2018-12-10 Board of Library Trustees Minutes

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discussed the idea of a paid student internship to join the staff to work on programs for diverse audiences. FY20 Proposed Budget • Ms. Lannon thanked Ms. Collins and Mr. Grimes for attending the Select Board FY20 budget presentation. • Ms. Lannon has followed up with the Mr. LeLacheur who believes the Reading Library budget would be fully funded • Ms. Lannon submitted a conservative budget, and believes it meets the needs of the library, and has also provided for filling the currently vacant Assistant Director position. Ms. Lannon thanked Ms. Verner for brainstorming options during the process III. Policv Meeting Room Discussion/Review • Ms. Lannon Introduced Michelle Filleul and Louise Hetherington to discuss meeting room fees, and handout copies of library and Reading school policies. They offered information for discussion, Including: room rates; consideration of the purpose of fees; understanding what a "club" organization with paid membership is; priority to Reading organizations; limits of custodial support; limits and fees for technical support; guidance to staff from Ms. Lannon re: customer service for equitable expectations • Ms. Dubois, Ms. Verrier, Ms. Collins, Mr. Grimes and Mr. Brzezenski asked questions and offered comments on Reading school use of library space; collection of payments and consequence of non-payment; current software and consideration of purchasing updated software to track payments effectively; language edits to clarify the policy; implication that the policy has been read and agreed to; waiver and release of 501(C)3 certification; reservation of multiple meetings; consideration of renting the Local History Room and the need to lock up valuable materials • All agree it is time to revisit the policy and develop more effective language to organize and clarify the process. Ms. Lannon and Ms. Filleul asked the Trustees to send emails with comments and concerns that will be considered to rewrite the policy and distribute an updated version • The Trustees thanked Ms. Filleul and Ms. Hetherington for their work on the meeting room policy IV. Director's Report Building Facilities • Ms. Lannon discussed signage for the parking lot with PTTTF. In the spring, they will start work to add stripes. Ms. Lannon is to follow up with Facilities regarding safety bollards • Ms. Lannon said the bill roll includes invoices for new furniture. She is working on additional furniture needed to optimize use and space in the Technical Services office Personnel • Ms. Lorraine Barry has officially stepped into the Acting Assistant Director position, that was vacant for 2 months Cage 1 2