2022-02-08 Bylaw Committee Minutes

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OWN OFq�Q' Town of Reading RECEIVED X� Meeting Minutes TOWN CLERK it READING, MA. Ca0.tOP Board - committee - commission - council: 2022 APR 13 PM 3: 09 Bylaw Committee Date: 2022-02-08 Time: 7:30 PM Building: Reading Town Hall Address: 16 Lowell Street Purpose: Discussion of the Bylaws Committee's research into e -voting Attendees: Members - Present: Jeff Struble Jason Clarke Jesse Arnold Kam Perry Liz Sullivan Members - Not Present: Others Present: Location: Berger Room Session: Open Session Version: Matt KraUnelis, Laura Gemme, Carlo Bard, Carla Nazazaro Minutes Respectfully Submitted By: Jesse Arnold Topics of Discussion: How rigid should the e -voting be, should it be displayed, and what should get an electronic vote? • The Committee discussed that we can keep the definition of the system of e - voting vague, but the structure of how it is used stricter. We don't want conflicts if we switch systems because of technology. • It was discussed that it individual Town Meeting Members have different concerns and it is hard to classify types of motions as more trivial ones that would never need electronic voting. • Electronic voting which is displayed gives people the ability to make sure that their vote is what they intended to cast • Laura Gemme pointed out that one of the most prudent ways to proceed may be to decide what we want to accomplish and let the IT group decide what technology is proposed. Discussion of how to draft bylaws • Laura Gemme reminded the Committee that anything recorded become public record (aka the raw data). • The Committee discussed recording all votes with some exceptions, or recording an aggregate of yes/no votes and then having a separate roll call vote. o It was debated how to aggregate the votes, and whether this would capture raw data on individual votes that could be parsed to discrete Page 1 1