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Council on Aging <br />January 8, 2001 <br />Town Hall <br />16 Lowell Street <br />Reading, MA 01867-2684 <br />Present: <br />SLL <br />i ASS. <br />2103 JUN 21 P Iz: Q,9 <br />Dick Anderson, Ray Cabot, Betty Cronin, Dottye Foxon, Edwina Kasper, Ed Merullo, Lois <br />Bond <br />Excused: <br />Mary Andreola, Joanne O'Brien, Barbara Powers, Gay Williams <br />Vice Chairperson Dottye Foxon called the meeting to order at 7:10 p.m. <br />Minutes of the December 11, 2000 meeting were moved by Dick Anderson and seconded by Edwina <br />Kasper. 6-0-0. <br />Financial report was reviewed by Bond. <br />The Administrator's report was moved by Betty Cronin and seconded by Edwina Kasper. 6-0-0. <br />The Adopt-a-Family program was reviewed. Board members who participated in the Dec. 22 <br />distribution to senior citizens shared their observations. Suggestions included having the volunteer <br />- ' drivers come an hour later; arrange the tables in numerical order; have volunteers come early who are <br />experienced in "filling" the grocery bags; assign volunteers to tables that distribute the plated dinners; <br />have the gifts already assigned rather than attempting to distribute them that day. All indications are <br />that the distribution of food, plated dinners and gifts should be done again. <br />A discussion ensued based upon the Self-Assessment Study produced by the National Council on <br />Aging. Board members looked at the section on Governance. Several areas were discussed. Many <br />policies would be appropriately located in a notebook available to the senior center participants. An <br />organizational chart will be developed for the Board. The Workbook raised many questions that will <br />have the effect of strengthen the total program. Dick Anderson shared the "Standards of Independence <br />for Senior Center Participation" list that was developed by EOEA. Several suggestions address <br />appropriate behavior while at the Center and while participation in Center activities. <br />The following is a first draft of areas that need to be reviewed, developed and/or consolidated in a <br />notebook: <br />1. COA Board member - roll of, recruitment; associate membership <br />2. Van transportation <br />3. Behavior at the Center <br />4. Lunch program <br />5. Program participation <br />6. Instructor recruitment and payment <br />7. Volunteer confidentiality regarding clients <br />8. Communications <br />9. Burbank and Schroeder trust funds <br />10. Revolving Funds <br />