2008-05-12 Council on Aging Minutes

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RECEIVED TOP CLERK Council on Aging Board Meeting READING, MASS. Monday, May 12, 2008 Reading Senior Center-Game Room OFD 2b P 3: 31 Present:Carol Patterson, Carole Scrima, Stacey Bertocchi, Margaret Havey, Sally Hoyt, Edwina Kasper, Steve Oston, Edwina Kasper, Dawn Folopoulos (staff) Excused absence: Barbara Powers, Marguerite Bosnian, Charlie McDonald (associate member) 6:32 Meeting called to order. Minutes approved and accepted for March 10, 2008. Administrator's Report approved and accepted. e3 The volunteer recognition reception was well attended. The Burbank Trust funded the entertainment. C!3 Steve commented on the administrator's report. He has notice the number of meals served is continuing to increase. Dawn noted that the numbers tend to fluctuate and a decrease of 5-6 people over a month is not a need for concern. Also Sharon has been doing some creative programming at lunch time like "lunch and trivia? and "Are you smarter than a 5t' grader?" She has also invited RMLD will come out at lunchtime and give out free light bulbs and provide energy saving information. Financial Report approved and accepted. Dawn presented a memo to the COA requesting the Burbank Trust help partial fund an audio system for the Senior Center in the amount $2,638.76. The total cost of the new system is $4,904.00. The balance of $2,597.82 will be funded from the State Formula Grant. After discussion of various estimates Dawn received and a breakdown of cost Ruth made a motion that COA grant partial fund the system from the Burbank Trust in the amount of $2,638.76. Margaret 2'd the motion. Old Business Dawn gave an update about the Presenter's Policy Committee. The committee decided it would optimal to have a non-profit organization do presentation. Dawn presented a sample of the form presenters will have to sign in agreement with the terms stated. As of June 1, 2008 the senior center will not have any preseatnions by for-profits agencies regarding real estate, legal or financial services. Steve requested that we revisit this in a year from now to evaluate how this has affected the senior center's ability to provide diversified programming. Friends and Family Day - we still need one volunteer for the afternoon. Update - Discount booklet. Dawn gave Steve the list of businesses from the IT dept. he requested. They will work together on who will get the responses back from these businesses.