2015-05-04 Housing Authority Minutes

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tovv d CLE" READoNGHOUSF THE Rezular BoNRGhAU�THORING.May TY READING, MA. MINUTES15 2019 JU � 2: A regular business meeting of the Reading Housing Authority was held on Monday,May 4,2 530 36 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was called to order at 5:30 P.M.with the Chair, Diene L.Cohen presiding.Those members present and forming a quorum were Timothy J.-Kelley,Kevin F.Mulvey and Lynn Hodgdon as well as the Secretary/Fsecutive Director,Lyn Whyte. Fenton&Ewald Fee Accountant,Tom Fowler was present.Karen L. Flammia was absent. Minutes Move Tim Second Lynn Vote 4-0 15-074 VOTED: To accept for the record the Minutes of the Regular Business Meeting of April 6,2015, as presented. Finances Move Kevin Second Tim Vote 4-0 15-075 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #5741-5757 Payroll Summary as presented for April, 2015. Section 8 Voucher Program, #10115- 10194 as presented. Finances Move Tim Second Kevin Vote 4-0 15-076 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end March, 2015 of the current fiscal year. Personnel Policy Change Mme Kevin Second Lynn Vote 4-0 15-077 VOTED: To approve and implement a change to the RHA Personnel Policy Section 4.1 HOLIDAYS to read "Any full-time employee required to work on a holiday will be compensated at two times hourly rate for hours worked in lieu of the observed holiday"retroactive to January 1,2015. R"ritaniration of Section 8 Proaram Move Tim Second Lynn Vote 4-0 15-078 VOTED: To approve the reorganization of the Reading Housing Authority Section 8 department by eliminating the current position of the Section 8 Program Coordinator and establishing a new Section 8 Leasing Manager position at a salary not to exceed$25,000 and to authorize the Executive Director to advertise the open position as RHA policy dictates. FY 2014&2015 CIP Move Tim Second Diane Vote 4-0 14-080 VOTED: To authorize the Executive Director to close out all FISH Projects completed in the RHA FY2014 Capital Improvement Plan (CIP)as required by DHCD and submit the July 1,2015 Capital Improvement Plan(CIP)as presented for ongoing approval by DHCD. Personnel Matters: - Confirmation of submittal of Board Attendance to DHCD for month of April,2015 was provided to Board. - Reminder to RHA Board of attendance at Reading Board of Selectmen meeting on May 5, 2015. Final draft of change to Personnel Policy Section 4.1 pertaining to holiday pay was presented for RHA Board approval and implementation retroactive to January 1, 2015.Motion was presented and voted.Minor adjustments to payroll for the week ending February 20,2015 will be made for snow removal on February 16,2015 holiday for maintenance staff,Frank Veglia and Joseph Costello to reflect the approved overtime rate for holiday work.