. ppeae / »' novingabouttmwn - b»
bike can
be hazardous to your health. Lets work to improve this dangerous situation to make n="= n0 m bike
friendly town. |f Boston can do it, surely, Reading can too. Thank you.
A true copy Attest:
Y\QMt-,A�
Laura Gamme
Town Clerk
43
�
SZ \ i
FAX: )B42-9070
VVebsde:xvwvxn*adnQna.gov
Town of Reading
16 Lowell Street
Reading, MA 01867-2685
ANNUAL TOWN MEETING
'
May 5, 2011
Instructional Motion made iy Marsie West, Finance Committee:
TOWN CLERK
(781),842-3050
Move that Town Meeting instruct the Board of Selectmen, Town Manager, and School Committee/School
Department to explore the following revenue enhancement ideas recommended by Reading citizens at
the Financial Forum held on September 15, 2010 and report back to Town Meeting and Finance
Committee by October 2011 with:
• Specific actions taken (organizations consulted, timelines)
• Comments on feasibility of opportunity
• Follow up tasks to achieve additional revenue
The goal of this motion is to include all feasible opportunities in the revenue budget for FY 13. Finance
Committee would appreciate interim monthly updates beginning in June 2011 until'the ideas are either
implemented or the responsible Board/Manager votes to take other action on them.
1) Town Manager
a) Additional cell *tower opportunities
b) Advertising / Billboards (including electronic billboards)
c) Expanded rental of space/increased rental fees
2) School Committee / School Department:
a) Expanded rental of existing space
b) Naming rights for build ings and other property
3) Board of Selectmen
a) Increase pa�king fees at Depot
b) Sponsoring of town trees, benches, lights, etc.
c) Sale of Town land (Oakland Road)
Background: The Finance Committee sponsored a series of Financial Forums last-fall to encourage
citizens to bring forth their ideas on revenue enhancement as well as cost reductions. At the September
15, 2010 session, approximately 50 citizens and board members attended and offered, their revenue
enhancement ideas, then voted their priorities. More than 26 ideas were generated and received votes.
Each of the items listed above was among the top voted items (7+ votes for each). Many of the cost
reduction opportunities identified at the October 27, 2010 Financial Forum have been incorporated. into
the FY2011 budget proposal.
The goal of this motion is for the Boards, Town Manager and Schools to actively
»x pursue these
opportunities and ementall famobkrevenue enhancement measures. Finance Conn�eavo umoke
Uz be informed ofu/est�tuaon�reu u!�rbos\ausingtheem�|uabonuhbahaontheetteohnwntdevn|oped
by the Committee to help assess the opportunities. Our goal is to keep these ideas front and center to
help provide additional revenues that benafitthe Town.
tr cop' t7'
mm
kauA
Town Clerk
44
5 e�
FAX: (781) 942-9070 *
Website: www.readingma.gov
Town of Reading
• Lowell Street
Reading, MA 01867-2685
ANNUAL TOWN MEETING
May 5, 2011
Instructional Motion made by Russell Graham, Precinct 4:
TOWN CLERK
(781) 942-9050
Move that the Reading Board of Selectmen appoint a committee for the purpose of studying the Oakland
Road property to determine the best use of or disposition of said property. Such committee to include
members of Town Meeting and representatives of the Reading School' Committee and representatives of
the Reading Recreation Committee.
A true copy Attest:'
Laura A Gernme
Town Clerk
45
sea
Board of Selectmen
16 Lowell St �,•�
Reading Ma. 01867
Subject: Vacant Town Owned Land
At Town Meeting the Board stated that as soon as Town Meeting was over you would
look at these properties .
I would like to suggest that you may wish as Town Council stated in the background of
my three articles that so called tax title land must first be advertised by the Town
Treasurer, there are four properties that I feel should be first , 38 -54 Birch Rd ( $ 8,600 )
.,8 -11 Fairmount Rd ( $ 8,300 ) ., 23- 62 Torre Rd.( $115,000) and 31 -5 Causeway Rd.
$ 253,000 )
The next priority should be 9 -3 Louthrop Rd ( $196, 000 ) 31,614 Sq Ft to transfer it
from the water department to the Board of Selectmen for possible sale.
Next priority should be the land at 28 -20 Pearl and Audubon ( $228,000 ) to abandon the
former Pearl St.
Next priority should be the correction of the Three lots of land given to the School
Committee in 1947 not authorized by Town Meeting vote and those portions of School
Department land on easterly side of Oakland Rd cut off by the relocation of Oakland Rd.
by Town Meeting Articles and also abandon the streets therein.
I offer any help that I can including trips to the Registry of Deeds
Sincerely
William C Brown
28 Martin Rd.
Reading Ma 01867
C$J
Property. Location Map -Lotid Assessed Value (fy12)
Corner of Main Street & Birch Meadow Drive 33 -37 $108,800
On the corner of Main Street and Birch Meadow Drive, this parcel is 5,665 square feet in size. It is currently the site
of an Adopt -An- Island garden. If combined with neighboring lot 33 -36, the resulting lot would conform to the
minimum 15,000 square feet required in this zoning district. The property rises at the center; there are no known
wetlands.
The title history of Birch Meadow Drive and the Town owned Oakland Road area parcels is confused at best. There
is a plan that shows Birch Meadow Drive laid out as a ROW that has not been incorporated into the parcel map.
Other parcels are multi -part and non - contiguous. Considerable research is needed before parcels can be combined,
reused, or sold.
Control l '
r,
Board of Selectmen` °
Utilities
Sewer and water service on Main Street.
i
ra y
a j,
Zoning: S -15
Min. lot size Frontage Setbacks
15,000 sf 100' Front Side Rear
;.I n
Lot circle dia. 20' 15' 20' ti
, s
60'
�f 7
Lot coverage
arks
I
(pariral, this rs a
� rnirltrpart parcel) ry i� r
t �
Tax
l Title iR�yM� 28)
wo
k
33.37
Ge.n Gov
33.38 13
f p 6 Q( 49,1 sF t
'
IHAMP N �E
<< + � � ' . •'' 20 s °' ` � o ea Sewer Main
School:r+
Water Main �`
lti�Y
'0 50 100 200
Malmo= Ft
Recommended Actions
• Confirm Birch Meadow Drive right of way and surrounding lot boundaries
• Offer parcel to abutter
8/17/2011
Property Location
Map -Lotid
Assessed Value (fy12)
1
Oakland Road Lots
27 -405, 33 -19, 33 -21
$552,600 (approx.)
Town Counsel: Some of Oakland Road appears to be tax title and it is unknown if it land of low value subject to the
[tax title sales] procedure. If not, it can be sold. However, because there are abutting parcels, it may be more
valuable for the Town to certify title to the whole parcel, and resubdivide, or sell the entire parcel. Certifying title will
dissolve the paper streets. The town does not necessarily own paper streets or have any rights therein.
In addition, 1 understand that there is some thought that the school department may have an interest in a portion of
one of the Oakland Street parcels. It would therefore be prudent to have the School Committee simply vote that the
parcels are not needed for school purposes and resolve the issue once and for all.
