1987-01-13 Council on Aging Minutes

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COUNCIL ON AGING BOARD MEETING, JANUARY 13, 1987 BOARD OF SELECTMEN rr• F i° PRESENT: Gladys Cail, Barbara Doucette, Rosemary Gibbons, AJ o); son, Ruth Montague, Sebastian Tine; Associate Member., Le t'aL Spaulding, Rheta McKinley, Administrative Secretary ABSENT: Woodrow Baldwin, Dick Felone, John Mont gomer The meeting was called to order by Vice Chairperson, Aloyse Jellison, at 7:30 p.m. The Minutes of the previous meeting were reviewed and the motion made, seconded and voted for acceptance. FINANCIAL REPORT. Treasurer Barbara Doucette reported finances were on target with 34.97% expended. Motion was made, seconded and voted to accept the Financial Report. REPORT OF ADMINISTRATIVE SECRETARY. The report of the Administrative Secretary was reviewed and commented on. It was agreed that the Holiday Festival was a huge success. It was noted that there has been a 10% increase in volunteers since the position of Volunteer Coordinator was cre ated on July 1, 1986. A $4400 grant has been submitted requesting funds to continue this program. There was a brief discussion regardingthe termination of Edna Gelman, Clerk. It'is not known if this job opening has been posted. Rheta reported that the substitute van driver has requested -a pay raise from' $4.00 to $5.00 per hour. Town Manager Heckenbleikner suggested $4.47 an hour- Consideration might be given to the additional money upon submissihon of documentation as to the duties performed and the level of responsibility required. The motion was made, seconded and voted to write a letter to the Town Manager outlining the duties and responsibilities of the substitute van driver as recorded.in the job description. BUDGET. The Board discussed the necessity for the regular van driver to work overtime. The workload has increased and it is impossible for her to - serve the additional load in 35 hours weekly. Following a lengthy discussion, the motion was made, seconded and voted to increase the hours of the van driver 22 additional hours per week, making a total of 372 hrs. weekly. Noting that there has been no permanent clerk in the COA office for several - months, the motion was made, seconded and voted to hire one full-time clerk, or possibly two part-time clerks, to assist in conducting the duties of the office.