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MEMO TO: John, Stephen, Ardith & Carol <br />FROM: Cathy <br />DATE: December 1, 1986 <br />RE: Minutes to.be approved, etc. <br />f k°^ <br />Attached are "minutes" which I created to cover our discussion, <br />review and vote on new application and instruction sheet. <br />These minutes, obviously, should have been done in a more timely <br />manner!!! Lets get them approved and on file with the TOwn <br />Clerk. <br />We still have to establish minutes for Executive Session approval <br />of Housing Special Permit. John - you were to give me the letter <br />from Ted which we acted upon via conference call. Once I get them <br />I will put together some minutes for our approval. These stay <br />in our files until the case is resolved and then voted out of <br />executive session. Once vote ut of executive session they then <br />must be filed with the Town Clerk. - <br />I think we have been a bit remiss in following the Open Meeting <br />Law - any decisions made, other then those7at "Hearings" should <br />be done in open meeting, duly recorded with the Town Clerk. <br />I would like to suggest that we establish a time certain to <br />discuss various-items which the Board will need to address over <br />the next couple of months. We can either utilize the first half <br />hour or hour prior to scheduled hearings say the first Wednesday <br />of each month, or if our hearing schedule is light establish a <br />separate night for business meeting. Let's discuss and decide. <br />Some of the things that we need to address as a Board and Vote <br />upon as a BOARD are as follows: <br />Minutes - Executive Session meeting <br />Rules and Regulations-- update and vote for submission to T.Manager <br />Budget - FY 88 <br />Annual Report for 1986 - Believe this is due in January'87. <br />Input which we indicated we would give to the Planning Board. I'm <br />not quite sure just what this is suppose to be!!!! <br />