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ACE1VizU <br /> TOWN CLERK <br /> READING HOUSING AUTHORITY READING, M A. <br /> MINUTES OF THE Regular BOARD MEETING March 2 2015 2019 JUN 18 PM 2: 35 <br /> A regular business meeting of the Reading Housing Authority was held on Monday,March 2,2015 at <br /> 5:30 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was <br /> called to order at 5:32 P.M.with the Chair,Diene L.Cohen presiding.Those members present and <br /> forming a quorum were Karen L.Flammia,Kevin F.Mulvey,Timothy J.Kelley and Lynn Hodgdon as <br /> well as the Secretary/Executive Director, Lyn Whyte. <br /> Minutes Move Lynn Second Kevin Vote 4-0 <br /> 15-061 VOTED: To accept for the record the Minutes of the Regular Business Meeting of February <br /> 5,2015,as presented. <br /> Finances Move Karen Second Lynn Vote 5-0 <br /> 15-062 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable <br /> Check 45644-5678 Payroll Summary as presented for February, 2015. Section 8 Voucher <br /> Program,#9952-10026 as presented. <br /> Finances Move Kevin Second Lynn Vote 5-0 <br /> 15-063 VOTED: To certify receipt of monthly operating statements for all RHA programs for the <br /> month end January,2015 of the current fiscal year. <br /> Personnel Matters: <br /> - Confirmation of submittal of Board Attendance to DHCD for month of February,2015 was provided to <br /> Board. <br /> - RHA acknowledged MA Unemployment Claim for staff person whose position changed to part-time <br /> hours due to lack of funding. <br /> - Executive Director asked the Board to review existing policy pertaining to Overtime Compensation. <br /> RHA maintenance staff questioned handling of hourly wage for work hours on a holiday.Upon <br /> discussion,the Director was asked to inquire of other agencies as to their policy in regard to <br /> compensation for hours worked on a holiday and present findings at our next Board meeting.At that <br /> time and upon review of additional information,the Board may make policy changes moving forward. <br /> - Executive Director expressed a desire to renew her Executive Director contract that is due to expire <br /> August,2015 by extending the existing contract another three years.No other change to contract was <br /> proposed other than extension of time.The agency is aware that DHCD may change the contract <br /> language in the future;however,the Board was willing to utilize the existing contract language <br /> previously used and approved by DHCD to renew the ED contract and address any changes as they <br /> might occur.Per discussion,contract documents extending said employment to a term of three years <br /> commencing August 2015 to August 2018 will be prepared for Board approval at an upcoming meeting. <br /> Reportof Programs: <br /> - Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report.At this time, <br /> we have four units turning over,however, lease-ups were delayed substantially due to unusual weather <br /> conditions from Iain January until the end of February. Plans are to complete the necessary work in <br /> order to lease units by mid March. <br /> Sec g Report- Report provided by K. Rolli. At this time we are expecting to have 118 vouchers <br /> leased by mid March with two additional voucher holders still looking for rental units. In addition, <br />