2010-11-16 Board of Library Trustees Minutes

Home Browse Search

Reading Public Library Board of Trustees Minutes November 16, 2010 7:00 p.m. Id u P 2: 05 Attending: David Hutchinson, Chair; Karyn Storti; Cherrie Dubois; Vicky Yablonksy; Jeffrey Doucette; Dick Curtis; Ruth Urell, Director; Dorota Socha, Assistant Director. Minutes: Approved Minutes of October 18th meeting (Dubois/Yablonsky) Financial Report: Trustees reviewed the financial report. The Supplies and Equipment fund is low, however, all other funds on track. Ruth Urell noted that the $7500 LSTA Green Grant fund has been received and showed up on report. Statistical Report: Dorota Socha revealed a new template that she will be using to create the monthly statistical report. The report includes information such as how many patrons visit the library and how many items are checked out per day. David Hutchinson asked how the library is tracking and recording these numbers. Socha responded that they purchased a People Counter which tracks the number of people who enter and leave the building. The software used to check out materials, Millenium, tracks the number of items checked out per day. Other information contained in report included: types of programs and services and the number of people in attendance; the number of outside groups placing room reservations; number of volunteer hours per month and a wide range of E-Statistics. Vicky Yablonsky pointed out that the statistics pertaining to the number of people in attendance at the various meetings might be very useful if we are requesting additional meeting space in the Building Program proposal. Foundation Curtis reported that the Foundation is sending out letters of appeal for annual giving. Friends Dubois reported that the Friends are having the Little Black Dress event this Friday. The annual house tour has secured 5 houses. The Friends sent out an appeal for members and received a great response shortly after the appeal went out. No exact amounts are known yet. Ad Hoc Municipal Building Committee Yablonsky reported that the group will soon be disbanded. Budget Urell presented the revised budget information she received from Finance Director, Bob LeLacheur, with the Trustees. The library needs to meet the Finance Committee's bottom line, which is 1.75 % below current budget.