Approximately 4.5 acres is available if lots are combined and paper streets are abandoned. The land has many rock
outcrops and considerable slope in some areas. There are no known wetlands.
Control
,.
Board of Selectmen and possibly Schools
'
Utilities
Water service on Grandview and Oakland Roads;
sewer nearby on Hillside Road, Ridge Road, and
Chestnut Road.
Zoning: S
-15
t
;_
Min. lot size
Frontage
Setbacks
15,000 sf
100'
Front
Side
Rear
20
15'
20''"
Lot circle dia.
n i
i
,
s ,,
60'
Lot covers e
25%
IP
FarK
N School
°
v A r 33
Tax
i Title
i Y
n
4 Gen °
ll
k� 5 acres u� i Gov j° }
total
33=1$
1
�
" t
School
3
Sewer Main
'/ t
-RD
^'� �.`''�./'i"7COlDiSPRING' D
Water Mv'
it Tax Title
0 50 100 200 33 -19 1, ' P
Ft
( i t t
t v -
ss
Part Oakland is I
near Main Street j
oo/
02 t' 27.405
3319 r n
t
..,
7r t
..
r —}
` ':fCHESTNUTRD "
Xt
Recommended Actions
• Research parcel boundaries and control
• Have School Committee vote that the parcels are not needed for school purposes
• Certify title to the whole parcel
• Resubdivide or sell entire parcel
8/18/2011
e'
• • • ' • r • r •_.......__.•_.. • Assessed Value (fyl2)
• • •
�� 00
• • • • • • • • • • • • • • •
to M#1
RA VZONYTTAINN�
nearby Utilities
Water on Parkman Road and Lane, Sewer • • .•- lot •• • . t
•
f a It
c sil
7 r Y
• • r•- •r tak�t1 '..
15,000 sf 1/ • • " . �r�� } �L r� ,,. i
r Y.il✓N�j �Ry- �
•
6#'
}tea gyrN �,7
Lot coveracie of +1.#d n?a. "1;�2ti.k'ti.,,as y*a�_�,a�$s5 is .a., a• eyt�i1s9
�Nl} 4n bw. Lt �l tl
JP a''.`�, .t *: Y;rnY fi •s •� .� y f
iN
{
. :I /. �� •t. r ��k J C tiJ >I -�v / f i.�' C Y � '��"
32 -73 k
2,388sf
UnknownOwner „ry
X32 =74
ry
9,514 st
30 N
tv
ra> Sewer Main.
Water Main
0 50 100 200
Ft
Recommended Actions
• Change land use code in Assessing database to reflect private ownership '....
8/1712011
Property Location Map -Lotid Assessed Value (fy12)
Pearl Street & Audubon Road 128-202 1$2111600
Town Counsel:' The drainage /sewer between Charles Street and Audubon may only be an easement in which case,
the underlying fee belongs to the property owners. More importantly, all l found was a plan which does not suffice to
do a taking. We may be able to simply release the town's interest to the abutters. The square footage is added to
their parcels and taxed as part thereof.
Research needs to be done to determine ownership of the easement part of the lot. The status of the old Pearl Street
right of way is also unknown.
Property is made up of three separate pieces totaling 28,850 square feet, but separated by Audubon and Pearl
streets. A lot of approx. 24,500 sf could be carved out if the old ROW (hatched) were abandoned and combined with
the adjacent portion of the lot labeled 13,925 sf).. he ro ert is relative) flat with no known wetlands.
Control
Board of SelectmenFM�
Utilities -
-
Sewer and water service in adjacent street;
ROWs.
Zoning: S -15 F t
Min. lot size Frontage Setbacks
15,000 sf 100 Front Side Rear
Lot circle dia. 20' 15' 20'
60' rt I
Lot coverage
- `� ' ', p Charles
,r >. w 4+ Lawn
. r
� t 'Cemetery I
5 i,ro..
µ
• V
jj S r
7 � y ✓ r r.
—81481 sf ✓
NY
-10,897 sf
1 4,615 sf
�m be rneck
Ti
n
s K.. 28.202 �v Swamp
Gen Gov
_13,`:925 sf v )rn, � � ✓ _. r
cry ✓ bl F I .
?. N
� I
t (� ,�� �.�. w ��,j',� ✓
VIA
Q
IT
0 50 100 2001 i ,.5 ea Q 1i QW
Ti .: ' ✓ is Sewer Main
r
Water Main
Recommended Actions
• Establish ownership and contol of all three portions of the lot
• Subdivide three lot portions
• Determine if Town has rights to hatched right of way; dissolve it if so
• Combine and sell dissolved ROW and adjacent lot
8/18/2011
Property Location
Map-Lotid
Assessed Value (fyl2)
Torre Street
23-62
$130,600
This S-1 5 16-t--is- adjacent to the Business B property housing the REI store. It is just 5,898 square feet and abuts a
single family home lot of 7,006 square feet to the west. Even if combined, the new lot (112,904 sf) would be below the
required 15,000 square feet for this zoning district. To the east is a +/- 12,000 sf portion of the REI parking lot that is
zoned S-1 5. The Town Engineer doubts that the Town owns the property; more research is needed.
T he lot has 97.38 feet of frontage on Torre Street and the property is flat with no known wetlands.
There are known zoning boundary issues in this area, but the boundary shown below is correct according to the 1983
zoning mylars.
Control
Board of Selectmen
Utilities
Sewer and water service in Torre street.
Zoning: S-15
Min. lot size
Frontage
Setbacks
15,000 sf
100,
Front
Side
Rear
Lot circle dia.
20'
15'
20'
Lot coverage
Sewer
Watei
0 50 100 200
Ft
0.
W.
Recommended Actions
• Confirm Town ownership
• Confirm zoning boundary
• Approach abutters to purchase parcel
en//2o11
Property Location
Map-Lotid
Assessed Value (fy12)
Bay State Road
23-70
$100
This 1,320 square foot lot has 80 feet of frontage on Bay State Road. If sold to the abutter, the resulting area
8,100) would still be short of the required 15,000 square feet for zone S-15.
The parcel is likely a remnant of a State taking for the freeway interchange, which was later returned to the Town.
Additional deed research is required to confirm that the Town owns the land.
The property is relatively flat with no known wetlands. It backs u to the interchan e of Routes 95 and 129,
Control
Board of Selectmen
Utilities
Sewer and water service on Bay State Road
till, 11lb
44
Zoning: S-15
Min. lot size
Frontage
Setbacks
15,000 sf
100,
Front
Side
Rear
Lot circle dia.
W
15'
07
60'
Lot coverage
25%
0
TR
4,
Gen Ov
2-3- 23w
n, sf
7 N
tjc
Q, WAKEFIELD
r,- Sewer Main
Water Main
0 50 100 20
Ft;;
Recommended Actions
• Confirm Town control
• Approach abutter to purchase property
8/17/2011 11?
