1992-05-18 Board of Library Trustees Minutes

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Board of Library Trustees _C Minutes of Meeting - May 18, 1992 Conference Room - Reading Public Library - 6:00 p.m. Present: Mrs. Carol Beckwith; Mr. William Diamond; Ms. Cherrie Dubois; Mr. Robert Fields; Dr. Christine Redford. Absent: Mrs. Elia Marnik, due to illness. Mr. Fields called the meeting to order at 6:05 p.m. Minutes: Mr. Diamond made a motion to approve the minutes of April 27. The motion passed. Financial report: Balance shown in the Personal account is incorrect: the budget is on target for personnel. The fifteen percent milestone of book expenditures was met last week: $75,914. The Library had to spend $22,000 over the municipal allotment for acquisitions to meet state certification requirements. An extra billsheet will be prepared to wrap up the fiscal year, around July 10. The Board had decided to allow only two signatures on the billsheets during the summer months when it does not meet, however, -a majority is required by law. Statistical report: Reading is again number one in NOBLE for circulation. Director's Report: The summer reading clubs are in preparation. The Children's Room is participating in a nation-wide effort with an.Olympics theme. The Young Adult theme will be "Read for the gold." Young adults will earn fake money for each book read, with an auction to be held at the ^nd of the summer. An insert in the June town supplement to the Suburban ews will advertise.the two reading clubs. Technical Services re ort: Diane Young spoke about changes in that division, particularly since the replacement of the card catalog with terminals. Very little cataloging is done by staff here NOBLE Central Site finds and loads cataloging information into the computer for new titles. In place of creating and filing catalog cards, the T.S. staff has taken on most of the responsibility for sending and requesting interlibrary loans, allowing public service staff to devote more time to their customers. Two-thirds of one full-time staff member's time is spent on interlibrary loans, plus some time from two others. Other duties picked up by T.S. staff are assessing damaged books for mending or discarding, and choosing paperbacks to add to the collection from donations. The division is reliant on computers. Ordering of adult and children's books is now done electronically via a modem. A new books list is compiled monthly by manipulating data from the computer on a word processor. The Library depends heavily on volunteers for help with processing and discarding materials. Mending is very rarely done due to lack of staff time. Both Irene Sunbury and Michael Colford have been extremely creative and generous about changes in their jobs. Election of officers: Mr. Diamond nominated Elia Marnik to serve a second term as chair. Mrs. Beckwith nominated Mr. Fields for vice-chair, and Ms D.,ubois for secretary. All were re-elected unanimously. t .hfinished business: 1) installed in the parking the building operated by Ms..Hanley updated the Board on the light to be lot. Mr. Carson from RMLD recommended alight on a switch and timer. Mr. Labonte, an electrician, 1