1995-10-16 Board of Library Trustees Minutes

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V Board of Library Trustees Minutes of Meeting - October 16, 1995 Conference Room - Reading Public Library - 6:00 p.m. P:- ?nt: Ms. Cherrie Dubois, chair; Mr. William Diamond; Mr. Robert Fi__ds; Mrs. Elia Marnik; Mrs. Maria Silvaggi. Also present: Rachel and Steve Baumgartner. Absent: Dr. Christine Redford. Ms. Dubois called the meeting to order at 6:05 p.m. Minutes: Mr. Fields moved to accept the minutes of September 18. The motion passed. Financial report: The book budget is being analyzed to figure out the pace of spending. All accounts are fine. Statistics: Circulation continues to go up. Ms. Hanley will look at the ratio of children's increase vs. adult; it may be the effect of added hours. Chairman's Report: No report. Director's Report: The Library has submitted a grant to develop a Web page, a graphical site on the Internet. The total cost will be $20,000. The effect would be that of an electronic library. Chris Prah, who As working on the project with the staff, will be invited to do a demo of the Web page next month. ; A number of Board members will be attending the BLC program next month i.- Burlington. Customers have asked for a mailbox at the library, via the suggestion bdx.--'-- The Post Office is willing to install one. The Board approved putting a ma*',box on the landing. - `h ,on reports: No reports. Friends report: The newsletter is at the printers, and will go out in a town-wide mailing by the end of next week. The Friends' Board has established a policy that as memorials for Friends members, a book will be donated to the Library, in lieu of the charity designated by the family. Wendy Ault has accepted the position of Secretary, left vacant by Fran McSheehy's death, and Tom Stohlman will be a Member-at-large. The Friends have applied for one hundred tickets for the Christmas Pops. Refreshments for the House Tour will be provided at the Library. Unfinished business: Ms. Dubois reported that she and Gene Nigro attended a seminar on public library fundraising. A feasibility study done by an outsider can determine how much money can be raised. With a solid core of enthusiastic people, Ms. Dubois said, we can do the fundraising ourselves. Other tips: never tie the amount of money raised to the percentage of take by fundraiser; make the goals very clear in the preliminary stages. The committee will meet again tomorrow*--" They will take to local groups that have used professional fundraisers. Trustees were invited to the volunteer reception on Wednesday evening. New business: 1) Theresa Bond is retiring. Ms. Hanley sent a memo to the Town Manager about an anticipated budget shortfall, since Mrs. Bond will be replaced by an MLS librarian at a higher rate. Ms. Hanley will get back to t-----,Town Manager if the Library needs additional funds later in the year. ~3oard will send letters of thanks to Mrs. Bond and Mrs. Sunbury. 1