Property Location
Map -Lotid
Assessed Value (fy12)
Birch Road
38 -54
$800
Town Counsel: Parcel 38 -54 is tax title (land of low value) property. Tax title property which is taken through the land
of low value procedure may not be sold or conveyed by the Selectmen pursuant to c. 40, § §3 and 15 until the Town
becomes the purchaser of the land. The Town becomes the purchaser of the land only after it has first been
advertised for sale at auction and either, no bid is received, or a bid is received that is determined by the Treasurer to
be inadequate.
The Town Engineer confirms the tax taking.
Parcel is 8,822 square feet in size and has 65.13 feet of frontage on the unbuilt portion of Birch Road. Birch Road is
a private way approximately 40 feet wide. Parcel is over the crown of a slight slope from adjacent parcels on Birch
Road. There are no known wetlands and it is in the aquifer protection district.
Control
Tax Title or Board of Selectmen
'
Utilities
Water service stub nearby on Birch Road. Sewer
on Spruce Road.
r4
F
"`, �� �,�f J �;,
i' �4f '
l,y `-
G ,on,
Zonis S -20; Aquifer Protection District
Min, lot size
Frontage
Setbacks
20,000 sf
120'
Front
Side
Rear
Lot circle dia.
20'
15'
20'
80'
Lot coverage
25%
"N'
ell ]� �y
111,
�., f
p
38 -47
O:
29.592 St
3 854
-Tax 8 ,822sf
E�
Title
38 -9 `' "'✓ Vin`
;
20 145 sf '> S
-52 38 w
t. x
�lil 3 .. --
.N
jr. !
- Sewer Main w.
-Water Main
p�tUCE RD .
0 50 100 200
Ft z
",
Recommended Actions
• Offer the land for sale
• If no one purchases the lot, approach abutters to purchase it
8/18/2011
Property Location
Map -Lotid
Assessed Value (fy12)
Fairmount Road
8 -11
$500
Town Counsel: Parcel 8 -11 is tax title (land of low value) property. Tax title property which is taken through the land
of low value procedure may not be sold or conveyed by the Selectmen pursuant to c. 40, § §3 and 15 until the Town
becomes the purchaser of the land. The Town becomes the purchaser of the land only after it has first been
advertised for sale at auction and either no bid is received or a bid is received that is determined by the Treasurer to
be inadequate.
The tax taking has not been confirmed by the Town Engineer.
The lot is 5,596 square feet and has 50 feet of frontage on the unbuilt section of Fairmount Road, Fairmount Road is
a public right of way approximately 40 feet wide. The lot could be combined with the unbuilt lot to its south to create a
conforming lot. Parcel slopes to the north and has no known wetlands.
Control
Tax Title
i( 0k
f II r 1 'fi`
' f°j ' ¢¢ °i
Utilities
Sewer and water service available at the corner of
Fairmount Road and Kenneth Road.
x
t $ f y 1
r 4" , .'� r �;
Zoing S -15
n
Min. lot size
Frontage
Setbacks
15,000 sf
,
100
Front
Side
Rear
Lot circle dia.
20'
15'
20'
a,
}t .4�." 't7 it 4 r'gt.t,S�- 4' `, 1.�.•'{
60'
,..lww*~7F 1!'l:' y�
"4." )i
`��sl`r ?� i� `4y�,a`rcC�l�y —�'`i �, -'+��� wrA rt�v °S1.r1 ." ri �LL, G ,�C>•* �1lyys
r�77��,.tG.;`' ,,_"x,"7- �.F %�'�,,*"�r„;G
y�vX
._
_ Lot coverage_
25%
r Sal��'<Yi .�1
,..N
t:u
p
Sewer Main
Water Main
0 50 100 200
Ft
r'
c r ttv' 8 ax. o r
fi , y 4!7
Title i ;
9 r 5,596 sf _ • _ ko+.
-12 a
:.w I I
11.
_Y to
"' 9 Ea59mdnT 1 0 750 sf L .
1 1 9i
sd 1 T .1
.5 ' I'
`I ry
r j I tt.
es.•
� tl
rt i— .r fi
t
at RD. 1,7......5 •r
If
r� Q
�j7 t
,
�- FAIRMOUNT RD1 it
Recommended Actions
• Confirm tax title status
• Offer the land for sale
• If no one purchases the lot, approach abutters to purchase it
8/18/2011 �i
Property Location Wp-Lotid Assessed Value (fyl2)
Green Street 17-215 $105,500
Parcel 17-215 Green Street is identified on deeds to abutting land as "land reserved for a drain," a description which
does not imply or mean town ownership. The Town Engineer says that the Town likely owns the property; two deeds
need to be verified.
The parcel is +/- 2,693 square feet in area and 10.2 feet in width at Green Street. If joined with the abutting property
to its east on Green Street, the resulting property would be just under the required 15,000 square feet for the S -15
zoning district. T he L-shaped lot slopes down from Green Street to a large wetland behind John Street. The back
portion appears to be in the wetlands. There are no known underground utilities.
Control
Board of Selectmen?
Utilities
Sewer and water service in Green Street.
ell
Zoning: S-15
Min. lot size Frontage Setbacks
15,000 sf 100, Front Side Rear
Lot circle dia. 20' 15'. 20'
60'
vIt
Lot coverage
25%
N t to
-q,
!,-Sewer Main
Water Main
50 100 200 ih
Ft
V
Gen "Gov
3
11,872"
7 214
17 6do sf
Al
Av
41,
_A
11 N
3
Recommended Actions
• Confirm Town ownership
• Confirm that there are no buried utilities
• Confirm that lot isn't needed for drain
• Approach abutter to purchase parcel
8/17/2011
Property Location
Map-Lotid
Assessed Value (fy12)
Kingston Street
21-147
$100
—lot —2i--i
This lot is just 24 square feet in area — a triangle with sides of 16+ feet and a base of three feet. It divides 5-7
(43 Bancroft Avenue) from what would
be a short rear lot line on Kingston Street.
It is not likely that the Town owns this property. The Town Engineer traces the property to the heirs of Dora Black.
More research is need to see if there is a later taking by the Town.
The property is flat, but is at the base of a slope. It has no known wetlands.
Control
Bc)aFd of Sale-Gtmen- Likely private
Utilities
Sewer and water service on Kingston Street.
Zoning: S-15
Min. lot size
Frontage
Setbacks
15,000 sf
100,
Front
Side
Rear
Lot circle dia.
20'
15'
20'
h -46 NWxw
60'
Lot coverage_
25%.
15
N
7� 21-147 m• Sewer Main
24sf
=Water r Main
0 50 100
1'1
dent
UOW
A;7
G
Ui
rf
P
q
5
q
ip
T
Recommended Actions
• Continue deed research
• Approach abutter (lot 21-157) to purchase property if found to be Town Owned
8/17/2011
Property Location
Map-Lotid
Assessed Value (fy12)
Locust Street
27-210
$121,800
Parcel 27-210 Locust Street is described as a "Right of ay' in deeds to abutting properties, but this does not mean
that it is town owned. More research needs to be done, but the Town Engineer finds no evidence that the Town owns
the parcel. It is a way laid out in the original subdivision and may not have been transferred to the Town.
