1981-10-20 Reading Housing Authority Minutes

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READING HQUSING AUTHORITY Minutes of the Special Meeting October 20, 1981 The Reading Housing Authority met in special session at 7130 P.M. on Tuesday, October 20, 1981 at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Proper notice of this meeting was posted by the Executive Director in accordant with the provisions of Chapter 39 of the General Laws as amended. The meeting was called to order by the Chairman, Mr. Dempster. Those m m bers also present were Mr. White, Mr. Johnson, Mr. Westra and Mr. Rand, forming a querum. Mrs. Pierce, the Executive Director, was also present. The purpose of this meeting was to update all Authority policies and put together, in one form, a Management Plan for submission to E.O.C.D., as require by the Contract for Financial Assistance. An outline suggested by E.O.C.D., and a sample Personnel Policy, were used to incorporate all administrative and management policies pertaining to the Rem In Housing Authority and its staff into the Plan. Mrs. Pierce had previously draf d an outline and the Board had been reviewing it between regular meetings. At this time, each article was taken up, discussed, and made applicable to the Authority's particular needs. The first document to be inserted into this Plan was the Authority's By Laws, and upon review, it was noted that no provision had ever been made for the office of Assistant Secretary on the Board. Therefore, upon a motion made by Mr. White arid sec - nded by Mr. Westra, it was unanimously: VOTED: That under Article II - Officers, in the Reading Housing Auth By -Laws, Section 11, should be added as follows: "The Authority may from time to time elect such other officers as it may deem necessary and expedient." The Chairman thereupon declared said motion carried and said vote in effect. ty Accordingly, another motion was made by Mr. Westra and seconded by Mr. ohnson, and unanimously: VOTED: To elect Philip R. White, Jr. to the office of Assistant Secretary for the Authority. The Chairman thereupon declared said motion carried and said vote in effect. In order to document the adoption of several E.O.C.D. regulations over the years, a current motion was made by Mr. Johnson and seconded by Mr. White, and an- imouslys VOTEDs That the adoption of the following regulations be reaffirmed at this time; 1. Regulations for Affirmative Action Governing Reading Housing Authority. 1.