1980-09-23 Reading Housing Authority Minutes

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READING HOUSING Ai3PHARLTY Minutes of the Special Meeting September 23, 1980 The Reading Housing Authority met in special session at 7 :30 P.M. o Tuesday, September 23, 1980 at 22 Frank D. Tanner Drive in the Town of Rea, Massachusetts. Proper notice of tiffs meeting was posted by the Executive D for in accordance with the provisions of Chapter 39 of the General Laws as amended by Section 3, Chapter 303, Acts of 1975. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present were Mr. White, Mr. Ogden and Mr. Westra, forming a q orum. Mrs. Pierce, the Executive Director, was also present. ul mously s Upon a motion made by Mr. White and seconded by Mr. Westra, it was u�nani- VOTEDs To accept for the record, the Minutes of the regular meet held September 8, 1980, copies of which had previously been mailed to all bers of the Board. The Chairman thereupon declared said notion carried and said vote in effect Mrs. Pierce presented to the members, a proposal for accounting s ces from Richard Fenton of Neeham for the Section 8 Program. Mr. Fenton perfo ed the biennual independent audit of 1978 and was contracted to close the Seat on 8 books at the •ind of the current fiscal year. Mr. Fenton listed all the acc unt- ing services and reporting procedures required by HUD which he plans to Ora. He also offered assistance in financial consulting services and preparation of the Annual Budget for Section 8. His rate is $30 per hour and he estimates that approximately three hours will be necessary per quarter, plus some &M - tional time at the end of the fiscal year. After a brief discussion, a motion was made by Mr. White and by Mr. Westra, and unanimouslys VOTED: To contract with Richard Fenton to perform all accounting vices for h Section 8 Program at the rate of $30 per hour. The Chairman thereupon declared said notion carried and said vote in effect Prior to this meeting, Mrs. Pierce had distributed copies of the Sec on 8 Management Review by Thomas Watkins of HUD, for the Board's information. T 's Report was found to be favorable in all respects, except for one finding co - cerning an apartment rented at 79 Colonial Drive. Mrs. Henzello had alr taken care of that matter, the Lease has been cancelled and a letter to tha effect had been forwarded to HUD. There were a few comments by members of the Board on some paragraphs in this Report - mostly in the form of clarifi- cation of some of the facts stated concerning the Program in Reading itself' Mrs. Pierce was asked to report the comments of the Board to Mr. Watkins in� the form of a letter, for the record. At this point in the meeting, Mr. Johnson entered, making the Board A 1.