The parcel is 20 feet wide and 3,930 square feet in size in the S -15 zone. It drops steeply at Locust Street, but is
level with all four abutting properties, all of which are nonconforming in size. There are no known wetlands.
Control
Board of Selectmen
Utilities
Sewer and water service in adjacent Locust and
Federal streets.
. i i . . . . . . . . . .
Zoning: S-15
Min. lot size
Frontage
Setbacks
15,000 sf
100,
Front
Side
Rear
W.
Lot dia.
15'
�O
circle
,
4' Maas
60,
Lot coverage
25%
3,.
N,
vv,
P
A
5,i
i Sf
"Z-Z,74' CW
0,
7
Z -7 -, 2 2 0 7500
% 27 211 r it
01161
\N
N
V.
...... Sewer Main
MJ; 41, Lau'rel Hili Water Main
' Cemetery
1.,
0 50 100 200
Cent. - Ft-
Recommended Actions
• Confirm Town ownership
• Approach abutters to purchase land
8/17/2011
Property Location
Map -Lotid
Assessed Value (fy12)
Lothrop Road
9 -3
$159,600
Town Counsel: Parcel under Water Department on Lothrop. The Water Department cannot hold title, so this may
have been set aside for wellhead protection or some similar purpose and the Assessors labeled it as Water Dept. TM
could authorize its use to be changed under c.40, sec. 15A from water purposes, and convey it to the BofS for
purposes of conveyance. It's an unusually shaped lot which might support an application to vary the frontage if that
would make it buildable.
The Town Engineer confirms Water Department control of this lot. Parcel frontage of 40.53 ft does not meet zoning
.requirements. Parcel abuts vacant state owned land (9 -11) and touches the corner of a tax title lot (9 -19). The land
slopes up to the center of the lot and has no known wetlands.
Control
Water Department
«� xe ",,
r.
va Y✓S�n MaYr n4 �$`Y, }
Utilities
Sewer and water service on Lothrop Road.
•".� � 4;; 4,� t' fn � e� "u t'ytikY Jet '� t
Zoning: S -20
Min. lot size
Frontage
Setbacks
:20,000 sf
120'
Front
Side
Rear
Lot circle dia.
20'
15'
20'
80'
Lot covers
a
act M m 5, 1�0 E 00
N
+/-:'1.4 A
r t }
S�•
g y'g - , '
tax
'Title Water 9 -3 a
31,614 sf tint }; Rp �-
Sewer Main 5 ;':Y .* {A
c
P RD��a� ra u t
Water Main 0.
9-11
O; ro titr
t r ,sir �
0 50 100 200
Ft 1:17 A .
State of
�a Mass ,
O, vt o
h WOBURtJ
Recommended Actions
• Have Town Meeting authorize change of use
• Convey parcel to Board of Selectmen for sale or reuse
8/18/2011
Board of Selectmen Meeting
Economic Development Summit,
June 14, 2011
The meeting convened at 7:00 PM in the Senior Center; 49 Pleasant Street, Reading, MA,
Selectmen Members Present: Chairman James Bonazoli, Camille Anthony, Ben Tafoya,
Stephen Goldy, Richard Schubert.
Historical Commission Members Present: Members Mark Cardono, Virginia Adams, Roberta
Sullivan and Sharlene Reynolds Santo
Economic Development Committee Members Present: Chair, Meghan Young Tafoya, Shelia
Clarke, Russell Graham, Jack Russell, Michele Williams and Maria Higgins.
Also present: Town Manager Peter Hechenbleikner, Community Services Director /Town
Planner Jean Delios, Conservation Administrator Fran Fink, Conservation Commission Chair
Bill Hecht, Staff Planner Abby McCabe, Kathi Spurr, Jacqui Carson, Tina Brzenski, Town
Meeting members Karl Weld, John Arena, and Dave Mancuso, CPDC member Charlie Adams,
Irene Collins, Erin Calvo- Baeei, Board of Health rnember Barbara Meade, Bill Crowley Matt
Casey .
There being a quorum the Chair of the Board of Selectmen, Economic Development Committee
and Historic Commission called the meeting to order at 7:10 PM,
_Review of November Economic Development Summit Meeting
Summary of some of Reading's strengths, weaknesses and opportunities discussed at the last
Financial forum.
Review of Development Projects
Ms. Delios gave an update on current projects in Town and changes that have happened since the
last meeting in November. Construction for Calareso's and eCars at 281 Main Street is
underway, Demolition is expected to begin within the next few weeks in both the smart growth
districts at the former Addison Wesley site and at 30 Haven .Street. Ms. Delios noted that some
of" Reading's business are starting in small locations and then expanding such as Embellish Hair
Salon which opened a year ago on Haven Street and have recently moved across the street to 580
Main Street as well as Aine's Boutique which has moved into the former Be Gifted location.
Karl Weld asked what the rfown's goals were with respect to the amount of new commercial
development it wanted to see in Reading, John Arena asked whether Reading had a marketing
plan. Selectman Ben Tafoya indicated that the Town's economic development goals are well
stated in the Master Plan and include: Expand jobs and income; enhance tax base; lower vacancy
rates; increase retail choices to residents; maintain a focus on downtown vibrancy.
Ms. Brzezenski, a downtown property owner, discussed her experiences since she purchased the
multi- tenant building at 580 Main Street a few years ago. She commended Town staff for their
Board of Selectmen Meeting — June 14, 2011 — page 2
commitment and assistance. She also described her experience working in other communities
and has found that other communities have shifted responsibilities to staff to limit the time
applicants spend at evening meetings. It was suggested that Reading may be able have joint
public hearings in certain instances particularly with the Community Planning & Development
Commission and Conservation Commission to help streamline the permitting process.
Next Steps
Chairmen Bonazoli explained that there will be a follow up meeting in the fall — in September or
October.
The next summit should focus, on the community's goals and objectives and each participant should
submit at least one idea in advance so that they can be listed on the agenda of the meeting.
It was suggested that the Summit agenda and material be distributed in advance of the meeting.
The sown Manager noted that there was a new Cultural District program with the state that should
also be discussed at the next meeting.
Attendees requested an update at that time on how the FY 2012 changes in the Community Services
Department are working out.
On motion by Tafoya seconded by Schubert, the Board of Selectmen attendance at the
Economic Summit was adjourned at 9:20 PM on a vote of 4 -0 -0.
On motion by Virginia Adams seconded by Roberta Sullivan , the Historical Commission's
attendance at the Economic Summit was adjourned at 9:20 PM on a vote of 4 -0 -0.
On motion by Sheila Clarice seconded by Russ Graham , the Economic Development
Committee's attendance at the Economic Summit was adjourned at 9:20 PM on a vote of 3 -0 -0.
Respectfully Submitted
Secretary
`zl_
Board of Selectmen Meeting
August 2, 2011
I or ease of archiving, the order that items appear in these minutes reflects the order in which
the items appeared on the agenda for that meeting, and are not necessarily-the order in which
any item was taken tip by the Board.
