1999-04-05 Board of Library Trustees Minutes

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Board of Library Trustees Minutes of Meeting - April 5, 1999 oJ: Present: Ms. Maria Silvaggi, chair; Mr. Stephen Conner; Ms. Cherrie Dubois; Mr. Richard Ogden. Ms. Silvaggi called the meeting to order at 7:20 p.m. Report from the Chairman: The chair read her report for Town Meeting. Minutes: The minutes of March 15 were accepted. Financial report: The Library is requesting a transfer of $8900 at Town Meeting, to help cover overruns and meet the materials requirement. Statistical report: A study of January and February circulation was distributed. Although overall circulation was down from last year, paperbacks, nonprint items, and reference questions are up. Statistics on public computer use for February and March show that the estimated total use of the Internet is 1400-1500 hours per month. Director's report: The Board will make a report to Town Meeting on April 12, the same night for consideration of FY99 transfers. The FY00 budget will be addressed on April 15. The Director reminded the Board that the reclassification is not a new program, but a regular part of the personnel budget. The Library has applied for a grant with a customer service training component, and a component of advertising our services to non-users. Friends report: Reading Cooperative Bank will be the corporate sponsor of the house tour, for $2500. The MFA trip is sold out. The Friends will sponsor part of the Earth Day events, to obtain publicity. Liaison reports: None. Unfinished business: The Director wrote a memo to the Finance Committee about the Library's security system. Self-checkout has been moved to the FY01 capital plan. New business: Copies of the 1992 long-range plan were made available. Rather than a list of goals and objectives, the new plan will be more of a strategic plan. The planning committee met last week, and will continue to discuss vision and mission statements and service responses at the end of the month. They are trying to find people to help design a survey. 2) During a tour of the facilities, the following were noted: a enclosure in the stacks for the transformer, a burst HVAC pipe in the basement, new lighting in the media room. A PC lab will be installed in the former silent study room within a month. The new entryway will be built in May or June. The Children's Room is getting more PCs for games and word processing. Funding for a new rug for the Children's Room was bumped out of the FY99 capital budget. ~The meeting adjourned at 9:00 p.m. V , Diane J. Assistant Director