2007-07-03 School Committee Minutes

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C- } Reading School Committee .f 0104 N CLERK Reading, Massachusetts Nk A [ u, MASS. Special Session 7 an suiufl+ A*7 I I Call to Order Chair Lisa Gibbs called the special session to order at 2:06 p.m. in the Superintendent's Conference Room. Present were Ms. Webb, Mr. McFadden, Mrs. Gibbs, Mr. Robinson, and Mr. Michaud. Also present were Superintendent Schettini, Town Counsel Ellen Doucette, Town Accountant Gail LaPointe and Scott Dunlap, Ai-3. Mrs. Gibbs noted that the meeting was being tape recorded for two reasons; RCTV was not present at this meeting and there have been requests from the committee that the minutes be more detailed. Old Business Special Building Project Meeting Mrs. Gibbs had questions to ask of the Superintendent, Mr. Dunlap, Ms. Doucette and Ms. LaPointe. She asked Mr. Dunlap to give a brief history to this point regarding the track and stadium lighting. 1 Mr. Dunlap gave a brief history. Please see attached memorandum. Discussion continued regarding the track remediation and field lighting. Mr. Dunlap stated we didn't get the bids we had hoped for on the track. The most beneficial way to do the track would be to direct TLT to proceed with the track under the original contract and not execute a new contract. By executing a new contract we would have to front the money to do the new track. That money would have to come out of the contingency fund. He also stated that TLT has contacted the preferred track surface contractor to do the work and there are two windows of time that they could do the work, late July and mid August. Mr. Dunlap went on to state that the reason to do the field lighting as a change order is because it is an all or none with the bid. The bid can not be split apart into 2 different contracts so the only way to get the field lighting done is to go ahead and execute a contract for all of the work with TLT or reject all bids and execute a change order as part of the base contract with TLT. Mrs. Gibbs verified that this was the best case scenario for the field lighting and track remediation.