The meeting convened at 7:00 p.m. in the Selectmen's Meeting Room, 16 Lowell Street,
Reading, Massachusetts. Present were Chairman Camille Anthony, Vice Chairman Stephen
Goldy, Secretary Ben Tafoya, Selectmen James Bonazoli and Richard Schubert, Town
Manager Peter Hechenbieikner, Office Manager Paula Schena and the following list of interested
parties: Bill Brown, John Halsey, Thomas J. Ryan, Nancy Heffernan, Frank Driscoll, Global
Representative Steven Charron, Angela Binda and Police Chief James Cormier.
Reports and Comments
Selectmen's Liaison Reports and Comments — Ben Tafoya noted that he has been working on the
Fall Street Faire Committee.
Stephen Goldy indicated lie attended an MWRA meeting regarding the redundancy project. The
project is out to bid and construction will staid in the fall. The construction will last for two
construction seasons. There will be blasting and there will be night work. The Town Manager
noted that as soon as there is a contractor, then a public meeting with the residents will be
scheduled.
James Bonazoli noted that there will be two 9/11 ceremonies — one from 10:00 — 11:00 AM at
the Reading Memorial High School and one from 11:30 AM to 12 Noon at the Town Common,
Camille Anthony noted that she and James Bonazoli met regarding raising funds for the Mattera
Cabin and they are talking about haunted hayrides in the Town Forest. She volunteered at the
Mattera Cabin this weekend and she attended the Oaktree groundbreaking.
Public Comment — Resident Bill Brown asked when the workshop on land will be and it was
noted it is on the agenda for August 2' ) d
Resident John Halsey indicated that he wanted to apply for a single permit for one night for the
CMARC fundraiser. He approached the recreation committee and they denied it. He felt it was
inappropriate to deny it and noted that the complaint about noise was coming from the other side
of the field the last time. He is unhappy with the process.
Camille Anthony noted that noise is a big issue right now. There is an issue with noise from the
bands also so everything is at a halt.
James Bonazoli noted he's been working with Mr. Halsey but doesn't know when to bring it
back to the Board. He feels if it is a true test case then he should be allowed to play the music
otherwise the subcommittee will be creating rules on no basis.
Board of Selectmen Meeting= August 2, 2011 — page 2
Resident Thomas Ryan from Dana Road read the definition of recusal and noted that when a
Board member recuses himself, lie should also leave the room.
Town Manager's Report — The Town Manager gave the following report:
Administrative matters
o Customer Service survey results are in the Board of Selectmen packet.
o Conservation restriction — 40 Sunset Rock Lane - the Selectmen need to sign.
A motion by Tafoya seconded by Goldy that the Board of Selectmen approve the
execution of and accept the "Grant of Conservation Restriction to the Town of
Reading" 14ranted by Donald A. and Melissa A. Pucci for the property at 40 Sunset
Rock Lane as shown on Exhibits A and 13 to the Conservation Restriction documents,
was approved by a vote of 5 -0 -0.
® City of Boston proposed truck hazardous materials routing.
o Error in school days — Wood End School.
® Assistance to Reading, ICS.
Community Services
m Conservation Commission review of bylaw and regulations. http://readin ma-
survey.virtualtownhall. net /survey /sid /1b21 bOd 1 c20b8d 14/
® As of today we have received $4,384.50 in additional donations for the Veterans Flowers
trust fiind.
0 E -Cars on the former Artist Shoppe site — Under Construction.
® Oaktr-ce — under construction.
o AWP — Pulte Homes — under construction.
® Calereso's - under construction.
® Pierce Organ factory Town approvals.
® Office re -use -- MassBank building next to the Olde Reading Butcher Shoppe - under
construction.
Finnnrc
® Three months of meals tax equaling $74,680.92 is scheduled for payment by end of ,tune —
this is well above our FYI budget of $150,000 for the whole year.
Library
♦ Future of building project.
® Vehicle Day at the Library — Tuesday August 16, 7:30 — 9:30 am.
o E -books and downloadable materials are available at the RPL — circulation has increased
over 80 %.
Public Safety
® RCA - Reading Community Alerts — Sign up for "opt in" feature.
Public Works
♦ MWRA water interconnection with Stoneham — work this fall — completion summer 2012.
'L••
Board of Selectmen Meeting — August 2 2011 — page 3
o Rubbish and recycling — what to do if you have an event that will create more rubbish than
the limit — contact .IRM for a special pick up — up to 5 bags for $10.
o Installation of sample tree well material in downtown — 2 trees.
o Paper Shredding, Rigid Plastics recycling — Fall program by popular demand 9/24/11.
o From FYI to FYI 1 trash tonnage is down 15 %, equaling an approx. $80,000 savings.
0 Recycling is up 18 %, and is approaching 30% from approx. 20% in FYI 0.
® We now have 2 "Big Belly" solar trash compactors/ recycling units in Town.
o Household Hazardous Waste Collection 9/24/11 in Wakefield.
o Fall leaf collection - 10/31 -11/4, 11/14 - 11/18, 11/28 -12/2.
® MWRA water redundancy project — under design.
o MASSDOT is beginning the design process for resurfacing Main Street. It was last done in
1986. Work not expected to be done for at least a year.
® Signalization of Main and Hopkins Street.
Construction projects
0 Causeway Road — Preparatory work is done — pending roadway paving schedule.
® Roadway Paving: Micro -Seal, the contractor, is coming in tomorrow to review the
roadways. We will have a better idea of his schedule after we meet. Aggregate is still
preparing the mix designs. When we spoke to them last week they still had over half the mix
designs to complete. Doubtfull they will start any pavement before the end of August.
® Memorial Park: DPW has cleaned the majority of the drainage channel, minor work
remains. We will be getting prices from contractors next week to repair \rebuild loose
masonry.
® Haverhill Street Water Main: Bids taken — low bid was $1,032,000 — well below the
estimates.' MWRA zero interest loan.
♦ River Study RFP: Committee will interview the final 2 candidates next week; and will have
a final selection the end of next week.
® Storm Water Mapping: Committee Will interview the final 4 candidates next week; and
should have a final selection the end of next week.
Proclamations /Certificates of Appreciation
Recognition of Service of Volunteers Serving Five or More Years — Maly Anne Kozlowski,
Margaret Soli, Stephanie Anderberg and Russell Graham were present to .receive their
certificates. Camille Anthony noted the certificates are for volunteers retiring after five or more
years of service.
A motion by Tafoya seconded by Goldy to approve the Certificates of Appreciation for the
following volunteers who are retiring with five years or more service — Clark Petschek,
Colleen Seferian, Stephanie Anderberg, Tracy Sopchak, Stacy Bertocchi, Russell Graham,
Margaret Soli, Christopher Campbell, . Mary Anne ICozlowsld, John Winne was approved
by a vote of 5 -0 -0.
Personnel and Appointments
Approval of Board of Selectmen Liaison Assi rn-nents — Camille Anthony noted that each
Selectman should call the Chairman of each Committee they are liaison to.
