2015-07-23 Housing Authority Minutes

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i�iz ' IVEU TOWN CLERK READING HOUSING AUTHORITY READiNG, MA. MINUTES OF AN EMERGENCY BOARD MEETING July 23 2015 2819 JUN 18 PM 2: 36 An emergency business meeting of the Reading Housing Authority was held on Thursday,July 23,2015 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was called to order at 5:30 P.M.with the Chair,Diane L.Cohen presiding.Those members present and forming a quorum were Richard Robbins,Timothy J.Kelley,Kevin F.Mulvey and Lynn Hodgdon as well as the Secretary/Executive Director,Lyn Whyte. RHA Fee Accountant Thomas Fowler was also present. ANNUAL REORGANIZATION: Chair requests Secretary to assume the Chairmanship for reorganization. To nominate Chairman Move Diane &Lond Kevin vote 5-0 16.001 VOTED: To nominate Timothy J.Kelley for position of Chairman. To nominate Vice-Chair Move Tim Second Lynn Vote 5-0 16-002 VOTED: To nominate Kevin F.Mulvey for position of Vice-Chairman. To nominate Treasurer Move Kevin Second Tim vote 5-0 16-003 VOTED: To nominate Madeline Hodgdon for position of Treasurer. To nominate Asst.Treasurer Move Kevin Second Tim vote 5-0 16-004 VOTED: To nominate Diane Cohen for position of Asst.Treasurer. To elect officers for uncomine veer Move Diane Second Tim Votes 5-0 16-005 VOTED:To elect the following slate of officers for the upcoming year: Chairman— Timothy J.Kelley Vico-Chairman—Kevin F.Mulvey Treasurer—Madeline Hodgdon Asst.Treasurer—Diane Cohen Member—Richard Robbins To return floor control to new Chair Move Kevin Snood Tim Vote 5-0 16-006 VOTED: To have Secretary, Lyn Whyte, return floor control to newly elected Chair, Timothy Kelley. Section 8 Administration Aarcement Move Kevin Second Lynn Vote 441-1 Abstain 16-007 VOTED: To approve and authorize the Executive Director to enter into a Section 8 Housing Voucher Program Administration Agreement with Chelsea Housing Authority,as presented. New Business: The Executive Director requested emergency meeting in order to discuss the upcoming vacancy in our federal Section g Program as a result of the resignation, effective July 31, 2015, of the current RHA Section 8 Program Coordinator. During previous meeting discussions and planning for potential vacancy in this department, our most likely options were 1) seek replacement of said position or 2)out source the program to another larger agency. A pro-forma budget was prepared by our Fee Accountant, Tom Fowler,presenting both options for the RHA moving forward in our 2016 fiscal year.