1995-06-19 Board of Library Trustees Minutes

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_T Board of Library Trustees Minutes of Meeting - June 19, 1995 Conference Room - Reading Public Library - 6:00-p.rf. Present: Ms. Cherrie Dubois, chair; Mr. William Diamond; Mr. Robert Fields; Dr. Christine Redford; Mrs. Maria Silvaggi. Also present: Rachel and Steve Baumgartner. Absent: Mrs. Elia Marnik. Ms. Dubois, Secretary, in the absence of the Chairman, called the meeting to order at 6:05 p.m. Public Hearing: No one from the general public was present for the public hearing on policy manual updates. Mr. Diamond moved that the hearing be closed. Ms. Dubois moved that the policies be approved as presented. The motion passed. Upon his arrival, Mr. Fields took over the chairmanship of the meeting. Election of officers: Mr. Diamond nominated Ms. Dubois for chair. Mr. Diamond moved.to closed the nominations and asked the Secretary to cast one ballot to elect the Chair. Ms. Dubois, as newly-elected chair, presided over the rest of the meeting. Mrs. Silvaggi nominated Mrs. Marnik for vice-chair. Mrs. Marnik was elected unanimously. Mrs. Silvaggi nominated Dr. Redford for secretary. She was elected unanimously. Ates: Mr. Diamond moved to accept the minutes of May 15. The motion Y... .red. Financial report: Nancy Smethurst, Administrative Assistant, was commended by the Director for managing to spend the non-personnel account down to zero without splitting bills. However, money will be returned to the Town from the personnel account, due to new hires at lower rates, and the 52.2 weeks in the fiscal year's budget, although there were only fifty-two weeks in the fiscal year. Mrs. Silvaggi suggested that this 52.2 week policy be brought up to Town_Meeting. July 10 will be the last bill roll for FY95. Statistics: The April statistics were amended to include interlibrary loan statistics. Comparisons between May 1995 and May 1994 are a little off because of the NOBLE upgrade last May. Ms. Hanley clarified that the Children's Division monthly report uses January to December as a statistical year. Dr. Redford remarked that the number of reference questions in the Children's Room from January to May is phenomenal. There was no,..report from the Chairman. Director's Report: Proposed dates for meetings for FY96 were proposed. It was agreed to continue with third Mondays, except for the holiday months (January, February, and April). Consensus was to move the December meeting to December 11, and to move the November meeting to November 13. This m t be better for the budget schedule. 1