1996-01-22 Board of Library Trustees Minutes

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P-- rCaE]IVF Board of Library Trustees ' CI.:; u Minutes of Meeting - January 21, 1996RE'Ajh 4c, " Conference Room - Reading Public Library - 5:30 p.m. 1 q Tn tIr P went: Ms. Cherrie Dubois, chair; Mr. William iamond -Mrs.-lalia Marnik; Dr. Christine Redford; Mrs. Maria Silvaggi. Guests: Stephen and Rachel Baumgartner. Absent: Mr. Robert Fields. Ms. Dubois called the meeting to order at 5:35 p.m. Minutes: Mrs. Marnik moved to accept the minutes of December 4. The motion passed. Financial report: All accounts are right on target. Statistics: The weather impacted December's circulation, although historically that month is always under 20,000. Director's report: Continental Cablevision has scheduled another telethon for April 21. Construction of the Children's Room desk is progressing; Ms. Hanley and Corinne Fisher will go to see it on Wednesday. On Thursday, there is a meeting with the carpenter, the electrician, and the telecommunications people. The Director has invited Carol Grimm, Finance Committee liaison, to the next Board meeting. The Town Manager has asked the Director to take the lead on the parking lot issue, by holding another meeting with the neighbors. She asked that either he or the Director of Public Works be at meeting, also. Trustees agreed to an April 22 meeting, at 7 p.m. after Board meeting. Ms. Dubois considers it important to let people know teat street parking is all right. She suggested signs along the exit or entrance to the parking lot. Ms. Hanley will be speaking at the Computers in Libraries conference in Virginia in February. Kimberly Lynn and Michael Colford will attend the Public Library Association Conference in Portland, Oregon. The ALA conference is in New York this year, and occurs in the next fiscal year. Friends report: Mrs. Baumgartner apologized for not having attended the December meeting, due to a late notification. Unfinished business: 1) Dan Baker came a week ago last Saturday to help the fundraising committee focus on the goals and strategies of the endowment campaign. He will return on February 10 with his findings and suggestions. Members of the committee are Cherrie Dubois, Elia Marnik, Deirdre Hanley, Maria Silvaggi, Bob Nordstrand, Russ Graham, Gene Nigro, and Arthur Knapp. The Board discussed whether the funds should be managed by the town's Commissioners of Trust Funds, rather than a separate 501(c)3 corporation. Ms. Hanley reminded the Board that in 1992 some changes were made to allow the Board to expend trust funds more expeditiously. Mr. Diamond recalled that the Trustees handled the Library funds through the 1970s. Mrs. Marnik remembered that at the time of the charter (ten years ago), the Commissioners took on the Library's funds and consolidated them for i- -stment purposes. Mrs. Silvaggi was charged with researching the I Dry of how Library trust _funds have been managed. 1 f,