1992-04-27 Board of Library Trustees Minutes

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Board of Library Trustees Minutes of Meeting - April 27, 1992 Conference Room - Reading Public Library - 6:00 p.m. Present: Mrs. Elia Marnik, chair; Mr. William Mr. Robert Fields; Dr. Christine Redford. Absent': Mrs. Carol Beckwith. The meeting was called to order at 6:05 p.m. Minutes: Dr. Redford made a motion to approve The motion passed. Diamond; Ms. Cherrie Dubois; the minutes of March 16. Financial report: State certification requires that book expenditures equal at least 150 of all income, including trust funds. For Reading, the minimum amount is between $77,000 and 80,000. $72,000 has been spent so far. Total estimated expenditures for acquisitions for FY92 are $53,000 from the municipal allotment, $19,000 from the Incentive grant and the Donations account, and $5,000 from trust funds. $6,000 of the Incentive was allotted for children's books. Tracking expenditures for acquisitions is a perennial problem, due to orders being placed far`in advance of receipt and the uncertain discount. The Director is looking forward to the accounting software that is being developed by the Library's book distributor. Statistical report: Circulation continues to rise, and Reading leads NOBLE -libraries in circulation again for March, even though other libraries are -)eriencing similar increases. March was the biggest month ever in Terence questions: 3600. Ms. Dubois praised the availability of materials via interlibrary loan. Mrs. Marnik reported that Town Meeting complimented the Library very highly when annual reports were made. Director's Report: Ms. Hanley drew the Board's attention to the compliments on the building from Patience Jackson of the Board of Library Commissioners. Unfinished business: It was discovered that a clogged dry well had been the cause of the leakage into the Archives Room. It was unclogged, flushed and redirected away from the building. Ms. Hanley spoke to Sharon Ofenstein of the Historical Commission; they are ready to move the archives into the Town Hall space. Therefore, the Library has additional space for its own purposes. Half of the rug will have to be ripped up and replaced, due to water damage. Ideas for use include a homework center run with peer leaders, typing and computer space. The area could be partitioned. Since the Recreation Committee has a proposal to sponsor a teen center, the Library might want to hop on the bandwagon. Ms. Hanley asked the Board for suggestions. New business: 1) The Friends have been very active this year. Ms. Hanley and Mrs. Marnik have worked very hard with the Executive Board. The essay contest was well received, Red Sox day sold out, there will be a Domino's,` pizza fund-raiser on,,May 4, a night at Quannapowitt Players with Rotary, `a ,zse "tour on May 31j an annual meeting in June. Clean-up day was tponed due to inclement weather. Ms. Dubois asked that a copy of the -riends' financial statement be distributed to the trustees at the end of the fiscal year. She suggested a calendar for a fund-raiser. Dr. Redford suggested that the Friends may want to earmark some funds for picture 1