2011-05-16 Board of Library Trustees Minutes

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RECEIVED Minutes of the Board of Library Trustees Meetin READING, T 0 W N C 1_ E R K Monday, May 16, 2011 MASS. Present: 2011 JUN 21 P 3: 21 David Hutchinson, Chair; Richard Curtis, Vice Chair; Jeffrey Doucette; Karyn Storti; Vicki Yablonsky; Ruth Urell Library, Director; Kathryn Melesciuc, Recording Secretary Absent: Cherrie Dubois. Meeting called to order: 7:10 p.m. April 11, 2011 Minutes approved unanimously. (J. Doucette/K. Storti) Financial Report (R. Urell) ■ The Trustees want to thank the Foundation for the gift of $5000; ■ $200 Reading Women's Club gift towards Children's Summer Reading Program. Trustee Liaison's Reports Foundation (R. Curtis) No business to report other than $5000 gift. Friends (V. Yablonsky) Friends Fundraiser - Mini Golf was a great success thanks to the tremendous work of Susan Axelson. With only 2 months of planning, the fundraiser made a net total of $9,000. There were 300 tickets sold, 23 different sponsors, 35 raffles and 6 silent auction items. In the future, the event would most likely be held when the library is closed. A few library staff members were volunteers at the event. Friends are planning on holding the House Tour fundraiser next year. Budget FY12 ■ D. Hutchinson asked if the FY2012 budget was done - did the Trustees attempt or suggest to ask for extra funds for library book shortage at Town Meeting. D. Curtis said no the budget was passed as is with Saturday hours restored from previous Finance Committee budget meetings. D. Hutchinson stated that despite our advocacy for funds, the library is insufficiently funded and we have to apply for waiver. The trustees are disappointed that for the first time, the Reading Public Library will have to apply for M.A.R. waiver from Mass. Board of Library Commissioners (MBLC). Building Program ■ Schematic Design approved by Town Meeting on April 25, 2011; ■ R. Urell will need to get certified vote from Town Clerk to send in to MBLC; ■ If grant is approved, a special town meeting and election would be called for a debt exclusion override; ■ K. Storti stated we need to get clear guidance from Town Manager or town counsel regarding trustees' actions and publicity costs for the campaign;