2001-10-10 Recreation Committee Minutes

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Town of Reading °V$ E D 16 Lowell Street C E Reading, MA 01867-2685 MASS. 200115 P 4= 5~ FAX: (781) 942-9071 RECREATION DIVISION: (781) 942-9075 RECREATION COMMITTEE MINUTES 10/10/01 MEETING In Attendance - Peter Hechenbleikner, Alan Beaulieu, Mark Hyson, Susan Cavicchi, Chris Campbell, Susan Fay, Bernie Winne Alan Beaulieu started the meeting at 7:10 p.m. Everyone read through the September 12, 2001 minutes. There was a brief discussion on the minutes. Bernie Winne asked that the minutes be amended to add his name in the September 12, 2001 minutes as one of the Special Permit sub-committee members. Susan Cavicchi made a motion to accept the September 12, 2001 minutes with the above amendment. Susan Fay seconded the motion. The vote passed 5 - 0, to accept the September 12, 2001 minutes with the above stated amendment. The Town Manager, Peter Hechenbleikner spoke on the Open Recreation Program. A meeting of the minds was held last month and the program was discussed. The concerns of the school department that were raised were the issue of adherence and enforcement of the rules of the Field House as well as staffing. Mark Hyson said that he would meet with Phil Vaccaro on the rules and get some type of written rules posted, once the program started. Mark Hyson also stated that the school department stated that they would help to find staff and that Mark would be in contact with the Superintendent. The Recreation Committee stated that we may want to charge $5 for 18 and over and $3 for under 18 that attend the Open Recreation Program to help offset the cost of two staff members. Peter Hechenbleikner stated that a sub committee of the Recreation Committee should be formed to take a look at the division's finances and how we should best spend down the surplus that the budget currently has. Mr. Hechenbleikner suggested that there were five areas that the sub-committee should look at. These areas are: 1. The hiring of additional staff for the division, 2. The purchasing of Recreation Registration Software, 3. The possible issue of the division providing more funding to the. schools for facility usage, 4. The possibility of taking a portion of the field fees and giving them to the Department of Public Works so as to supplement their budget, since they maintain the fields. The last area was to use some of the surplus to fund site amenities as needed. Mr. Hechenbleikner suggested for this committee to come up with a plan that would take all of these factors involved. Mr. Hechenbleikner stated that he would provide support for these meetings as needed. Lorraine Salter came in to the meeting at 7:35 pm. Catherine Kaminer came in to the meeting at 7:40 pm. Alan Beaulieu appointed Chris Campbell, Susan Fay and Bernie Winne to the newly created Finance Sub- Committee. All three appointees accepted their appointments. Mark Hyson stated that Carl McFadden wanted to come before the Recreation Committee at a subsequent \ Recreation Committee meeting to speak on the possibility of merging his travel basketball program with ours. Mark reiterated to the Recreation Committee that he had spoken to Carl via e-mail and by phone to let