2003-08-13 Recreation Committee Minutes

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FAX: (781) 942 - 5441 Town of Reading 16 Lowell Street Reading, MA 01867-2685 .rojU (61 Lk M I AJJ. RECREATION DIVISION: (781) 942 - 9075 READING RECREATION COMMITTEE MINUTES August 13th ,200, Attendance: Bernie Winne, Rec. Committee Chair, Claire Bolger, Rec. Committee Member, Vice-Chair, Jack Downing, Recreation Committee Member, Nancy -Linn Swain Rec. Committee Member, Barbara Faso, Recreation Committee Member, Mary Ellen Stolecki, Rec. Committee Member, John Feudo, Recreation Administrator Bernie Winne called the meeting to order at 7:37 PM and asked the Committee to review the minutes for the July 9th Meeting. J. Downing pointed out a typographical error on page 2, line 6. The word should read "scarce" not scare. J. Downing made a motion to accept the minutes as amended. M. Stolecki seconded the motion. Motion passes to accept the minutes of July 9th 6-0-0. J. Feudo introduces Barbara Faso to the Recreation Committee as its new member. B. Faso mentioned that the Lions Club is looking to host a community day. B. Winne asked if we could add the item to the "New Business" section of the agenda. The Committee agreed. B. Winne stated that he would like to give the Recreation Committee a run down of the financial situation of the Recreation Division. Bernie stated the Recreation Division two years ago showed approximately $220,000 at the end of FY01. The Rec. Administrator at that time noticed that the revolving fund that was being utilized was not supposed to carry more the $10,000 forward each year, so the Division needed to spend down the model. Basically, each year on June 30th the balance was inflated due to the fact that the most of the revenue for the Summer season came in during the months of April, May and June and most of the summer expense are paid out in July, August and September leaving October as the truest month to evaluate the financial situation. Bernie stated that the model that was used to spend down the surplus was too aggressive, add that with rising and new expenses that equaled the current deficit. B. Winne stated he had three avenues he would like to investigate. They were putting together a sub-committee of 3 Recreation Committee members and the Recreation Administrator as a finance committee, pull together a group of committee members to serve on a Marketing Committee and finally evaluate program fees. B. Winne asked if there were any volunteers for the Financial Committee. Nancy Linn Swain stated she would be interested. B. Winne also stated he would like to see C. Campbell and K. Kaminer serve on the sub-committee as well. Ll J. Feudo explained to the recreation committee about the different Revolving funds and how they work.