2016-02-01 Housing Authority Minutes

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Rr_CEiVE:D TOWN CLERK ¢- READING HOUSING AUTHORIR' ,l` � '`' " PAA. MINUTES OF T 4E REGI RAR BOARD MEETING February 1.YX I 8 PM 2: 38 A regular business meeting of the Reading Housing Authority was held on Monday, January 4,2016 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was called to order at 5:32 P.M.with the Chair,Timothy J.Kelley presiding.Those members present and forming a quorum were Richard Robbins,Kevin F. Mulvey and Lynn Hodgdon as well as the Secretary/Executive Director, Lyn Whyte. Diane Cohen was absent. Minutes Move Kevin Second Lynn Vote 4-0 16-058 VOTED: To accept for the record the Minutes of the Regular Business Meeting of January 4, 2016,as presented. Finances Move Kevin Second Lynn Vote 4-0 16-059 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check#6165-6206 Payroll Summary as presented for January,2016. Section 8 Voucher Program; February 1,2016 wire transfer in the amount of$107,284.12 as presented. Finances Move Kevin Second Lynn Vote 4-0 16-060 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end December,2015 of the current fiscal year. Truck Purchase Move Richard Second Lynn Vote 4-0 16-061 VOTED: To approve and authorize Executive Director to purchase a 2016 F250 XL 4x4 truck with plow from Stoneham Ford, Stoneham, MA in accordance with DHCD C30B procurement process and in an amount not to exceed$28,124. Disposition of 2003 GMC Move Richard Second Lynn Vote 4-0 16-062 VOTED: To approve and authorize Executive Director to dispose of 2003 GMC Sierra truck with plowby trade-in allowance in the amount of $2,800 against purchase of new vehicle with Stoneham Ford, Stoneham, MA in accordance with DHCD C30B, sec15 Disposition of Surplus supplies. Approval of Part-Time Emnloy Move Kevin Second Lynn Vote 4-0 16-063 VOTED: To approve the hiring of Emily Avelares of Woburn, MA to fill an existing part- time housing manager position within our budget and per our RHA Miring Policy.Employment not to exceed 24 hours per week at a starting rate of$20.83 per hour. Pet Waiver 667 Development Move Richard Second Lyon Vote 4-0 164164 VOTED: To approve and authorize the tenant at#14-3 to have a cat in accordance with the rules for Pet Ownership promulgated by DHCD and the Reading Housing Authority Pet Policy after assurance that all conditions for pet ownership are in place. Audit Contract Move Kevin Second Richard Vote 4.0 16-065 VOTED: To approve selection of Ross & Company of Nashua, NH, for Audit Services for the Fiscal Year 2016 with option for Fiscal Yew 2017 in the amount of$5,000 per audit year and authorize Executive Director to enter into contract for submittal to DHCD.