2015-01-06 Special Town Meeting Minutes

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SPECIAL TOWN MEETING Reading Memorial High School Preforming Arts Center January 6, 2015 The meeting was called to order by the Moderator, Alan E Foulds, at 7:41 PM, there being a quorum present. Motion made by John Arena, Board of Selectmen to dispense of the reading of all motions in their entirety. Motion Carried ARTICLE 6: Motion made by Jeff Struble, Bylaw Committee that the Town vote to amend the General Bylaws by adding a new section 3.3.6 thereto as follows: 3.3.6 Permanent Building Committee There shall be a Permanent Building Committee ( "PBC") consisting of five (5) Permanent Members and, except as otherwise provided herein, up to two (2) Associate Members for each project that the PBC undertakes. Permanent and Associate Members of the PBC shall be appointed by an Appointment Committee consisting of the Chair of the Board of Selectmen, the Chair of the School Committee and the Town Moderator. Permanent Members shall be volunteers having practical experience and skills in professions that concentrate on the design, construction, management and financing of commercial / institutional buildings such as architects: civil engineers; structural engineers; mechanical, electrical and plumbing (MEP) engineers, building contractors, project managers, property managers, attorneys and building tradespersons. The terms shall be so arranged that as nearly an equal number of terms as possible shall expire each year. Associate Members may be appointed for each individual project that the PBC undertakes. Associate Members shall have the same participation and voting rights as Permanent Members on matters affecting the particular project for which they were appointed. Associate Members shall be registered voters of the Town, selected by the Board or Committee that proposes a particular building or renovation project (the "Sponsoring Agency ") and shall serve only for the time during which the PBC is exercising its functions with respect to such project. In the event that a particular project is subject to participant requirements of a state funding authority, the Appointment Committee may appoint additional Associate Members to the PBC for that particular project; provided, however, that, in no event, shall the aggregate number of Permanent and Associate Members for a particular project exceed nine (9). Quorum requirements for the PBC shall be the majority of the Permanent and Associate Members for a particular project. The PBC shall be responsible for the oversight and management of all major municipal and school building design studies and construction projects having expected aggregate costs exceeding two million dollars ($2,000,000). The PBC's jurisdiction shall not extend to projects of the Reading Municipal Light Department. The PBC shall present all such projects to the Finance Committee for consideration of funding options and shall sponsor and present all such projects to Town Meeting for its consideration and approval of funding. The PBC shall work with the School Committee, the Board of Selectmen and any other Sponsoring Agency. The Sponsoring Agency shall notify the PBC of its intention to undertake any such projects within seven (7) calendar days of a positive vote or general affirmation to do so. 11P-_.-