2005-02-14 Reading Housing Authority Minutes

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READING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING, February 14, 2005 A regular business meeting of the Reading Housing Authority was held on Monday, February 14, 20 5 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 7:05 P.M. with the Chair, John Coote, presiding. Those members present and forming a quorum were Karen L. Flammia, Timothy Kelley, and Mary Connors as well as the Secretary/Executive Director, Lyn Whyte. Minutes Move Tim Second Mary Vote 4 -0 02 -205 VOTED: To accept for the record the Minutes of the Regular Business Meeting of January 3, 2005, as presented. Finances Move Tim Second Mary Vote 4 -0 02 -206 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #8991 -9071, Payroll Check Summary as presented for January, 2005 ; Section 8 Voucher Program, 10398 - 10501, as presented. Finances Move Tim Second Mary Vote 4 -0 02 -207 VOTED: To certify receipt of monthly operating statements for all RHA programs foi the month end December, 2004 of the current fiscal year. Closing of 705 Family Wait List Move Mary Second Tim Vote 4 -0 02 -208 VOTED: To approve the closing of RHA 705 Family Wait List for all bedroom sizes effective 4:00pm on March 24, 2005. Real Estate Matter: - Current updated housing inventory listing for the Town was provided to Board Members for review purposes only. RHA Pierce Street property needs to be added to this listing. Necessary paperwork has been requested in order to add this property to list. - A meeting was held with architect, Rick Fennuccio relative to the 75 Pleasant Street project on February 3`d. John Coote, Karen L. Flammia and Lyn Whyte were in attendance. All plans and schedules were reviewed in office before proceeding to the site for a walk through. Additional plans of potential renovation of the existing building, along with LIP process were sent to the architect following the meeting. Mr. Fennuccio intended to review plans, notes, comments and existing Town information and set up a second appointment to return to the site for a ore thorough analysis of the cost of renovations to the existing building. Personnel Matters: - None Report of Programs: - Vacancy Report- Although a vacancy report was not provided this month, Executive Director confirmed turnover of four units in the elderly development with expected 100% occupancy ;once again by mid February. All family units are leased. - Sec 8 Report- Director provided a detailed update on the financial forecast for this program as it relates to the RHA. At this time, RHA is able to continue hosting 125 vouchers. Funding for our HAP's will continue from HUD until August 05. Administration fees have been cut; however, we have that designated funding until December, 2005. {..,T, - FSS Report — Director provided update on this program also. Although FY05 funding was cut, kHA