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RECEIV '' _ <br /> TOWN CLERK rt— <br /> READING <br /> HOUSING AUTHOR Tf r) IN' c• MA. <br /> MINUTES OF THE Regular BOARD MEETING.Jami arv.6.20! 18 PM 2: 1 8 <br /> A regular business meeting of the Reading Housing Authority was held on Monday,December 2,2013 <br /> at 5:30 P.M at the office of the Reading Housing Authority the town of Reading,Mass. The meeting was <br /> called to order at 5:30 P.M.with the Chair,Karen L.Flammia presiding.Those members present and <br /> forming a quorum were Diane Cohen,Timothy J.Kelley,Kevin Mulvey and Lynn Hodgdon as well as <br /> the Secretary/Executive Director,Lyn Whyte.Kevin Mulvey was absent <br /> Minutes Move Kevin Second Lynn Vote 3-0 <br /> 14-051 VOTED: To accept for the record the Minutes of the Regular Business Meeting of December <br /> 2,2013,as presented <br /> Finances Move Kevin Second Lynn Vote 3-0 <br /> 14.052 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable <br /> Check #4974-5033 Payroll Summary as presented for December, 2013. Section 8 Voucher <br /> Program,#8790-8876 as presented. <br /> Finances Move Kevin Second Lynn Vie 4-0 <br /> 14-053 VOTED: To certify receipt of monthly operating statements for all RHA programs for the <br /> month end November,2013 of the current fiscal year. <br /> Renewal Accountine Contract Move Kevin Second Diane Vote 5-0 <br /> 14-054 VOTED: To approve and authorize Executive Director to sign one year contracts, July 1, <br /> 2013 through June 30,2014 with the accounting fain of Fenton,Ewald&Associates per agreements <br /> and within current budget guidelines <br /> Personnel Matters: <br /> - Confirmation of submittal of Board Attendance to DHCD for month of December 2013 was provided to <br /> Board. <br /> Introduction of our new Board Member/Tenant Representative,Lynn Hodgdon. <br /> Report of Programs: <br /> Vacancy Report-Mitch Hudzik, State Program Coordinator provided her monthly report. At this time, <br /> there is a vacancy in our elderly development and a vacancy in our state family development located <br /> at Oakland/Waverly location. Process underway to verify eligibility of wait list applicants for each <br /> unit. <br /> - Sec 8 Report- Report provided by K. Rolli. RHA continues to maintain the program within the <br /> monetary constraints that are still applicable due to ongoing budget cuts. <br /> Resident Service Coordinator-Current Tannerville Newsletter provided. <br /> Monthly Work Order/Maintenance Report for month of December 2013. <br /> New Business: <br /> - Executive Director provided a copy of our existing RHA Resolution of Organization (By-laws for <br /> Board) per prior request of Board Member, Diane Cohen. The documentation appears to be standard <br /> language used by neighboring housing authorities. Executive Director suggested that, if upon further <br /> review by any member of board, any additional requests for change be presented at a subsequent <br /> meeting.Otherwise,the current resolution will remain within our RHA policy manual. <br /> - Executive Director requested board approval to enter into our FY2014 contract with our Fee <br />