Board of Selectmen Meeting — August 2, 2011 — page 4
A motion by Tafova seconded by Goldy that the Board of Selectmen approve the liaison
assignments for FY2012 as presented, was approved by a vote of 5 -0 -0.
Appointments to Board of Health, Historical Commission, Recreation Committee and Zoning
Board of Appeals — .Tames Bonazoli gave a report to the Board regarding the applicants.
A motion by Tafova seconded by Goldy that the Board of Selectmen accept the report of
the Volunteer Appointment Subcommittee and confirm the followiniz appointments to the
following Boards, Committees and Commissions:
0 Andrew Friedman to a position on the Board of Health for a term expiring
June 30,2014;
o Richard Hand to a position on the Recreation Committee for a term expiring
June 30, 2014;
o Janann Ali to a position on the Historical Commission for a term expiring
June 30, 2014;
® Damase Caouette to a position as a full member on the Zoning Board of
Appeals with a term expiring June 30, 2014.
The motion was approved by a vote of 5 -0 -0.
Discussion /Action Items
Follow u_p on Consideration of a Policy Establishing a Committee on Amplified Sound in Parks
— The Town Manager noted that he changed the terms to expire December 31. It is a seven
member committee. There was discussion among the Board regarding the School Committee
being represented on the Committee and the liaison will reach out to the School Committee, The
Town Manager will schedule a hearing on August 23, 2011.
Hearing — Name Change for Gasoline Storage License — Mobil to Global — 178 Main Street and
1330 Main Street — The Secretary read the hearing notice.
The Town Manager noted that the two Mobil stations are changing their name and ownership.
The only issue is if they change their signs they need Town permission.
Global Representative Steve Charron noted that the same individuals will be running the stations
and will continue to be Mobil stations for some time.
Ben Tafoya noted that there were issues with signs at one time and the new owners need to be
aware of the issues.
Steve Charron noted that the standards are expected to be maintained. The property manager
visits each location monthly and would address those issues.
A motion by Goldy seconded by Tafova that the Board of Selectmen close the hearing on
the name change for the Gasoline Storage Licenses at the Mobil Gasoline Service Stations
at 178 Main Street and 1330 Main Street to Global was approved by a vote of 5 -0 -0.
L 0%,
Board of Selectmen Mecting — August 2, 2011 — page 5
A motion by Goldy seconded by Tafoya that the Board of Selectmen approve the name
change for the Gasoline Storage Licenses from Mobil Oil Corporation at 178 Main Street
and 1330 Main Street to Global Montello Group Corporation LLC was approved by a vote
of 5 -0 -0.
Approval of Internal Borrowing — Green Repair Program — Treasurer /Collector Nancy Heffernan
was present. She noted that the Green Repairs were for Killam and Birch Meadow Schools and
the Town is better served borrowing internally until .tune 30 "'.
A motion by Bonazoli seconded by Tafoya that the Board of Selectmen approve the
internal borrowing for the Green Rcpairs Program for the Killam School roof and the
Birch Meadow windows, as recommended by the Treasurer /Collector was approved by a
vote of 5 -0 -0.
Approval of Borrowing, Water and Sewer Bonds — MWRA Financing — The Town Manager
noted this borrowing is at 0% interest and is for inflow and infiltration and the Haverhill Street
water line.
A motion by Bonazoli seconded by Tafoya that the Town Manager be hereby authorized on
behalf of the Town to enter into and to, execute a Loan Agreement and a Financial
Assistance Agreement with the Massachusetts Water Resources Authority (the
"Authority ") and any other agreements as may be deemed necessary in connection with
the issue and sale of an interest free loan in the aggregate principal amount of a $222,200
Sewer Bond (the "Bond ") to Authority;
That the Bond is authorized pursuant to Chapter 44, Section 7(1), of the General Laws, as
amended and supplemented, and being a portion of the $404,000 Sewer Bonds authorized
by a vote of the Town duly adopted under Article 9 at the Subsequent Town Meeting called
for November 9, 2009, shall be an interest free loan in the aggregate principal amount of
$222,200 dated as of its date of issue, and shall be payable $44,440 on August 15 in each of
the years 2012 to 2016, inclusive.
That the Town Manager be hereby authorized on behalf of the Town to enter into and to
execute a Loan Agreement and a Financial Assistance Agreement with the Massachusetts
Water Resources Authority (the "Authority ") and any other agreements as may be deemed
necessary in connection with the issue and sale of an interest free loan in the aggregate
principal amount of a $2,050,000 Water Bond (the "Bond ") to Authority;
That the Bond is authorized pursuant to Chapter 44, Section 8(5), of the General Laws, as
amended and supplemented, and being a portion of the $2,285,000 Water Bonds authorized
by a vote of the Town duly adopted under Article 7 at the Subsequent Town Mecting called
for November 8, 2010, shall be an interest free loan in the aggregate principal amount of
$2,050,000 dated as of its date of issue, and shall be payable $205,000 on August 15 in each
of the years 2012 to 202 1, inclusive, was approved by a vote of 5 -0 -0.
6 ��
Board of Selectmen Mecting — August 2, 2011 — page 6
Designation of Monitoring Agent — Oaktree — Jennifer Van Campen from Watertown
Community Housing noted that she has a fairly long history in Watertown. She noted that when
a developer is required to provide affordable housing they make sure the developer provides all
the proper documentation. She is looking forward to working on this 40R.
Richard Schubert asked Ms. Campen if she has worked with Oaktree before and she indicated
she had not. She noted that they cannot proceed without their plan and she has never met a
developer who didn't do it. Deciding the sales price and rent is the most loaded step.
A motion by Goldy seconded by Tafoya that the Board of Selectmen designate Watertown
Community Housing, Inc. as monitoring agent for the Oaldree Project at 30 Haven Street
was approved by a vote of 5 -0 -0.
Approval of Affordable Housing Trust Fund Escrow Agreement — Oaktree (Joint meeting with
Reading Housing Authority) — Housing Authority members Kevin Mulvey, Diane Cohen and
Mary Connors were present and called the meeting of the Housing Authority to order at 8:25
p.m. The Town Manager noted that the action required is a majority vote of the combined
boards.
James Bonazoli noted he spoke with Paul Ognibene at the groundbreaking today and he's hoping
they won't need the money. The project is moving along quickly.
A motion by Tafoya seconded by Schubert that the Board of Selectmen and Reading
Housing Authority, acting as a committee of the whole, approve the execution of the
"Escrow Agreement" by and among Enterprise Bank and Trust Company, Oak -RJF 30
Haven LLC, and the Town of Reading, allocating funds to support the affordable housing
portions of the Oaktree development at 30 Haven Street in an amount up to $200,000 from
the Torun of Reading Affordable Housing Trust Fund was approved by a vote of 5 -0 -0.
A motion by Mulvey seconded by Connors to adjourn the meeting of the Housing
Authority at 8:37 p.m. was approved by a vote of 3 -0 -0.
Review of School Zone Flashers — The Town Manager noted that 23 years ago the Town
installed school zone flashing lights. They are now getting old and costly to repair.
