1982-01-26 Reading Housing Authority Minutes

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READING HOUSING AUTHORITY Minutes of the Regular Meeting - January 26, 1982 (W The Reading Housing Authority reconvened the meeting-of January 13, 1982 war adjourned due to lack of a quorum, on January 26, 1982. The meeting was h at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts at 7:30 P.M. Notice of this rescheduled meeting had been properly posted in accordance with the By -Laws. which The Chairman, Mr. Dempster,called the meeting to order. Those members lso present were Mr. White, Mr. Westra, Mr. Johnson and Mr. Rand, forming a quorum. Mrs. Pierce, the Executive Director, was also present. First on the Agenda, was a motion made by Mr. White and seconded by Mr. and unanimously: VOTED: To accept for the record, the Minutes of the regular meeting December 1V, 1981, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. Upon a motion made by Mr. Johnson and seconded by Mr. White, it was unanimously: VOTED: To ratify the signing of checks on January 13th by Mr. Dempster and Mr. Westra, to pay bills due at that time, and also to approve and pay chocks"and bills due for this meeting. A total listing of these checks is attached hereto and (:ado a pert of these Minutes, and had been previously mailed to�fi l members. The Chairman thereupon declared said motion carried and said vote in effect. Mrs. Pierce distributed copies of the Quarterly Report for the period December 31, 1981, and all accounts seemed to be running as expected when the was put together. On the subject of the Budget, Mrs,: Pierce discussed with the Board the crease . h vacancies in the Project - nine since September - and the problem of getting th apartments cleaned and painted for incoming tenants with just the one Maintenan a Man. Mr. Muise can only devote so such time to this among his other duties, especially in the winter months, with snow removal, etc. At this point, there were three va - cies which would bring it to at least May before all could be redone and occupi , allowing Mr. Muise a month to complete each. Mrs. Pierce explained that the B get doesn't allow for spending money for outside contracts under the Contractual S - vices account for this purpose,since vacancies had never occurred in such frequ cy before. However, the Board was concerned that these apartments are being lef empty for more than a month at a time, and instructed Mrs. Pierce to make arran - ments as she sax necessary with cleaning and painting contractors, to have the apartments ready for occupancy as soon as possible. It was the general consensus that there are times when the Budget cannot be completely adhered to, and this is one of those times - the upkeep of the Project and the apartments comes first. Mrs. Pierce stated that the balance in the checking account with the BayBank Middlesex on December 31, 1981 was $937.55• On-4anuary 13, 1982 when checks xe gned, there was a deficit in this account of $2,730.45. At that time, Mr. De }�- er and Mr. Westra had signed a check on the M.M.D.T. account for $3,500 to co er these bills. The total in that savings account before this withdrawal was $24, 37.53 plus interest. Mrs. Pierce had also reported that all rents for the month of January had been paid, totalling $7,761.00, for 667 -C. 1.