2017-07-10 Board of Library Trustees Minutes

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FR k Town of Reading Meeting Minutes a � lNi02 Board - Committee - Commission - Council: Board of Library Trustees Date: 2017-07-10 Building: Reading Public Library Address: 64 Middlesex Avenue Purpose: General Meeting Attendees: Members - Present: Time: 7:00 PM Location: Conference Room Session: Open Session Version: Final TC' : y! -Cl Ef-K i Er,, M;',SS. 11ALIGI5P1:03 Cherrie Dubois, Vice Chair; Nina Pennacchio; Andrew Grimes; Sherri VandenAkker (by phone) Members - Not Present: John Brzezenski; Alice Collins Others Present: Amy Lannon, Library Director; Ashley Waring, Assistant Library Director Minutes Respectfully Submitted By: Alice Collins, Secretary Topics of Discussion: Meeting Called to Order 7:08 p.m. I. Approval of Minutes from June 19, 2017 Motion: To approve Minutes (Grim es/Penna cchio) Vote: Approved 4-0-0 II. Building Update: We are waiting for the two oval windows in the Teen Room; the ones we currently have are temporary. The external window work is done, so when the new windows arrive installation should be quick and easy. III. Financial Report: FY2017: Ms. Lannon reports that all expenses were spent down, but not salaries, due to retirement and staffing changes. The Library met all state spending requirements. FY2018: To begin the fiscal year, Ms. Lannon will go through the materials budget to create allocations within divisions; these are guidelines for staff spending. Ms. VandenAkker asked what happens to unspent State Aid. Ms. Lannon clarified only municipal appropriation must be spent; other money from State Aid, gifts, etc. can roll forward year to year. Ms. VandenAkker asked if there was any process to move funds between expenses and salaries. Ms. Lannon explained (not, because those amounts are voted by Town Meeting and cannot be*comingle J_jk't , -et ,< Ms. Lannon reports one library is pulling out of the NOBLE consortium; this will affect our membership fees in the future. Page 1 1