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Reading Cultural Council <br />f SS <br />March 4, 2008 <br />0 Is <br />N4 L3 <br />-5 ' `j. <br />MEETING CALLED TO ORDER - 7:05 pm <br />MEMBERS PRESENT - Liz Whitelam, Anne Hooker, Lorraine Horn, Karen Storti, Patrick <br />Holland, Vicky Schubert <br />MINUTES of the November 27, 2007 and January 8, 2008 meetings were distributed and <br />approved. <br />CORRESPONDENCE - Of the reimbursement requests received: <br />It was noted that the Drum & Bugle Corps request was missing some documentation of expenses <br />and may require a partial reimbursement. <br />The Community Connection's reimbursement request included some extraneous expenses; LW <br />has advised them of the error and they will submit a corrected request. <br />COMMUNITY INPUT SURVEY <br />LW reported that she created a draft survey based on the State template and tested it on the <br />Town's website. She agreed to request placement on the site's front page when the survey was <br />ready to be deployed. It was agreed that we would add items inviting people to join the council <br />and submit the names of arts organizations they thought should be notified about the opportunity <br />to apply for a grant through the council. <br />GRANT RECIPIENT RECEPTION <br />It was decided that we would move the reception to May to avoid conflicts with the April <br />schedule. <br />KS suggested that we contact newly opened local restaurants to see if they would like to donate <br />space or refreshments. <br />LH agreed to coordinate the search for a suitable location, and to create invitations that would <br />include a list of the grants awarded in this cycle and an invitation to new council members. <br />AH agreed to check with the police department regarding their policy on eating in the community <br />room, and noted that we have approximately $600 in administrative funds available to use for this <br />event, although it was generally agreed that we would spend much less than that. <br />KK offered to contact RCTV to see if they would like to cover the event. <br />LW additionally shared the following updates: <br />Press releases were sent to the Advocate and the Chronicle regarding the grants awarded <br />in this cycle. An article appeared in the Chronicle, which included congratulations from <br />our local State representatives. <br />Town Day has been scheduled for June 21. It was agreed that we may want to be a little <br />more visible this year in light of our membership crisis. One prospective member will <br />attend the April 1 meeting. <br />It was determined that the Ruby Bridges performance did not meet the criteria for a Gold <br />Star project. <br />The meeting adjourned at approximately 7:50 <br />Respectfully submitted, <br />k Vicky Schubert <br />1 <br />