1999-12-13 Board of Library Trustees Minutes

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Board of Library Trustees Minutes of Meeting - December 13, 1999 Present: Maria Silvaggi, chair; Stephen Conner; Donna InDelicato; Cherrie Dubo Rlthar`dr' 3` 08 Ogden- Christine Redford. Also present: Matt Cummings, selectman liaison and Dorothy Alworth, Head of Circulation. Mr. Conner called the meeting to order at 7:00 p.m. Minutes: The minutes of November 22 were accepted. Financial report: Accepted. Ms. Silvaggi noted the receipt of the state aid check: $34,261.05. Statistical report: The Board asked if the report was needed monthly. Ms. Silvaggi suggested quarterly. Report from the Chairman: Ms. Silvaggi presented information from the Town Charter on how the annual budget is presented to Town Meeting, and that the Trustees are responsible for presenting the budget. Prospects for an override and the general health of the FY 01 town budget were discussed. Circulation Head report: Mrs. Alworth expressed thanks to Board of Trustees for supporting staff ideas and requests. Reading ranked second in NOBLE circulation. The new 3M system is almost complete despite some glitches in implementation. The patron counter will return as part of the 3M system. A receipt will replace date due cards when the new date printer is operating. Targetting is up to 530 in the collection and most of the media is done. Early plans for Dorothy Alworth's retirement in the spring were discussed. Director's report: No conclusion was reached in a discussion with Peter Hechenbleikner, Beth Klepeis, Russ Dean and Carol Roberts about paying a differential for Sunday hours. A survey of other towns done by Julie Cosentino shows a difference from community to community. It is perfectly legitimate and a good idea to hire new people with requirements to work Sundays, but that requirement can't be imposed on employees hired previously under different conditions. The Town Manager is interested in establishing a new grade for a Sunday librarian position, but this doesn't address the Sunday technician problem. The Town Manager was thanked and commended for pursuing a solution. The Friends are proposing vending machines on trial to be located in the basement near the elevator. Friends: The Friends' Newsletter will be mailed later than usual and probably will come out Trustee liaison reports: The Foundation is ready to give the library their first check in the amount of $4,000. The policy determining the amount will be based on a percentage of assets