Police Chief James Cormier noted that the plan is to not replace them as they fail. They would
replace them with high visibility signs instead. He noted that Angela Binda approached the
PTTTT about the flashing lights on Summer Avenue.
Bcn Tafoya noted that the light on Summer Avenue works, but at the wrong times. He also had
concerns that signs have a tendency to disappear over night. Chief Cormier indicated they will
replace any that become missing.
Chief Cormier noted that the regulations lay out the standards about placement of signs.
Angela Binda was present and asked that the trees be trimmed because they are hiding the signs.
ebb
Board of Selectmen Meeting — August 2, 2011 — page 7
A motion by Bonaroli seconded by Goldy that the Board of Selectmen concur with the staff
recommendation to remove school zone flashing lights from various locations within the
community as the lights in the various locations become impractical to maintain was
approved by a vote of 5 -0 -0.
Hearing Oyc's Violation of Liquor Policies — The Secretary read the hearing notice. Chief
Cormier and Detective Saunders were present.
Chief Cormier noted that this was a result of the compliance check process which .notifys
violators in writing by a Constable. Constable Sally Hoyt tried to serve papers around 3:00 p.m.
and was told there was no Manager on duty. Detective Saunders returned with Sally Hoyt to
attempt once again to service and there was no Manager or anybody willing to take control when
alcohol was being served. Chief Cormier noted that the Selectmen have a policy requiring a
Manager on duty at all times while liquor is being served.
Kevin Ye, owner of Oyes, noted that he and his wife went to North Conway for a couple of
days. Pim was in charge and Yao Tang is also a manager. He indicated that Sally Hoyt asked
for the manager and Pim was in charge, but not the manager. He noted that he works 80 hours
per week and never leaves his business alone. I-Ie feels this was a communication error and he is
sending all six people to training tomorrow.
Camille Anthony noted that the Selectmen's policy indicates either a principal or licensee must
be present at all times. There has to be a person available to the licensing authority or agent at
all timc,s.
Kevin Ye indicated that Pim is not strong enough to stand up to people. He asked her to watch
the place when he was not there but she's not the manager.
Richard Schubert noted that there is a language and culture difference and he understands how
this would happen. He noted that it is important to have someone there to step up and take
charge. There must be responsible ownership on duty at all times. He suggested that they come
up with a plan to help them have the language skills that are needed. Richard Schubert asked
when the summons was Finally delivered and Chief Cormier indicated 4 :00 p.m. the next day.
Camille Anthony indicated to Kevin Ye that he could get sick tomorrow and be Out for one
week. I-]e needs to have someone in charge. Kevin Ye indicated that he, his wife and Yao Tang
are the three managers.
The Town Manager noted that the manager has to be approved by the licensing authority. The
person needs to be able to run a liquor service and the Selectmen need names.
Richard Schubert noted that this is a result of a first violation of serving a minor and the license
was suspended. He is not in favor of another punishment at this time.
Board of Selectmen Meeting —August 2, 2011 —page 8 .
Stephen Goldy noted that he did have a supervisor on the premises and feels the wording in the
policy is open to interpretation. He suggests reaching out to all the licensees.
.fames Bonazoli indicated he feels it is a clear violation and is in favor of finding him in violation
but not any f ui-ther punishment at this time. He suggests that Mr. Ye come back in six months
with a clear policy and two managers that he can speak with if need be.
Chief Cormier noted this is a clear violation and he doesn't believe that a language barrier
litigates not having someone in charge. He indicated that the Selectmen's Policies sets out good
criteria and there are college courses for restaurant management and the rest is experience.
The Town Manager suggested that Mr. Ye come forward with a list of managers and credentials
in one week. I le does not want to wait six weeks or months.
Camille Anthony stressed to Mr. Ye that a liquor license is a big responsibility and if there is a
language barrier then he better work around it. Mr. Ye indicated he would find someone
qualified.
A motion by Goldy seconded by Bonazoli that the Board of Selectmen close the hearing on
the possible modification, suspension or revocation of the Restaurant License to Expose,
Keep for Sale, and to Sell All Kinds of Alcoholic Beveral4es To be Drunk on the Premises
for KOK, Inc d /b /a Oye's, 26 Walkers Brook Drive, for violating Section 3.2.1.12 of the
Board of Selectmen Policies on June 27, 2011 to wit: Supervision Presence, was approved
by a vote of 5 -0 -0.
A motion by Tafoya seconded by Goldy that the Board of Selectmen find KOK, Inc d /b /a
Oye's, 26 Walkers Brook Drive, in violation of Section 3.2.1.12 of the Board of Selectmen
Policies on June 27, 2011 to wit: operating without the presence of the licensee, a Manager
or principal representative of the licensee, was approved by a vote of 5 -0 -0.
A motion by Tafoya seconded by Goldy that the Board of Selectmen requires KOK, Inc. to
provide the Town Manager with the names of employees assigned as Manager or Principle
Representative under Section 3.2.1.12 of the Board of Selectmen's Policies by August 16,
2011. The Town Manager shall determine if the qualifications of these individuals meet the
requirements of Selectmen and report back to the Board of Selectmen, was approved by a
vote of 5 -0 -0.
Order of Takings — Temple Street, Woburn Street, Washington Street, Prescott Street, Surmyside
Avenue, Riverside Drive Re: Safe Routes to School Project — The Town Manager noted that the
list of takings is in the packet and the total value is $35,300. The project will be bid in
September.
A motion by Goldy seconded by Bonazoli that the Board of Selectmen, acting under
authority of a vote of Reading Town Meeting pursuant to Article 8_ of the Annual Town
Meeting held on April 25, 2011 and in accordance with Chapter 82 of the General Laws of
the Commonwealth of Massachusetts and acts in amendment thereof and in addition
� 6�
Board of Selectmen Meeting — August 2, 2011 — page 9
thereto, approves the Order of Takings for temporary easements and one permanent
easement to construct and reconstruct curb and sidewalks on portions of on Temple Street,
Woburn Street, Washington Street, Prescott Street, Sunnyside Avenue and Riverside Drive
for construction of the Safe Routes to School Project was approved by a vote of 5 -0 -0.
Approval of Minutes
A motion by Tafoya seconded by Goldy to approve the minutes of June 7, 2011 was
approved by a vote of 5 -0 -0.
A motion by Tafoya seconded by Goldy to approve the minutes of June 21, 2011 was
approved by a vote of 5 -0 -0.
A motion by Schubert seconded by Goldy to approve the minutes of July 5, 2011 was
approved by a vote of 3 -0 -2 with Tafoya and Bonazoli abstaining.
A motion by Goldy seconded by Tafoya that the Board of Selectmen go into Executive
Session to discuss strategy with respect to labor negotiations: AFSCME DPW Union, Police
Officers and Police Superior Officers Union and approval of minutes and that the Chair
declares that an open meeting may have a detrimental effect on the bargaining position of
the body, and the Board will not come back into Open Session was approved on a roll call
vote with all five members voting in the affirmative.
