2015-10-05 Housing Authority Minutes

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'k E C Ei V E L) TOWN CLERK READING HOUSING AUTHORITRE AD 1 -4 ', MA. MINUTES OF THE REGULAR BOARD MEETING October 5 ALIN 16 PM 2: 31 A regular business meeting of the Reading Housing Authority was held on Monday,October 5,2015 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:35 P.M.with the Chair,Timothy J. Kelley presiding.Those members present and forming a quorum were Richard Robbins,Diane Cohen,Kevin F.Mulvey and Lynn Hodgdon as well as the Secretary/Executive Director, Lyn Whyte. Minutes Move Kevin Second Lynn Vote 5-0 16-031 VOTED: To accept for the record the Minutes of the Regular Business Meeting of September 14, 2015,as presented. Finances Move Kevin Second Lynn Vote 5-0 16-032 VOTED: To approve and sign the checkroll/biliroll for the period for Accounts Payable Check #5982-6019 Payroll Summary as presented for September, 2015. Section 8 Voucher Program, October 1,2015 wire transfer as presented. Finances Move Diane Second Lynn Vote 5-0 16-033 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end August, 2015 of the current fiscal year. Renewal Accounting Contract Move Kevin Second Lynn Vote 5-0 16-034 VOTED: To approve and authorize Executive Director to sign one year contracts, July 1, 2015 through June 30, 2016 with the accounting firm of Fenton, Ewald&Associates per agreements and within current budget guidelines. Adoption of Undated Procurement Policy Move Diane Second Kevin Vote 5-0 16-035 VOTED: To adopt anew RHA Procurement Policy as presented by DHCD for use by all LHA's reflecting current September 2014 Federal and State Requirements ensuring compliance with Massachusetts public bidding statutes. Contract Agreement Protect: Emergency Burner Move Diane Second Lynn Vote 5-0 16-036 VOTED: To authorize the Executive Director to sign the Contract between J.F. Burns, LLC, Middleton, MA and the Reading Housing Authority in the amount of $7,500.00 for the emergency installation of new oil-fired bumer at 689-1 building located at 74 Bancroft Avenue. Certificate of Final Completion/Comolience: 689 Burner Move Richard Second Lynn Vote 5-0 16-037 VOTED: To approve,sign and submit the Cerincation of Compliance and Certificate of Final Completion to DHCD in the amount of$7,500.00 for costs associated with emergency installation of new oil-fired burner at our 699-1 development located at 74 Bancroft Avenue. FY 2016 CIP Revision Move Diane Second Richard Vote 5-0 16-038 VOTED: To authorize the Executive Director to submit a revision to the 2016 Capital Improvement Plan (CIP) to include an unexpected project to replace the burner at our 689-1 Bancroft property utilizing designated emergency set-aside funding to cover anticipated costs of 57500.00.