1999-09-20 Board of Library Trustees Minutes

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Board of Library Trustees Minutes of Meeting - September 20, 1999 Present: Maria Silvaggi, chair; Stephen Conner; Cherrie Dubois; Donna Indelicato, Richard Odgen, Christine Redford. Ms. Silvaggi called the meeting to order at 7:05 p.m. Minutes: The minutes of June 9, June 21, and September 13 were accepted. Financial report: Reports for July, August, and year-end FY99 were presented, along with a report of trust fund balances as of June 30. The Board asked if library trust funds could be subtotaled. Quite a bit of trust funds were spent last year. The Noyes and Zalubas funds have been entirely spent. Neither was initially established as a named trust fund. The office supplies account is already heavily spent, as is typical of this time of year. Statistical report: Circulation is level with last year. Considering all the dislocation, that is good performance. Report from the Chairman: Mrs. Silvaggi asked if the Board wanted to continue as a member of the Budget Council. After extensive discussion, the consensus was to continue participation, with a quorum present at each Budget Council meeting. The Finance Committee chair will be chairing the meetings. The Finance Committee would like to see all budget requests, not just those supported by the Board of Selectmen. Director's report: There have been a lot of complaints from the neighbors about noise from the cooling tower outside. The complaints are justifiable. The installation of a sound- attenuating fence has been approved by the Town Manager. The cooling tower itself has needed repeated repairs: a representative of the manufacturer and the HVAC design firm will investigate. About ISO people attended Friday night's Foundation event. Books and furnishings have been moved out of the Children's Room in preparation for the installation of a new carpet. Unfinished business: The Board reviewed the Director's revised draft of an FYOI budget. A cover memo will reserve the Board's right to change the request, since there is still no state budget, and this budget is being prepared so far in advance. Ms. Dubois made a motion to accept the budget as presented by the Director, with the understanding that adjustments may need to be made. The motion passed. New business: The October 22 reception for the entryway, honoring Tom Stohlman, will be planned by Ms. Brennan, Ms. Dubois, Ms. Indelicato, and Mrs. Silvaggi. State aid forms were distributed; discussion was postponed until the next meeting. The minutes of September 18 were accepted. The meeting was adjourned at 9:10 p.m. Diane J. Yo Assistant Director