1987-10-13 Council on Aging Minutes

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Council on Aging MINUTES October 13, 1987 Members present: Gladys Cail, Loretta Spaulding, Dick Felone, Rose- mary Gibbons, Gail Rourke and Woody Baldwin Members absent: Sebastian Tine, Aloyse Jellison and Barbara Doucette Staff present: Rheta C.. McKinley Patrons of Older Adults representatives: Gertrude Poole,& Barbara Ritchie Minutes of previous meeting A correction was made to minutes of September 14, 1987, action on motions should be recorded. It was then voted to accept minutes of previous meeting as amended. Financial report In the absence of Barbara Doucette, Treasurer, Rheta reported a balance of $62,474. or approximately 15% of budget for FY 87/88 has been spent through September 30, 1987. Motion made; seconded and voted to accept financial report. Rheta reported that $468. has thus far been spent for "help wanted" ads for Outreach Worker and Clerk. This is more than half of our office supply budget. Woody suggested, if necessary, we would request a trans- fer of funds. Administrative Secretary's Report Report was read and accepted with discussion of the following: STAFFING: With reference to memo from COA staff, dated October 13, 1987, there was discussion about lack of clerical help especially during after- noon hours. The "floater" from Town Hall has only been available to COA office, 4 mornings and 1 full day since july lst; this is woefully inad equate. For FY 87/88 budget we again, requested funding for additional clerical help, however the Town Manager did not present this to the Fi:7 nance Committee. He requested a part-time clerical person be hired and shared by COA and Health Department., This was approved by the Finance Committee as a line item in the Health Department budget; up to now no one has been hired for this position. With our ever increasing workload, additional clerical help is an absolute must.. Motion by Rosemary Gibbons, seconded by Dick Felone to have Chairman write letter to Town Manager re.-. questing coverage daily from 1:00 P.M.. to 5:00 P.M. and this should be addressed in FY 88/89 budget. The motion passed unanimously. Needs Assessment There was a lengthy discussion concerning survey: We should decide just what kind of information we want, new building for senior center, how many would use facilities we have and what types of programs are needed.; Woody feels there is no need to hire a professional to do survey if it is not being done to demonstrate need for new building. He sug7 gested having two people from Patrons of Older Adults, two staff people and himself work up a questionnaire that would be appropriate. This table until October meeting.