1998-10-21 Board of Library Trustees Minutes

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Board of Library Trustees Minutes of Meeting -October 21, 1998 Present:Ms. Maria Silvaggi, chair; Mr. Stephen Conner; Ms. Cherrie Dubois; Ms. Donna InDelicato; Mr. Richard Ogden; Dr. Christine Redford; Library Director Deidre Hanley; and Friends Co-President Karen Brown. Ms. Silvaggi called the meeting to order at 7:00 p.m. Minutes: The minutes of the September 29 meeting were accepted. Financial Report: Mr. Ogden questioned why so much of the office supply portion of the budget is used this early in the fiscal year. It was concluded that the budget is not adequate. Therefore, Ms. Hanley requested $1000 extra for FY 2000. Ms. Silvaggi suggested that the spending be tracked carefully. In addition, Ms. Hanley added that book money is spent early in the fiscal year. The NOBLE shortfall will need to be taken out of some other account. Statistical Report: September was a quieter month than usual. This is similar to other surrounding libraries. Chairperson Report:Three trustees attended the Budget Council Meeting. HVAC was not discussed. It will be put in the Capital Plan. Phase I needs to happen in the Spring 1999. A transfer of funds will be needed. The Planning Committee will meet on November 23 prior to the next Trustees meeting. Director's Report: The Renovation Plans for the Entry and, Circulation Desk were discussed. Plans need to be presented to the Historical Commission. Mr. Stohlman will be invited to attend the November 23 Trustees meeting to discuss the plans in greater detail. The pros and cons of exterior wood verses brick were discussed. Plans need to be made for an alternative entrance during construction. Report from the Friends: Karen Brown, president of the Friends presented a positive plan for the year ahead. There will be an aggressive, creative membership drive. Newsletters will be forthcoming. Members will be mailed notification of events. A Spring House Tour is in the plans. There are still vacancies on the Friends Board. The Friends are looking into improving the cafe so that it meets the needs of patrons as well as make it worthwhile for the Friends. The Friends want the business and the library to win. In addition, the Friends want to improve the Fran McSheehey Music Area, and get a company to underwrite the Concert Series. Trustees are asked to think about Trustee Goals which will be discussed in November along with the Evaluation of the Director. There were no Trustee Liason reports.