1998-11-23 Board of Library Trustees Minutes

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` "ASS- Board of Library Trustees Minutes of Meeting - November 23, 1998 6 Z 6- 14A d F ^s L Present: Ms. Maria Silvaggi, chair; Mr. Stephen Conner; Ms. Cherrie Dubois; Ms. Donna InDelicato; Mr. Richard Ogden; Dr. Christine Redford. Also present: Mr. Peter Brown, Mr. Mike Debrigard, Mr. Arthur J. Reynolds Mr Tom Stohlman. ' Ms. Silvaggi called the meeting to order at 7:00 p.m. Minutes: The minutes of October 21 were accepted. New business: 1) Entry re-design: Mr. Stohlman presented the design for the new entryway. The existing Plexiglas and wood canopy has proven inadequate for many winters now. The original intention was to redesign that structure, but since the Library can use more space, a design was created that pushes the entrance out of the current building outline, making a mud room outside. It will allow space for a new circulation desk with a better security system and more modern equipment. In Mr. Stohlman's design (see drawings), a shed roof on all sides of the entryway directs weather (snow and rain) away from patrons. There is a double door on one side, and a single door for strollers and handicapped access on the other (at the top of the ramp). The space will not be heated. The Historical Commission is concerned that the addition fit in with the style of the building, yet be clearly a new addition by its appearance. Suggestions to differentiate it are to add a second color to the whole structure or to the bottom part, or to make the top out of wood. The Board discussed with Mr. Stohlman and Mr. Debrigard brick color, roof style, detailing, handicapped-accessible doors, brick for the patio, the construction schedule, and the option to bid pieces of the job separately. Consensus was to alternate yellow with terracotta brick, and to use shingle to match the existing roof. Some members of the Board will attend the. Historical Commission's meeting on December 1 to discuss the addition. Ms. Hanley recommends that a final design decision is made at the January meetings of both boards. Specs could then be done in February, followed by going out to bid. 2) Internet access: In late October, the Director was told by the Town Manager that the police chief had concerns about the accessibility of pornography at the Library via the Internet. He had asked the chief to contact her. She had a brief phone conversation with Detective Patterson, which seemed to put the issue to rest. After the editor of the Advocate interviewed her about the issue, Ms. Hanley called the chief herself. In the Advocate article, Chief Marchand said he had received a stream of complaints. He has not relayed these complaints to the Library. He assigned Detective Saunders to call the Attorney General's office on the issue. Mr. Reynolds wrote a letter to the police chief questioning his action, and has received no response. He also wrote letters to the editors of both local papers. There has been very little