2015-11-02 Housing Authority Minutes

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RECCiVEJ READING HOUSING AUTHORITY TOWN CLER RREADING, MA.. MINUTES OF THE REGULAR BOARD MEETING November 2.2015 2019 JI�I� p A regular business meeting of the Reading Housing Authority was held on Monday,Novemb ,6914 pct 237 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was called to order at 5:30 P.M. with the Chair,Timothy J.Kelley presiding.Those members present and forming a quorum were Richard Robbins,Kevin F.Mulvey and Lynn Hadgdon m well as the Secretary/Bxecutive Director,Lyn Whyte. Diane Cohen was absent Minutes Move Richard Second Lynn vote 4-0 164040 VOTED: To accept for the record the Minutes of the Regular Business Meeting of October 5, 2015,as presented. Fiancees Move Richard Second Lynn Vote_ 4-0 16-041 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check 06020-6064 Payroll Summary as presented for October, 2015. Section 8 Voucher Program November 1,2015 wire transfer in the amount of$109,804.20 as presented. Finances MoveRichard Second Lyon vete 4-0 16-042 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end September,2015 of the current fiscal year. Certificate of Final Cumulation' FISH#246046 Move Kevin Second Lynn Vote 4-0 16-043 VOTED: To approve, sign and submit the Cerrlication of Final Completion to DHCD in the amount of$16,000.00 for costs associated with project number 246046;Installation of new siding at 42.44 Waverly Road;our 705-1 family development. Project funded by RHA operating reserves. Contract Agreement Boiler at 41 Wilson Move Kevin Second Lyon Vote 4-0 16-044 VOTED: To approve the low mo for boiler install and authorize the Executive Director to sign the Contract between J.F. Bums, LLC, Middleton, MA and the Reading Housing Authority in the amount of$8,600.00 for the installation of new gas boiler and associated work per scope at RHA-Owned 2-BR unit located at 41 Wilson Street. AUP Audit Contract Move Kevin Second Richard Vote 4-0 13-045 VOTED: To authorize the Executive Director to enter into an agreement with Ross&Company of Nashua,NH, a prequalified/eligible independent accounting firm to perform a mandatory Agreed Upon Procedures (AUP) financial review as stated in DHCD Public Housing Notice 2014.26 in the amount of $3,600 per notice of fixed fee by DHCD based on number of state units. .__.,__ ..r r..a:.r.rd/Revolving Credit Policy Mme Richard Second Kevin Vote 4-0 16-046 VOTED: To adopt a new RHA Credit Lard/Revolving Credit Policy as presented and effective with said vote. Adoption of Internal Controls Policy Move Richard Second Lynn Vote 4-0 16-047 VOTED: To adopt a new RHA Internal Controls Policy as presented and effective with said vote.