Respectfully submitted,
Secretary
� b�
Page 1 of 2
/, Oz>
Schena, Paula
From: Hechenbleikner, Peter
Sent: Thursday, August 11, 2011 12:35 PM
To: Schena, Paula
Subject: FW: Salamone v. Town of Reading
I/c Board of Selectmen
Peter I. Hechenbleikner
Town Manager
Town of Reading
16 Lowell Street
Reading MA 01867
Please note new Town Hall Hours effective June 7, 2010:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
phone: 781 - 942 -9043
fax 781 - 942 -9071
web www.readingma,gov
email townmanager @ci._read.ing..ma.us
Please let us know how we are doing - fill out our brief customer service survey at
http: // readingma- survey.virtualtownhall. net /survey /sid /1 dc7dcf24f2eb 182/
From: Ellen Doucette [ mailto :ecdoucette @brackettlucas.com]
Sent: Thursday, August 11, 2011 12 :29 PM
To: Delios, Jean; Redmond, Glen
Cc: Hechenbleikner, Peter
Subject: Salamone v. Town of Reading'
up
I received the Housing Appeal Committee's decision on the Salamone appeal regarding the comprehensive
permit for the property at 45 Beacon Street. As you will recall, the issue was Glen's denial of the building permit
initially, because of the comprehensive permit had expired, and because Salamone did not comply with various
prerequisites for the issuance of a building permit as set forth in the comprehensive permit.
The HAC granted the Town's motion for summary decision on the issue of the building permit denial based upon
Salamone's failure to comply with either the Building Code or the comprehensive permit conditions.
However, Salamone's motion for summary decision was granted, as we expected, on the issue of the expiration
of the comprehensive permit. As you will also recall, we initially thought that the permit would expire in April,
2010, when the actual date of expiration was August 9, 2010. When there is an appeal, the expiration date of the
permit is "tolled" until the appeal is final. This particular appeal was not final until August 9, 2007 when judgment
entered in the Superior Court and not, when the Appeals Court issued its decision affirming the dismissal of the
abutters' appeal.
According to the HAC decision, Salamone's comprehensive permit will expire on October 18, 2011. HAC further
states that if he cannot get a building permit and begin construction by October, that if the developer filed for an
extension of the comprehensive permit, that "we would expect that such an extension would be granted ". A one
year extension "would not appear at all unreasonable ".
8/11/2011
C raj
Page 2 of 2
Please call if you have any questions regarding the above. Mr, Golanlone has 3O days tn appeal themattnrto
Superior Court which will of course, only serve to further toll the expiration date of the comprehensive permit.
Ellen
Ellen Callahan Doucette, Esq.
Brackett 8Lucoo
1Q Cedar Street
Worcester, MA 01609
(508) 799-9739
(5O8)7QQ-Q7Q0Facsimile
�� Oj
Page 1 of 2
L/G Bo5
Schena, Paula
From: Hechenbleikner, Peter
Sent: Thursday, August 11, 2011 2:08 PM
To: MaryEllen O'Neill; Reading - Selectmen
Cc: Schena, Paula
Subject: RE: School Speed Signs
Dear MaryEllen:
Thank you for sending an email to the Board of Selectmen. The Board has adopted a policy of not
sending substantive responses to emails in order to try to stay in compliance with the Commonwealth's
open meeting law which prohibits policy discussions by the Board outside of an open public meeting.
Please understand that the Board values your input on issues and your correspondence will be included
in the materials circulated to the Board prior to its next meeting and it is available as part of the public
record. The Board members will have a chance to comment during an upcoming public meeting.
If you want to have a personal discussion of the issue with a member of the Board, we hold "office"
hours in Reading Town Hail before the first regularly scheduled meeting of each month at 6:30 PM in
the first floor conference room. The Board of Selectmen meeting schedule is posted on the web site at
www.readingma.go_ v.
Additionally, each of the members of the Board of Selectmen has a listed home phone number:
Ben Tafoya
781 -944 -3178
James Bonazoli
781 -944 -5116
Camille Anthony
781 -944 -3506
Rick Schubert
781- 942 -1617
Steve Goldy
781- 779 -1773
Thank you again for contacting the Board of Selectmen.
Ben Tafoya
Secretary
Reading Board of' Selectmen
1/c Board of Selectmen
Peter I. Hechenbleikner
Town Manager
Town of Reading
16 Lowell Street
Reading MA 01867
Please note new Town Hall Hours effective June 7, 2010:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
phone: 781 -942 -9043
fax 781 - 942 -9071
8/11/2011
Page 2 of 2
web www.re@dingma.gov
email townmanager @ci.reading.ma.us
Please let us know how we are doing - fill out our brief customer service survey at
http: // reading. ma - survey, virtualtownhall ,net /survey /sid /1 dc.7dcf24.f2eb182/
.... _ ..... ................... .... ...-1.11-.1. ............ ! ....- .. ............ ... .............. .......... _ _.. ..................._........... ....................... ......... .... _ .... ........................_...... ....... ...... ........... ..........
From: MaryEllen O'Neill [ mailto :maryellenoneill @hotmail.com]
Sent: Thursday, August 11, 2011 12:59 PM
To: Reading - Selectmen
Cc: Hechenbleikner, Peter
Subject: School Speed Signs
Dear Camille, James, Steve, Rick, and Ben,
I read today in the "Reading Advocate" that the Board of Selectmen had approved Chief Cormier's request to
replace the flashing school reduced speed signs with regular signs. I respectfully ask the Board to reconsider this
decision.
I am very concerned that our safety zones around schools will be compromised by what I call "sign blindness."
While I can provide no scientific evidence to back up this assertion, I can speak from my own personal
experience.
As examples, I point to the "wayfinding signs" that Mass Highway put up a few years ago on Route 28, e.g.,
"Summer Ave. at next intersection" and to the large symbol signs re. crosswalks that were installed on Summer
Avenue and other roads a few years ago.
When those signs went up, I saw them all the time. Then, the other day I noticed the crosswalk sign near my
house and I was surprised - I had noticed it only because there was new graffiti on it. I realized that I had
forgotten those signs were there. That is what happens to many signs - people see them for a while, and then,
unless specifically looking for something, many of us stop seeing them. This is what I fear may happen to the
signs near schools.
The stationary signs may work for a while for the people who travel through a school zone frequently and they
may work all the time for someone new to the area or just passing through. But after awhile, the signs will lose
their efficacy for the regular travelers.
It is the blinking, the motion, of the flashing lights and the rarity of that use that keeps the current lights
effective. It could be particularly hazardous to replace the flashing lights on busy streets, such as West Street,
with standard signage.
Thank you,
Mary Ellen O'Neill
b ?..-
8/11/2011
L'IC Ctd
Dear Friends,
On May 21, 2011; the town of He-adking. Kansas was struck by
an EF-3 tornado that has caused considerable damage.
You have responded to that tragedy with a generous donation
and the residents of Reading send our sincere appreciation for
your thoughtfulness. We are committed to allocating all
donated money in a carefully considered manner that will best
suit the rebuilding of the town. Thank you for your kindness
and support.
Sincerely,
, . - v I
Zb
167