1986-09-15 Council on Aging Minutes

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MINUTES OF BOARD MEETING SEPTEMBER 15, 1986 PRESENT: F. Richard Felone, Aloyse Jellison, Barbara Doucette, Woodrow Baldwin, Gladys Cail, Ruth Montague, Jane Soule, Sebastian Tine, Loretta Spaulding and Rheta McKinley. ABSENT: Rosemary Gibbons, John Montgomery and Eric DelloRusso, Assoc. Member. The Board meeting opened at 7:30 p.m. A motion MADE, SECONDED AND VOTED to accept the minutes of the July 9, 1986 meeting. New members were introduced. ADMINISTRATIVE SECRETARY REPORT: After discussion, motion MADE, SECONDED AND VOTED to accept this report. FINANCIAL REPORT: Not given because printout from Town offices had not been received. NEW BUSINESS: HOW TO HANDLE TICKET DISTRIBUTION After much discussion a motion was MADE, SECONDED and VOTED that tickets to non-Council on Aging events be distributed by telephone reservations, first come-first served, through selected volunteer Board members. There will be no exception to this rule. USE OF VAN FOR NON COUNCIL ON AGING FUNCTIONS: After much discussion a motion was MADE, SECONDED AND VOTED that the Van could be used for Town Forest Day in honor of Ben Nichols on September 28, and that the van driver will be paid from Council on Aging budget. There was much discussion about Board Members who miss 2 consecutive meetings without communicating with the Council on Aging office. It was decided to write the member asking if there was any interest in continuing as a Board member. Woody will inquire of the By-Law Committee and Town Counsel if we can lower the age for providing services to those age 60 and over (EOEA Regulation) rather than our present age 62. ANNUAL THANKSGIVING DINNER: There is much concern about the confusion caused by people arriving early and the possibility of people getting injured. There is room for all, but seniors cannot be seated until tables are ready and this makes for crowdddd hallways. There was discussion about discontinuing the ecumenical service and Rheta will check with Austin Prep for details and report at next meeting. UPGRADING OF ADMINISTRATIVE SECRETARY: There was much discussion again about the proper procedure to upgrade this position and getting it from the union to a management position. Also, there is a need to clearly define who is in charge of the office. After discussion, motion MADE, SECONDED and VOTED that the Personnel Committee, with assistance from Woody, work with Rheta to write a statement expressing the Board's concept of Council on Aging office functions.