2015-06-01 Housing Authority Minutes

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f<c 'Elvcu TOWN CIERK�i READING HOUSING AUTHORITY R E A D I N G, MA. MINUTES OF THE Regular BOARD MEETING,June 1.2015 2919 JUN 18 PM 2: 36 A regular business meeting of the Reading Housing Authority was held on Monday,lune I,2015 at 5:30 P.M at the office of the Reading Housing Authority the town of Reeding,Mass. The meeting was called to order at 5:30 P.M.with the Chair,Diene L.Cohen presiding.Those members present and forming a quorum were Karen L.Flammia, Timothy J.Kelley,Kevin F.Mulvey and Lynn Hodgdon as well as the Secretary/Executive Director, Lyn Whyte. Minutes Move Tim Second Kevin Vote 5-0 15-081 VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 4, 2015, as presented. Finances Move Tim Second Karen Vote 5-0 15-082 VOTED: To approve and sign the checkroll/bilholl for the period for Accounts Payable Check #5758-5815 Payroll Summary as presented for May,2015. Section 8 Voucher Program,#10195-10266 as presented. Finances Move Tim Second_ Karen Vote 5-0 15-083 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end April,2015 of the current fiscal year. Executive Director Contract Atroroval Move Tim Second Lynn Vote 5-0 154M VOTED: To approve and authorize Chair to sign a new three year contract with the Executive Director, Lyn E. Whyte, commencing August 30, 2015 through August 29, 2018 with all terms as presented and in accordance with DHCD regulations. Personnel Matters: Confirmation of submittal of Board Attendance to DHCD for month of May,2015 was provided to Board. - Executive Director expressed her desire to extend her existing contract that is due to expire in August, 2015 for another three years. A new contract with an expiration date of August,2018 was presented for review and discussion. Motion was presented and approved. - On behalf of the RHA Board and staff,the Executive Director prepared a letter to be sent to the Reading Board of Selectmen notifying them of Karen L.Flammia's retirement and thanking her for her years of service as a board member to the Reading Housing Authority. Renort of Programa: Vacancy Report-Mitch Hudzik, State Program Coordinator provided her monthly report. . Sec 8 Report-Report provided by K.Rolli;Kathy indicated that 117 vouchers were leased as of June 1 and as of June 3,seven additional vouchers have been issued which, if leased in the coming months,will bring our leasing to 124 out of 125 vouchers assigned to RHA. - Resident Service Coordinator-Current Tannerville Newsletter provided. - Monthly Work Order/Maintenance Report for month of May,2015. New Business: Executive Director notified the Board that a Notice to Proceed was issued to our low bid contractor, Aboveboard Contracting to begin the siding work at our Oakland Road family development.Tenants have been notified of upcoming work. We do hope that all work is complete by June 30a.